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AIM FF RPM

TE.040 SYSTEM TEST SCRIPT


IPROCUREMENT

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Contents

Document Control.......................................................................................ii

Overview.....................................................................................................1

IProcurement Test Sequences....................................................................2

Test Specification - 10 - Enter Contract Purchase Agreements...................3

Test Specification - 20 - Create Blanket Purchase Agreements..................4

Test Specification - 30 - Create Quotation from RFQ .................................7

Test Specification - 40 - Enter Requisition Profile ......................................9

Test Specification - 50 - Process Web Requisitions - (Full Cycle) using


Local Catalogues.......................................................................................10

Test Specification - 60 - Copying Web Requisitions .................................14

Test Specification - 70 - Enable Information Templates...........................15

Test Specification - 80 - Process Web Requisitions - Special Order -


Services....................................................................................................17

Test Specification - 90 - Process Web Requisitions - Make changes.........19

Test Specification - 100 - Query Web Requisitions ..................................20

Test Specification - 110 - Process Web Requisitions - Favorites ..............21

Test Specification - 120 - Approve Requisitions.......................................22

Test Specification - 130 - AutoCreate Purchase Orders from Requisitions23

Test Specification - 140 - Approve Standard Purchase Orders.................24

Test Specification - 150 - Process Documents for Approvals....................25

Test Specification - 160 - Web Receiving..................................................26

Test Specification - 170 - Receipt of Goods Against a Purchase Order....27

Test Specification - 180 - AutoInvoice.......................................................29

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Test
Specification - 190 - Cancel a Requisition.................................................31

Test Specification - 200 - Generate Reports.............................................32

Test Specification - 210 - Purchasing - Period End....................................35

Test Specification - 220 - Load Local Catalogue.......................................37

APPENDIX..................................................................................................38
Appendix A - Data Sheet.....................................................................38
Appendix B - Defect Log.....................................................................43
Appendix C - General Comments..............................................................44
Appendix D - Approval Matrix.............................................................45
Open And Closed Issues For This Deliverable...........................................46
Open Issues.........................................................................................46
Closed Issues.......................................................................................46

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Overview
System testing measures the quality of the entire application system, using system test sequences and scripts.
You must create scripts for all business processes based on the Mapped Business Requirements (BR.030). You
should be able to reuse the test scripts you created during Test Business Solutions (BR.080); however, the focus
of business solution testing is confirming individual business processes, while business system testing focuses
on confirming the collective application system. For more information, refer to Business Mapping Test Results
(BR.080) as a basis for business system test specifications.

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IProcurement Test Sequences


Sequence Description Responsibility Date Time Tester Test Defect Notes
# Status No.

10 Enter Contract Purchase Agreement


20 Enter Blanket Purchase Agreements
30 Create Quotation from RFQ
40 Enter Requisition Profile
50 Process Web Requisitions (Full Cycle) using
Local Catalogues
60 Copying Web Requisitions
70 Enable Information Templates
80 Process Web Requisitions - Special Order -
Services
90 Process Web Requisitions - Make Changes
100 Process Web Requisitions - Query Web
Requisition
110 Process Web Requisitions - Favorites
120 Approve Requisitions
130 AutoCreate Purchase Orders from
Requisitions
140 Approve Standard Purchase Orders
150 Process Documents for Approvals
160 Web Receiving
170 Receipt of Goods Against a Purchase Order
180 Auto invoice
190 Cancel a Requisition
200 Generate Reports
210 Purchasing - Period End
220 Load Local Catalogue

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Test Specification - 10 - Enter Contract Purchase Agreements


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Enter a Contract Purchase Agreement System automatically numbers the


Objectives including the amount agreed upon, PO, Creates a contract document for a
appropriate terms and effective dates. specified amount with terms and
conditions, but does not include
specific item information.

10.1 Buyer/Credit Purchasing Super User


Clerk Responsibility>
Purchase Orders> Purchase
Orders

10.2 Enter Type (choose LOV Contract Purchase Order window appears
Purchase Agreement) After you save, the PO number will
Supplier (LOV) default.
Site (default from Supplier) Choose one of your test suppliers
Ship-To (default from supplier) As defined in the setup with the
Bill-To (default from Ship-To) Supplier
Buyer Name (default from sign-on)
Status (reads Incomplete)
Amt. Agreed (full contract amount)
Description (full contract description) Accept the Incomplete default.

