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Putting HR in the Front Seat www.menaitech.

com

MenaME
User Manual
Version V67.1305

MenaME
Putting HR in the Front Seat www.menaitech.com

Contents
Introduction: .......................................................................................................... 5
Access to MenaME ............................................................................................... 8
ESS: Employee Self Services ................................................................................. 14
Transactions Inquiry ......................................................................................... 14
Overtime Inquiry................................................................................................ 15
Part Time Inquiry ............................................................................................... 18
Leave Inquiry .................................................................................................... 19
Salary Raise Inquiry ........................................................................................... 20
Allowance Raise Inquiry ...................................................................................... 22
Vacations Inquiry ............................................................................................... 23
Vacation Compensation Inquiry ............................................................................ 24
Vacations Adjustment ......................................................................................... 25
Loans ............................................................................................................... 27
Other Income .................................................................................................... 28
Other Deductions ............................................................................................... 29
Non Payroll Transactions ..................................................................................... 31
Vacations Balances ........................................................................................... 33
Planned Vacations ............................................................................................. 34
Salary Slip ......................................................................................................... 36
Financial Sheets ................................................................................................ 37
Tax Sheet ......................................................................................................... 38
PF Sheet ........................................................................................................... 38
Change Personal Data ....................................................................................... 38
Change Address: ................................................................................................ 39
Add Personal Contact: ........................................................................................ 40
Marriage ........................................................................................................... 41
New Baby ......................................................................................................... 42
Update Qualifications:......................................................................................... 43
Update certificates: ............................................................................................ 44
Update Practical Experiences: .............................................................................. 45
Evaluation Processes ........................................................................................ 46
Employees Satisfaction: ...................................................................................... 46
Employees Appraisal................................................. Error! Bookmark not defined.
Posting Opinion: ...................................................... Error! Bookmark not defined.
Online Requests ................................................................................................ 47
Vacation Requests: ............................................................................................ 49
Leave Requests: ................................................................................................ 51
Loan Request: ................................................................................................... 52
Overtime Request .............................................................................................. 53
Auto Delegation Setup: ....................................................................................... 55
Employees To Notify:.......................................................................................... 56

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Feedback ........................................................................................................... 57
Training Evaluation ........................................................................................... 58
Training Request ............................................................................................... 59
Training Request ................................................................................................ 59
Development Plan .............................................................................................. 62
Vote .................................................................................................................. 64
Documents Center ............................................................................................. 66
Company Documents: ........................................................................................ 66
Personal Documents: .......................................................................................... 67
Employee Letters: .............................................................................................. 67
Personal Profile ................................................................................................. 69
Change Transactions: ......................................................................................... 69
Evaluation Results:............................................................................................. 70
360 Degree Evaluation Results: ........................................................................... 71
Resignation: ...................................................................................................... 73
Exit Interviews: ................................................................................................. 73
Job Description Details: ...................................................................................... 74
View Employee Data: ......................................................................................... 75
Attendance History ............................................................................................. 76
Phone Directory ................................................................................................ 77
Events ............................................................................................................... 78
Miscellaneous Requests .................................................................................... 79
Post a new request: ........................................................................................... 80
Tickets Request: ................................................................................................ 80
Business Trip Request: ....................................................................................... 82
Employees Tasks ............................................................................................... 84
MSS: Managers Self Services ................................................................................ 86
Financial Transactions....................................................................................... 86
Overtime: ......................................................................................................... 87
Part Time Transactions: ...................................................................................... 88
Leave: .............................................................................................................. 89
Salary Raises: ................................................................................................... 90
Allowance raise: ................................................................................................. 91
Vacations: ......................................................................................................... 92
Vacations Compensation: .................................................................................... 93
Vacations Adjustment: ........................................................................................ 94
Loans: .............................................................................................................. 95
Other Income: ................................................................................................... 96
Other Deductions: .............................................................................................. 97
Non Payroll Transaction ...................................................................................... 98
HR Transactions ................................................................................................ 99
Employee Information: ..................................................................................... 100

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Letters: .......................................................................................................... 104


Disciplinary Actions .......................................................................................... 104
Training Courses: ............................................................................................. 105
Business Trips ................................................................................................. 107
Change Transactions: ....................................................................................... 107
Evaluation Results:........................................................................................... 108
360 Degree Evaluation Results: ......................................................................... 109
Deposition: ..................................................................................................... 110
Vacation Balances ........................................................................................... 111
Workflow Cycle ............................................................................................... 112
Training Request ............................................................................................. 117
Training Agenda .............................................................................................. 119
Course Cost Approvals: ..................................................................................... 120
Training Agenda Budget Approvals: .................................................................... 121
Job Requisition................................................................................................ 122
Planned Vacations ........................................................................................... 123
Interview Process ........................................................................................... 125
Interview Details: ............................................................................................ 126
Interview Questions: ........................................................................................ 127
Reference Check: ............................................................................................. 128
Checklists ........................................................................................................ 129
Checklists Filling: ............................................................................................. 129
Checklists-Audit: .............................................................................................. 130
Checklists-Approve: ......................................................................................... 131
Competencies Gap ........................................................................................... 132
Announcements .............................................................................................. 132
Work Schedule ................................................................................................ 135
Feedback ......................................................................................................... 136
Analyze Employees Attendance ....................................................................... 136
Analyze Employees Attendance .......................................................................... 137
Attendance History ........................................................................................... 138
Salary Slip ....................................................................................................... 139
Employees Appraisal ....................................................................................... 141
MBO: ...................................................................... Error! Bookmark not defined.
Financial Targets:..................................................... Error! Bookmark not defined.
Remote Transaction Entry ............................................................................... 142
Attendance Transactions Entry: ......................................................................... 143
Financial Transaction Entry: .............................................................................. 144
Remote Transaction Approvals:.......................................................................... 145

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Introduction:

We have provided you with this user manual to make our system easier and more practical
to use.
This user's guide covers all issues related to MenaME system, to explain the available
functions in detail, and will allow you to take a full advantage of these functions.
MenaME is a web-based solution that enables employees and managers to edit and view
their HR-related information online. MenaMe is able to open on different browsers like IE,
Google Chrome, Firefox and Safari.

The employee portal system consists of two parts:

MSS: (Managers Self Service):

This part of the system dedicated for managers to manage their subordinates in focus of
HR-related information, therefore, managers will be able to view and approve his/her
employees requests, which are:

Transactions:
- Financial Transactions
- Workflow Cycle
- Training request
- Training Agenda
- Job Requisition
- Planned Vacations
- Interview Process
- Check Lists
- Competencies Gap
- Announcements
- Work Schedules
- Feedback
- Analyze Employees Attendance
- Employees Appraisal
- Remote Transaction Entry
- Overtime Mass Request

Inquiry:
- HR Transactions
- Vacation Balances
- Salary Slip

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ESS: (Employee Self Service).

