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MARCH 13, 2017

The Campbell County School Board met in a regular session at the Campbell County Technical
Center on March 13, 2017. The meeting was called to order at 7:00 P.M. with the following
board members present:

Dr. Scott A. Miller, Chairman
Mr. Mark A. Epperson
Mr. G. Roger Akers
Mr. R. Leon Brandt
Mr. Barry A. Jones
Mr. Gary R. Mattox
Mrs. Susan R. Hogg

Opening

Dr. Miller called the meeting to order and welcomed those in attendance.

Presentations

McGlothlin Award Recipient Recognition
Ms. Wallace introduced Mrs. Alice Watson, Leesville Road Elementary School Music Teacher, as
the McGlothlin Award recipient. Ms. Wallace commented on Mrs. Watson’s passion for music
and her students and what a deserving recipient she is of this award which included $25,000;
$10,000 of which had to be spent on overseas travel for Mrs. Watson to come back and use her
experience to educate students in her class. Mrs. Watson thanked everyone and gave a
presentation to the School Board members of her travel to Europe and expressed her
appreciation for the McGlothlin Award.

SEAC
Dr. Pontius introduced SEAC committee members, Amy Witt and Shiela Haden who presented
information regarding the purpose of the SEAC committee, a parent-run committee to work to
support students with disabilities in Campbell County Schools. The committee members gave a
presentation showing the projects supported by their committee this year and expressed their
thanks for the support the committee receives from the Campbell County Schools Special
Education Department.

Matters from the Floor

The chairman asked if anyone had made a request to address the board. There were no
requests of the board.

Approval of the Minutes
On motion by Mr. Brandt and seconded by Mr. Epperson, the board dispensed with the reading
of the minutes of the school board meeting held on February 13, 2017 and voted unanimously
to approve the minutes as submitted.

Payment of Bills

On motion by Mr. Jones and seconded by Mrs. Hogg, the board voted unanimously to approve
(in accordance with School Board Policy Section D, File: DK, December 11, 2003) the payment of
bills from the school operating budget on bill listings dated February 14, 16, 23, 28, and March
2, 2017 for $1,440,460.76; February 10 and March 6, 2017 for $2,763.32 (Dependent Care); and
February 16, 2017 for $1,000.00 (CIP). Payroll charges for $5,674,003.88 were approved for the
month of February Regular, 2017. Payment of bills from the school food service fund was
approved on bill listings dated February 14 and 27, 2017 for $138,640.59. (See insert to the
minutes).

Acceptance of Donations

On motion by Mrs. Hogg and seconded by Mr. Mattox, the board voted unanimously to accept
donations as follows:

$5,000.00 from Barry L. Leonard Co. to Altavista Combined School for general use

$200.00 from Lynchburg Nissan to Brookville High School Adaptive Curriculum trip to
Washington, D.C.

$100.00 from Trent’s Sawmill, Inc. to William Campbell Combined School for the After-Prom
party

$300.00 from W & W Novelty Co. to Brookville High School Adaptive Curriculum trip to
Washington, D.C.

$1,500.00 from Walmart to Yellow Branch Elementary for books/stuffed animals for students

Mr. Mattox noted Mr. Barry Leonard, graduate of Altavista High School, donated $5,000.00 to
AHS. He read a statement from Mr. Leonard in regards to the donation and Mr. Leonard’s
appreciation for the teachers and education being provided to students at AHS.

Approval of Non-Resident Tuition Applications

On motion by Mrs. Hogg and seconded by Mr. Mattox, the board voted unanimously to
approve a listing of non-resident students who have applied to attend a Campbell County
school during SY2016-2017. A list is on file in the school board office.
Non-resident students generate additional state revenue and tuition payments.

Approval of Requests For Supplemental/Transfer of Appropriation

On motion by Mr. Brandt and seconded by Mr. Epperson, the board voted unanimously to
approve Request for Supplemental Appropriation #16 as presented and included with the
minutes.

Approval of Special Education Annual Plan Application

Dr. Pontius presented excerpts from the Special Education Annual Plan/Part B Flow-Through
Application. He advised the Virginia Department of Education requires the board approve the
application before it is submitted. The plan ensures the school system meets certain
requirements for receipt of federal funds.

On motion by Mr. Akers and seconded by Mr. Jones, the board voted unanimously to approve
the application for Special Education Federal Program Proposed Grant Budget, Part
B, Section 611, Flow-Through Funds (July 1, 2017 – September 30, 2019) and the application for
Part B, Section 619 for the Early Childhood Special Education Grant (July 1, 2017 – September
30, 2019) as presented.