10.3 Terms (Change as required) All terms and conditions information is


now displayed.

10.4 Save After you save the PO number will


auto default. Note the PO
#_____________.
10.5 Approve - Go to the Approve Tab and Status changes to Approved.
click
Check Submit for Approval
Click OK

10.6 Workflow User >Worklist Check Notification that PO has been


Check Notifications approved.
(If amounts are higher than approval
level allowed, the relevant user must
approve.)

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Test Specification - 20 - Create Blanket Purchase Agreements


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Enter a Blanket Purchase Agreement


Objectives
20.1 Buyer/Credit Purchasing Super User
Clerk Responsibility>
Purchase Orders> Purchase
Orders

20.2 Enter Type (choose LOV Blanket Purchase Order window appears
Purchase Agreement) After you save, the PO number will
Supplier (LOV) default.
Site (default from Supplier) Choose one of your test suppliers
Ship-To (default from supplier) As defined in the setup with the
Bill-To (default from Ship-To) Supplier
Buyer Name (default from sign-on)
Status (reads Incomplete)
Amt. Agreed (full contract amount)
Description (full contract description) Accept the Incomplete default.
Create a Blanket PO for a specified
value without a delivery schedule.

20.3 Go to the Items alternate region


Click in number field (default)
Select a Type (LOV)
Select an Item or Category (LOV)
Enter a Description
UOM (LOV)
Price (enter the contract agreement Notice that category, description, unit
amount) of measure and list price are
displayed.

20.4 Go to the Price Reference alternate


region
Price Type window Appear
Price Type (accept default fixed from
LOV)

20.5 Go to the Reference Documents Optional Information


alternate region

20.6 Go to the More alternate region Optional Information

20.7 Go to the Agreement alternate Optional Information


region

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Test Action
Step Role or Path Expected Results Actual Results Notes

20.8 Save PO, Rev number and Approve button


appears. Note the PO
#____________________.

20.9 Go to the Catalog tab Review Information

20.10 Go to the Currency tab


Currency (LOV) USD default

20.11 Go to the Terms tab All terms and conditions information is


Payment (LOV) now displayed.
Freight (LOV)
Carrier (LOV)
FOB (LOV)
Enter Agreement Controls including
effective dates

20.12 Go to the Price Breaks tab


Enter price breaks for same Price break information is display with
organization and ship-to address. % discount.

20.13 Save

20.14 Go to the Tools menu option -> The Expiration Notification is entered
Notification Control for this Blanket Agreement.
Select Expiration and enter 15 days in
the Warning Delay Field

20.15 Approve Approve Document window appears


Check the approve check box Status of Incomplete changes to
Submit for approval Approved
Note the PO# _________________.

20.16 Workflow User >Worklist Check Notification that PO has been


Check Notifications approved.
If amounts, ranges are higher than
approval level allowed, the relevant
user must approve.
20.17 Purchasing Super User Concurrent request should complete
Responsibility > View > Requests without errors.
Submit a new request > Single
request

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Test Action
Step Role or Path Expected Results Actual Results Notes

20.18 Run the Catalog Data extract - Verify the request executes
Items request successfully
Output Filename = any name
Perform Load - Yes
Debug Level - 0
Record Level Commit - Yes
Write Record - Yes
Submit

20.19 Run the Catalog Data Extract Verify the request executes
Classifications request successfully.
Output Filename = any name
Perform Load - Yes
Debug Level - 0
Record Level Commit - Yes
Write Record - Yes
Submit

20.20 Run the Rebuild Catalog Item Verify the request executes
Context request successfully
Rebuild Policy Views - Yes
Submit

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Test Specification - 30 - Create Quotation from RFQ


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Create a quotation which can be added


Objectives to the Unified Catalog within
IProcurement.
30.1 Administrator Purchasing Super User
Responsibility > RFQs and
Quotations > RFQs

30.2 Enter data for standard RFQ


Type (LOV)
Ship To (LOV)
Due Date
Status (choose Active from the LOV)

30.3 Go to the Items alternate region


Click in number field (default)
Select a Type (LOV)
Select an Item or Category (LOV)
Enter a Description
UOM (LOV)
Target Price

30.4 Go to the Currency tab


Currency (LOV) USD default

30.5 Go to the Terms tab All terms and conditions information is


Payment (LOV) now displayed.
Freight (LOV)
Carrier (LOV)
FOB (LOV)
Enter Agreement Controls including
effective dates

30.6 Go to the Price Breaks tab Price break information is display with
Enter price breaks for same % discount.
organization and ship-to address.

