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Regular Meeting of the Board of Trustees

February 15, 2017

Members Present: Marie Black, Chairman

Dr. Imogene Mixson
Beverly Raley
Marian Jenkins
Dr. Nathan Hodges

Also Present: Sandra Holmes, Library Director

Janet Shinaberry, Admin Assistant

Ms. Black called the meeting to order at 9:01.

Remarks by Chairman. Ms. Black stated that she had jumped on the idea of having a
committee of core people to facilitate the decision of either a new building or a renovated one.
She has met with the new mayor Bob Bunting, The Chamber of Commerce and Ozark
Development Committee. They gave her a list of city-owned lots and building. Ms. Black said
that she would get the Site Search Committee together and report back to the Board. She asked
for Ms. Raley and Ms. Jenkins to be on the committee and will ask Chris Wisham as well.

Dr. Mixson made the following correction on the previous meetings minutes: Marian Jenkins
will remain as secretary and Beverly Raley will remain as liaison with the Friends of the Library.
Marie Black, Beverly Raley and Dr. Mixson were reappointed on October 16, 2016. Dr. Nathan
Hodges and Marian Jenkins were appointed to their terms of office. Marion Jenkins made a
motion to accept the minutes and Beverly Raley seconded it; the motion carried.

Beverly Raley stated that the Friends of the Library wanted an update on the progress of a
new Library. Dr. Mixson said the Board should establish a timeline. Marian stated that Phase I
and Phase II were complete, and we are now in Phase III, Site Search Phase. Everyone agreed
the Board needs to communicate with the public and to have a common stance. As far as we are
concerned, we are using all of our resources, social media, website etc.

Dr. Mixson wants an update of the progress of this project on the agenda every month. Dr.
Hodges agreed.

Dr. Mixson is not sure where we are with Phase III of the plan according to the guidelines.
Marian Jenkins made a motion to have a special meeting on Phase III. Beverly Raley seconded
the motion. All voted in favor.

Circulation/Financial Reports. Per the Directors reports, circulation is down. The Library
mission has changed. Most stuff is being done online moving toward electronic media.
The state of the Library is good right now. The Library received $ 30,000.00 from United
States Health and Housing Foundation presented by Ms. Lisa Marx and $5,000.00 from State
Discretionary Funds presented by Steve Clouse. We will receive our city funding at 5:00 pm on
Feb. 21st in the City Council Chambers on the second floor of City Hall. Sandra invited all of the
Board members to attend the ceremony. Dr. Mixson stated that it was very important the Board
work closely with local government to put a face with a name.

Sandra stated the Wal-Mart building had been pulled for several reasons. Marian stated that
this should be our party line concerning the talk surrounding the issue. Dr. Hodges said we
should give 3-5 points, be aware of and to keep a consistent line. Board togetherness is vital.

The Friends of the Library want to hold fundraisers for a new/ renovated building. A patron
gave the Library a motorcycle to be used as a money maker for this project. A new code must be
added to the financial report to differentiate between building improvements and the new project.

Look at the New Doors!!!!! Mr. Tim Garner did a fantastic job.

Ruth went to Montgomery to a seminar on Summer Reading Programs.

The next meeting will be March 15th 2017. The meeting was adjourned at 10:21 by Marie Black.

Respectfully submitted by __________________________

Approved by Secretary ____________________________