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KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

REGULAR MEETING OF
KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Thursday, March 23, 2017 at 6:15 p.m.


(In-camera Session 6:15 p.m. Open Session 7:00 p.m.)
Roy H. Wilfong Boardroom, Education Centre
1994 Fisher Drive, Peterborough, Ontario

Character Makes a Difference


The Character Attribute for March is Honesty

AGENDA

ITEM 1. CALL TO ORDER

ITEM 2. COMMITTEE OF THE WHOLE


(Open Session of the Regular Meeting resumes at 7:00 p.m.)

ITEM 3. NATIONAL ANTHEM AND A MOMENT OF SILENCE

ITEM 4. CHARACTER ATTRIBUTE B STUDENT TRUSTEE

ITEM 5. ADOPTION OF AGENDA

ITEM 6 DECLARATIONS OF CONFLICTS OF INTEREST

ITEM 7. ADOPTION OF MINUTES

7.1 For the Regular Meeting of Kawartha Pine Ridge District School
Board held on Thursday, February 23, 2017 **

ITEM 8. EDUCATIONAL PRESENTATIONS

ITEM 9. DELEGATIONS

9.1 DELEGATIONS (10 minutes) **

9.1.1 Lori Neill Demolition of Lakefield Intermediate School **


9.1.2 Cindy Windover, President, Kawartha Chamber of
Commerce and Tourism Potential demolition of Lakefield
Intermediate School **

9.2 DELEGATIONS (3 minutes)

9.3 DISPOSITION OF DELEGATION CONCERNS


Regular Board Agenda Page 2
Thursday, March 23, 2017

ITEM 10. BUSINESS ARISING FROM THE MINUTES

ITEM 11. STUDENT TRUSTEE REPORT **

ITEM 12. DECISION ITEMS

12.1 COMMITTEE DECISION REPORTS

12.1.1 Program Review Committee Report **

12.2 DECISION REPORTS

12.2.1 Kirby Centennial Public School Pupil Accommodation


Review Final Staff Report **
12.2.2 Ontario Public School Boards Association (OPSBA) **
12.2.3 Audit Committee Report **
12.2.4 Annual Property Maintenance Services Tender **
12.2.5 Maintenance and Program Enhancement Update **

ITEM 13. ONTARIO PUBLIC SCHOOL BOARDS= ASSOCIATION (OPSBA) REPORT

ITEM 14. CORRESPONDENCE

14.1 Township of Selwyn **


14.2 Durham District School Board **
14.3 Waterloo Region District School Board **
14.4 Waterloo Region District School Board **
14.5 Bluewater District School Board **

ITEM 15. INFORMATION ITEMS CONSENT ITEMS

15.1 Lakefield District Public School Update **


15.2 Employee Recognition Committee Report **
15.3 Special Education Advisory Committee Report **
15.4 Budget Committee Report **
15.5 Parent Involvement Committee Report **

ITEM 16. BOARD MEMBER ADDITIONS

ITEM 17. FUTURE MEETING DATES **

ITEM 18. QUESTION PERIOD

ITEM 19. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION


Regular Board Agenda Page 3
Thursday, March 23, 2017

ITEM 20. ADJOURNMENT

** Copy Attached

Note: If unable to attend, please advise Susan Beacock, Executive Assistant to the
Director Trustee Liaison, at 705-742-9773 or 1-877-741-4577, Extension 2006.
Item 7.1 March 23, 2017

SUBJECT TO BOARD APPROVAL 1

DRAFT MINUTES OF THE


REGULAR MEETING OF
KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD
HELD THURSDAY, FEBRUARY 23, 2017 AT 6:15 P.M.
AT 1994 FISHER DRIVE, PETERBOROUGH, ONTARIO

PRESENT

Cathy Abraham (Chairperson of the Board), Sarah Bobka (Vice-chairperson


of the Board), Wayne Bonner, Anthony Caruso, Cyndi Dickson,
Jaine Klassen Jeninga, Angela Lloyd, Diane Lloyd, Mary Lynch-Taylor,
Shirley Patterson, and Tenzin Shomar (Student Trustee).

Trustee Rose Kitney attended via teleconference.

Regrets: Nil.

Absent: Nil.

Also Present: R. Hick, C. Arnew, G. Davis, S. Girardi, G. Ingram, J. Leclerc,


P. Mangold, J. Nigro, J. Tompkins; L. Piccinin, G. Kidd, and
S. Beacock.

1. CALL TO ORDER

The Chairperson called the meeting to order at 6:15 p.m.

2. COMMITTEE OF THE WHOLE

It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee D. Lloyd

(17-031) That the Board move into Committee of the Whole, In-camera (6:15 p.m.).
CARRIED
The Open Session of the meeting resumed at 7:00 p.m.

The Chairperson recognized and acknowledged that the Board is meeting on the
traditional territory of the Mississauga First Nations.

3. NATIONAL ANTHEM AND A MOMENT OF SILENCE

The meeting was opened with the singing of the National Anthem followed by a
Moment of Silence.
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Thursday, February 23, 2017 SUBJECT TO BOARD APPROVAL

4. CHARACTER ATTRIBUTE STUDENT TRUSTEE

Student Trustee Tenzin Shomar spoke to this months character attribute,


Empathy.

5. ADOPTION OF AGENDA

It was,
Moved by: Trustee Klassen Jeninga
Seconded by: Trustee Patterson

(17-032) That the agenda be adopted to include the following topics under Board
Member Additions:

Havelock-Belmont Public School students meet the Prime Minister


Blessings in a Backpack
21 Lives Saved
Community Dinner
Honour Band
Day of Pink
CARRIED
6. ADOPTION OF MINUTES

6.1 Regular Board Meeting Thursday, January 26, 2017

It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee Bobka

(17-033) That the minutes for the Regular Board meeting held on Thursday,
January 26, 2017 be adopted as recorded.
CARRIED
7. EDUCATIONAL PRESENTATIONS

7.1 Nil.

8. DELEGATIONS

8.1 DELEGATIONS (10 minutes)

8.1.1 Julie Chatten parent of students at Ridpath Junior Public


School and Lakefield District Intermediate School

J. Chatten spoke to her disappointment of the plan for the


demolition of Lakefield District Intermediate School, the
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Thursday, February 23, 2017 SUBJECT TO BOARD APPROVAL

transition for students during the construction, especially with


respect to use of the Music Room, and requested that the Board
keep the community informed during the process.

The delegate responded to questions of clarification of the


Board.

8.2 DELEGATIONS (3 minutes)

Nil.

8.3 DISPOSITION OF DELEGATION CONCERNS

It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee Caruso

(17-034) That the delegation at the February 23, 2017 Board meeting be
received for information with thanks.
CARRIED
9. BUSINESS ARISING FROM THE MINUTES

Nil.

10. STUDENT TRUSTEE REPORT

Student Trustee Tenzin Shomar reported that he attended the Ontario Student
Trustees Associations Board Council Conferences in Ottawa to discuss
education issues that directly affect students. Trustees heard that student
trustees from across Ontario had the opportunity to hear a number of notable
speakers, including the Honourable Yasir Naqvi, Ontarios Attorney General and
MPP for Ottawa-Centre, Denise Siele, Director of Community and Stakeholder
Relations for Equal Voice, and the Honourable Pierre Poilievre, MP for Carleton.
As well, he provided an update from the Student Leadership Group meeting of
February 15, 2017, spoke to his Peterborough school visits, and noted that the
2017 Student Trustee Election will take place on April 4, 2017 at 4:00 p.m. at the
Education Centre.

11. DECISION ITEMS

11.1 COMMITTEE DECISION REPORTS

11.1.1 Chairpersons Committee Report

Committee Chairperson C. Abraham reported that the


committee met on February 1, 2017 to review proposed
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Thursday, February 23, 2017 SUBJECT TO BOARD APPROVAL

revisions to the following policies (included with the report as


Appendices A to D).
B-1.5, Student Trustee
B-6.4, Student Government in Schools
B-2.1, Board and Committee Meetings
B-1.2, Code of Conduct

The committee reviewed a new draft Board Policy, B-1.8,


Parental and Public Concerns Board (included with the report as
Appendix E), received a Trustee Budget for September 1, 2016
to January 20, 2017, and discussed the Kawartha Pine Ridge
District School Board Wall of Honour and professional
development opportunities. The Director provided an update to
Trustees reporting that input received from school councils and
municipalities regarding Board Policy BA-6.3, School
Playground Equipment will be presented to the Resource
Committee.

It was,
Moved by: Trustee Abraham
Seconded by: Trustee Lynch-Taylor

(17-035) That Board Policy B-1.5, Student Trustee, be approved as


revised and amended.

A lengthy discussion commenced with regard to the proposal to


increase the number of student trustee positions. Comments
were made and opinions were expressed by members of the
Board across a number of areas including:

Value of the student voice and support for a second


student trustee
Further consultation with all members of the Student
Leadership Group (SLG)
Representation relating to the geographic areas of the
board
Networking options to allow for the Student Trustee to
communicate and connect with student leaders across the
board

Student Trustee Shomar commented that if further clarification


is requested by Trustees, the timelines are very short to consult
with the SLG prior to the 2017 Election on April 4, 2017. Also,
the Student Trustee noted that had he been aware further
clarification from the student leaders was required, this could
have taken place at their recent meeting on February 15, 2017.
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Vice-chairperson Bobka announced that she was going to call the question.

Student Trustee Shomar requested a recorded vote on the question.

On voting on the question, it was...DEFEATED

with a recorded vote of 5 YES, 7 NO and 0 ABSENT as follows:

YES NO ABSENT

Kitney, Rose X
Klassen Jeninga, Jaine X
Lloyd, Angela X
Lloyd, Diane X
Lynch-Taylor, Mary X
Patterson, Shirley X
Abraham, Cathy X
Bobka, Sarah X
Bonner, Wayne X
Caruso, Anthony X
Dickson, Cyndi X ___ ___
4 7 0

Shomar, Tenzin X (non binding)


1

Based on discussion,

It was,
Moved by: Trustee Abraham
Seconded by: Trustee Bonner

(17-036) That Board Policy B-1.5, Student Trustee, be referred back


to the Student Leadership Group for further consultation.
CARRIED
Trustee Kitney left the meeting at this time.

Chairperson Abraham recognized the tight timeline for


additional consultation of the SLG, and Student Trustee Shomar
indicated that he felt the student voice had been heard, however
he would attempt to arrange a meeting to further consult the
group.

Vice-chairperson Bobka announced that she was going to call the question.

Student Trustee Shomar requested a recorded vote on the question.


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On voting on the question, it was...CARRIED

with a recorded vote of 7 YES, 4 NO and 1 ABSENT as follows:

YES NO ABSENT

Klassen Jeninga, Jaine X


Lloyd, Angela X
Lloyd, Diane X
Lynch-Taylor, Mary X
Patterson, Shirley X
Abraham, Cathy X
Bobka, Sarah X
Bonner, Wayne X
Caruso, Anthony X
Dickson, Cyndi X
Kitney, Rose ___ X
7 3 1

Shomar, Tenzin X (non binding)


1

It was,
Moved by: Trustee Abraham
Seconded by: Trustee Dickson

(17-037) That Board Policy B-6.4, Student Government in Schools,


be approved as revised.
CARRIED
It was,
Moved by: Trustee Abraham
Seconded by: Trustee Dickson

(17-038) That Board Policy B-2.1, Board and Committee Meetings,


be approved as revised and amended.

