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Republika ng Pilipinas

KAGAWARAN NG KATARUNGAN
Departtnent of Justice
Manila

VNAII-DC-

4 in
DEPARTMENT CIRCULAR NO. 0 I 0

TO ALL CONCERNED

SUBJECT : RULE ON ELECTRONIC FILING OF PETITIONS FOR REVIEW

DATE MAR 0 8 2017

In the interest of the service, pursuant to provisions of existing laws, in order to


promote the expeditious and efficient administration of justice, and in line with current
trends of procedure and advances in technology, the following Rule on Electronic Filing
of Petitions for Review is hereby ADOPTED and made an integral part of the 2000 NPS
Rule on Appeal' governing appeals from resolutions of prosecutors in the National
Prosecution Service.

Section 1. Scope. This Rule shall apply to Petitions for Review filed before
the Office of the Secretary and the Offices of Regional Prosecutors, pursuant to
Department Circular Nos. 70 and 70-A, s. 2000, as well as comments thereon, other
documents filed therefor, and any pleadings or motions thereafter.

Section 2. Electronic copies. (a) All Petitions for Review filed pursuant to
Section 1 hereof shall have, in addition to its attachments, a compact disc (CD)
containing a PDF file of the Petition for Review and all its attachments. No petition shall
be docketed and deemed filed without the accompanying CD.

(b) The Petition for Review and each of its attachments shall be individually
saved in PDF format, text-based whenever possible. The filename of each shall be the
same as the document title, viz:

Petition for Review should bear the filename "Petition for


Review.pdf"

Department Circular No. 70, s. 2000 dated July 3, 2000.


ii. Annex A Resolution dated January 10, 2017 should bear the
filename "Annex A Resolution dated January 10, 2017.pdf"
etc.

The CD shall contain only the electronic documents pertaining to the Petition
for Review concerned. In the same manner, all electronic copies of the Petition
and its attachments shall be saved in one CD only. In case the total size of the
PDF files exceeds the capacity of the CD, the excess may be saved in another
CD, provided, that the CD be appropriately marked and follows the
aforementioned format.

Any discrepancy in the paper-based document and the electronic copy in the
CD shall be a ground for dismissal of the petition for review.

In the case of comments, other responsive pleadings and motions, the foregoing
shall likewise be required, otherwise, the same shall be deemed not filed.

Section 3. Paper-based filing. In order to be responsible to the


environment and to save on paper, the petitioner shall file only the original of the
Petition for Review with its required attachments, and the respondent shall file only the
original of his or her comment thereon. No copy of any document, pleading or motion
other than the original shall be received.

Petitions for Review and other documents filed in relation thereto shall be
deemed to have filed on the time and date of filing the paper-based document. All
paper-based documents shall be submitted in a long folder, secured with fasteners, and
chronologically paginated from bottom page upwards.

Non-compliance with this provision shall constitute a ground for the dismissal of
the petition for review. In the case of comments, other responsive pleadings and
motions, the same shall be deemed not filed.

Section 4. Declaration of Completeness. A verified declaration that the


pleadings or motions and its annexes submitted electronically are complete and faithful
electronic reproductions of the paper-based documents and annexes shall be attached
with the Petition for Review. The declaration shall follow the foregoing format:

I, [name of petitioner], hereby declare that the documents


and annexes thereof hereto submitted electronically, in
accordance with the RULE ON ELECTRONIC FILING OF
Ph III IONS FOR REVIEW, are complete and faithful
electronic reproductions thereof filed with the Department of
Justice.
Signature
Printed Name
Date

SUBSCRIBED AND SWORN TO before me on this day of


, 20_, affiant exhibiting his or her competent
evidence of identity, to wit:

Person Administering Oath

Doc. No. ;
Page No. ;
Book No. ;
Series of 20

The declaration shall likewise be saved in the CD in PDF format.

Non-compliance with this provision shall constitute a ground for the dismissal of
the petition for review. In the case of comments, other responsive pleadings and
motions, the same shall be deemed not filed.

Section 5. Dismissal for non-compliance with this Rule. All requirements


abovementioned are MANDATORY and the non-compliance with any provision shall
constitute a ground for the dismissal of the petition for review. In the case of
comments, other responsive pleadings and motions, the same shall be deemed not
filed.

Section 6. Duties of the OSEC Docket Section (ODS). Upon receipt, the
ODS shall indicate on the top right corner of the first page of the document whether the
same was personally filed or received through registered mail or private courier (e.g.
LBC).

Further, to ensure security, integrity and confidentiality of electronically


submitted documents, only the designated personnel in the ODS shall have authority to
access and open the files in the CD.

The designated personnel shall attach and upload the electronic documents into
the Petition for Review Information System (PRIS) under the catalogue for the appealed
case concerned.
Section 7. Implementation. The ODS and the Management Information
System Division (MISD) shall design the process of filing in accordance with this Rule,
as well as update the PRIS in compliance with this Circular.

SECTION 8. Separability Clause. If any provision of this Circular is declared


invalid or unconstitutional, the other provisions not affected thereby shall remain in full
force and effect.

Section 9. Repealing Clause. - All provisions of existing issuances that are


inconsistent with this Circular are hereby repealed/amended accordingly.

Section 10. Effectivity. This Circular shall take effect fifteen (15) days after
its publication in two (2) newspapers of general circulation.

VITALIAN . AGUIRRE II
Se rotary
CC: All concerned Department of Justice
ON : 0201703058

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