This part of the system is for employees requests. Instead of playing phone tag with the HR
department to receive any required information; Routine questions such as How much
vacation time do I have? or In which benefit plan did I enroll? can be asked through ESS.
As a result, Employees save time & HR professionals save more time for higher leverage
tasks. These requests are:

Transactions:
- Planned Vacations
- Change Personal Data
- Evaluation Process
- Online Requests
- Feedback
- Training Evaluation
- Training Request
- Miscellaneous Requests
- Employees tasks
- Health Insurance

Inquiry:
- Transaction inquiry
- Vacation Balances
- Salary Slip
- Financial Sheets
- Personal Profile
- Events

Having MenaME system provides the company with many benefits such as:

Efficiency

MenaME reduces the burden of data entry on the Human Resources department.
Employees input and update their own information (demographic, benefits, training, etc.)
instead of filling out a paper form for the HR department to enter.

Convenience

Employees can access information instantly at any time and from any place that has access
to the network.

Data Accuracy

Employees enter their own information, eliminating the challenge of reading complex
handwriting. Employees hold the responsibility of maintaining the accuracy of their data.

Productivity

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Both, Employees and HR professionals save time upon automating HR services and to
reduce communications cost between the two parties.

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Access to MenaME

To access MenaME, every employee should have an account provided from HR


department upon receiving an e-mail that contains all the information needed to
access MenaME

This email lists the benefits that employee will gain from using his/her own account on
MenaME. It also contains the link that will direct you to access MenaME system
and the required information to let you login to MenaME.

NOTE: In case the user has replied this e-mail or any e-mail received from the system,
there is no action will happen because the sender is the system and the reply will not go
back to the HR department.

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To login into the system

After clicking on the link, the user will have to enter:

1. User name: the user name provided by the HR


2. Password: sensitive case password provided from the HR
3. The company code: the code company that used from user to login into any
system (MenaHR and MenaPay)
4. Choose the language that you wishes to login with (Arabic/French,
Arabic/English) by clicking on the required option

5. to remember the login information click on the option


to avoid entering the username and company code each time you need to login

(MenaME login page)

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6. After clicking on this button the system will take you to the welcome
screen as shown below:

Employee Profile picture:


For each Employee there is a Default profile picture for employee in his/her MenaME
profile.

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How to change the Employees Profile Picture:

Note that each employee can change his/her profile picture from the following screen
(Employee Self Services Transactions Change Personal Data Change Photo).

(Change Employees Profile Picture Screen)

Chat: This feature is developed in MenaMe dashboard that allow chatting between
employees inside their company, this option is activated based on Enable MenaMe
Chat option in MenaMe setup.

How to change your password:

1. It is highly recommended to change the password after the first login by

clicking on and the following screen will appear

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(Change password screen)

2. The user has to fill the required field, then click on this button
and the password will be changed accordingly.

Employee Status

The user has the ability to update his current status by selecting one of the provided built-in
status, where you can find it in the below screen.

1. To change click on this button and the follwing screen will appear:

(Change the current status screen)

2. after choosing the status click on then the system will take you
back again to welcome screen.

System Language

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Also the system provides you to switch the language from english to arabic or vise versa

after logging into the system by clicking on this button .

The welcome screen consists of two main parts as discussed in the introduction:

ESS: Employee Self Services

This part enables the employee to interact with the HR department by submitting different
requests and inquiring transactions, which leads to enhance the development of the
company and minimize the papers check.

MSS: Managers Self Services

This part enables the concerned manager to supervise his subordinates, analyze their needs
and take the requird actions for their requests, which leads to increase employees
improvment.

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ESS: Employee Self Services

When the user access the ESS part the following screen will show up:

(ESS screen)

The user has got more than one function to use in this screen. And we are going to each of
these functions in details in the following pages.

Note: At any time, the employee can go to the home page when clicking on button
which appears in every single page in the system.

Transactions Inquiry

This function enables the employee to inquire and view his/her monthly transactions
which are mainly overtime, part time transaction, leave, salary raises, allowance raise,
vacations, vacations compensation, vacations adjustment, loans, other income and other
deductions in any time frame the employee specify.

Clicking this function will lead the user to the following screen:

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(Transactions screen)

Overtime Inquiry

The system facilitates viewing all overtime transactions that had been included in the
salaries; the employee has the ability only to view all overtime transactions after finalizing
salary calculation process as follows:

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The table below illustrates the field that must be filled in order to inquire about the overtime
transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her overtime transactions on.
Work type The type of the overtime transaction. Can be
chosen from the drop down menu.
Overtime cost center The project that the employee has worked
extra time in. can be chose from the drop
down menu.

If the employee wants to inquire about the overtime transactions regardless of the

date and the work type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date The transaction date.
Work type The type of the overtime transaction.
Overtime cost center The project that the employee has worked
extra time in.
Hour per. The rate of the overtime value depending on

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the work type.


Overtime hours The number of overtime hours that the
employee has worked.
Overtime amount The amount of money that the employee will
take as a result of the overtime hours. This
amount came by multiplying the hour per.
With the overtime hours.
Exempted Shows if the overtime amount is exempted
from tax or not.
Notes Shows any note entered by the HR
department.

After displaying the results the employee can choose to print these results by clicking
on button.

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Part Time Inquiry

If the employee work type is part time so he/she will be able to view his/her part time
transaction at a specified period of time.

The table below illustrates the field that must be filled in order to inquire about the part
time transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her part time transactions on.
Transaction type The type of the part time transaction. Can be
chosen from the drop down menu.

If the employee wants to inquire about the part time transactions regardless of the

date and the work type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date The transaction date.
Transaction type The type of the part time transaction.
Unit value The rate of the part time value depending on
the transaction type.
Units count The number of the part time hours that the
employee has worked.
Total The amount of money that the employee will

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receive as a result of the part time hours.


This amount came by multiplying the unit
value with units count.
Notes Shows any note entered by the HR
department.

After displaying the results the employee can choose to print these results by clicking
on button.

Leave

This is another type of transactions that employee can inquire about at a specified
period of time and specified leave type.

(Leave Inquiry screen)

The table below illustrates the field that must be filled in order to inquire about the leave
transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her leave transactions on.
leave type The type of the leave transaction. Can be
chosen from the drop down menu.

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If the employee wants to inquire about the leave transactions regardless of the date

and the leave type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date The transaction date.
leave type The type of the leave transaction.
Hours The number of hours that the employee took
as a leave.
Deduction amount The amount of money that will be deducted
from the employee as a result of this leave.
Notes Shows any note entered by the HR
department.

After displaying the results the employee can choose to print these results by clicking
on button.

