Adamson University

College of Engineering
Computer Engineering Department
Benigno S. Aquino National High School’s Enrollment System:
Application Prototype & Key Elements
Submitted to:
Prof. Jun O. Bumagat
Submitted by:
de Ocampo, John Reynan O. – Business Analyst
Estacio, Adrian L. – Programmer
Rivera, Lloyd Vincent F. – Quality Assurance Analyst
Saet, Jerico Paulo S. – Project Manager
August 11, 2014

administrator. The screen displays the title of the application. prio rity advisers and regular teachers. The account i s categorized according to the type of user. some relevant details about th e institution and the group name of the developers. (3) Password is case sensitive. LOGIN FORM The Login Form is where the user will enter his/her valid account.I. This includes the super user. This are the following conditions that needs to be followed when creat ing and entering a valid account: (1) Username and password must be unique. . II. (2) Username is not cas e sensitive. WELCOME SCREEN The Welcome Screen will be the first to be loaded during the start of running th e application.

In this form. removing and editing of data that is displayed in a list view. The Su per User Form has the overall management of the system.01 Field responsible for accepting username 02 Field responsible for accepting password 03 LOGIN button is use for confirming the account entered 04 Settings button to configure server connection III. the connection is being done to the server to which the user can retrieve the data from the database. Under the File menu. SUPER USER FORM If a super user account is log in. He/she has the uppermost access for the creation and deletion of the said data. specializations. The form co nsists of buttons for adding. the Configuration Fo rm will be displayed. you can view the . Under the help menu. The super user will have the authority to add. class sections. you can generate report and log out your account. CONFIGURATION FORM If the user click the configure button from the Login Form. The accessing of a particular data table are arranged in tabs. 01 Field responsible for accepting server connection 02 SAVE button is use for saving the server connection entered IV. remove or edit accounts. the Super User Form will be displayed. students and enroll ed students. year levels. A refresh button is also added for refreshing the list view if editing was made. The form also consists of menu bar which include the File and Help menus.

Sections Tab 01 ADD button opens the add new section window 02 REMOVE button is use for deleting existing sections 03 EDIT button is use for editing existing sections . Accounts Tab 01 ADD button opens the add new accounts window 02 REMOVE button is use for deleting existing accounts 03 EDIT button is use for editing username or password of an existing account 04 REFRESH button for refreshing the list view section 05 List View for displaying existing accounts B.manual and view a form about the application. The following are the screenshots of each tab in Super User form: A.

Year Levels Tab 01 ADD button opens the add year level screen 02 REMOVE button is use for deleting existing year levels 03 EDIT button is use for editing existing year levels 04 REFRESH button for refreshing the list view section 05 List View for displaying existing year levels D.04 REFRESH button for refreshing the list view 05 Search bar for searching sections 06 Drop down box for filtering the search section 07 List View for displaying existing sections C. Specializations Tab 01 ADD button opens the add new specialization screen 02 REMOVE button is use for deleting existing specializations .

Students Tab 01 ADD button opens the add new student window 02 REMOVE button is use for deleting existing student record 03 EDIT button is use for editing student information 04 REFRESH button for refreshing the list view section 05 Search bar for searching student records 06 Drop down box for filtering the search students 07 List View for displaying existing student records F. Enrolled Students Tab .03 EDIT button is use for editing existing specializations 04 REFRESH button for refreshing the list view section 05 List View for displaying existing specializations E.

01 ADD button opens the Enrollment form 02 REMOVE button is use for deleting enrolled student record 03 EDIT button is use for editing enrolled student information 04 REFRESH button for refreshing the list view section 05 Search bar for searching enrolled student records 06 Drop down box for filtering the search enrolled students 07 List View for displaying existing enrolled student records G. Menu Bar 1. File Menu 01 Generate Report menu will open the Generate Reports Form 02 This will logout your account 2. Help Menu 01 This will open the User Manual of the application 02 This will open the About Form containing application and developers’ informatio n .