At this time a Trustee suggested that the Policy include a


Conflict of Interest Declaration for Board members.

Based on discussion, as an amendment to the policy,

It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee D. Lloyd
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(17-039) That Declarations of Conflicts of Interest be added


following Item 6.6 Adoption of the Agenda in the public
open session of the Board, and the committee of the whole,
in-camera session.
CARRIED
As a further amendment to the policy,
It was,
Moved by: Trustee Bonner
Seconded by: Trustee Lynch-Taylor

That Section 6.12 be revised as follows:

Student Issues Trustee Report

On voting on the amendment,


It was.CARRIED

On voting on the original motion as revised and amended,


It was.CARRIED

It was,
Moved by: Trustee Abraham
Seconded by: Trustee Klassen Jeninga

(17-040) That Administration investigate a revised committee


structure.

Director R. Hick advised the Board that the report from


Administration will be for information only, and will include
examples of committee structures of other boards, as well as
the pros and cons of a revised structure.

Following questions of clarification Chairperson Abraham


advised that there would be opportunity for discussion of all
Trustees at a Chairpersons committee meeting.

On voting on the motion,


It was.CARRIED

It was,
Moved by: Trustee Abraham
Seconded by: Trustee A. Lloyd
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(17-041) That Board Policy B-1.2, Code of Conduct, be approved as


revised.

Discussion occurred with regard to the suggested wording in


Section1.5 of the policy, and the role of the Director in the event
of an allegation of serious misconduct on the part of a Trustee.

The Board recessed at 8:27 p.m.

The Board reconvened at 8:42 p.m.

Following discussion, the motion was withdrawn.

Based on discussion,

It was,
Moved by: Trustee Abraham
Seconded by: Trustee D. Lloyd

(17-042) That Board Policy B-1.2, Code of Conduct, be referred back


to the Chairpersons Committee for further consultation.
CARRIED
It was,
Moved by: Trustee Abraham
Seconded by: Trustee Bonner

(17-043) That the Chairpersons Committee Report, dated


February 23, 2017 be received for information.
CARRIED
11.1.2 Special Education Advisory Committee Report

Committee Chairperson A. Lloyd reported that at their


February 14, 2017 meeting an overview was provided of
services and programs available through Development Services
Ontario, correspondence was received regarding reductions in
the Special Education funding formula, and an update on
regional information sessions for parents registering their
children for Kindergarten was provided. Changes to committee
membership were reported and future meeting topics and next
meeting date were also noted.
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It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee Patterson

(17-044) That representative Kathy Traynor be appointed alternate


representative to the Special Education Advisory
Committee for the Down Syndrome Association of
Peterborough, for the balance of the current four year term
ending in 2018.
CARRIED
It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee D. Lloyd

(17-045) That Deb Reid be appointed representative to the Special


Education Advisory Committee for the Down Syndrome
Association of Peterborough, for the balance of the current
four year term ending in 2018.
CARRIED
It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee Dickson

(17-046) That the resignation of Jenn Lean, alternate representative


to the Special Education Advisory Committee for
Community Living, be received with regret and sincere
appreciation for her advocacy and support of students with
special needs.
CARRIED
It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee Lynch-Taylor

(17-047) That the resignation of Pat Whittaker, representative to the


Special Education Advisory Committee for Community
Living, be received with regret and sincere appreciation for
her advocacy and support of students with special needs.
CARRIED
It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee Bonner
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(17-048) That Krista Brailey be appointed representative to the


Special Education Advisory Committee for Community
Living, for the balance of the current four year term ending
in 2018.
CARRIED
It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee Bobka

(17-049) That the Special Education Advisory Committee Report,


dated February 23, 2017, be received for information.
CARRIED
11.1.3 Resource Committee Report

Committee Chairperson W. Bonner reported that the committee


met on February 8, 2017 to review the walk distance for stand
alone intermediate schools and proposed revisions to Board
Policy HR-5.3, Code of Conduct for Employees (Appendix A to
the report). The committee reviewed the First Quarter Financial
Variance report and 2015-2016 Occupational Health and
Safety/Workers Safety and Insurance Board (WSIB) report, and
were informed of a Business and Corporate Services staffing
update. As well, Trustee Bonner noted a correction to the
record of Attendance in the report.

It was,
Moved by: Trustee Bonner
Seconded by: Trustee Dickson

(17-050) That Board Policy HR-5.3, Code of Conduct for Employees,


be approved as revised.
CARRIED
It was,
Moved by: Trustee Bonner
Seconded by: Trustee Patterson

(17-051) That the Resource Committee Report, dated February 23,


2017, be received for information.
CARRIED
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11.1.4 Advisory Committee on Aboriginal Issues Report

Committee Chairperson M. Lynch-Taylor reported that the


committee met on February 1, 2017 to review the Aboriginal
Issues Terms of Reference (Appendix A to the report) to reflect
terminology, titles and provincial references to Indigenous
Education. Committee members agreed to propose that the
Board recognize November as Indigenous Peoples Awareness
Month, discussed the voluntary self-identification approach at
the Kawartha Pine Ridge District School Board, and received
information regarding Indigenous names, logos and mascots
and a well-being engagement session for KPR students. Items
of interest were shared and the next meeting date of
Wednesday, May 3, 2017 was noted.

It was,
Moved by: Trustee Lynch-Taylor
Seconded by: Trustee D. Lloyd

(17-052) That the Terms of Reference Document for the Advisory


Committee on Aboriginal Issues be accepted as revised.
CARRIED
It was,
Moved by: Trustee Lynch-Taylor
Seconded by: Trustee Dickson

(17-053) That the change of the committee name be accepted as


written: Indigenous Education Advisory Committee (IEAC).
CARRIED
It was,
Moved by: Trustee Lynch-Taylor
Seconded by: Trustee Caruso

(17-054) That the Kawartha Pine Ridge District School Board


recognize the month of November as Indigenous Peoples
Awareness Month.

Discussion occurred around the timing and monthly calendar of


other recognized events during the school year. Administration
noted that this is an opportunity to provide a focus and
showcase activities related to Treaties Recognition Week, Inuit
Day and Louis Riel Day, all held during the month of November.
The motion was .CARRIED
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It was,
Moved by: Trustee Lynch-Taylor
Seconded by: Trustee Bonner

(17-055) That the Advisory Committee on Aboriginal Issues Report,


dated February 23, 2017, be received for information.
CARRIED
11.1.5 Ad Hoc Committee Naming of New Lakefield Elementary
School Report

Committee Chairperson J. Nigro reported that the committee


met on February 9, 2017 to review submissions from students,
parents, Board employees and community members for the
name of the new school. The committee created the following
short list and suggested the use of a tag line for the new
elementary school in the three instructional languages
Maawndookaazag Together Ensemble:

1. Lakefield District Public School


2. Lakefield District Oodenawi Public School
3. Lakefield Oodenawi Public School

It was,
Moved by: Trustee D. Lloyd
Seconded by: Trustee Lynch-Taylor

(17-056) That the Kawartha Pine Ridge District School Board


approve the name of the new revitalized Lakefield
elementary school, to be located on the current Lakefield
District Secondary School/Lakefield Intermediate School
site, as Lakefield District Public School.
CARRIED
11.2 DECISION REPORTS

11.2.1 2017 Budget Committee Meeting Dates and Election of


Budget Committee Vice-chairperson

C. Arnew, Superintendent, Business and Corporate Services


reported that in accordance with Board Policy B-2.2, Annual
Meetings and Committees of the Board, the Board establishes a
Committee of the Whole Budget Committee, consisting of the
entire Board, to be chaired by the Vice-chairperson of the Board
in open session committee meetings. In-camera sessions will
be chaired by the Vice-chairperson of the Budget Committee.
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The Budget Committee meeting dates set through the master


calendar were included in the report.

Trustee D. Lloyd nominated Trustee Rose Kitney to be


appointed as Vice-chairperson of the Budget Committee.
Trustee Kitney confirmed that she was willing to let her name
stand.

Trustee A. Lloyd nominated Trustee Wayne Bonner to be


appointed as Vice-chairperson of the Budget Committee.
Trustee Bonner confirmed that he was willing to let his name
stand.

Trustee C. Dickson nominated Trustee Anthony Caruso to be


appointed as Vice-chairperson of the Budget Committee.
Trustee Caruso confirmed that he was willing to let his name
stand.

Following a ballot vote by the Board,

It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee Lynch-Taylor

(17-057) That Trustee Anthony Caruso be elected as


Vice-chairperson of the Committee of the Whole Budget
Committee.
CARRIED
11.2.2 Awards and Scholarships Clarke High School

J. Tompkins, Superintendent, Student Achievement reported


that Kim Cox wishes to establish a graduation award to be
known as the Eleanor Perrin Memorial Scholarship Award in the
amount of $250.00 per year for two graduating. Selection of
successful applicants will be made the Awards Committee and
the award will continue until the donor and school mutually
agree to terminate the award.

It was,
Moved by: Trustee Dickson
Seconded by: Trustee Bobka

(17-058) That the Kawartha Pine Ridge District School Board


approve the establishment of the Eleanor Perrin Memorial
Scholarship Award of $250.00 to be presented annually to
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two graduating students of Clarke High School who have


met the award criteria.
CARRIED
12. ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION (OPSBA) REPORT

Trustee A. Lloyd, the Boards Delegate Member of OPSBA, drew attention to the
upcoming Board of Directors Meeting on March 2, 2017, and the OPSBA
Regional Council Meeting on April 8, 2017 (location TBD).

13. CORRESPONDENCE

13.1 The Honourable Mitzie Hunter, Minister of Education


13.2 Issues and Resource Management Unit, Ministry of Education
13.3 Bluewater District School Board

It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee D. Lloyd

(17-059) That the correspondence for February 23, 2017 Board meeting be received
for information.
CARRIED
14. INFORMATION ITEMS CONSENT ITEMS

It was,
Moved by: Trustee D. Lloyd
Seconded by: Trustee Bobka

(17-060) That the following agenda items for February 23, 2017 Board meeting be
received for information:

Item 14.1 Kirby Centennial Public School Pupil Accommodation


Review
Item 14.2 Student Transportation Services of Central Ontario (STSCO)
Governance Committee Report
Item 14.3 Parent Involvement Committee Report
Item 14.4 Equity, Diversity and Inclusion Committee Report
Item 14.5 Strategic Directions 2015-2018 Strategic Priorities Update

Requests were made by trustees to pull the following reports for comment and/or
discussion:

Item 14.1 Kirby Centennial Public School Pupil Accommodation


Review
Item 14.2 Student Transportation Services of Central Ontario (STSCO)
Governance Committee Report
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Item 14.4 Equity, Diversity and Inclusion Committee Report


Item 14.5 Strategic Directions 2015-2018 Strategic Priorities Update

The motion was ...................................................................................... CARRIED

14.1 Kirby Centennial Public School Pupil Accommodation Review Final


Staff Report

Superintendent J. Tompkins provided an update to the Board regarding


the Modified School Accommodation Review to consider the closure of
Kirby Centennial Public School, and presented the final staff report
(attached as Appendix A to the report).