Salary Raises

If the employee had a salary raise during a specific month, then he/she will be able to
inquire about this transaction in the salary raise inquiry and the user can only view the
raises which are approved after salaries are released as follows:

(Salary Raise screen)

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The table below illustrates the field that must be filled in order to inquire about the salary
raise transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her salary raises transactions on.
Transaction type The type of the salary raises transaction.
Can be chosen from the drop down menu.

If the employee wants to inquire about the salary raise transactions regardless of the

date and the transaction type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date The transaction date.
New degree/class/step Shows if the employee has moved to a new
classification.
Raise type The type of the salary raises transaction.
Raise amount The value of money that the employee took
as a raise.
Notes Shows any note entered by the HR
department.

After displaying the results the employee can choose to print these results by clicking
on button.

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Allowance Raise

If the employee had an allowance raise during a specific month, then he/she will be able
to inquire about this transaction in the allowance raise inquiry screen and the user can
only view the raises which are approved after salaries are released as follows:

(Allowance Raise screen)

The table below illustrates the field that must be filled in order to inquire about the
allowance raise transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her allowance raise transactions
on.
Transaction type The type of the salary raises transaction.
Can be chosen from the drop down menu.

If the employee wants to inquire about the allowance raise transactions regardless of

the date and the transaction type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date The transaction date.
Allowance type The type of the allowance raises transaction.
Raise amount The value of money that the employee took
as a raise.

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Notes Shows any note entered by the HR


department.

After displaying the results the employee can choose to print these results by clicking
on button.

Vacations

This type of inquiry is to inquire about vacations that the employee has taken during a
specified period.

(Vacations screen)

The table below illustrates the field that must be filled in order to inquire about the
vacations transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her vacations transactions on.
Vacation type The type of the vacations transaction. Can
be chosen from the drop down menu.

If the employee wants to inquire about the vacations transactions regardless of the

date and the vacation type, he/she has to click on button.

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Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date Vacation end date The start and end date of the vacation.
vacation type The type of the vacation transaction.
Vacation days The number of days that the employee took
as a vacation.
Deduction Amount The value of money that will be deducted
from the employee as a result of unpaid
vacation.
Notes Shows any note entered by the HR
department.

After displaying the results the employee can choose to print these results by clicking
on button.

Vacation Compensation

This type of inquiry is to inquire about vacations compensation that the employee has
taken during a specified period and the amount of the compensation, as the following
screen shows:

(Vacation Compensation screen)

The table below illustrates the field that must be filled in order to inquire about the
vacations compensation transactions:

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Field Description
From-to The time that the employee wants to inquire
about his/her vacations compensation
transactions on.
Vacation type The type of the vacation that the employee
will be compensated of. Can be chosen from
the drop down menu.

If the employee wants to inquire about the vacations compensation transactions

regardless of the date and the vacation type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date The transaction date.
vacation type The type of the vacation that the employee
will be compensated of.
Days The number of days that the employee will
be compensated of.
Amount The amount of the compensation.
Exempted Shows If this transaction is exempted from
tax or not
Ex. Amount The exemption value.
Notes Shows any note entered by the HR
department.

After displaying the results the employee can choose to print these results by clicking
on button.

Vacations Adjustment

This views the employee any type of vacation adjustment transactions performed for
him/her

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(Vacations Adjustment screen)

The table below illustrates the field that must be filled in order to inquire about the
vacations adjustment transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her vacations adjustment
transactions on.
Vacation type The type of the vacation that will be
adjusted to the employee balance. Can be
chosen from the drop down menu.

If the employee wants to inquire about the vacations adjustment transactions

regardless of the date and the vacation type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date The transaction date.
Vacation type The type of the vacation that will be
adjusted to the employee balance.
Change amount (+/-) The number o days that will be adjusted to
the employee balance.
Notes Shows any note entered by the HR
department.

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After displaying the results the employee can choose to print these results by clicking
on button.

Loans

This function allows the employee to view his/her active or inactive loans details, it also
provide all information of the loan where the employee has the ability to cascade due
installments , number of payments, due date and if it is paid or not, after salaries are
calculated and released to MenaME.

(Loans screen)

The table below illustrates the field that must be filled in order to inquire about the loans
transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her loans transactions on.
Loan type The type of the loan transaction. Can be
chosen from the drop down menu.

If the employee wants to inquire about the loan transactions regardless of the date

and the loan type, he/she has to click on button.

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Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date The transaction date.
Loan type The type of the loan transaction.
Loan code The code of the loan that the employee
wants to inquire about.
Amount The amount of the loan.
No. of payments The number of installment for this loan
transaction.
Cash paid Shows if the employee paid the rest amount
of the loan in cash.
Cash in date The date when the employee paid the loan
amount in cash.

After displaying the results the employee can choose to print these results by clicking

on button.

Other Income

If the employee got an income during the previous/current months, this income is listed
under the transaction type where the employee can inquire for certain income or on a
certain period, the screen below will illustrates this transaction with all the details
related to that income, after salaries are calculated and released to MenaME.

(Other Income Inquiry screen)

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The table below illustrates the field that must be filled in order to inquire about the other
income transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her other income transactions on.
Transaction type The type of the other income transaction.
Can be chosen from the drop down menu.

If the employee wants to inquire about the other income transactions regardless of

the date and the transaction type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date To date The period of the transaction.
Transaction type The type of the other income transaction.
Amount The value of the other income.
Exempted Shows if this other income transaction is
exempted from tax or not.
Ex. Amount Shows the exemption value.
Income type The type of this income if its temporary or
endless.
Notes Shows any note entered by the HR
department.

After displaying the results the employee can choose to print these results by clicking

on button.

Other Deductions

If the employee got a deduction during the previous/current months, this deduction is
listed under the transaction type where the employee can inquire for certain deduction
or on a certain period, the screen below will illustrate this transaction with all the details
related to that deduction, after salaries are calculated and released to MenaME.

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(Other Deductions screen)

The table below illustrates the field that must be filled in order to inquire about the other
deduction transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her other deduction transaction.
Transaction type The type of the other deduction transaction.
Can be chosen from the drop down menu.

If the employee wants to inquire about the other deduction transactions regardless

of the date and the transaction type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date To date The period of the transaction.
Transaction type The type of the other deduction transaction.
Amount The value of the other deduction.
Exempted Shows if this other deduction transaction is
exempted from tax or not.
Ex. Amount Shows the exemption value.
Deduction type The type of this deduction if its temporary
or endless.
Notes Shows any note entered by the HR
department.

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After displaying the results the employee can choose to print these results by clicking

on button.

Non Payroll Transactions

This screen permits the employee to inquire about his/her non payroll transaction by
choosing the date in which these transactions is due.

The table below illustrates the field that must be filled in order to inquire about the non-
payroll transactions:

Field Description
From-to The time that the employee wants to inquire
about his/her non payroll transaction on.
Transaction type The type of the non-payroll transaction. Can
be chosen from the drop down menu.
Tax in salary Shows if the tax of the non-payroll
transaction is exempted from the employees
basic salary or not.
Paid at end service The employee chooses to inquire about the
transactions that will be paid at the end of
his/her service or not from the drop down
menu.