Approval of Second Reading of Revised Policies

Dr. Arnold presented a second reading of proposed policy revisions for Files: GBM and IGAH.
On motion by Mrs. Hogg and seconded by Mr. Brandt, the board voted unanimously to approve
the proposed policy revisions to the files listed above as presented and included with the
minutes.

First Reading of Proposed Policy Revisions

Dr. Arnold presented a first reading of proposed policy revisions for Files: BBFA, GA, GAH, GCPF,
LC, LC-E, and LEB. Dr. Arnold provided a rationale/impact statement to board members to
explain the proposed revisions. He asked board members to review the recommendations and
consider approval at the next meeting.

Approval of Personnel Report

Dr. Johnson noted to board members the Campbell County Public Schools Education Job Fair
held on March 4, 2017 at Brookville Middle School was successful. He advised about ninety
candidates were interviewed and principals are now hiring candidates to fill current vacancies
for the 2017-2018 school year.
On motion by Mr. Brandt and seconded by Mr. Akers, the board voted unanimously to accept
the personnel report and approve the recommended actions as presented by Dr. Johnson. (See
insert to the minutes).

FY 2018 Budget

The superintendent referenced a copy of the FY18 draft budget proposal which was given to
each board member. Information given included the School Nutrition budget request and a
summary of projected revenue and expenditures.

Dr. Johnson advised that since the last school board meeting, the General Assembly did adopt a
budget out of conference of the House and Senate but it has not been signed by the Governor
yet. Dr. Johnson highlighted this budget for the Board which consists of a $1.2 million increase
in unrestricted supplemental lottery funds, a $239,000 compensation for a 2% raise effective
February 15, 2018 and a 5/5 plan which equates to $357,000 one-time funds for a small school
division enrollment loss fund. He explained the enrollment loss monies will come in FY2017 but
he wants to use the funds in FY2018. Dr. Johnson has notified Frank Rogers, County
Administrator, of these monies and how and when he would like to use them. Dr. Johnson also
explained the 2% raise, approved by the General Assembly, will equal $239,000 because the
General Assembly won’t be funding the raise until February 2018 for five months based on the
minimum SOQ. He then explained to board members how these numbers fit into the CCS
budget presentation. The budget proposal is based on a total student enrollment of 7,621. Dr.
Johnson feels comfortable basing the draft budget on this projected student enrollment
number. The Department of Education’s ADM estimate is 7,699.05; which Dr. Johnson feels is
high and the local division’s estimate is 7,544.10. Forecast5 projects an enrollment of 7,625.00.
The budget presented this evening is based upon the average of the DOE and CCS estimates. A
discussion took place about this budget and the budget presentation to the Board of
Supervisors on April 11, 2017 at 4:00 p.m. Dr. Johnson pointed out this budget proposal
includes an 11% increase in VRS rates, 10% increase in health insurance costs, and a proposed
5% salary increase. He stated CCS would need a little over $2 million additional dollars from the
Campbell County Board of Supervisors for this proposed operating budget. Dr. Johnson also
pointed out there are no new initiatives in this budget and it directly addresses the School
Board’s request for a salary increase for teachers.

Board members will be asked to approve the proposed budget on March 27, 2017 and Dr.
Johnson will present the budget request to the Board of Supervisors at their meeting on April
11, 2017.

Draft of the 2017-2018 School Calendar

Based on the teacher survey completed last year and the question of whether the current
school calendar is meeting the needs of the division, staff has developed two draft calendars for
the 2017-2018 school year. Board members were given both drafts of the proposed calendar.
Dr. Arnold presented this information and pointed out the differences between the two drafts.
Draft one is a status-quo calendar based on what has been used in past years. Draft calendar
two includes a fall break, set end-of-year date, and deletion of most half-days based on
responses from the teacher survey completed last year.

Dr. Johnson asked board members to review each calendar option with the intention to adopt
the 2017-2018 calendar at the March 27, 2017 meeting.

Report of the Superintendent

The superintendent referenced the Schools’ closing financial statement for the month of
January 2017 which was provided to each board member. The financial statement shows the
financial status of the school system at January 2017 closing.

Minutes of recent meetings of the Board of Supervisors were provided to board members for
review.

Dr. Johnson informed the Board members Campbell County Schools was well represented and
had category winners at the Central Virginia Science Fair held on March 4, 2017.

Board members were reminded of the 2017 VSBA Southern Region Spring Network Forum to be
held at Heritage High School on April 25, 2017.