On January 16, 2017 a public meeting was held at Kirby Centennial Public
School to solicit feedback on the staff recommendation and to seek input
regarding the placement of students currently attending Kirby Centennial
Public School. During the course of the public meeting staff outlined the
benefits, issues and concerns surrounding the possible closure of Kirby
Centennial Public School.

J. Tompkins spoke to the key themes expressed through delegations and


questions at the meeting, noted the positive discussions of the Board and
the community, and highlighted the areas of improvement for staff and
students.

In response to a trustee question of clarification, administration advised


that it is expected that approval for funding the upgrade will be confirmed
by the end June, and noted that the approximate cost to transport the
portables required at Kirby Centennial Public School during the
construction is $5,000.00 per portable.

14.2 Student Transportation Services of Central Ontario (STSCO)


Governance Committee Report

Committee Co-chairperson C. Abraham reported that the committee met


on January 24, 2017 to receive an update on the State of School Bus
Camera Systems, an overview of the 2017-2018 System Planning Service
Changes and Efficiencies, and a 2016-2017 STSCO Budget and
Expenditure Update.

14.4 Equity, Diversity and Inclusion Committee Report

Committee Chairperson S. Patterson reported that the committee met on


January 31, 2017 to review KPRs Three-Year Equity, Diversity and
Inclusion Strategy, receive a presentation on a student initiative to
enhance inclusionary practices, and information on a recent workshop
held for KPR staff entitled Addressing Islamophobia: A Discussion for
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Educators. The committee reviewed current initiatives and a number of


updates were shared.

14.5 Strategic Directions 2015-2018 Strategic Priorities Update

Director R. Hick presented the Strategic Priorities Update for February


2017 (Appendix A to the report). The Director highlighted ongoing
initiatives, new projects and programs to the Board.

15. BOARD MEMBER ADDITIONS

Trustee Patterson reported that students in the Grade 4/5 class at Havelock-
Belmont Public School attended the Town Hall meeting in Peterborough to meet
the Prime Minister, and spoke to the benefit of the Blessings in a Backpack
program to families in the community.

Trustee Klassen Jeninga reported that during a recent blood donor drive,
students at Port Hope High School donated the equivalent to save 21 lives, and
noted the cooperative efforts of students and community partners at a community
dinner at Cobourg Collegiate Institute.

Trustee Bobka spoke to the musical performance by the Honour Band at


Bowmanville High School, where students from secondary schools gathered to
promote music education.

Trustee A. Lloyd spoke to Pink Shirt Day and recognized the efforts of staff and
students to create awareness to bullying.

16. FUTURE MEETING DATES

Chairperson C. Abraham drew attention to the future meeting dates listed in the
Board agenda.

17. QUESTION PERIOD

Chairperson C. Abraham opened the meeting to questions from the floor.

18. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION

18.1 Audit Committee Non-Trustee Appointments


Recommendations 1 and 2

It was,
Moved by: Trustee Bobka
Seconded by: Trustee Lynch-Taylor
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(17-061) That the Kawartha Pine Ridge District School Board approves the
appointment of Milena Ceglie, to an initial three year term as a non-
trustee member of the audit committee, effective February 23, 2017.

(17-062) That the Kawartha Pine Ridge District School Board approves the
appointment of Ben Suter to a third, three year term as a non-trustee
member of the audit committee, effective February 23, 2017.
CARRIED
19. ADJOURNMENT

It was,
Moved by: Trustee A. Lloyd
Seconded by: Trustee Caruso

(17-063) That the meeting be adjourned (10:15 p.m.).


CARRIED

____________________
Cathy Abraham
Chairperson of the Board

____________________
W.R. (Rusty) Hick
Director of Education
and Secretary of the Board

Kawartha Pine Ridge


District School Board
Item 9.1.1 March 23, 2017

Presenter: Lori Neill

Topic: Demolition of Lakefield Intermediate School

Action requested
of the Board: Delay in potential demolition of Lakefield Intermediate School for
one year
Item 9.1.2 March 23, 2017

Presenter: Cindy Windover, President, Kawartha Chamber of Commerce and


Tourism

Topic: Potential demolition of the Lakefield Intermediate School building,


as well as potential uses and future growth in our area.
Item 11 March 23, 2017
Page 1

Student Trustee Report

Tenzin Shomar

Introduction

A couple of weeks ago, former Student Trustee Khadijah Jilani travelled to Ottawa,
where she represented the riding of Durham in the Daughters of the Vote initiative
where 338 young women across Canada took their seats in Parliament and brought
forward their vision of a better Canada. I was able to watch some of the speeches made
by the delegates and they were emotional and thought-provoking to say the least. On
behalf of the entire board, I want to congratulate Khadijah on her impressive
accomplishment and for exemplifying #KPRisAwesome!

2017 Student Trustee Election

Around this time of the year, the Student Leadership Group (SLG) organizes the annual
Student Trustee Election. The election will be taking place on Tuesday, April 4, 2017 at
4 p.m. at the Education Centre. Throughout my term, I have learned a lot about how our
board operates and Ive truly been humbled with the responsibilities invested in me as I
represent to the best of my ability KPRs 31,000 students. As such, I am proud to run for
re-election, but I am also excited to hear about the platforms of the other candidates for
this fantastic position.

Student Leadership Group

At the February SLG Meeting, Student Leaders were able to review the results from the
Our School survey. Students rotated through different responses to questions and took
part in a thoughtful roundtable discussion in order to understand how we can maintain
or improve student well-being in KPR. We were also delighted to have Mary Walker
Hope, Arts Resource Teacher give a presentation to the SLG regarding the annual
KPRts and Leadership Camp. The camp is a phenomenal opportunity where students
from across the board come together to hone and improve their arts and leadership
abilities in a fun and inclusive environment. Pamphlets were distributed to students and
applications are now open for camp counsellor positions.

Ontario Student Trustees Association

As we move towards the end of the school year, the Ontario Student Trustees
Association is beginning to plan the Annual General Meeting (AGM) in Toronto. A big
part of AGM is to look back at the school year and celebrate our accomplishments but
also look towards the future. The conference is also an opportunity for outgoing student
trustees to say their goodbyes while incoming student trustees become acquainted with
the organisation and their new responsibilities. In addition, a huge component of AGM is
the Student Trustee Alumni Leadership Gala, where past and current Student Trustees
come together and celebrate many years of student voice in Ontario.
Item 11 March 23, 2017
Page 2

Conclusion

In a couple weeks, students from KPR and across Canada, including myself, will be
travelling to Europe to commemorate the 100th Anniversary of the Battle of Vimy Ridge.
The battle was a defining moment in Canadas history in terms of developing our
national identity and our core values. The trip promises to be one filled with emotion,
pride, and excitement as Canadians both young and old come together to pay tribute to
those who fought and will continue to fight in defense of our great country which we are
proud to call home.
Item 12.1.1 March 23, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

PROGRAM REVIEW COMMITTEE REPORT

The committee met on February 14, 2017 and reports as follows.

ATTENDANCE

Present: Trustees C. Abraham (Chairperson of the Board), S. Bobka


(Vice-chairperson of the Board), M. Lynch-Taylor (Committee
Chairperson), C. Dickson, J. Klassen Jeninga, D. Lloyd and S. Patterson.

Others: Trustees W. Bonner and A. Lloyd, and J. Leclerc, P. Mangold,


A. Sadowski and P. Jones were also present.

Election of Chairperson

Trustee Mary Lynch-Taylor was elected Chairperson of the Program Review Committee
for the year 2017.

Alternative, Adult and Continuing Education

P. Mangold, Superintendent of Student Achievement, reported that due to the


commitment and support of the Board, KPR has been able to offer some of the best
alternative programs for students whose personal, academic, social or environmental
needs, are not best met within the structure of the traditional high school. Some of
these programs include the Young Moms Program, Teen Education and Mothering
Program, and Youth Emergency Shelter. A historical overview was provided on the
changes that have taken place to the facilities over time, which demonstrates a true
integration that best benefits the students being supported through the programs
offered.

A. Sadowski, Principal of Adult and Continuing Education, provided an in-depth


overview of the numerous programs that are available to support students and adults
pursue the continuation of their education. Location, staffing, and program eligibility
information was provided, and details regarding the unique and flexible nature of the
programs were shared. A. Sadowski advised that an effort is being made to expand
programming as new needs are identified; currently Night School is emerging as a
need, and a means to offer on a cost-recovery basis is being explored.

Discussion was held and questions of clarification were addressed. A recommendation


was adopted that the Alternative, Adult and Continuing Education Report be received
for information.

Board Policy ES-3.9, Arts Program

J. Leclerc, Superintendent of Teaching and Learning, presented Board Policy ES-3.9,


Arts Program, revised to reflect the new principles and processes as outlined in the
revised Arts curriculum documents. A recommendation was adopted that the policy be
approved as revised, a copy of which is appended to the report as Appendix A.
Item 12.1.1 March 23, 2017
PROGRAM REVIEW COMMITTEE REPORT Page 2

Champions for Youth Mentoring Program

J. Leclerc, Superintendent of Teaching and Learning, shared information regarding the


Champions for Youth Mentoring Program, which is a community based mentoring
program where students of the Board who have had a brush with the law are referred
for support from a mentor and student retention counsellor. Referrals come from our
community partners connected to youth justice and as part of extrajudicial measures.

Trends related to the number of students being taken into the program were provided
which demonstrated a significant decrease over the years. It was also reported that to
date this year, a total of only 10 new students across the Board had entered into the
program, as opposed to intake numbers of 76 in 2014-2015 and 49 in 2015-2016. Also,
a variety of new programs have been implemented throughout the Board such as
Student Success and regional situation tables that support students at risk, which have
attributed to lower numbers in the program. As a result of these factors, along with the
decrease in the number of student retention counsellors in the system available to
support the program, it was indicated that KPRs future participation in the Champions
for Youth program would be discontinued. However, students currently in the program
would be grandparented for the current year.

A recommendation was adopted that the Champions for Youth Mentoring program
report be received for information.

Tutors in the Classroom and Ontario Focused Intervention Program (OFIP) Tutoring
Programs

J. Leclerc, Superintendent of Teaching and Learning, provided an overview of two


tutoring initiatives that are currently being provided throughout the Board.

It was reported that Tutors in the Classroom is a tutoring program that has been
implemented in a variety of schools since 2005. The program is delivered during the
school day and is funded jointly by the Ministry of Education and the Board. Since its
inception, the program has focused on students needing support, mainly in JK to Grade
3, in the areas of literacy and numeracy.