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If the employee wants to inquire about the non-payroll transactions regardless of the

date and the transaction type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Date The period of the transaction.
Transaction type The type of the non-payroll transaction.
Amount The value of the non-payroll transaction.
Count The number of times that the employee took
the same type of the non-payroll
transaction.
Tax Shows the amount of the tax.
Service tax Shows the amount of the service tax.
Other The other deductions amount if any.
Net The net value of the transaction after
deductions.
Tax in salary Shows if the tax of the non-payroll
transaction is exempted from the employees
basic salary or not.
Paid at end service The employee chooses to inquire about the
transactions that will be paid at the end of
his/her service or not from the drop down
menu.
Notes Shows any note entered by the HR
department.

After displaying the results the employee can choose to print these results by clicking

on button.

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Vacations Balances

The employee can use this function to inquire about his/her vacations balances this year or
the previous.

When the employee clicks on vacations balances button the following screen will show up.
The user has to choose the year he/she wants to inquire about their balances on.

(Vacations Balances screen)

The table below illustrates the field that must be filled in order to inquire about the vacation
balances transactions:

Field Description
Year The year in which the employee wants to
inquire about his/her vacation balance on.
Vacation type The type of the vacation which the employee
wants to inquire about his/her vacation
balance.

If the employee wants to inquire about his/her vacation balances regardless of the

date and the vacation type, he/she has to click on button.

Then click on button, the system will retrieve the data as specified in the table
below:

Field Description
Year The year in which the employee wants to
inquire about his/her vacation balance on.
Vacation type The type of the vacation which the employee
has balance in.
Previous Balance The remaining balance of the employee from

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the previous year.


New Balance The new balance for he employee this year.
Current Balance The balance that the employee deserves
until the inquiry date.
Up To End Of Year The balance that the employee has to the
end of this year.
Remaining Previous The remaining balance that the employee
has from the previous year.
Notes Shows any note entered by the HR
department.
From Date-To Date The period in which the employee deserves
his/her vacation balance.

After displaying the results the employee can choose to print these results by clicking

on button.

Transactions

Planned Vacations

This function allows the employee to plan for his/her vacation at a specific date and
providing the reasons behind this vacation, the employee has to ask for managers
permissions, and soon he/she will get the feedback from the direct manager.

After entering this page, the following screen will appear showing the vacation that the
employee had planned and the status for these vacation whether if they are approved or
not:

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(Planned Vacation screen)

To plan a new vacation the user has to click on Plan a New Annual Vacation icon and fill
the required fields, the following screen will show up:

(To Plan a New Vacation screen)

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The table below illustrates these fields and how they should be filled to plan for a vacation:

Field Description
From date- To date The period which the employee wants to
take his/her vacation on.
Of Year The year when this vacation will take place.
The reason why I need this vacation is The reason behind taking this vacation must
be specified in this field.

The user has to notify his/her direct manager to take an action to approve or reject this
vacation.

Salary Slip

This function is used to enable the employee to view and print his/her salary slip for the
current month or any other previous month with the ability to compare two salary slips
for different months.

When the employee click on this page, the following screen will appear:

(Salary Slip Inquiry screen)

To view the salary slip for the selected month, the user has to click on Display
button.
To view Tax Breakdown report, the user has to click on Tax Breakdown button.

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This function permits the employee to keep track of the tax breakdown process to
ensure that this process is being done successfully.

The screen below shoes the tax breakdown sheet:

Financial Sheets
The employee has also the ability to view his/her financial sheets like tax sheet and PF
sheet for a specific date.

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Tax Sheet

The employee can view his/her Tax sheet at specific year and the click on
button as the following screen illustrates.

PF Sheet

The employee can view his/her PF sheet between any two dates he/she specifies.
As the following screen illustrates.

Change Personal Data

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In this screen the employee can request a change in his/her personal records in the
company like in the case of changing address, adding personal contact, marriage, new
baby, updating qualifications, updating certificates, updating practical experience.

After entering this screen the employee will have the ability to change any personal data
required. As this screen illustrates:

Change Address:

To change the address, the employee has to fill the required fields, and then he/she has
to notify the HR officer to take the appropriate action for this change, and to wait for the
HR officer approval and feedback.

The table below illustrates how these fields must be filled to change the employee address:

Field Description

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Moving date The date which you have changed your


address on.
Country Choose from the drop down menu the
country which you moved to.
City Choose from the drop down menu the city
which you moved to.
District Write the name of the region which you
moved to.
Neighborhood Write the name of the area which you moved
to.
Street Write the name of the street which you
moved to.
P.O Box Write the new P.O Box of your new address.
Zip code Write the new zip code of your new address.
Telephone 1,2 Write the new telephone numbers.
New Address Write the new address in details.
Notes Used to write any other notes regarding the
new address.

After making the required change in address, the employee has the ability to see the HR
officer feedback on this change whether it is approved or not.

Add Personal Contact:

If the employee has changed his mobile/phone number, E-mail address, or any other
personal contacts, he/she must fill the required fields and notify the HR officer with the
changes made, and to wait the feedback that allows the employee to make this change.

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The table below illustrates how these fields must be filled to add new personal contact for
the employee:

Field Description
Contacts Types Choose from the drop down menu the type
of the contact which you want to add.
If other specify If the type which you want to add was not
available in the menu, you can add it in this
field.
Contact value Write the value of the new contact type.
Notes Used to write any other notes regarding
adding new contacts.

After submitting the changes, the employee has to wait the HR response.

Marriage

If the employee got married, he/she must fill all the information about the spouse, and
has to attach the marriage contract, or any additional attachment required from HR
department, and to notify the HR officer.

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When the employee notifies the HR officer about this change he/she must take the
appropriate action regarding this change, as shown below:

New Baby

In case the employee has a new baby, he/she must enter all the information required
such as birth date, name and other information and to notify the HR officer to take the
appropriate action regarding the new baby.

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Qualifications:

The employee has the ability to update his/her qualifications, if he/she has finished master
degree with a specific major, for example, HR officer must be notified.

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When the HR officer takes the action on this transaction, the status will change from
pending to the appropriate action.

Certificates:

If the employee has any new certificate, he/she must notify the HR officer about this
certificate name, type, grade and whether it is passed or not.

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After the employee certificate has been submitted to HR officer, the HR department in their
term they are going to review it and the appropriate action is going to be taken.

Practical Experiences:

Any practical experience done by the employee, HR officer must be notified about this
experience date and description.

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After HR officer took the required action, the status will be sent to the Employee.

Evaluation Processes

This function allows the employee to participate in the evaluation processes and fill the
survey forms sent by the HR department.