Students and Enrolled Students tab. This will be used to u pdate the existing records of the students enrolled during the last school year. Chan ging of student section can also be done in this form. When the user clicks this button. the enrollment form for priority advisers wi ll be displayed. There is also an additional button adde d designated for generating reports for the students that was enrolled. The second button on the other hand is designated for enrolling existing students. a search bar. The first button is designated for enrolling new student. The third button i s for changing the section of a currently enrolled student. ADMINISTRATOR FORM The administrator form will be displayed if an administrator account is logged i n. It only contains three tabs including the Sections. There are three main buttons the user may use in enrolling a student.V. the Student Form will appear wherein the student information will be filled up. At the left side of the f orm. This form is where the enrolling of new and existing student is being done. combo . The form has also the same arrangement with the Super User form except that this form does no t have the other tabs. ENROLLMENT FORM FOR PRIORITY ADVISERS If an adviser account is logged in. 01 Menu bar that contains File and Help menus 02 Tabs that are only present in this form 03 List View for displaying data VI.

Regular teac hers does not have the authority to alter the section of enrolled students. The form has also the same arrangement with the enrollment form for p riority advisers except that this form does not have the “CHANGE STUDENTSECTION” button. . 01 ENROLL NEW STUDENT button opens the Student Window 02 ENROLL EXISTING STUDENT button opens the Student Window for editing the exist ing records of old students 03 CHANGE STUDENT SECTION button is use for changing the section of a student currently enrolled 04 GENERATE REPORT button opens the Reports Window 05 Search Bar for searching student name 06 Drop down list for filtering student names by section 07 List view for displaying the name of students VII. ENROLLMENT FORM FOR REGULAR TEACHERS The enrollment form for regular teachers will be displayed if a regular teacher account is logged in. This user can only enroll new and existing student and can also generate report.box for section filtering and list view is added for viewing and editing of the student names that was enrolled.

first name. middle name and last name. It also has the “SAVE” button to save the following . The f irst is for the basic information of the student which includes student number. These are organized in tabs which contain the main. academic and other information of the student. STUDENT FORM This form will be viewed from the two types of enrollment form if the user click s on the “ENROLL NEW STUDENT” button. The second section is the information that consists of additional info about the student. The fields are to be filled up by the user. Student number is auto-generat ed by the application. It also has the option to add the ID picture of the student. The key elements are divided into three sections.01 ENROLL NEW STUDENT button opens the Student Window 02 ENROLL EXISTING STUDENT button opens the Student Window for editing the exist ing records of old students 03 GENERATE REPORT button opens the Reports Window 04 Search Bar for searching student name 05 Drop down list for filtering student names by section 06 List view for displaying the name of students VIII.

. T his will show the complete information about a student that is currently enrolled. It also displays the I D picture of the student. 01 Field that displays auto-generated student number 02 Field responsible for accepting student’s First Name 03 Field responsible for accepting student’s Middle Name 04 Field responsible for accepting student’s Last Name 05 BROWSE button will open a window for adding or changing student’s ID picture 06 INFORMATION section contains fields organized in tabs for entering additional student information 07 SAVE button for saving the entered student information 08 Text box for searching sections available 09 List view for displaying different sections IX. The third section contains the search box and the list view for searching sections where the user will allot a student. The form co nsists of basic information and additional information about the student. STUDENT INFORMATION FORM The student information form is for the purpose of displaying student records.information entered.

The gener ation of Slots Available and Login reports are individually associated with buttons. Enrolled Master List. . REPORTS GENERATION FORM The reports generation form consists of all the reports that can be generated wi thin the application. The master li sts and class list are associated with drop down box for selecting specific list to generate. S tudent Master List. Slots Available for all sections and it also includes the Login Reports.01 Field that displays the student number 02 Field that displays a student’s first name 03 Field that displays a student’s middle name 04 Field that displays a student’s last name 05 ID picture of the student 06 INFORMATION section displays fields organized in tabs that consists additiona l student information X. This includes the generation of Class List.

01 Drop down box for selecting specific class list to generate 02 Button for generating class list 03 Drop down box for selecting specific enrolled master list to generate 04 Button for generating enrolled master list 05 Drop down box for selecting specific student master list to generate 06 Button for generating student master list 07 Button for generating slots available 06 Button for generating Login report .