The OFIP Tutoring program was implemented in 2015 and is funded by the Ministry of
Education. Tutors work with students at the end of the school day, in the school, for
approximately 30-60 minutes. The focus of tutoring in this program may include
assisting with homework assignments, projects, reading, math, and remedial or
enrichment activities.

Questions regarding school selection criteria and outcomes were addressed, and a
recommendation that the report be received for information was adopted.

Board Member Addition

Trustee C. Dickson shared information with committee members regarding a Ministry


consultation session she attended recently, where boards were invited to review and
provide feedback to the draft Provincial Framework for Alternative Programs and
Item 12.1.1 March 23, 2017
PROGRAM REVIEW COMMITTEE REPORT Page 3

Courses K-12. She indicated that she visited several schools prior to attending the
meeting and was impressed by how staff support our Learning and Life Skills (LLS)
students. She encouraged others to advocate for these programs so that LLS students
can continue to be best supported.

Future Meeting Dates

Future meeting dates for the 2016-2017 school year were reviewed. The next regular
meeting of the Program Review Committee will be held in the Roy H. Wilfong Boardroom at
the Education Centre, 1994 Fisher Drive, Peterborough, at 7:00 p.m. on Tuesday, March
21, 2017.

RECOMMENDATIONS

1. That Board Policy No. ES-3.9, Arts Program, be approved as revised.

2. That the Program Review Committee Report, dated March 23, 2017, be received
for information.

Mary Lynch-Taylor
Committee Chairperson
Appendix A Item 12.1.1 March 23, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

POLICY STATEMENT

Section: School Programs


Programs and Curriculum Policy Code: ES-3.9
Policy: ARTS PROGRAM Page 1

The Kawartha Pine Ridge District School Board believes in the social, emotional, intellectual,
moral, aesthetic and creative development of all students through quality arts education. The
Board supports the arts within a balanced program for all students through such subjects as
visual arts, music, dance, and drama, and media arts as strong visible evidence of a dynamic
culture.

The Board supports arts education based on the Ministry of Education=s The Kindergarten
Program (revised 2016) and The Ontario Curriculum, for Grades 1-12, The Arts Grades 1-8
(revised 2009), and The Arts Grades 9 -12 (revised 2010) that provide every student with the
opportunity to participate in a wide variety of artistic explorations, investigations and
expressions.

1. Arts B Program Benefits

The Board recognizes the value of arts programs in achieving the following:

1.1 involving the student in creative problem solving critical and creative thinking
skills and/or processes by

1.1.1 encouraging communication and self-expression, and

1.1.2 encouraging active participation in learning experiences that enhance


creative thinking; and

1.1.3 experiencing artistic problems in more than one (1) dimension;

1.2 enhancing the student=s personal development and communication skills by

1.2.1 developing confidence in personal expression and communication with


others creative expression,

1.2.2 elevating the spirit and heightening aesthetic awareness expression of


aesthetic judgment,

1.2.3 developing the ability to be appreciated as an individual appreciate others


as individuals, and

1.2.4 developing the ability to be accountable as an individual self-reflect on the


artistic work;
KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Section: School Programs


Programs and Curriculum Policy Code: ES-3.9
Policy: ARTS PROGRAM continued Page 2

1.3 increasing the student=s knowledge and understanding in the strands of the arts
curriculum in variety of areas by

1.3.1 providing a sense of cultural perspectives consideration of cultural


contexts,

1.3.2 appreciating and communicating judgements about the arts applying the
critical analysis process, and

1.3.3 developing an awareness of career opportunities in the arts and the skills
needed to pursue them;

1.4 develop literacy and inquiry in the arts areas by

1.4.1 developing an understanding and appreciation of the creative process,

1.4.2 developing intellectual, perceptual and motor kinesthetic skills that serve
the creative purpose in individual disciplines, and

1.4.3 expanding the student=s repertoire of communicative strategies; and

1.5 increasing the student=s ability to participate in life as an enriched adult nurturing
life-long interests in the arts by

1.5.1 developing knowledge, skills and attitudes which may lead to vocational
possibilities, and

1.5.2 developing the ability to discriminate wisely with regard to consumer


products, apply critical analysis to real life applications such as
interpreting media. and

1.5.3 nurturing life-long interests.

2. Arts B Comprehensive and Integrated Programs Cross-curricular, Integrated and


Specialist High Skills Major Programs

Comprehensive programs in specific arts areas and the arts integrated into other areas of
the curriculum can accomplish these benefits for each student as well as provide special
opportunities for students whose aptitudes are strong in the arts. The integration of the
arts into other program areas can enhance learning in that area and is an effective mode of
program delivery. Learning in the arts and the ability to use the arts to learn are valued.
KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Section: School Programs


Programs and Curriculum Policy Code: ES-3.9
Policy: ARTS PROGRAM continued Page 3

The Board supports schools in the delivery of Specialist High Skills Major pathways in
the arts (e.g. Technical Theatre: Lighting Specialist) as a way to encourage and support
students interested in pursuing careers in the arts.

3. Arts B Special Programs

The Board recognizes the value of student participation in arts performances, exhibitions
and enrichment activities in the curriculum of each school.

4. Arts B Community Links Partnerships

The Board endorses school activities that involve visits to arts venues and the use of
artists and programs in schools in order to stimulate and enhance student interest in arts
activities. The schools and students of the Kawartha Pine Ridge District School Board
are encouraged to interact with the local communities through exhibitions, performances
and collaboration on joint projects.

Established: May 25, 2000 Revision Dates: November 24, 2005


DRAFT January 31, 2012
DRAFT February 6, 2012
DRAFT November 12, 2013
DRAFT September 20, 2016
DRAFT November 28, 2016
DRAFT February 14, 2017
DRAFT March 23, 2017
Item 12.2.1 March 23, 2017

TO: Kawartha Pine Ridge District School Board

TOPIC: Kirby Centennial Public School Pupil Accommodation Review


Final Staff Report

INITIATOR: Joe Tompkins, Superintendent, Student Achievement and Co-chairperson


Steve Girardi, Superintendent, Student Achievement and Co-chairperson

BACKGROUND

1. On November 24, 2016, the Kawartha Pine Ridge District School Board
approved Board Policy BA-1.2, Pupil Accommodation Review: School
Closure/Consolidation, which relates to pupil accommodation and
accommodation reviews. Provincial directives released in March 2015 are
reflected in this policy.

2. As per Board Policy BA-1.2, Pupil Accommodation Review: School


Closure/Consolidation, any school or group of schools whose Average Daily
Enrolment falls, or is projected to fall below 85% of the pupil places as
designated by the On The Ground Capacity is considered underutilized and is to
be considered for possible accommodation review. Kirby Centennial Public
School has an On The Ground Capacity of 164 pupil places. Enrolment has
declined at Kirby Centennial Public School from 193 students in 2000-2001 to the
current enrolment of 92 students for the 2016-2017 school year. The current
utilization is 56% of the On The Ground Capacity. Enrolment is expected to
continue to remain similar to this current enrollment for the next 10 years.

The low enrolment at Kirby Centennial Public School leads to reduced


opportunities for students in programming, extra and co-curricular activities, and
peer relationships. In fact, there are currently two grades with only 1 female
student in each.

There are currently 81 students bused at Kirby Centennial Public School of the
92 total students. At Orono Public School, there are 88 walkers and 44 students
who are bused to school.

3. On November 24, 2016 the Kawartha Pine Ridge District School Board approved
the following motion:
That, in accordance with Board Policy BA-1.2, Pupil Accommodation
Review: School Closure/Consolidation, which relates to pupil
accommodation reviews, a Modified School Accommodation Review
be held to consider the closure of Kirby Centennial Public School.

The initial staff recommended option for Kirby Centennial Public School is to have
students from Kirby Centennial Public School attend Orono Public School
beginning in September 2017.

4. On January 16, 2017 a public meeting was held at Kirby Centennial Public School
to solicit feedback on the staff recommendation and to seek input regarding the
placement of students currently attending Kirby Centennial Public School.
Kirby Centennial Public School Item 12.2.1 March 23, 2017
Pupil Accommodation Review Final Staff Report Page 2

5. During the course of the public meeting staff outlined the benefits, issues and
concerns surrounding the possible closure of Kirby Centennial Public School.
Approximately 30 members of the public along with KPR staff were in attendance
at the meeting to hear staff presentations, hear questions and listen to
information provided from public delegations. The information presented, as well
as questions arising from the public meeting, were addressed by staff during the
meeting.

Minutes from the meeting were posted on the Kawartha Pine Ridge District
School Board website on January 18, 2017.

Information provided and discussed at the meeting included the following items:
Pupil Accommodation Review Mandate
Initial Staff Recommendation
Pupil Accommodation Review Timelines
Meeting Agenda
Background Information
School Information Profile
School Instructional Profile
Transportation
Current and future enrollment
Current and future classroom structures
Advantages of combining Kirby Centennial and Orono Public Schools

6. Accommodation Review Public Meeting for Community Consultation held


January 16, 2017.

The school community was provided an opportunity for input at the conclusion of
the staff presentation. Two parents from Kirby Centennial Public School and one
parent from Orono Public School asked questions and provided their thoughts
regarding the pupil accommodation review. In total, those three presenters
asked 17 questions. As well, there were 16 questions from the audience that
were asked through the use of a question box. Overall, the questions focused on
many issues including timelines, the facilities of both Kirby Centennial and Orono
Public School, schools resources, classroom structures, teachers, and
transportation. A positive discussion occurred between board staff and the
community members regarding the entire Kirby Centennial Pupil Accommodation
Review.

Staff responded to all questions during the presentation. Responses have been
outlined in the minutes found on the board website.

Staff ensured the community that combining the two school populations (with a
population of approximately 217 students) would provide a better learning
opportunity for students from both schools with regards to the facility and student
learning. Students would have more opportunities for grade alike placements
and friendships, triple grading would be avoided, and there would be more staff
and students to facilitate and participate in extracurricular opportunities.
Kirby Centennial Public School Item 12.2.1 March 23, 2017
Pupil Accommodation Review Final Staff Report Page 3

Transportation would remain consistent with current busing arrangements and a


rural school would be maintained in a rural setting.

The community was also informed that students from Kirby Centennial and
Orono Public Schools would be combined beginning in September 2017.
However, the students would begin at Kirby Centennial Public School until a
three room addition and facility and classroom upgrades are completed at Orono
Public School. It is estimated that the addition and upgrades will take
approximately 6 months. Once completed, all students would move back to
Orono Public School. Four portables will be required at Kirby Centennial Public
School to accommodate all of the students.

STATUS

7. Students and staff will benefit from a number of educational opportunities with the
amalgamation of students from Kirby Centennial Public School and Orono Public
School. Areas of improvement include the following:

Programming/Instruction: Students will be placed in single or double class grades.


This allows for better programming than classes that are triple graded. Resources
will include special education and library staffing. An emphasis will focus on
improved use of integrated technology. Further, there will be greater stability in
class assignments in the coming years.