This function includes employees satisfactions, employees appraisal, posting opinion. We


will explain each function below in details:

Employees Satisfaction:

This function includes several questions sent to the employee by the HR department to
measure the degree of satisfaction of the employees about their company. After the

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employee answer all the questions, he/she must submit the answers to the HR officer, then
the satisfaction will be closed and the answer will not be changed.

Online Requests

This function allows the employee to request a vacation, leave or loan from his/her manager
online through MenaME.

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Vacation Requests:

To request a new vacation, the employee has to click on

After clicking on that button the following screen will appear where the employee has to
fill the required fields which specify all details regarding the vacation requested.

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Then the employee has to send his/her request to the managers where the request will go
through approval cycle.

After the manager/s take the required action regarding this vacation, the employee can
see the status sent to him/her by the concern manager.

Note: when this employee access MenaME system again, a pop up window will appear in
order for the employee to enter the date when he/she resumes his/her work on, and after
that this transaction will go on work flow cycle to inform the concerned manager and the HR
about this employee resumption date. See the result screen below:

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Leave Requests:

To request a leave through MenaME, the employee has to click the Leave Requests
function and the following screen will appear:

When clicking on a screen with several fields has to be filled by the


employee to specify the leave type and reason as the following:

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The employee has to send this leave request to the managers to decide whether to approve
on this request or not.
After the managers take an action regarding this request, the employee can see this action.

Note:
MenaMe Leave Request between 2 dates ,
Allowing staff employees for a "work period of two overlapping
working days" that they can enter the leave transactions within the period of rotation .

Loan Request:

Using this function allows the employee to ask for a loan and to submit the request to
his/her manager/s to take the appropriate action regarding their employees request.

When requesting a new loan the employee has to click on and fill all
the information related to his loan request, as the following screen describes:

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calculator icon - next to "Amount" text field , opens a pop-up that is only used to help the
employee decide the amount of the loan to request.
Days: Calculates the amount based on days
from this month's salary.
Time The Total Salary: Calculates the amount
based on times of the basic salary.

Overtime Request

Using this function allows the employee to ask for overtime and to submit the request to
his/her manager/s to take the appropriate action regarding their employees request.

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When requesting a new overtime transaction the employee has to click on

and fill all the information related to his overtime request, as the
following screen describes:

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Auto Delegation Setup:

If the employee has the permission to take actions regarding leave/vacation... etc.
requests, and for some reasons this employee was not available to take these actions,
he/she has the ability to delegate the authority to a chosen employee, with the ability of
selecting a period for each transaction to be delegated to the employee that he had chosen
before.

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Employees To Notify:

Here the employee can notify the employees at the same level of any transaction made
by him/her by choosing the transaction type and the employee to be notified.

1. To add new transaction type and new employee, the user must click on .
2. To delete any record, the user must choose the record he/she wants to delete
and then click on .
3. After entering the required data the user must click on button, otherwise
the record will not be saved.

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Feedback

This function gives the employee the ability to submit any feedback from any type to the
HR department.

Feedback may be suggestions or complains or any other types specified by the HR


department.

After submitting the feedback, it will be sent to the concern managers.

In this screen, the employee can view all the issues he/she had submitted by
choosing from the fields at the top of the page and then click on button.

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Training Evaluation

The function of training evaluation is used when the employee has a training course and
wants to evaluate this course whether it was good or bad. It contains several questions
created and sent by HR department.

The employee has to answer these questions and then submit their evaluation results
back to the HR department in turn to take the appropriate action regarding the course
evaluated.

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The employee can choose to save the evaluation and return back to it after a
while by clicking on button.

Training Request

The employee has the ability to send a request to the HR department of any training
courses he/she wants to attend.

Training Request

After accessing the below page, the user has to click on

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When the employee request a new training, he/she must choose the description of training,
specify training details, attach training document if any, and then submit their request to
the HR department and wait their feedback.

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The employee can provide the managers with the expenses of the requested
training by clicking the button and fill the required fields, and then
submit the training request to be approved by the concerned managers.
The employee can request a business trip with any training request by clicking on
the button. As a result, the following screen shows up:

Click the button and fill the required information for this business trip, then click on
the save button.

After receiving the feedback from the HR department, the employee can view the status of
his/her request.

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Development Plan
This screen allows the employee in MenaME to tell the manager about any development
plans he/she wishes to take, like new training courses he would like to take to develop
his/her skills, and the HR officer can use these plans to compare them with the employees
taken courses.

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To create a new DP, a button will be available ''I Want to create a New Development Plan.

Once the employee save this plan and its details in the beginning of the year he/she has to
click the submit button (for whole year) to take approval from WF cycle.

To add new development plan, the employee must do the following:

Click on button and fill the required fields as appeared on the screen
above.

Click on send button in order to send the request to the concerned managers to
be approved.

The employee can choose to save the request details in order to edit these

information before sending it to managers by clicking on button.

If the employee wants to delete the development plan for this year before
submitting it to managers by clicking on button.

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Vote

This function enables the employee to give his opinion regarding anything sent by the
HR department by choosing among several alternatives, and then to submit the results
to the HR department.

When the employee chooses the answer that best suits him/her and then click on
button, the result will automatically go to the HR department where
those results will be taken into consideration.

The employee also has the ability to view the history of the previous posted question

when clicking on button, the history will be viewed on a separate screen


as follows:

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Documents Center

The employee has the ability to view the companys documents and policies. It includes:
company documents, personal documents, and employee letters.

Company Documents:

A list of documents which the employee has the ability to view and access such as
employee hand book will show up and when clicking on the picture beside each type, a
screen will appear showing all details regarding each type of these documents.
And you can use AutoComplete Search for any type of documents.
A two type of Sorting options Radio buttons is available :
Document Type :
This Option arrange Documents Types regarding to their types so the Document type
then the Sub Category Classification Document that Related to it and
then Document Level that belongs to Documents Classification In the Same main
Document Type.
Document Title:
Showing all the documents listed in alphabetical order.

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Personal Documents:

In personal documents screen, the employee can view his/her personal attachments at a
specified period of time such as: Passport, driving license, birth certificate, and any
other attachment from the drop down menu and then click on button, and the
required records will appear.

Employee Letters:

This function enables the employee to view all letters sent to him/her from the HR
department, letters such as: thank letter, rejection letter or any type from the drop
down menu, as shown in the screen below:

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To view the details of the letter, the user must click on the picture beside the displayed
letter and the letter will appear in separate screen.

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Personal Profile

The employee can view his/her personal profile with all changes done on it since the
hiring date of the employee. This screen include: change transactions, evaluation
results, 360 degree evaluation results, resignation, exit interviews, job description
details, and view employee data.

Change Transactions:

The employee can inquire about his/her personal transactions and to view any changes
done on it at a specified period of time. The employee also can print the displayed
records.