Matters from the Board

Mrs. Hogg recognized the Brookville High School Symphonic Band and the Brookville Middle
School 7th and 8th grade Bands who all earned a superior rating at a recent competition. She
also recognized several BHS Track & Field students who recently were selected to participate in
a State level event. One BHS Track and Field student, Madeline Tilley, was selected to compete
at the national level in New York City, NY last week. She thanked Dr. Arnold and staff for
highlighting CCS graduates in the I AM project on the Facebook page and noted she has enjoyed
reading those success stories. Mrs. Hogg recognized 5 CCS teachers who received the
Lynchburg Living Top Teacher Award 2016-2017.
 Justin Neal, Yellow Branch Elementary School
 Debbie Lester, Brookville High School
 Sarah Davis, Brookville High School
 Victoria Meredith, Rustburg High School
 Michael Myers, Campbell County Technical Center
Mrs. Hogg congratulated Mrs. Watson on receiving the McGlothlin award. Lastly, she
encouraged CCS parents to contact their Board of Supervisors member to show support for the
school system budget.

Mr. Mattox recognized the Altavista High School Band for also receiving a superior rating at the
recent competition.
Mr. Epperson thanked Dr. Johnson and his staff for the FY18 budget work that has been done.
He also extended thanks to Mrs. Rinella for the School Board appreciation breakfast this month.
Mr. Epperson congratulated Mrs. Watson on her award and thanked SEAC for tonight’s
presentation. He also extended congratulations to the science fair winners.

Mr. Akers extended his appreciation for the SEAC committee and their hard work for CCS
students with disabilities. He also congratulated Mrs. Watson on her award and recognized
Rustburg High School for allowing a terminally ill mother see her daughter’s early graduation
ceremony. He noted it was extremely thoughtful and very well-attended. Lastly, he noted the
Central Virginia Governor’s School acceptance letters are slated to go out at the end of this
week.

Mr. Jones extended congratulations to Mrs. Watson on her award and thanked Dr. Johnson and
Mrs. McClanahan for the FY18 budget work done thus far. He also thanked Mrs. Rinella for the
School Board appreciation breakfast held at Concord Elementary School and Mrs. Bowles,
Culinary Arts Teacher, for her and the students who prepare and serve the meal before school
board meetings. Mr. Jones also thanked the SEAC committee for the presentation and the work
done this year. He also wanted to clarify from the last Joint Board meeting that neither he nor
Mr. Brandt agreed with the presentation or comments regarding staff cuts and William
Campbell Combined School closure by Mr. Bob Good, Board of Supervisors member.

Mr. Brandt congratulated the Brookville High School girls’ basketball team for their successful
season and Mrs. Watson for receiving the McGlothlin Award. He also reiterated Mr. Jones’
feelings/comments regarding the Joint Board meeting presentation by Mr. Bob Good, Board of
Supervisors member, held on February 28, 2017. Mr. Brandt stated the Board of Supervisors
has adopted a county CIP and would like the Board of Supervisors to discuss a school CIP and
asked Dr. Johnson to request this of the Board of Supervisors. He also thanked Dr. Johnson and
staff for the hard work on the budget and is pleased the board was presented with a very
conservative, fair budget.

Dr. Miller congratulated the William Campbell Combined School Track and Field students who
made it to the state level competition. He also noted the 8th and 11th grade English SOL testing
went well this week. Dr. Miller stated Brookneal Elementary School received 9 new students
this week and hosted a spaghetti fundraiser dinner in memory of a BES student, Kadriana Lane,
who passed away earlier this school year. He congratulated Mrs. Watson on her award and also
thanked the SEAC committee for the presentation. In regards to the FY18 budget, he feels the
summary of the budget given is reasonable and good.

The chairman announced the need for a closed meeting.

Closed Meeting

On motion by Mr. Akers and seconded by Mr. Brandt, the board voted unanimously to convene
in a closed meeting for discussion or consideration of disciplinary matters or other matters that
would involve the disclosure of information in a scholastic record concerning students in the
school division, specifically students #27 and #28 from the 2016-2017 school year, in
accordance with Section 2.2-3711 (A) of the Code of Virginia, 1950 as amended.

Following a short break, the closed meeting began at 8:28 P.M.

Return To Open Session/Certificate of Closed Meeting

On motion by Mr. Brandt and seconded by Mrs. Hogg, the board voted unanimously to return
to open session at 8:32 P.M.

On motion by Mr. Brandt and seconded by Mr. Epperson, the board voted unanimously to
adopt a certificate of closed meeting as included with the minutes.

The chairman explained the board heard discussion regarding discipline matters or other
matters for students #27 and #28 from the 2016-2017 school year while in a closed session and
that he would now entertain a motion regarding the discussion.

On motion by Mr. Akers and seconded by Mr. Mattox, the board voted unanimously to support
the recommendation of the administration on students #27 and #28 as presented.

Adjournment

On motion by Mrs. Hogg and seconded by Mr. Mattox, the board voted unanimously to adjourn
at 8:35 P.M. to meet in a regular session on March 27, 2017 at 7:00 P.M. at the Campbell
County Technical Center.