Opportunity with Peers: Students will have more grade, same age peers. This will
allow for students to make friendships and develop relationships with those with
similar interests/abilities.

Staff: There is a benefit to staff when they are part of a larger group and share
similar assignments. This allows for more collaboration, sharing of information, and
program expertise.

Student Opportunities: Students will continue to have their choice of extracurricular


and school-wide opportunities. A greater number of students and staff should allow
for more opportunities for students.

Improved Stewardship of Resources: Resources will be combined to support


students in a more efficient and effective manner at both the local and district level.

Transportation: Given the close proximity of Kirby Centennial Public School to


Orono Public School, students will be minimally impacted by combining the two
busing routes.

8. Board Policy BA-1.2, Pupil Accommodation Review: School Closure/Consolidation,


designates a time period of no fewer than 10 business days after the date of the
public meeting and the posting of the final staff report before a decision may be
made by the Board. The final report was published on the KPR web site on Monday
January 30, 2017. A final decision is to be made by the Board on March 23, 2017.
Kirby Centennial Public School Item 12.2.1 March 23, 2017
Pupil Accommodation Review Final Staff Report Page 4

9. The final staff report was presented at the February 23, 2017 Board meeting. No
delegations on this topic were presented.

RECOMMENDATIONS

1. That Kirby Centennial Public School be closed as of the end of June 2017 pending
Ministry approval for funding of an addition at Orono Public School.

2. That in accordance with Board Policy BA-1.2, Pupil Accommodation Review: School
Closure/Consolidation, a Transition Committee be authorized to assist in the
transition of students from Kirby Centennial Public School to Orono Public School.

Joe Tompkins
Superintendent, Student Achievement and Co-chairperson

Steve Girardi
Superintendent, Student Achievement and Co-chairperson
Item 12.2.2 March 23, 2017

TO: Kawartha Pine Ridge District School Board

TOPIC: Ontario Public School Boards Association (OPSBA)

INITIATOR: Cathy Abraham, Chairperson of the Board

BACKGROUND

1. The Board recognizes educational advantages to be derived from trustee


membership in organizations.

2. The Board recognizes the Ontario Public School Boards Association (OPSBA)
as an incorporated, non-profit organization designed to represent and promote
the interests and concerns of Ontarios public school trustees and public
education.

STATUS

3. In accordance with Board Policy B-4.1, Association Membership, the Board is to


annually review its membership in OPSBA at the March Board meeting.

4. At its March Board meeting, the Board is to appoint one trustee to act as its
Director and Delegate Member who will vote on behalf of the Board at the
annual, general and regional OPSBA meetings. The Board will also appoint
another trustee who will act as an Alternate Director and Delegate Member in the
absence of the Director and Delegate Member.

RECOMMENDATIONS

1. That the Kawartha Pine Ridge District School Board reaffirm its membership in
the Ontario Public School Boards Association for 2018.

2. That Trustee _______________ be appointed as the Director and Delegate


Member from March 2017 until March 2018.

3. That Trustee _______________ be appointed as the Alternate Director and


Delegate Member from March 2017 until March 2018.

Cathy Abraham
Chairperson of the Board
Item 12.2.3 March 23, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

AUDIT COMMITTEE REPORT

The committee met on February 27, 2017 and reports as follows.

ATTENDANCE

Present: Ben Suter (Committee Chairperson), Trustee Sarah Bobka, Milena Ceglie,
Trustee Diane Lloyd, Trustee Mary Lynch-Taylor.

Other: Rusty Hick, Chris Arnew, April Foster, Bruce Hamilton; and Jane
Nahrgang were also present.

Election of Committee Chairperson

Committee member Ben Suter was acclaimed as Chairperson of the Audit Committee
for the year 2017.

Internal Audit Update

On behalf of the Regional Internal Audit Team, Chris Arnew, Superintendent, Business
and Corporate Services, provided an update on work that the Regional Internal Audit
Team has undertaken since the last update in November 2016.

The approved Internal Audit Plan for 2016-2017 includes the annual items; School
Generated Funds/P-Card audit and Outstanding Recommendations.

Work on the Facility Operations Process Audit has been completed. The internal
auditors will present their findings to the Facilities managers, and report back to the
committee.

Superintendent Arnew advised the committee that the Ministry is changing the Risk
Assessment Audit framework, and an update will be provided by the Internal Audit
Team at a future date.

Deloitte has been working with Internal Audit Teams from nine school boards to provide
a tool to search and identify patterns, and manage attendance problems (Attendance
Support/Data Visualization). Administration has provided attendance data to Deloitte
who will provide follow-up to the Board.
The concept and scope of the School Board Governance Audit was discussed by
committee members. The Internal Audit Team will review current practices with various
Ministry guidelines and report back to the committee with recommendations regarding
the scope of the audit.
Item 12.2.3 March 23, 2017
Audit Committee Report Page 2

Audit Services

A competitive Request for Proposals was issued in August 2013 for Audit Services for a
period not to exceed five years, beginning with the fiscal period ending August 31, 2014.
Collins Barrow Kawarthas LLP was appointed by the Board as Auditor for Kawartha Pine
Ridge District School Board, for the fiscal year September 1, 2015 to August 31, 2016.

Bruce Hamilton, Controller, Business and Corporate Services, advised that Collins
Barrow Kawarthas LLP have fulfilled their contractual obligations in a timely and efficient
manner. Administration supports the recommendation for re-appointment for the 2016-
2017 fiscal year.

Ministry of Education Memorandum 2016: SB38, Leading Practice Repository

C. Arnew explained the Leading Practice Repository is a pilot set up by the Ministry for
school boards to share best practices identified through internal audits. Access to the
repository is available to senior business officials (SBO) and regional internal audit
managers (RIAM).

Future Committee Meeting Dates

The committee reviewed and agreed to future meeting dates as listed in the agenda.
The next meeting date is June 15, 2017.

RECOMMENDATIONS

1. That Collins Barrow Kawarthas LLP be appointed Auditor for Kawartha Pine
Ridge District School Board for the fiscal year September 1, 2016 to August 31,
2017.

2. That the Audit Committee Report, dated March 23, 2017, be received for
information.

Ben Suter
Committee Chairperson

Diane Lloyd
Trustee Representative
Item 12.2.4 March 23, 2017

TO: Kawartha Pine Ridge District School Board

TOPIC: Annual Property Maintenance Services Tender

INITIATOR: Chris Arnew, Superintendent, Business and Corporate Services

BACKGROUND

1. In April 2014 the Board approved a tender for pre-qualified vendors to provide Annual
Property Maintenance Services Grass Cutting, Snow Plowing and Power Sweeping.
The term of the contract was for three (3) years with an additional option of two one year
extensions. Services included spring clean-up, grass cutting and trimming, snow plowing
and removal, sanding and salting, and power sweeping.

2. The three year term of the current contract is finished on April 30, 2017. Due to lower
fuel prices and with consideration to other cost saving options, it was decided that the
contract would not be renewed for the two additional option years. Power sweeping,
which was included previously, was removed for cost savings available through direct
contracting. Further savings may also be available as a result of a fuel escalation clause
that includes a rebate for lower fuel prices. A pre-qualification process was carried out in
December 2016 and five companies were evaluated. All five companies were qualified
and a tender was issued in January 2017 for all three areas of the board. The pre-
qualification and tender process provides the Board with a number of improvements as
follows:

budget predictability through lump sum fixed bidding


bid security and performance bonding
pre-qualified contractors
guaranteed monthly costs for three years with options for two renewals of one year
each
consistency in services
stability in insurance coverage and WSIB clearance documentation
comprehensive General Liability Insurance of minimum $5,000,000
improved administration with two vendor points of contact only and centralized
dispatching systems
documented contract administration system to manage service quality
uniformed personnel and marked vehicles
reduced contractor conflicts.

STATUS

3. By tendering at this time for the three year term, an estimated savings of $332,470.24
including Net Tax (2.16%) was achieved. The results are listed in Appendix A.
Item 12.2.4 March 23, 2017
Annual Property Maintenance Services Tender Page 2

RECOMMENDATIONS

1. That the tender for Annual Property Maintenance Services for the Northern Area of the
Board be awarded to Town and Country Estate & Commercial Lawn Maintenance Ltd. in
the amount of $1,513,061.16 including Net Tax (2.16%) for a three (3) year term.

2. That the tender for Annual Property Maintenance Services for the Central/Eastern Area
of the Board be awarded to Town and Country Estate & Commercial Lawn Maintenance
Ltd. in the amount of $1,338,770.29 including Net Tax (2.16%) for a three (3) year term.

3. That the tender for Annual Property Maintenance Services for the Western Area of the
Board be awarded to Landscape Effects Group in the amount of $1,088,953.07 including
Net Tax (2.16%) for a three (3) year term.

Chris Arnew
Superintendent, Business and Corporate Services
Appendix A Item 12.2.4 March 23, 2017

Appendix A - PUR17-021-T Annual Property Maintenance Services


Grass Cutting and Snow Plowing
Price per Area - Three Year
Company Name Area
Total Including Net Tax (2.16%)

Clarington Contracting Services Area 1 Central/ Eastern No Bid

Area 2 Northern No Bid

Area 3 Western $ 1,226,532.96

Cliffshore Excavating Area 1 Central/ Eastern $ 1,512,328.64


Area 2 Northern $ 1,968,973.07

Area 3 Western $ 1,214,176.21

GWS Landscaping Inc. Area 1 Central/ Eastern No Bid


Area 2 Northern No Bid

Area 3 Western $ 1,992,984.67

Landscape Effects Group Area 1 Central/ Eastern No Bid


Area 2 Northern No Bid

Area 3 Western $ 1,088,953.07

Town and Country Estate &


Area 1 Central/ Eastern $ 1,338,770.29
Commercial Lawn Maintenance Ltd.
Area 2 Northern $ 1,513,061.16

Area 3 Western $ 1,190,573.97

Current 3 Year Total ($3,857,463.31 + 2.16% Net Tax $83,321.21) $ 3,940,784.52


Previous 3 Year Total ($4,239,656.46 + 2.16% Net Tax $93,598.30) $ 4,333,254.76
Estimated 3 Year Savings -$ 392,470.24
Less Estimated Sweeping Cost $ 60,000.00
Total Estimated 3 Year Savings -$ 332,470.24
Item 12.2.5 March 23, 2017

TO: Kawartha Pine Ridge District School Board

TOPIC: Maintenance and Program Enhancement Update

INITIATOR: Chris Arnew, Superintendent Business and Corporate Services

BACKGROUND

1. Board Policy BA-5.1, Purchasing Procedures, requires Board approval for capital
project tenders and consulting services in excess of $1,000,000 or expenditures
which exceed the budgeted amount by 10% and $100,000.

2. On November 24, 2016 the Board approved new capital expenditures of


$9,644,500 for Maintenance and Program Enhancements to schools.

3. Among the projects previously approved on November 26, 2015, was the Port
Hope High School HVAC Upgrade Phase 2 at a cost of $1,200,000.