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Evaluation Results:

The employee has the ability to view his/her evaluation results at a specified period of
time on specified grade or to view all the results with no specifications. And to print out
the results.

To view the details of the evaluation, click on under results column. And the
following screen will appear:

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The icon under feedback column enables the employee to submit his/her opinion upon
this evaluation to the HR officer.

360 Degree Evaluation Results:

This function allows the employee to show his/her evaluation results achieved from
Mena360 system, one of MenaITech systems.

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Resignation:

The employee can request a resignation by providing the reason why he/she wants to
resign and to submit this request to the HR officer.

Exit Interviews:

The HR department can send several questions to the employee to ask him/her about
the reasons behind their resignation, after answering the questions, the user has to
submit the answers back to the HR department.

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Job Description Details:

The below screen views the full description of the employees job including the
responsibilities, minimum requirements, qualifications, and other details regarding this
employees job.

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View Employee Data:

The employee can view his/her data such as:


Basic information

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Job History

Certifications

Attendance History

This screen allows the users to inquire about his/her attendance history like the time he/she
starts and finishes working and if the employee has a leave or overtime in specific period of
time.

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Phone Directory

This function is used to view the department phone directory, which make it easier to
access any employee extension number in a glance.

After the employee access this page, he/she can determine the site, department, and the
section of other employees to inquire about their extension numbers or just enter the name
and click on button, the following screen will show up:

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Events

This function allows the employee to view his/her scheduled events at a specified period
of time.

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This function shows the events that the employee has at a specific time.

Events also can be viewed in a calendar that shows everyday events at the current,
previous and next month after clicking on button.

Miscellaneous Requests

Using this function enables the employee to request extra available requests from the
HR department. Such requests are: ticket request, business trip request or any other
requests the employee specify. Once the employee post a new request, this will go
through work flow cycle to the concerned managers (determined from MenaHR system)
to take the required action regarding this request.

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Post a new request:

The employee can submit any request included in the drop down menu, determine the
priority of this request and whether it is temporary or not. Also the employee has to
specify why he/she is making such request. After filling all the information, HR officer
must be notified and make the appropriate action regarding this request. The screen
below clarifies this function:

Tickets Request:

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The employee can request a ticket from the HR department providing the reason upon this
request and specifying all details regarding the ticket request such as: the country, ticket
type, travel agency, and any other important information that help the HR officer to take
action with regard to this request.

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Business Trip Request:

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This request is for business needs, the employee can ask the concern manager/s to go
to a business trip for predetermined reasons provided by the employee specifying all the
details regarding this trip as the following screen shows:

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The status of the request will be pending until the manager/s take the appropriate action
and send the feedback to the employee as shown below:

Employees Tasks

This function is used to view the tasks sent by the manager to the employee, where the
employee can view these tasks and to post any comments on each sent task.

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To inquire about any task details, the user has to click on the task and the details will be
shown at the bottom of the screen where the employee also can post any comments on
the given task.

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MSS: Managers Self Services

This part enables the concerned manager to supervise his subordinates, analyz their
needs and take the requird actions for their requests, which leads to increase employees
improvment.

After accessing MSS, a list of functions will show up as follows:

Transactions

The manager has the authority to inquire about his/her employees monthly transactions of
any type within any time period the user specify.

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Overtime:

The manager uses this function to inquire about his/her current or terminated or both
employees overtime transactions by choosing the employee name by clicking the search
button or choose to view all the employees in the department. A summary of all the
transactions during the period that the manager specified with the total overtime amount
as shown below:

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The manager also can print the retrieved transactions by clicking on .


Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Part Time Transactions:

If the employees work type is part time, the manager will have the authority to inquire
about this employees part time at a specific period of time. Manager also can inquire about
the current employees or terminated ones or both and the details of the transaction will
appear at the bottom of the page as follows:

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The manager also can print the retrieved transactions by clicking on .

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Leave:

If the employee has requested a leave during a specific month, the manager can view this
transaction by specifying the leave type and the employee name or choose to view all the
types for all employees. The details of the transaction will appear as follows:

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The manager also can print the retrieved transactions by clicking on .

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Salary Raises:
The manager can inquire about the employees who had a salary raise at a specified period
of time. The manager can choose the transaction type and the employee name he/she
wants to inquire about or to choose all the transactions types to all employees and a list of
the transactions will appear as shown below:

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The manager also can print the retrieved transactions by clicking on


button.

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Allowance raise:

The manager can use this function to inquire about the allowance raises that are given to
the employees within specific period of time. The details will be displayed as the following
screen shows:

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The manager also can print the retrieved transactions by clicking on .

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Vacations:

The manager can inquire about his/her employees vacations from any type at a specific
time. He/she can view all the details regarding this type of transaction as the following
screen describes:

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The manager also can print the retrieved transactions by clicking on


button.

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Vacations Compensation:

The employee may be given a compensation for the balanced vacations. The manager can
inquire about this transaction with all its details when he/she chooses the date and the
type of the transaction and the employees who have given this compensation.

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The manager also can print the retrieved transactions by clicking on


button.

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Vacations Adjustment:

The HR officer has the authority to adjust the employees balance by adding extra days (+)
or deducting days (-) from his/her vacation balance. This function allows the manager to
inquire about this transaction at a specified period of time to the selected vacation type
and employees as the screen below shows:

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The manager also can print the retrieved transactions by clicking on


button.

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Loans:

The manager can inquire about the employees who have taken a loan in specific date. The
details will be viewed at the bottom of the page as follows:

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The manager can view loan installments in details when he/she clicks on and the
following screen shows these details:

The manager also can print the retrieved transactions by clicking on


button.

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Other Income:

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This function allows the manager to view if the employee has other income at a specified
period of time by choosing the transaction type and the employee name. The details of this
transaction will be shown as the screen below illustrated:

The manager also can print the retrieved transactions by clicking on


button.

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Other Deductions:

The manager can inquire about any deduction the employee has during a specific period of
time showing the type and the amount of this deduction as shown below:

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The manager also can print the retrieved transactions by clicking on


button.

Note: The manager can inquire about this transaction after salaries are calculated and
released to MenaME.

Non Payroll Transaction

This screen permits the manager to inquire about hi/her employees non payroll
transactions that happened in a certain period of time

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When the manager access this function to inquire about the transactions described above,
he/she will find a summary of all the transactions which were done during the current
month with short description to each transaction.

HR Transactions

This function permits the manager to inquire about any changed transactions posted on the
employee profile during a specific period of time.

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The transactions that the manager can inquire about using this function are: employee
information, letters, disciplinary actions, training courses, business trips, change
transaction, evaluations results, 360 degree evaluation results, and depositions.

Each of these functions will be described below in details:

Employee Information:

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The manager can choose either to select an employee name or to view all the
employees information both current and/or terminated ones and then click on
button.
Beside each name displayed, three type of information will appear: Job Description,
Personnel Information, and Financial Information.