30.7 Go to the Suppliers tab


Enter a Supplier

30.9 Save

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Test Action
Step Role or Path Expected Results Actual Results Notes

30.8 RFQs and Quotations > RFQs


,Tools >Copy Document

Action (LOV)
Type (LOV)
Supplier (click to show default)
Save
Click on Copy Attachments
Click OK
Change the quotations status to Active

30.9 Save

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Test Specification - 40 - Enter Requisition Profile


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Enter preferences and verify that


Objectives these preferences are carried into the
next tests.
40.1 Requester Self Service Responsibility >
IProcurement > Home Page

40.2 My Profile

40.3 Enter Preferences for the following : Ensure preferences are used in
Delivery Defaults requisition test
Billing Defaults
Preferences Ensure default billing accounts are
Reset Password defaulted for future tests

40.4 Apply Changes

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Test Specification - 50 - Process Web Requisitions - (Full Cycle) using Local Catalogues
Test Action
Step Role or Path Expected Results Actual Results Notes

Test Test full cycle from requisition through If there are no local catalogues loaded,
Objectives Purchase Order to Web Receipts using refer to test 220 to load a test
items from the local catalogues. This catalogue.
test is to be run several times to
ensure that the IProcurement Setups
address the clients requirements.

50.1 Requester IProcurement > Home Page Welcome Page

50.2 Select the Home tab

50.3 Search for item


Find a product - Enter Items or use a
Category

50.4 In the searching zone, enter a


description
Press the Go Key
In the Search Results area select an Note that this line item shows the
item that is indicated on your data contract number on its display. This
profile sheet for locally hosted implies that this line item will be
Catalogues. automatically sourced from the
Make sure that you choose the item supplier without the need for Buyer
with the contract number that is intervention.
indicated on your profile sheet.

50.5 Select each item you want to order. The progress meter on the top of the
Select - Item screen shows the current stage of the
Press the Add to Cart button process.
Press the Proceed to Checkout

OPTIONAL: You can use Express


Checkout to skip Delivery & Billing Express Checkout remembers your
steps. Express Checkout is setup to Delivery and Billing information so
use the default information under My you can make online purchases
Profile. quickly and safely without having to
manually enter this information each
OPTIONAL: You can use time.
Power Checkout to expedite checkout
for orders with lines that have different
billing and delivery information. You
have the ability to enter all information
in one place.

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Test Action
Step Role or Path Expected Results Actual Results Notes

50.6 Enter Delivery Information The progress meter on the top of the
screen shows the current stage of the
Press the Continue button process.

50.7 Enter Billing Information The progress meter on the top of the
screen shows the current stage of the
Enter Taxable or Non-Taxable for each process.
line on the requisition

Press the Continue button

50.8 Review Charge Accounts The progress meter on the top of the
screen shows the current stage of the
Press the Continue button process.

50.8 Enter Notes and Attachments


Requisition Description: Enter a
description for the order You can default a description of the
item by clicking on Automatically
OPTIONAL: You can add a note to the Default the Requisition Description.
order
or attach a file(URL or text) to Buyer,
Receiver, and Supplier. The progress meter on the top of the
screen shows the current stage of the
Press the Continue button process.

50.9 Approvers Review Approver List & Enter To see if approvals are required, refer
Justifications to the approval data sheet for
approvers and linits.
Press the Continue button
The progress meter on the top of the
screen shows the current stage of the
process.

50.10 Review and Submit Requisition Note the requisition number on the
data sheet.

The progress meter on the top of the


screen shows the current stage of the
process.

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Test Action
Step Role or Path Expected Results Actual Results Notes

50.11 Review Orders Notice detailed information on the


A list of requisitions are displayed requisition, as well as a PO number for
under the Requisitions at a Glance those requisitions that were
automatically processed into POs.
Click on the View tab next to the parts
to see the details of the part. The requisition is automatically
approved without the need for re-
approvals which leads to faster order
fulfillment.