STATUS

4. The scope of work and tender results are listed in Appendix A.

5. There were three itemized prices included in the bids. These costs have been
removed to keep project on budget.

6. There was $48,000 carried as cash allowances in the bids. The cash allowance has
been adjusted to $40,000 to keep project on budget.

RECOMMENDATION

1. That the tender for Port Hope High School - HVAC Upgrade Phase 2 project, be
awarded to Mutual Mechanical in the amount of $1,321,173.40 (including
applicable taxes).

Chris Arnew
Superintendent, Business and Corporate Services
Appendix A Item 12.2.5 March 23, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Port Hope High School Scope of Work

HVAC Phase II

Roof Top
Replace 28 roof top exhaust fans.

Mechanical Room 243C


Replace 4 air handling units, 6 heating pumps and electrical upgrades.

Mechanical Room 182


Replace air handling unit.

Mechanical Room 206S


Replace air handling unit. Remove wood frame platform and replace with metal.

Bid Summary

Contractor Total Bid Price

Adamson & Dobbin $1,727,770


Anvi Service Ltd. $1,822,690
Mutual Mechanical $1,523,240
Quality Mechanical No Bid
Mapleridge Mechanical $1,930,040
Summit Mechanical $1,861,110

Mutual Mechanical, the low bidder, completed a similar sized project for the Board at
Cobourg Collegiate Institute in 2008.

Bid $1,523,240.00

Removed items and adjusted allowance ($ 202,066.60)


Revised tender price (including HST) $1,321,173.40

HST ($ 151,993.40)
Revised subtotal $1,169,180.00

Net Tax (2.16%) $ 25,254.29


Estimated Actual Total $1,194,434.29

Budget $1,200,000.00
Variance $ 5,565.71
Item 14.1 March 23, 2017
Item 14.2 March 23, 2017
Appendix A Item 14.2 March 23, 2017
Appendix A Item 14.2 March 23, 2017
Page 2
Item 14.3 March 23, 2017
Item 14.4 March 23, 2017
Item 14.5 March 23, 2017
Page 1
Item 14.5 March 23, 2017
Page 2
Item 14.5 March 23, 2017
Page 3
Item 15.1 March 23, 2017

TO: Kawartha Pine Ridge District School Board

TOPIC: Lakefield District Public School Update

INITIATOR: W.R. (Rusty) Hick, Director of Education

BACKGROUND

1. At the March 29, 2016 Regular Board meeting, the Board approved that Lakefield
Intermediate School be closed as of June 2017 and that Ridpath Junior Public
School be relocated into the Lakefield District Secondary School (LDSS) building
(English, French Immersion and Ojibway) creating a Kindergarten to Grade 8
school beginning in September 2017, subject to consultation with the Ridpath
Junior Public School community.

2. At the September 14, 2016 Resource Committee meeting, an update was


provided illustrating architectural plans that includes four Kindergarten rooms and
twenty-one regular classrooms. In addition there is a First Nation room, Music
room and two Science rooms.

3. Through a $6.38 million investment in provincial funding for updates and


renovations, the newly named Lakefield District Public School will be one of the
most unique elementary schools in our Board.

The many enhanced educational opportunities that will be created for our students
in the new school, include:

maintaining the integrity of the 19 acre site (largest by far for an elementary
school in KPR)
maintaining intact the large high school gyms for school and community use
a large new learning commons (library)
maintaining a multi-purpose room/cafeteria with full kitchen
new sound enhancement technologies within classrooms with opportunities
for enhanced science programming
new modular classroom furniture to support 21st Century learning
a dedicated music room
newly designed Kindergarten rooms
maintaining a strong Curve Lake First Nation presence within the local
educational community, with continuance of a First Nation classroom
the ability to retain Grade 7-8 French Immersion students within the
Lakefield community.

4. In partnership with the YMCA of Central East Ontario and the Peterborough Family
Resource Centre, the school will also be home to a new childcare facility and a
new Early Years Child and Family Centre room.
Item 15.1 March 23, 2017
Lakefield District Public School Update Page 2

STATUS

5. Lakefield Intermediate Wing

The LDSS and Lakefield Intermediate School buildings, combined, represent


significantly more space than we require for the new Lakefield elementary school.

In a public meeting at Ridpath Junior Public School last April, parents very clearly
noted that the new school will be located on a busy road, and stressed the critical
need to ensure safe access to the school for students, including management of
bus and traffic flow for parents dropping off children and for the childcare.

After extended consideration and planning with our architects and design team,
and as noted at the September 14, 2016 Resource Committee meeting, the plans
call for right-sizing the new school by removing the existing Lakefield Intermediate
School building.

The right-sizing of the building is based on a number of factors, including:

safest access for students, especially primary and junior students, to the
playground before school
safest and most effective way to route buses each morning and afternoon
dropping off students
safest and most effective way to route parents dropping off students at
school and children at the new daycare.

Available Learning Space

By using the high school building, the new Lakefield District Public School will be
87,000 square feet in size. This is over 40% more space than would be planned
for any newly constructed elementary school with the same number of students.

That is part of the very unique aspects of this project. The new school will provide
students with access to facilities, including a high school style double gym, huge
library and cafeteria/learning space that are not normally found in an elementary
school.

Illustrations of the new school design without the intermediate wing are attached
to this report (Appendix A and Appendix B). The most recent Questions and
Answers (Q and A) on this issue are also included (Appendix C).

Enrolment Projections

The capacity for the new school will be 654 students, with our long-term
projections forecasting a high of 623 students over the coming years. If student
enrolment should unexpectedly increase, we have extensive capacity in the
school to create new classrooms and learning spaces.
Item 15.1 March 23, 2017
Lakefield District Public School Update Page 3

As of October 2016, the Ministry of Education reporting date, the combined


Ripdath Junior Public School and Lakefield Intermediate School enrolment was
530 students. In 2017/18 we are projecting 547 students at the new Lakefield
District Public School. By 2018/19, with the phase-in of Grade 8 French
Immersion students, 588 students are projected. This is significantly below the
schools capacity.

Historically, our enrolment projections are within approximately 3% annually.

6. Community Partnerships

The removal of any building is always disappointing and not entertained without
extensive consideration and deliberation.

As part of its planning, in November 2016 administration held informal


discussions with staff from Selwyn Township and the Kawartha Chamber of
Commerce & Tourism with respect to possible interest in the Intermediate Wing
space (32,000 square feet). At that time, it was indicated that the municipality did
not have interest in assuming the space on a lease basis, and that there was no
known business group interested in that much space locally.

After subsequent expressions of concern by representatives of the Kawartha


Chamber of Commerce & Tourism regarding the future of the Lakefield
Intermediate Wing, and in the interests of moving forward collaboratively prior to
a final decision on the removal of this wing, the board extended a public offering
of expressions of interest from community partners for a five (5) year lease of this
space.

The invitation of expressions of interest was based on a cost-recovery, not-for-


profit rate of $3.76 per square foot with annual Lease Costs of approximately
$120,320 (without utilities or custodial coverage).

To date, there have been no formal expressions of interest to undertake a


partnership of this nature. This offer is scheduled to conclude by March 24, 2017.

7. Community Use of Lakefield District Public School

Lakefield District Public School will be a destination locally for community use
throughout the year.

Over 20 community organizations regularly use Lakefield Intermediate School


and Ridpath Junior Public School after-school, on weekends and in the summer,
for over 7,000 hours each year.

A sample of the many community and recreational activities that will be


maintained include:

Lakefield Soccer
Item 15.1 March 23, 2017
Lakefield District Public School Update Page 4

Lakefield Minor Softball Association


Lakefield Community Church weekly service
Lakefield Baptist Church programs
Peterborough Fastball
Youth Triathlon Club
Youth Volleyball Club
Basketball Camp
Several summer camp programs
Seniors Fitness Classes
Girl Guides
Singing and language groups, and
A variety of special events, courses and festivals.

The new Lakefield District Public School is also benefitting from over $2 million of
child care and early years program funding and approximately $900,000 of
community hub funding to support a number of ongoing partnerships that will be
in place to serve township residents. These community supports and services
include:

Child Care: a full-service, three-room licensed child care, with space for 49
children, including infants, toddlers and pre-schoolers. The school will also
have a before and after-school licensed child care program for children in
Kindergarten up to Grade 6. Both of these programs are in partnership
with YMCA of Central East Ontario.

Child and Family Hub: Lakefield District Public School will also include a
new child and family hub dedicated space operated by the Peterborough
Family Resource Centre, for parents and children (0-6) to participate in
early learning activities together.

Kawartha Youth Unlimited will have community partner space for its many
youth programs and services, including daytime and after-school
programs.

Nourish Lakefields Community Garden features 'field-style' plots at the


west end of the property for community members to grow their own food.
Partners include Selwyn Township, Lakefield United Church, and the
Lakefield Food Bank.

8. Potential cost of postponing construction for a year

Waiting a year for a possible alternative use of the wing to develop is challenging
in a number of ways:

if we have to redesign the school to keep the intermediate wing, it will


result in a less than ideal outcome for our students
Item 15.1 March 23, 2017
Lakefield District Public School Update Page 5

if we postpone our renovations and wait a year, keeping students at


Ridpath Junior Public School and Lakefield Intermediate School as they
currently are, it will cost approximately $95,000 in utilities and minimal
maintenance of the high school building. This is based on square footage
calculations for other surplus buildings recently maintained prior to
disposal
any redesign of the school will also result in additional costs as a result of
new architectural and design plans as well as interim maintenance fees for
the wing.

RECOMMENDATION

1. That the Lakefield District Public School Update Report, dated March 23, 2017,
be received for information.

W.R. (Rusty) Hick


Director of Education
Appendix A Item 15.1 March 23, 2017

Oriented toward School Front (Bridge Street)


Appendix B Item 15.1 March 23, 2017

Oriented toward Rear of the School


Appendix C Item 15.1 March 23, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

QUESTIONS AND ANSWERS

Lakefield District Public School


March 21, 2017

We continue to move forward with our planning for the relocation of Ridpath Junior
Public School to the Lakefield District Secondary School (LDSS) building, creating the
new Lakefield District Public School. This Kindergarten to Grade 8 school is scheduled
to open in September 2017.
Thanks to a $6.38 million investment in provincial funding for updates and renovations,
the newly named Lakefield District Public School will be one of the most unique
elementary schools in our Board.

Our Board is committed to providing the best possible educational opportunities for our
students, and needs to do so in a fiscally responsible manner. We also understand that
some members of the community are concerned about some aspects of this renovation
project and therefore we are providing this Q & A with the latest information.

The many enhanced educational opportunities that will be created for our students in the
new school, include:

maintaining the integrity of the 19 acre site (largest by far for an


elementary school in KPR)
maintaining intact the large high school gyms for school and
community use
a large new learning commons (library)
maintaining a multi-purpose room/cafeteria with full kitchen
new sound enhancement technologies within classrooms with
opportunities for enhanced science programming
new modular classroom furniture to support 21st Century learning
a dedicated music room
newly designed Kindergarten rooms
maintaining a strong Curve Lake First Nation presence within the
local educational community, with continuance of a First Nation
classroom
the ability to retain Grade 7-8 French Immersion students within
the Lakefield community.