Job Description:

This function shows the details of the job description, responsibilities, minimum
requirements, qualifications and other descriptions to the selected employees. To show

these details the manager has to click on this button

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Personnel Information:

To show the employees basic information such as the department, site, and section the
employee belongs to. And other information like birth date, hiring date, material status ,
and other blocks that shows the skills, experience, education, and attachments uploaded

for this employee and others. The manager has to click on button and the details
will appear as shown below:

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Financial Information:

The manager can also view the employees financial information when clicking on
button, such as basic salary, social security salary(SS base salary), the allowances and the
type of each one, and other financial information, as the screen below describes:

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Letters:

The manager uses this function to view the letter sent to chosen employee/s at a specific
date with the ability to choose the letter type or choose to display all letter types sent to all
employees regardless of the date by checking the button, then click on
button and the information retrieved will be displayed as the below screen
illustrates:

The manager also can print the retrieved transactions by clicking on


button.

Disciplinary Actions

This function enables the manager to view disciplinary actions sent to all or specific
employees by choosing the action type and the date in which the action were sent to the
employee, with the ability to choose to display all action types sent to all employees

regardless of the date by checking the button. the details will be shown as
described below:

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The manager also can print the retrieved transactions by clicking on


button.

Training Courses:

The manager can inquire about any training courses that have held at a specific period of
time at specific place (country, city) and have attended by a specific employee with the
ability to choose to display all courses types attended by all employees regardless of the

date by checking the button as the below screen shows:

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The manager also can print the retrieved transactions by clicking on


button.

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Business Trips

The manager can use this function to inquire about any business trip taken by chosen
employee to specific country at a specific period of time with the ability to choose to
display all business trips that have taken by all employees regardless of the date by

checking the button and the retrieved data will show the cost of each trip as
illustrated below:

The manager also can print the retrieved transactions by clicking on


button.

Change Transactions:

The manager has the ability to inquire about any changed transactions such as location,
marital status, health insurance and any other transactions regarding specific employee at
a specific date with the ability to choose to display all transactions that have been changed

by all employees regardless of the date by checking the button as shown below:

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The manager also can print the retrieved transactions by clicking on


button.

Evaluation Results:

The manager can view the evaluation results related to a specific employee by choosing
the employee name and the grading to which the manager wants to inquire about at a
specific date with the ability to choose to display all the employees evaluation results with

all grades regardless of the date by checking the button and the details will appear
showing the evaluations total result for each employee as shown below:

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To view the details of the evaluation, the manager has to click on button and the
following screen will show up:

The manager also can print the retrieved transactions by clicking on


button.

360 Degree Evaluation Results:

This function allows the manager to show the evaluation results to a specific employees
achieved from Mena360 system, one of MenaITech systems at a specified period of time
with the ability to choose to display all the employees evaluation results regardless of the

date by checking the button as illustrated below:

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The manager also can print the retrieved transactions by clicking on


button.

Deposition:

The manager can terminate any employee for a specific reason and to submit this
termination to the HR officer, the following screen describes this function:

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Vacation Balances

This function allows the manager to inquire about the employees vacation balances of any
vacation type and in any year he/she specifies.

After accessing this part, the manager can select the employee he/she wants to inquire
about his/her vacation balance from any vacation type and any year the manager
determines, with the ability to view all the employees balances from all vacation types.

The manager also can print the retrieved transactions by clicking on button.

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Workflow Cycle

This function permits the manager to follow up on the workflows currently in process.

This page shows all the employees who had requested a vacation, leave, Training,
loan, or those who were submitted to salary raises, allowance raises and any other
type of transactions which the manager has the responsibility to take the appropriate
action regarding these transactions.

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The manager first has to choose an employee request to view the details of his/her
transaction, and then he/she can take one of the following actions:
to give the approval to this transaction.

to reject this transaction.


the manager has the ability o delegate this transaction to another
employee he/she chooses, when clicking this button the following screen will appear:

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the manager also can discuss this transaction with other employee
he/she specifies by writing the manager comments and wait the consultant replies as
the following screen shows:

The manager can choose to view the concerned manager comments on each
transaction by clicking button.
to make multiple action at the same time(approve, decline,
delegate, consult with)

This screen enables the manager to inquire about some transactions details, these
transactions are listed below:

1. This screen helps the manager to know who the employee substitutes are, and can
define the employee substitute if that employee requests a vacation by clicking on

button and the following screen will appear showing the substitutes:

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The manager can delete the substitute by click the check box beside the sudstitute
name and then click on the button. Also, he can add new substitute
by clicking on the button, then from the drop down select the
substitute, and click on the button.
Click to exit the screen.

2. if the transaction type is (Development Plan) this button details of this plan,
where the manager can enter a 'Notes' per record and save it as the following screen
shows:

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3. Also when an employee requests a loan, this icon will appear beside the
transaction, when clicking on it, a screen will appear showing the previous loans that
this employee has taken and the status of these transactions if they were paid or
not:

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Training Request

This screen enables the manager to request a new training for his/her employees.

To request a new training course, the manager has to click on


button and the following screen will show up:

department and wait their feedback.

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The manager can request a business trip with any training request by clicking on
the button. As a result, the following screen shows up:

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Click the button and fill the required information for this business
trip, then click on the save button.

The manager starts to fill the details that describe the training course, reasons, and the
employee who will be submitted to this course and to attach the training document to be
submitted to the Training officer who will take the appropriate action regarding this
transaction.

Training Agenda

This function gives the manager the ability to approve training requests posted by
employees under the mangers supervision with the ability to view budgetary analysis of
training costs.

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This function includes three components: course cost approvals, training agenda budget
approvals, and request training for employees. Each one of these components is described
below.

Course Cost Approvals:

This function will be activated if the training course cost exceeds the budget, in this case
the manager has to take an action with regard to this training course either to approve or
decline as described in the screen below:

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Training Agenda Budget Approvals:

After the manager approve on the course cost, he/she must check the training agenda
budget and to approve or decline this training agenda after viewing the budget of this
training.

This icon is used to view the budget of this training course, this report shows
the number of attendees, actual cost, budget, and the margin of the course.

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Job Requisition

If the manager has given the permission from the HR department to access this function
he/she can post a job requisitions that is needed in his/her department and section and to
approve on previously posted requisitions.

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When clicking on button the manager has to start


filling the requirements needed to fill a specific position as illustrated in the below
screen:

After finish writing the requirements, the manager must submit this request to
the concerned manager to be approved or rejected by clicking on
button.

Planned Vacations

This function permits the manager to monitor and manage the annual planned vacations by
employees under his/her supervision.

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The manager can choose either to view the planned vacation data at a specific year with a
specific status to the specific employee or to view all data regarding all employees.

When the manager takes the appropriate action, he/she must submit this action
back to the employee by clicking on button.