50.12 If the purchase order is not


automatically created, it could be due
to the following:

no contract exists
approvals are still required

It may be necessary to review the


AutoCreate test and the approvals test
before continuing.

Press the Submit Button

50.13 Requester Go to the Home Tab


Click on Receive Items in the
Purchasing Process Flow on
the right corner of the page.

50.14 Select the Receive Items selection


Receive Items: My Items to Receive
Receipt Quantity (enter ordered
quantity as received) The system date is defaulted into the
NOTE: You can receive more than you receipt date field.
ordered.
Press the Receive button Page displays two receipts, Note the
receipt
Enter Receipt Information numbers on the data sheet.
Press the Continue button
The progress meter on the top of the
View the Review Receipt page screen shows the current stage of the
process.
Press the Submit Button

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Test Action
Step Role or Path Expected Results Actual Results Notes

50.15 Do the above test again selecting


multiple products from different
suppliers.
When ordering from different suppliers
verify that the receipts are separate
Use different amounts to check
approvals

50.16 Enter a non-catalog item requisition


ensuring that the currency is not the
default currency.

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Test Specification - 60 - Copying Web Requisitions


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Ensure that existing requisitions can


Objectives be copied to the shopping cart, to
speed up the creation process.

60.1 Requester Press the Requisition Status tab

60.2 Click on an existing requisition number


to View Requisition Details
Click on the View Approval History
button, review and return to
Requisition
Click on View on each line if required

60.3 Press the Copy to Cart button

60.4 Press the Express Checkout button

60.5 Enter Express Checkout information


Press the Submit Now button

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Test Specification - 70 - Enable Information Templates


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Enable the information templates,


Objectives create a category, a blanket PO, and
an information template.
Run reports and extracts.

70.1 Administrator Purchasing Super User


Responsibility > Setup > Items >
Categories > Category Codes

70.2 Push the New button Use Temp Services category (prefixed
Structure Name (in the LOV select PO with your initials)
Item Category)
Add Category Name and tab to get the
pop up window, Add a commodity
name and press the OK button

70.3 Save

4 Category Sets > Select the


Organization
5 Find .
Purchasing
PO - PO Item Cat
Add in category that has been created
in above step

1 N > Purchase order> purchase order Create a blanket order


Refer to test 20 for detailed
Create blanket for category created instructions.
above

1 N > Setup > Information template

2 B Find
Find Existing Information Templates

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Test Action
Step Role or Path Expected Results Actual Results Notes

3 Template : XX Temp Services Create template called temp services


Sequence : 1 with you initials prefix
Attribute Name : Start Date Write name down on Data Profile Sheet
Attribute Description : Start Date
Default Values
List of Values LOV
Mandatory : Yes
Enabled : Yes

Add other lines for


Building Location and Floor
Contact Name

In Purchasing Super User


Responsibility

N > View > Requests Concurrent request should complete


Submit a new request > Single request without errors.

1 Run following reports : Verify that request executes


successfully
Catalog Data extract - Classifications

Output Filename = any name


Perform load = Yes
Debug level = 0
Record level commit = No
Write Record = Yes
Submit

2 Catalog Data extract - Items Verify that request executes


successfully
Output Filename = any name
Perform Load - Yes
Debug - 0
Commit - Yes
Write - Yes
Submit

3 Rebuild Catalog Item - Intermedia Verify that request executes


Index successfully
Submit

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Test Specification - 80 - Process Web Requisitions - Special Order - Services


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Test the use of information templates.


Objectives
80.1 Requester IProcurement > Home Page Welcome Page

80.2 Press the Home tab

80.3 Find a Product or Browse Catalogues Use the item you created in the
Enter Item = Temp Services previous exercise (Information
Press the GO button Template).

80.4 Select the service


Press the Add to Cart button

80.5 Since this item has an Information


Template tied to it, the Special Item
Information screen will appear.