We are also very pleased that, in partnership with the YMCA of Central East Ontario and
the Peterborough Family Resource Centre, the school will also be home to a new
childcare facility and a new Early Years Child and Family Centre room.
Appendix C Item 15.1 March 23, 2017
Page 2

As a follow-up to our February 2, 2017 letter, please find further information related to this
project.

Q. Why is the board planning to right-size the new school by removing the
Lakefield Intermediate School Wing?

A. This recommendation has not been made without extensive consideration and
planning, understanding that our responsibility to students and taxpayers is
paramount. Removing the wing allows us to provide the safest and most
effective use of the property for a Junior Kindergarten Grade 8 school, thereby
providing the most benefit to our students, now and into the future.

In our public meeting at Ridpath Junior Public School last April, parents very
clearly noted that the new school will be located on a busy road, and stressed to us
the critical need to ensure safe access to the school for students, including
management of bus and traffic flow for parents dropping off children and for the
childcare.

The LDSS and Lakefield Intermediate School buildings, combined, represent


significantly more space than we require for the new Lakefield elementary school.

As a result, and after extended consideration and planning with our architects and
design team; it is our plan to right-size the new school by removing the existing
Lakefield Intermediate School wing. The removal of any building or a large part of
one may be disappointing, but it is necessary not only to make best use of the
whole space for our children, but also to ensure the safest and best access to the
new school for students exiting from buses, from parent vehicles and for the
childcare.

Weve attached design illustrations at the back of this document to illustrate, by


removing the wing, how we will be creating ideal access to the school for students
and parents.

Q. Will there be enough room for students now, and into the future, with the
removal of the intermediate wing?

A. Yes. By using the high school building, the new Lakefield District Public School
will be 87,000 square feet in size. This is over 40% more space than would be
planned for any newly constructed elementary school with the same number of
students.

That is part of the very unique aspects of this project. The new school will provide
students with access to facilities, including a high school style double gym, huge
library and cafeteria/learning space with full kitchen facilities for
school/community use, that are not normally found in an elementary school.

The capacity for the new school will be 654 students, while our long-term
projections forecast a high of 623 students over the coming years.
Appendix C Item 15.1 March 23, 2017
Page 3

If student enrolment should unexpectedly increase, we have the capacity within


the school to create new classrooms and learning spaces.

As of October 2016, the Ministry of Education reporting date, the combined


Ripdath Junior Public School and Lakefield Intermediate School enrolment was
530 students. In 2017/18 we are projecting 547 students at the new Lakefield
District Public School. By 2018/19, with the phase-in of Grade 8 French
Immersion students, 588 students are projected. This is significantly below the
schools capacity.

Historically, our enrolment projections are within approximately 3% annually.

Q Could the intermediate wing be kept for community use?

A. As we noted earlier, the removal of any building is always disappointing and not
entertained without extensive consideration and deliberation.

After expressions of concern by community members regarding the future of the


Lakefield Intermediate Wing, and in the interests of moving forward
collaboratively prior to a final decision on the removal of this wing, we extended a
public offering for expressions of interest from community partners for a five (5)
year lease of this space.

To date, there have been no formal expressions of interest to undertake a


partnership of this nature.

Lakefield District Public School, however, will be a destination locally for


community use throughout the year.

Over 20 community organizations regularly use Lakefield Intermediate School


and Ridpath Junior Public School after-school, on weekends and in the summer,
for over 7,000 hours each year.

A sample of the many community and recreational activities that will be


maintained include:
Lakefield Soccer
Lakefield Minor Softball Association
Lakefield Community Church weekly service
Lakefield Baptist Church programs
Peterborough Fastball
Youth Triathlon Club
Youth Volleyball Club
Basketball Camp
Several summer camp programs
Seniors Fitness Classes
Girl Guides
Singing and language groups, and
A variety of special events, courses and festivals.
Appendix C Item 15.1 March 23, 2017
Page 4

Q. Arent there provincial funds to support community hubs?

A. Yes, and the new Lakefield District Public School is benefitting from over $2
million of child care and early years program funding and approximately
$900,000 of community hub funding to support a number of ongoing partnerships
that will be in place to serve township residents. These community supports and
services include:

Child Care: a full-service, three-room licensed child care, with space for 49
children, including infants, toddlers and pre-schoolers. The school will also
have a before and after-school licensed child care program for children in
Kindergarten up to Grade 6. Both of these programs are in partnership
with YMCA of Central East Ontario.

Child and Family Hub: Lakefield District Public School will also include a
new child and family hub dedicated space operated by the Peterborough
Family Resource Centre, for parents and children (0-6) to participate in
early learning activities together.

Kawartha Youth Unlimited will have community partner space for its many
youth programs and services, including daytime and after-school
programs.

Nourish Lakefields Community Garden features 'field-style' plots at the


west end of the property for community members to grow their own food.
Partners include Selwyn Township, Lakefield United Church, and the
Lakefield Food Bank.

Q. What would the impact be of postponing a decision on removing the


intermediate wing for a year?

A. Postponing a decision would result in some costs to the Board, but more
importantly, would likely result in postponing the creation of the new school.
Keeping the intermediate wing does not allow us to design and build the new
school in the best interests of our students and parents and, therefore, a
redesign of our current plan would place everything on hold.

As we have indicated earlier, our design for the new school without the
intermediate wing is based on a number of factors, including:

safest access for students, especially primary and junior students, to the
playground before school
safest and most effective way to route buses each morning and afternoon
dropping off students
safest and most effective way to route parents dropping off students at school
and children at the new daycare.
Appendix C Item 15.1 March 23, 2017
Page 5

Waiting a year for a possible alternative use of the wing to develop is challenging
in a number of ways:

if we have to redesign the school to keep the intermediate wing, it will result in
a less than ideal outcome for our students
if we postpone our renovations and wait a year, keeping students at Ridpath
Junior Public School and Lakefield Intermediate School as they currently are,
it will cost us approximately $95,000 in utilities and minimal maintenance of
the high school building. This is based on square footage calculations for
other surplus buildings we have recently maintained
any redesign of the school will also result in additional costs as a result of
new architectural and design plans as well as interim maintenance fees for
the wing.

Q. How will the school board safeguard students and staff during
construction at Lakefield Intermediate School?

A. Student and staff safety is always our first priority. We take this obligation
seriously, and maintain safe learning environments at all times.

All of the significant, large-scale aspects of the construction and renovations are
scheduled to begin in July, after students and staff are gone for the summer.

As is our practice whenever we complete these types of renovations, we will be


working within provincial Ministry of Labour regulations. We will also have a third-
party environmental building consultant, Pinchin Ltd., guide any work involving
removal of hazardous building materials, including asbestos.

At all times this will be done in the safest way possible.

Q. How will the bricks and building materials of the intermediate wing be
disposed?

A. As part of any construction process of this nature, all building materials will be
disposed of by the contractor in accordance with local by-laws and provincial
regulations.

Q. Will the intermediate students have an individual sense of identity as they


do now?

A. Yes. Intermediate students will be grouped in an area that allows for all of the
same academic and social interactions with their peers that they experience
currently.
Item 15.2 March 23, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

EMPLOYEE RECOGNITION COMMITTEE REPORT

The committee met on Monday, February 23, 2017 and reports as follows.

ATTENDANCE

Present: Trustees Diane Lloyd (Committee Chairperson), Cathy Abraham


(Chairperson of the Board), Sarah Bobka (Vice-Chairperson of the Board)
and Anthony Caruso.

Others: L. Piccinin and C. Gzik.

Confirmation of Date, and Location of Event

The committee reviewed the 2016 dinner location and it was agreed that the 2017
dinner will be held at the Best Western Cobourg Inn and Convention Centre, Cobourg,
on June 6, 2017. Details of the event were reviewed, including assignment of duties for
trustees during the evening. Administration was directed to proceed with the
organization of the event.

RECOMMENDATION

1. That the Employee Recognition Committee Report, dated March 23, 2017 be
received for information.

Diane Lloyd
Committee Chairperson
Item 15.3 March 23, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

SPECIAL EDUCATION ADVISORY COMMITTEE REPORT

The committee met on March 7, 2017 and reports as follows.

ATTENDANCE

Present: J. Wilson Alternatives Community Program Services


(Committee Vice-chairperson)
T. Aeri Autism Ontario Peterborough Chapter
K. Brailey Community Living
C. Dickson Trustee (alternate)
S. Patterson Trustee
A. Cranfield Five Counties Childrens Centre
T. Hill Development Services Ontario
K. MacMurray First Nations
M. Marchen Fetal Alcohol Spectrum Disorder Peterborough
D. Reid Down Syndrome Association of Peterborough

Regrets: W. Johansen Ontario Association of Families of Children with


Communication Disorders
A. Lloyd Trustee (Committee Chairperson)

Others: J. Leclerc, L. Schoenmaker, K. Bird, S. Brazeau, D. Chapman, G. Payne,


P. Thompson and P. Jones were also present.

Julie Wilson, Committee Vice-chairperson, assumed the role of Chair on behalf of


Trustee A. Lloyd, Committee Chairperson, who was unable to attend the meeting.

Board Report

Trustees C. Dickson and S. Patterson updated the committee on events and initiatives
being undertaken by the Board.

Learning and Life Skills (LLS) Program

L. Schoenmaker, Principal Assistant to the Superintendent Special Education, provided


an overview of the Learning and Life Skills program. Guiding principles and key beliefs
were reviewed, and the criteria for placement in an LLS class were shared.

It was reported that currently there are 42 LLS classes in KPR; 17 elementary classes
and 25 secondary classes. A needs assessment was undertaken through a strategic
planning process that established the following goals:

To investigate curriculum and associated assessment tools in the following areas:


literacy, numeracy, social skills and self-regulation, and life skills.
To network with other LLS teachers to share best practices.

Sharing of resources and shifts in thinking have prompted discussions regarding


integration, experiential learning (and how we assess it), and how students can best be
Item 15.3 March 23, 2017
SPECIAL EDUCATION ADVISORY COMMITTEE REPORT Page 2

prepared for transitions, i.e. elementary to secondary, and secondary to post


secondary/workplace. It was indicated that next steps will include exploring more
integration opportunities, incorporation of technology, and continued enhancement of
transition planning by connecting with agency supports to assist students as they move
into adulthood.

Two dedicated LLS class teachers, one from Queen Elizabeth Public School and one
from Crestwood Secondary School, shared their experiences and spoke to the
individualized work that they undertake with LLS students on a daily basis, as well as the
interactions with their families, emphasizing the importance of trust and inclusion. Slides
demonstrating activities and manipulatives used in the classroom in order to meet
varying student needs were also shared.

Administrative Update

J. Leclerc, Superintendent of Teaching and Learning, reported that Superintendent of


Business and Corporate Services, C. Arnew would be in attendance at the April SEAC
meeting to provide members with a preliminary overview of the upcoming budget
process as it relates to special education funding. An update was also provided on the
status of gifted programming within the Board, indicating that declining enrolment has
resulted in the potential need to close the programs. It was reported however that those
students who are currently enrolled in the program would be grandparented.

