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Distinguished Alumni Event at Fridley High School:

Friday, October 27, 20175:30 Social, 6:15 Dinner, 7:00 Program

Program Purpose: to honor distinguished alum, connecting with our past, to


generate interest and support with current student and staff. Distinguished alumni
exemplify the spirit of the IB Learner Profile. This event helps todays students
touch and experience the past and see possible pathways to open up possibilities.

Program Planning Committee Agenda


January 31, 2017

How many Distinguished Alumni Honorees should we have?


Criteria?
Categories?

Will Circle of Excellence Change now that there is a Hall of


Fame?

Selection Committee Update


Distinguished Alumni and Circle of Excellence recipients
completed by May 1.
o Distinguished Alumni Honorees
o Circle of Excellence Honorees

Biography and photographs must be emailed to Lori Andler by


July 1.
o Biographies Jael will do final edits
o After biography is written Lori will email to each Distinguished
Alumni and ask that he look it over for accuracy, make any
changes that he desires, and return it to Lori by August 30.

Budget Planning
$378.48 in Distinguished Alumni account as of 1/26/17.
Last years event was $3,013.37

Program Planning
Social Hour at FHS Mary Mueller
o Drinks table set up by Nutritional Services
o We do have leftover beverages in safe room
Dinner at FHS Mary Mueller
o Catered out by same caterer as dinner theater
(tickets: $30/person)
o Plated in kitchen and served by NHS students
o Announce when plates will be cleared
Presentation at FHS - Patty Awsumb/Renee Van Gorp/Dan
Rof
o Welcome by HS Principal (Patty & Renee)
o Circle of Excellence Award by Dan Roff
o Distinguished Alumni Awards by HS Principal (Patty)
DA Nominees in front, along with chairs, podium, and
table with awards

o Closing-Dan Roff leads singing the Fridley High


School Song
PowerPoint with school song on screen

Social and Dinner Planning Committee


Social Hour 5:30 PM
o Entertainment- piano player (?)
Dinner 6:15 PM
o No entertainment; have student servers eat with
guests after serving (2 students per table)
Program 7:00 PM

Invitations
Mailing to DA and Circle of Excellence honorees by August 29
(both receive 2 complimentary tickets and XX pairs of tickets for
Circle of Excellence)
Invitation to past DA recipient (no free tickets)
Invitation to retirees (no free tickets)
Invitation to current staff
Send this years calendar to last years distinguished alumni

Publications
Website - post for ticket orders next week
Printed Program - Jael will create and print this
PowerPoint Presentation David is updating with 2015
Distinguished Alumni & Circle of Excellence
Video Presentation David is working on this
o Distinguished Alumni have video clips of each honoree
o Possible video clip of Circle of Excellence?
Posters
o Jael will create posters of current Distinguished
Alumni
o Media center prints posters
o Lori will trim posters and place in frames
o Display current Distinguished Alumni posters in
hallway at FHS on easels
o Given to honorees (placed under their chairs during
dinner) that evening
o Jael mail fall District Bulletin to honorees
Photos of honorees with family, friends that came with them for
the evening to send to them afterwards

Marketing
Jael - District Bulletin and Fridley Sun Focus to advertise here to
look for nominations
Channel 14 Loop of the previous DA
Channel 17-citys television station
Have permanent TV with USB port displaying all Distinguished
Alumni
Update nomination form with specific questions?
Script for selection committee to use when calling the honorees?

Awards
Awards for Distinguished Alumni
Certificates for Circle of Excellence honorees

Flowers
Corsages and boutonnieres for current Distinguished Alumni

Name Tags and List of Attendees with Table Numbers


Assign attendees to tables
o Create list of attendees with table numbers
Create and print name tags with table numbers
o Identify new and previous Distinguished Alumni
with year honored listed on name tags
o Identify steering committee and selection
committee on name tags
o Name tags must be printed at least 1 day prior to
event

Reservations
Must include payment, email address, telephone number, and list
of attendees names
o Checks should be made out to Fridley Schools
Foundation
o Charge card information must include card number,
expiration date, code on back of card, zipcode, and email
address for receipt (we do not receive the entire amount
when credit cards are used. Fees involved)
May be made by telephone or by mail

Greeter Table Set Up


Just inside Main Entrance Door
Will hold name tags, lists of attendees with table numbers,
corsages, boutonnieres

Social Hour at FHS


Slide show on screen
Pull yearbooks for the graduation year of the honorees (or maybe
ALL yearbooks?)
Announce time to clear plates
Only 45 minutes to allow 45 minutes for dinner as well

Dinner Set Up
Table arrangement?
Servers?
Food placement
Piano player?

Program Set Up
Tablecloth on Awards Table
Programs set up on check in table
Spot for photos as honorees receive their awards

Coat Rack
Coat racks in hallway by Senior entrance

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