80.6 Enter the following information:


Start Date
Bldg Location & Floor
Contact Name
Press the Done button

80.7 Return to shopping by pressing the Returned to search screen


Shop button

80.8 Press the Non Catalogue Request Non Catalogue Item order screen is
tab returned

80.9 Press the Service billed by quantity


selection

80.10 Enter the following information: Required fields are identified by *


Category = Misc
Item Description
Unit of Measure
Quantity
Currency
Rate per Unit
Supplier

80.11 Press the Add to Cart button

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Test Action
Step Role or Path Expected Results Actual Results Notes

80.12 Press the Proceed to checkout Shopping cart page is displayed


button

80.13 Refer to test 50 to continue process

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Test Specification - 90 - Process Web Requisitions - Make changes


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Test making changes to requisitions


Objectives
90.1 Requester IProcurement Welcome Page
Home Page Refer to test 50 and training manual
for detailed instructions.

90.2 Home

90.3 Copy a line

90.4 Delete a line

90.5 Change Need by Date

90.6 Change charge account

90.7 Change Amount

90.8 Change multiple lines

90.9 Change Ship to Location (check


purchase order)

90.10 Change Bill to Location (check


purchase order)

90.11 Edit Requisition by charging one line to


multiple charge accounts

90.12 Add general description and notes to


the buyer

90.13 Create one shopping carts.


Save the Cart
Reload the cart and add items.

90.14 Refer to test 50 to continue process

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Test Specification - 100 - Query Web Requisitions


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Search for requisitions using multiple


Objectives search criteria.

100.1 Requester IProcurement


Requisition Status Tab
Requisitions

100.2 Change View from Last 10 View changes if appropriate


Requisitions to All My Requisitions
Press the Go button
Select Creation Date
Press the Descending option
Press the Go button

100.3 Change Sort By Creation Date to View changes if appropriate


Requisition Number
Press the Go button
Click on Ascending option
Press the Go button

100.4 Amend Sort By Creation Date to View changes if appropriate


Status
Press the Go button

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Test Specification - 110 - Process Web Requisitions - Favorites


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Test the Favorites Functionality.


Objectives
110.1 Requester IProcurement Welcome Page
Home Page

110.2 Home Test adding, deleting and using items


from your favorite list.
Note: This will not work with exchange
items

110.3 Pick 2 Items from Catalog

110.4 Press the Save to my List button


after each selection

110.5 Press the Home button

110.6 Browse Lists


Press the My Favorite List button

110.7 Select Item

110.8 Press the Delete button

110.9 Select Item

110.1 Press the Add to Cart button


0
110.1 Refer to test 50 to continue process
1

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Test Specification - 120 - Approve Requisitions


Test Action
Step Role or Path Expected Results Actual Results Notes
1.
Test Verify the approvals are set up
Objectives correctly
120.1 Manager IProcurement Welcome Page
Home Page

120.2 Select the To Do List option

120.3 Click on Requisition Number

120.4 Forward
Enter a note
Print Box

120.5 Approve
Check Print Box

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Test Specification - 130 - AutoCreate Purchase Orders from Requisitions


Test Action
Step Role or Path Expected Results Actual Results Notes
1.
Test Test AutoCreate of Pos from
Objectives requisitions.

130.1 Buyer/Credit Purchasing Super User If there is an existing contract or


Clerk Responsibility >AutoCreate Blanket Order, or automatic processes
are not running, it will be necessary to
AutoCreate Purchase Orders from
Requisitions.

130.2 Press the Find button Refer to Data Profile for requisitions
Mark requisitions needing POs without Purchase Order numbers.
If you do not have one, create a
requisition that does not link to a
contract.

130.3 Press the Automatic button


or
Press the Manual button

130.4 Complete the required information


and make changes as required
If the supplier has not been sourced
enter supplier details.

130.5 Press the Create button Note the Purchase Order number.

130.6 Press the Shipments button

Enter details of multiple shipments

130.7 Save

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Test Specification - 140 - Approve Standard Purchase Orders


Test Action
Step Role or Path Expected Results Actual Results Notes
1.
Test Approve Purchase Orders
Objectives From the WEB
From the Core Apps

1 Buyer/Credit Home Page


Clerk

2 Notifications (approve requisitions??) Choose the correct purchase orders to


approve
3 Press the Approve button Approve document window appears.
Note window with successfully
message of appear, Status change to
Approve and closed

4 Buyer/Credit Purchasing Super User Choose the correct purchase orders to


Clerk Responsibility > purchase orders approve
> purchase orders : Query > find
all

6 Make changes as required If fields that are required are


populated enter details:
Supplier details
Buyer
Price changes

7 Press the Approve button Approve document window appears.


Mark the approve box Note Status is change to Approve and
Closed.