Association Updates

The following associations provided information including updates on upcoming


meetings, in-services, and various events:

Autism Ontario Peterborough Chapter Five Counties Childrens Centre


Community Living
Down Syndrome Association of Peterborough
First Nations
Alternatives Community Program Services
Development Services Ontario
Fetal Alcohol Spectrum Disorder Peterborough

Future Topics

Special Education Budget April


Special Education Plan Standard Review
Role of the Special Education Resource Teacher (SERT)
Transitions and PPM No. 156, Supporting Transitions for Students with Special
Education Needs
PPM No. 8, Identification of and Program Planning for Students with Learning
Disabilities
OFIP Tutoring
Gifted Program Update
Item 15.3 March 23, 2017
SPECIAL EDUCATION ADVISORY COMMITTEE REPORT Page 3

Future Meeting Dates

The next meeting of the Special Education Advisory Committee will be held in Room 158
at the Education Centre, 1994 Fisher Drive, Peterborough, at 3:30 p.m. on April 4, 2017.

RECOMMENDATION

1. That the Special Education Advisory Committee Report, dated March 23, 2017,
be received for information.

Julie Wilson
Committee Vice-chairperson and
Acting Committee Chairperson

Angela Lloyd
Committee Chairperson
Item 15.4 March 23, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

BUDGET COMMITTEE REPORT

The committee met on March 6, 2017 and reports as follows.

ATTENDANCE

Present: Trustees Sarah Bobka (Committee Chairperson and Vice-chairperson of


the Board), Anthony Caruso (Committee Vice-chairperson), Cathy
Abraham (Chairperson of the Board), Wayne Bonner, Cyndi Dickson,
Rose Kitney, Mary Lynch-Taylor, Diane Lloyd and Student Trustee Tenzin
Shomar.

Trustee Jaine Klassen Jeninga attended via audio conference.

Others: R. Hick, C. Arnew, G. Davis, S. Girardi, G. Ingram, J. Leclerc, P. Mangold,


J. Nigro, L. Piccinin, J. Tompkins; G. Kidd and J. Nahrgang were also
present.

Regrets: Trustees Angela Lloyd and Shirley Patterson.

Committee Chairperson Sarah Bobka welcomed Trustees to the first meeting of the
2017-2018 Budget Committee.

Rusty Hick, Director of Education, opened by providing context for holding the Budget
Committee meeting prior to the release of the Grants for Student Needs (GSNs).
During the 2016-2017 budget process, administration committed to a process of
establishing Board priorities on which to focus, that proved to be successful. The
overall direction of the budget is set by the strategic plan.

Pre-budget Presentation

Chris Arnew, Superintendent of Business and Corporate Services, began the


presentation by providing a general overview of the current funding environment and
what has been accomplished over the last three years. The Ministry continues to
identify Kawartha Pine Ridge District School Board (KPR) as a low risk school board
and Senior Administration is committed to providing the best education for our students.

The funding formula is based on enrolment and generates revenue. This year,
elementary enrolment is growing and the decline in secondary enrolment has improved,
moving towards eventual stability. The allocation of funding is largely a school board
decision with few restrictions, other than compliance requirements and adherence to
collective agreements. It was noted that 76% of budget expenditures is for instructional
staffing.

The Board is currently in the enrolment forecasting process:

Elementary enrolment projections March 10, 2017.


Secondary enrolment projections March 24, 2017.
Item 15.4 March 23, 2017
BUDGET COMMITTEE REPORT Page 2

The Ministry technical paper, which includes the funding estimate, is expected to be
received at the end of March. The Board is not anticipating any significant funding
changes this year.

The impact of continuing funding reductions was outlined by Superintendent Arnew.


This budget year will be the final year of reductions to:

The special education Differentiated Special Education Needs Amount (formerly


HNA).
Facility operations top up, geographic circumstances and declining enrolment
School Board Efficiencies and Modernization (SBEM).

Discussion Regarding Board Priorities in the Upcoming Budget

Superintendent Arnew summarized that the ten priorities listed in the survey completed
by Trustees are a good reflection of what was discussed at the meeting. Discussion
also focused on sick leave and replacement staff, transportation, professional
development and various other matters.

Discussion Regarding Budget Process

Discussion regarding the budget process included budgeting dollars for sick time to
more accurately reflect expenses and to attend to gaps between funding received and
expense incurred in various operational areas. Trustees agreed that they would
consider short term spending for a clear objective to be an appropriate use of reserve
funds.

Future Committee Meeting Dates

The committee was reminded of future meeting dates listed in the agenda which are
subject to change based on when the Board receives funding information from the
Ministry.

The Director thanked the committee for their contributions during the meeting.

RECOMMENDATION

1. That the Budget Committee Report, dated March 23, 2017, be received for
information.

Sarah Bobka
Committee Chairperson
Item 15.5 March 23, 2017

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

PARENT INVOLVEMENT COMMITTEE REPORT

The committee met on February 27, 2017 and reports as follows.

ATTENDANCE

Present: Denise Durnan and Elizabeth Ward (Committee Co-chairpersons),


Trustee Jaine Klassen Jeninga, Janet Clarkson, Danielle Magvas,
Carolyn McColl, Dana Petrillo, Annette Simpson and John Vickers.

Also Present: W.R. (Rusty) Hick (Director of Education), Judy Malfara


(Communication Officer School Liasion) and Greg Kidd (Manager,
Corporate Affairs).

Regrets: Eric Baker, Jennifer Jickels, and Marie Visser.

2017 Annual Parent Conference

J. Malfara reviewed programming and feedback with the committee from the most
recent conferences as part of initial planning for the fall 2017 annual parent conference,
taking place in October 2017. This conference rotates location by region each year,
and provides workshop opportunities for parents on issues of common concern in
education. This years conference will take place in the Peterborough Region, and the
committee held a wide-ranging discussion reviewing topics of consistent interest for
parents. There was general agreement to follow-up last years successful conference
with a continued focus on the broad theme of Healthy Children, including youth mental
health supports, and the valuable networking that this conference provides for parents.

There was discussion of possible keynote speakers for this years conference, with
consideration of early childhood development author and self-regulation expert
Dr. Stuart Shanker. Further information on scheduling and availability is being gathered
prior to a final decision. The committee also discussed possible workshop subjects with
further discussion expected at the next meeting.

Directors Updates, including Directors Annual Report: Spend the Day with Us!

The Director of Education provided a number of updates on local and provincial


education issues, and the committee was presented with this years Directors Annual
Report Spend the Day with Us!

RECOMMENDATION

1. That the Parent Involvement Committee Report, dated March 23, 2017, be
received for information.

Jaine Klassen Jeninga


Trustee
Item 17 March 23, 2017

Kawartha Pine Ridge District School Board

Future Meeting Dates

February 1, 2017 Advisory Committee on Aboriginal Issues Mtg. (9:00 a.m.) Rm. 158
February 1, 2017 CANCELLED First Nations Education Services Agreement (11:00 a.m.) Rm. 158
Committee Mtg.
February 1, 2017 Chairpersons Committee Mtg. (7:00 p.m.) Boardroom
February 6, 27, 2017 NOTE DATE Audit Committee Mtg. (3:00 p.m.) Boardroom
* February 7, 14, 2017 NOTE DATE Special Education Advisory Committee Mtg. (3:30 p.m.) Rm. 158
February 8, 2017 Resource Committee Mtg. (7:00 p.m.) Boardroom
February 14, 2017 Program Review Committee Mtg. (7:00 p.m.) Boardroom
* February 23, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Boardroom
February 27, 2017 NOTE NEW MTG Parent Involvement Committee Mtg. (6:30 p.m.) Rm. 158

* March 6, 2017 Budget Committee Mtg. (7:00 p.m.) Boardroom


* March 7, 2017 Special Education Advisory Committee Mtg. (3:30 p.m.) Rm. 158
March 8, 2017 CANCELLED Resource Committee Mtg. (7:00 p.m.) Boardroom
March 21, 2017 Program Review Committee Mtg. (7:00 p.m.) Boardroom
* March 23, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Boardroom

April 3, 2017 Parent Involvement Committee Mtg. (6:30 p.m.) Rm. 158
* April 4, 2017 Special Education Advisory Committee Mtg. (3:30 p.m.) Rm. 158
April 5, 2017 Equity, Diversity and Inclusion Committee Mtg. (9:30 a.m.) Rm. 158
April 10, 2017 Chairpersons Committee Mtg. (7:00 p.m.) Boardroom
April 11, 2017 Program Review Committee Mtg. (7:00 p.m.) Boardroom
April 12, 2017 Resource Committee Mtg. (7:00 p.m.) Boardroom
* April 24, 2017 Budget Committee Mtg. (7:00 p.m.) Boardroom
* April 27, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Boardroom

* May 1, 2017 Budget Committee Mtg. (7:00 p.m.) Boardroom


* May 2, 2017 Special Education Advisory Committee Mtg. (3:30 p.m.) Rm. 158
May 3, 2017 NOTE CTE NAME CHANGE Indigenous Education Advisory Committee Mtg. (9:00 a.m.) Rm. 158
May 3, 2017 First Nations Education Services Agreement (11:00 a.m.) Rm. 158
Committee Mtg.
May 4, 2017 Trustee/School Council Dialogue (6:00 p.m.) (Location TBA)
May 4, 2017 Parent Involvement Committee Mtg. (following Trustee/ (Location TBA)
School Council Dialogue)
* May 8, 2017 Budget Committee Mtg. (7:00 p.m.) Boardroom
May 9, 2017 Program Review Committee Mtg. (7:00 p.m.) Boardroom
May 10, 2017 Resource Committee Mtg. (7:00 p.m.) Boardroom
* May 15, 2017 Budget Committee Mtg. (7:00 p.m.) Boardroom
May 16, 2017 Chairpersons Committee Mtg. (7:00 p.m.) Boardroom
May 17, 23, 2017 NOTE DATE MPP/Trustee Dialogue Session (7:00 p.m.) Boardroom
* May 25, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Boardroom
* May 30, 2017 Special Education Advisory Committee Mtg. (3:30 p.m.) Rm. 158

June 7, 2017 Resource Committee Mtg. (7:00 p.m.) Boardroom


June 12, 2017 Audit Committee Mtg. (3:00 p.m.) Boardroom
June 13, 2017 Program Review Committee Mtg. (7:00 p.m.) Boardroom
* June 15, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Boardroom

* September 28, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Boardroom

* October 26, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Boardroom
Item 17 March 23, 2017
Future Meeting Dates Page 2

* November 23, 2017 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Boardroom

* December 7, 2017 Organizational Board Mtg. (OS 7:00 p.m.) Boardroom


* December 21 14, 2017 NOTE DATE Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Boardroom

IC In-camera Session OS Open Session

* Most Regular Board Meetings, Budget Committee Meetings, and Special Education Advisory Committee
Meetings are available via video conferencing at the Brighton, Cobourg and Clarington locations.