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Richard M.

DeVos Center
GVSU-Conference & Event Planning
401 West Fulton - Suite 134E
Grand Rapids MI 49504
Phone: 616-331-6624

Confirmation

Client Reservation: 698658
Aurora Reese Event Name: Spot Light Productions-
GVSU-Student Organizations LaughtFest
110 KC Status: Confirmed
Allendale, MI 49401 Phone: 810-728-8902
Fax: X1-2355
Email Address: reesea@mail.gvsu.edu
Event Coordinator: Joyce Miller
2nd Contact: Gail Zemmol
Phone: X1-8866
Bookings / Details Quantity Price Amount

Welcome to the Richard M. DeVos Center. Thank you for planning your event with us!
Catering Estimated Number: (Due Date: 3/4/2017)
Catering Final Number: (Due Date: 3/9/2017)
Signed Confirmation-CEP (Due Date: 3/11/2017)

Tuesday, March 14, 2017
4:00 PM - 10:00 PM Spot Light Productions- LaughtFest (Confirmed) DEV
Green Room Attached to Loosemore
Fixed Seating for 2
Classic Fare Catering:
4:00 PM - 10:00 PM Refreshments/Breaks for 2
Serve Time 1
China Service
please set up on existing round table inside of Green Room
R-Bottled Spring Water (Per Guest) 6 $1.89 $11.34
Clear Time 1
9:30 PM
Party Pantry:
6:00 PM - 10:00 PM Carry Out Service for 1-g
Pick Up Time 1
6:00 PM ad DeVos Center Kitchen - Building C
Bottled Waters 12 oz. - Each 4 $1.25 $5.00
Vegetable Crudite with Ranch Dip 1 $5.00 $5.00
Fresh Garden Crudite with Ranch Dip and Pita Chips (serves 1)
6:30 PM - 9:15 PM Spot Light Productions- LaughtFest (Confirmed) DEV
105E- Hager-Lubbers Exhibition Hall
Reserved: 4:00 PM - 10:00 PM
Fixed Seating for 200
Room Charge: ($400.00 per Half Day) 1 $400.00 $400.00
Less 100% Discount -$400.00
Event Details:

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Richard M. DeVos Center Reservation: 698658 Confirmed
Bookings / Details Quantity Price Amount
Contact and Arrival Time 1
HTM: Abbie Patenaude @ 4:30 PM
Spotlight: Andrew Travis @ 6:00 PM cell 989-506-3161
Sign: 1
Tonight! Comedian Brooks Wheelan
8:00 PM in Loosemore Auditorium
Free to Students and the Public
(outside of room and directional)
Include Laugh Fest and Spotlight Productions Logos
Setup Notes:
=====SS-CARLOS,STEFFEN

See Diagram

(1) 6' Table with (2) Chairs by Linton Artwork for Registration
(1) 6' Table with (2) Chairs by Linton Artwork for Sorority Registration

(1) 6' Table by VanAndel Photo for Photo Booth Props

(1) 6' Table inside Square for Merchandise
(1) 6' Table inside Square for Mad Libs
(1) 6' Table inside Square for Spotlight Productions

(2) Coat racks by stairwell
DeVos AV Equipment:
Set Up Time: 1
Audio Visual Set Time: 4:00 PM
Audio Hook to House Sound 1
Client will provide iPhone6 and Spotify play list
Agenda:
4:00 PM - 11:00 PM Agenda
4:00 PM - All set up in Ex Hall and Auditorium complete for client arrival
4:30 PM - Abbie and HTM Committee arrival
6:00 PM - Spotlight Productions (Andrew Travis) and Laughfest Staff arrival
6:30 PM - Guests begin to arrive and register
7:00 PM - Performer (Brooks Wheelan) arrives
7:30 PM - Loosemore Auditorium Doors Open
8:00 PM - Show begins 8:00 - 8:15 PM Opening Act, 8:15 - 9:15 PM Brooks
Wheelan
9:15 PM - Show Commences, teardown begins
10:00 PM - Building Closes
Classic Fare Catering:
4:00 PM - 9:15 PM Service Duties for 200
Linen Set Time 1
4:00 PM
Linen - Exhibit / Registration Tables 6 $20.00 $120.00
(6) 6' Tables in Ex Hall for
Spotlight
Registration
Sorority Registration
Photo Booth Props
Mad Libs
Merchandise Sales
Linen Clear Time 1
9:15 PM
Parking-Security:
Parking Lot 1
Miscellaneous Charges:
Special Set Up Fee 1 $50.00 $50.00

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Richard M. DeVos Center Reservation: 698658 Confirmed
Bookings / Details Quantity Price Amount

8:00 PM - 9:15 PM Spot Light Productions- LaughtFest (Confirmed) DEV
122E - Loosemore Auditorium
Reserved: 4:00 PM - 10:00 PM
Fixed Seating for 200
Room Charge: ($550.00 per Half Day) 1 $550.00 $550.00
Less 100% Discount -$550.00
Setup Notes:
=====SS-CARLOS,STEFFEN

please place(1) bar stool in center stage
DeVos AV Equipment:
Set Up Time: 1
Audio Visual Set Time: 4:00 PM
Handheld Microphone - Wired 1
With Floor Stand, center Stage
Screen-Fixed 1
LCD Projector-Fixed 1
Client will provide their own Mac and Mac Adaptor for Walrus Powerpoint
Audio Hook to House Sound 1
For walk up music
Note to Tech 1
A Spotlight Productions student member will run the sound for the evening
event.
Client has requested to meet with a technician at 6:30 PM to run-through the
equipment.

Subtotal $191.34
Grand Total $191.34

To confirm these arrangements, please sign and return this contract. If any corrections and/or changes need to be made, please
contact Conference and Event Planning Services at 616-331-6624 as soon as possible.

Published food and beverage rates are subject to change without notice. Late charges will occur when catered events are planned
less than 3 business days in advance. Event serve times over two hours may result in additional labor charges. There is a $25.00
minimum on food service on Monday - Friday before 5 pm. After 5 pm there is a $150 minimum charge and on weekends a $250.00
minimum.

There will be a $100 cancellation fee accessed on events in the specialty spaces at the Richard M. DeVos Building that are cancelled
less than 30 days from date of event. Specialty spaces include University Club, Regency Room & Garden, Hagers-Lubbers
Exhibition Hall, Gordon Gallery, and Loosemore Auditorium.

This summary of charges is based on preliminary information only. Actual charges will be invoiced upon completion of your event.
Thank you for planning your event at the DeVos Center.

Name: _______________________________Date: ______________

FOAP to be charged: ____________________________________

FOAP for alcohol service (if applicable) _____________________________________
***Needs appropriate Vice President Approval***

Authorized Signature: ______________________________________

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