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Test Specification - 150 - Process Documents for Approvals


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Using the Approval Matrix verify


Objectives requisitions and purchase orders
approve correctly.
Note parts of this test may have been
done in the testing requisitions to
receipts tests.

150.1 Requester Enter a requisition with an amount that Refer to Approval Matrix in Appendix D
needs approval from the highest level.

150.2 Forward the requisition to others for


their comments

150.3 Ask the team to log in as the required


approvers and approve and respond to
the notification

150.4 Buyer/Credit Do the same for the Purchase Orders


Clerk

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Test Specification - 160 - Web Receiving


Test Action Expected Results Actual Results
Step Role or Path Notes

Test Test receiving to a PO that has not been


Objectives approved.

160.1 Requester Self Service Responsibility >


IProcurement > Home Page

Press the Receive Items button

160.2 Receive Items Requisitions to receive against


Enter a receipt against one of the are displayed.
requisitions which was processed in the
Web where requisition testing section
and has not yet been received.

160.3 Submit Receipt Receipt number generated

160.4 Receive Items Only lines that have not been


Check the receipt is no longer available received are displayed.
for receiving.

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Test Specification - 170 - Receipt of Goods Against a Purchase Order


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Most of the purchase orders will have


Objectives been received in test 50 and 160. If
you have any outstanding quantities
receive them here or create a new
requisition and purchase order.

170.1 Buyer/Credit Purchasing Super User Receipt header window is displayed


Clerk Responsibility > Receiving ->
Receipts

170.2 Enter PO Number


Press the Find button

170.3 Press the Header button More details may be recorded if


Check New Receipt desired. Note the Receiver Name and
Packing Slip (delivery note) Number at Header level.
Receipt Date

170.4 Press the Lines button Receipt is entered and processed.


Check in the box to the left of the line Note the Receipt Number on the Data
you wish to receive. Profile sheet
Enter the quantity received
Enter other required information

170.5 Save

170.6 View Receiving History

170.7 Find the Purchase Order you want to


review.

170.8 Receipts -> Receiving Transaction You should see all the Receipts that
Press the Find button have been created against the
Enter PO Number Purchase Order

170.9 View Expected Receipts

170.1 Receipts > Receipts


0 Press the Date Ranges button
Press the Find button
Review the Order Information

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Test Action
Step Role or Path Expected Results Actual Results Notes

170.1 Enter a date range for Promise dates. All the Expected Receipts within your
1 View the Expected Receipts. specified date range should be listed.

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Test Specification - 180 - AutoInvoice


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Verify invoicing process suits business


Objectives needs.

180.1 Buyer/Credit Purchasing Super User


Clerk Responsibility > Purchase Orders >
Purchase Order Summary

180.2 Query all purchase orders entered in the Use control totals to verify next step.
test.
Note all POs fully and partially received.
Calculate expected totals per supplier.
Use the following reports to assist you
Reports > Run > Purchase Order
Detail Report

180.3 Run the Pay on Receipt AutoInvoice Report of invoices created. Totals per
program supplier correspond to control totals
Reports > Run > Pay on Receipt calculated in previous step.
Auto Invoice
180.4 Verify PO status for POs that where fully PO status is closed.
received.
Reports > Run > Purchase Order
Detail Report

180.5 Fully receive one of the partially PO is fully received.


received POs from step 1.
Receiving > Receipts

180.6 Run the Pay on Receipt AutoInvoice Verify invoice created has the value
program including the additional items
Reports > Run > Pay on Receipt received.
Auto Invoice

180.7 Verify PO status PO status is closed.


Reports > Run > Purchase Order
Detail Report

180.8 Enter a return for previously received Verify the received quantity is lowered
items by the return quantity
Receipts > Return

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Test Action
Step Role or Path Expected Results Actual Results Notes

180.9 Run the Pay on Receipt AutoInvoice Verify the Credit Note created
program includes the value of the returned
Reports > Run > Pay on Receipt items.
AutoInvoice

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Test Specification - 190 - Cancel a Requisition


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Cancel a requisition no longer


Objectives required.