This function also provides the manager with the planned vacations chart that
illustrates the employees vacation period which occurred between the start and the
end date as a chart when clicking on button.

Which means that its displays how these vacations are represented
between intervals [first month to second month].

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Interview Process

The manager has the ability to participate in interviewing applicants online using a very
functional interview form.

This function includes: interview details, interview questions, and reference check. Below
we will describe each function in details:

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Interview Details:
This function include all details regarding the interview process such as the
applicants name, position, department, section, salary range, and the date of the
interview.

After viewing these details, the manager has to take an action regarding this process
by choosing from the status drop down menu, right any notes and comments.

The manager then chooses to save these results by clicking on


button and/or to delegate it to another employee by clicking on
button.

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Interview Questions:

This screen shows the questions that the manager will ask to the applicant with the
minimum grade for each question and the actual grade that the applicant has
achieved.

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Note that the manager has to choose a question template first and then the system
will generate the questions related to that template.

After entering the actual grades and writing notes the manger clicks on
button.

Reference Check:

The manager can choose to ask the people who were in touch with the applicant about
his/her attitudes and competencies by calling. After writing the call conclusion the manager
has to save this reference check by clicking on button.

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Checklists

This function enables the manager to fill in the hiring and termination checklists for newly
hired or terminated employees.

Checklists Filling:

In this screen the manager can determine the items that will be given to the employee in
the hiring case, and the items that the employee should return in termination case.

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The manager can save a draft of the checklists items by clicking on button

and to submit answers to the HR officer by clicking on button or to


delegate this function to another employee by clicking on button.

Checklists:

If the manager has the permission to audit this checklists items, so he/she will be able to
access this function and make the required auditing as shown in the next screen:

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To submit the answer the manager has to click on button or to choose to


delegate this process to another employee by clicking on button.

Checklists-Approve:

The manager who is responsible to approve on the checklists items can access this function
and make the approval

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Competencies Gap

The manager can monitor his/her employees competencies gap which is the difference
between required skills and actual skills that the employees have.

The manager can customize the data retrieved by choosing from the drop down
menus or to click on button to view the gap to all employees with all skills
classifications and types.

The results can be printed out when the manager clicks on button.

If there is a competency gap, the manager can choose to move this employee to
have several training courses in order to reduce this competency gap by determining
the competency where the employee is weak in. and then click on
button.

Announcements

Using this function, the manager can post announcements for all company to view. The HR
department has the authority to give the manager the permission to access this function.

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To post a new announcement, the manager has to click on button


and to start filling the details of the announcement as shown below:

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After entering all the details, the manager has to click on


button and then the announcement will be posted.

To delete an announcement, the manager has to choose which announcement


he/she wants to delete and then click on .

'Send Announcement to All Employees by Email' to allow the manager to notify the
employees of the new announcement by email

All the employee will see the announcement posted by the managers as they access
MenaME system as the below screen shows:

When the employee clicks on that announcement, he/she can view the date and time, and
the title and description of that announcement.

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Work Schedule

This function is designed to permit the manager to manage and design different schedules
including employees tasks and time sheet management.

In this screen the manager can assign a specific task to a specific employee determining
the deadline date for this task to be done and filling other details.

To do so, the manager clicks on button and start filling the required
fields as shown above.

To delete a task the manager has to choose the task that he/she wants to delete
and then click on button.

After filling in the required fields, the manager has to click on


button to save the tasks details.

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Feedback

The manager uses this function to reply any feedback sent by the managers employees.
Accessing this function needs a special authority from the HR department.

To view the details of a specific feedback, the manager has to choose this feedback
and then the details will be shown at the bottom of the page.

The manager can reply on the feedback sent to him and then to save it by clicking
on button.

The manager can also browse his/her inbox to view feedback sent during a specific
period of time, or a specific status and then click on button.

Analyze Employees Attendance

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This function is designed to help the manager analyze his/her employees daily attendance
transactions in any specified date, and to participate with the HR department in the
transactions approvals.

This screen contains two functions as the below screen shows:

Analyze Employees Attendance

The manager has to choose the date he/she wants to analyze employees attendance on
and then to click on button, a screen will appear showing
employees without attendance transaction, employees who have taken a leave, employees
who have potential overtime, and employees who have not attended on that specific date
as described below:

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The manager also can choose to save these transactions in a specific date by clicking on
button.

Attendance History
Thru Managers Permissions page, new managers permission was added thru the
new option View Employees Attendance History to give the user
the ability to build the permission on available hierarchy levels (i.e.Site, Dep, Section, etc.)
Where if permission was given on department level, the direct manger can view the Time
attendance data for all employees for this department.

The manager can monitor his/her employees attendance at specified date to see when
those employees come and leave and if there is any leave or overtime transactions resulting
from this attendance, see the result screen below:

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Salary Slip

The manager can view and print his/her employees salary slips of the current month or
any other previous months.

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The manager can customize the salary slip he/she wants to view by choosing from the
fields in the below page.

When the manager clicks on button, the salary slip will be shown in a
separate screen as follows:

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Employees Appraisal

Using this function permit the manager to participate in the performance appraisal of
his/her employees by filling in the appraisal forms set and sent by the HR department.

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When the manager accesses the appraisal page, he/she can choose to retrieve any
evaluation template to any employee within a specific period of time and then click on
button. or to choose to display the evaluation templates to all
employees regardless of the date by checking the option button.

Remote Transaction Entry

The manager uses this function to inquire about any change transactions posted by his/her
employees profile during a specified period of time determined by him/her.

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Attendance Transactions Entry:

The manager can customize to retrieve the employees data by choosing the site,
department, section, of the employees whom the manager will enter transactions
like vacation, leave and overtime and then click on button.

After entering the transaction of an employee the manager has to click on


button.

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Also the manager has the ability to delete any record by choosing it and then click
on button.

If the manager wants to choose another transaction type, he/she has to click on
button first then to choose another transaction type.
Note :
after the transaction Entrance by Direct manager, the transaction will still
displayed, that will let the direct manager to follow the transactions
status after saving it.

There is a Calendar tool.

an icon to search for a new employee.

Financial Transaction Entry:

This screen enables the manager to enter a financial transaction such as salary raise and
disciplinary actions to a specific employee.

The manager has to choose the transaction type whether it is salary raise or disciplinary
action, the employee who will be conducted to this type of transaction, the date of the
transaction, the amount and any notes o comments then click on button.

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Remote Transaction Approvals:

If the manager has given the permission from the HR department to approve on the
attendance and financial transactions, he/she can enter this page and complete the
approval process by choosing the status of approved, rejected, from the drop down
menu beside each record and then click on button.

The manager can choose to let a transaction pending for a while by choosing the
status Later from the status drop down menu.
In Remote transactions approval If there is a private documents for the employee you
can use Supporting document tool .

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