190.1 Requester Self Service > IProcurement >


Requisition Status

190.2 Mark Requisition

190.3 Press the Cancel button

190.4 Do You want to cancel - Yes

190.5 Review Status

190.6 Buyer/Credit Cancel a Requisition Using Core Apps This is not recommended
Clerk

190.7 Purchasing Super User >


Responsibility > Requisition >
Requisition summary

190.8 Press the Query>Find button


Enter the following information:
Requisition Number
Press the Find button
Press the Tools >control button The Caution window will appear.
Selecr Cancel Requisition in the action Note status changed to Canceled.
window
Optional : Enter a reason in the Reason
window

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Test Specification - 200 - Generate Reports


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Review the following reports in the


Objectives manuals or print them to ensure that
the reports address the companies
requirements.

Review the groupings and access.

The standard implementation does not


cover any customization of any
reports.

200.1 Buyer/Credit Purchasing Super User


Clerk Responsibility > Reports>Run

200.2 Select Single Request Submit Request window appear

Select the report from the LOV


Select Parameters
Change Printing Parameters as
required

Press the Submit button

200.3 If you choose to run a scheduled daily


report go to Run Options and choose
the following:
Interval (fill in necessary information)
Days Submission History will display
From defaults
Press the Submit button

200.4 To view a report :


View > Requests
Select View My Request Report : request ID window appear
Status is displayed

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Test Action
Step Role or Path Expected Results Actual Results Notes

200.5 Buyer/Credit Suppliers reports:


Clerk Suppliers Report
Suppliers Audit Report
New Supplier/New Supplier Site Listing
Vendors on Hold Report
Vendors Volume Analysis Report
Vendor Purchase Summary Report
Invoice Price Variance by Vendor
Report

200.6 Requisitioner Requisition Reports :


Requisition Activity Register
Buyer/Credit Purchase Requisition Status Report
Clerk Buyers Requisition Action Required
Report
Printed Requisitions Report
Rescheduled Requisitions
Canceled Requisition Report
Requisition Import
Requisition Import Exceptions Report
Requisition Distribution Detail Report

200.7 Buyer/Credit Purchase Order Reports :


Clerk Purchase Order Detail Report
Printed Change Orders Report
Printed Purchase Order Report
Blanket and Planned PO Status Report
Contract Status Report
Purchase Agreement Audit Report
Purchase Order and Releases Detail
Report
Purchase Order Commitment By
Period Report
Purchasing Activity Register
Purchase Order Distribution Detail
Report
Purchase Summary Report by
Category
Canceled Purchase Orders Report
Standard Notes Listing

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Test Action
Step Role or Path Expected Results Actual Results Notes

200.8 Buyer/Credit Goods Received Reports :


Clerk Expected Receipt Report
Unordered Receipts Report
Substitute Receipts Report
Receiving Transactions Register
Receiving Exceptions Report
Receiving Account Distributions
Report
Overshipments Report
Uninvoiced Receipts Report
Receipt Adjustments Report
Quality Code Listing
Receipt Traveler

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Test Specification - 210 - Purchasing - Period End


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Verify that the processes defined for


Objectives the period end address the companies
requirements. The other systems and
processes of the company must be
considered when doing this test.

210.1 Payables Make sure that the :


Payables Period is closed

210.2 Buyer/Credit Reports >Run


Clerk Run the following reports either as a
set or as a single request.
Select Month End reports.

210.3 Purchase Order detail report Check status of orders with suppliers.
Verify all goods received are entered
into Oracle Purchasing or Web
Receiving.

210.4 Uninvoiced Receipts Report Analyze your Uninvoiced Non-


Inventory receipts before you accrue
these receipts.

210.5 Accrual Rebuild Reconciliation Report Analyze and write-off discrepancies.

210.6 Accrual Reconciliation Report Analyze the balance of the receiving


accrual accounts

210.7 Accrual Rebuild Reconciliation Report Analyze the balance of the


receiving accrual accounts

210.8 Accrual write-off Report Help you by providing supporting


detail for you write-off journal entries

210.9 Purchase Price Variance Report Review your received items by PO


destination and distribution account

210.1 Receiving Value by Destination


0 Account Report

210.1 Receiving Account Distributions Report Review your accounting


1 distributions for your receiving
transactions

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Test Action
Step Role or Path Expected Results Actual Results Notes

210.1 Buyer/Credit Close Purchasing Current Period Period will not be available for further
2 Clerk Change period status for month to document entry in Oracle Purchasing.
closed
Setup -> Financials -> Accounting
-> Control Purchasing Periods

210.1 Close GL Current Period Period will not be available for further
3 Change period status for month to Receiving in GL Period.
closed
Setup -> Financials -> Accounting
-> Control Purchasing Periods

210.1 Open Next GL Period Next month will be available for


4 Change period status for next month Receipt
to open
Setup -> Financials -> Accounting
-> Control Purchasing Periods

210.1 Open the Next Purchasing period


5

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Test Specification - 220 - Load Local Catalogue


Test Action
Step Role or Path Expected Results Actual Results Notes

Test Load local catalogues.


Objectives
220.1 Administrator - Click on Bulk Load Items & Price Lists
eContent
Manager

220.2 Browse for File xxxxxxxxx.txt and


select
Press the Start Load Now button

220.3 Check the View Bulk Load Status to


verify the job has completed

220.4 Return to IProcurement and search for


item(s) from load file

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APPENDIX

Appendix A - Data Sheet


Test Control Number : _________________ Tester___________________________ User ________________

Business Business Data / Condition


Object Object

Initial Login Name TESTER1


Password TESTER

Employee Details Last Name


First

Buyer Name

User Name
Password

Named Employee Name


Password

Supplier 1 Number
Name
Site 1
Site 2
Site 3
EDI Number 15791

Supplier 2 Number
Name
Site
EDI Number 15791

Supplier 3 Number
Name
Site
EDI Number 15791

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Business Business Data


Object Object Condition

Contract 1 Number
Supplier
Amount

Blanket Order Number 1 Number


Supplier
Item/Category

Blanket Order Number 2 Number


Supplier
Item/Category

Internal Catalogue Item 1 Number

Internal Catalogue Item 2 Number

Internal Catalogue Item 3 Number

Miraculum Exchange Item 1 Number


Supplier

Miraculum Exchange Item 2 Number


Supplier

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Business Business Data


Object Object Condition

Requisition 1 Items Ordered


Qty
Supplier (if known)
Amount
Requisition Number
Purchase Order Number
Receipt Number (GRV)

Requisition 2 Items Ordered


Qty
Supplier (if known)
Amount
Requisition Number
Purchase Order Number
Receipt Number (GRV)

Requisition 3 Items Ordered


Qty
Supplier (if known)
Amount
Requisition Number
Purchase Order Number
Receipt Number (GRV)

Requisition 4 Items Ordered


Qty
Supplier (if known)
Amount
Requisition Number
Purchase Order Number
Receipt Number (GRV)

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Business Business Data


Object Object Condition

Requisition 5 Items Ordered


Qty
Supplier (if known)
Amount
Requisition Number
Purchase Order Number
Receipt Number (GRV)

Requisition 6 Items Ordered


Qty
Supplier (if known)
Amount
Requisition Number
Purchase Order Number
Receipt Number (GRV)

Requisition 7 Items Ordered


Qty
Supplier (if known)
Amount
Requisition Number
Purchase Order Number
Receipt Number (GRV)

Requisition 8 Items Ordered


Qty
Supplier (if known)
Amount
Requisition Number
Purchase Order Number
Receipt Number (GRV)

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Business Business Data


Object Object Condition

Information Template Name

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Appendix B - Defect Log

DEFECT ID TEST STEP TEST NAME DEFECT DESCRIPTION RESOLUTION RE-TEST BY RE-TEST DATE STATUS
NUMBER REFERENCE (OPEN, CLOSED,
IN PROCESS)

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Appendix C - General Comments


Test Control Number : _________________ Controller____________________

Date Comments By Whom Contact Number

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Appendix D - Approval Matrix

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Open And Closed Issues For This Deliverable

Open Issues

ID Issue Resolution Responsibility Target Impact


Date Date

Closed Issues

ID Issue Resolution Responsibility Target Impact


Date Date

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