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Introduction

:
The Arab Unity School was
established in 1969, by Mrs. Z. A.
Taher. She has done her best to
equip the schools with all the
possible facilities and different
activities. Such a possible facility
is the Arab Unity School Library.
Through out the years the school
library is updated with the latest
and most up to date versions of
story books and reference books.
The relation of a library with a
database (MS-Access) is that the
library is the only place where
daily updating of data is required.
All this is done with the help of
Microsoft Access.

changed. Manual input of data is very difficult and time-consuming. There is no privacy of data on paper. Many errors occur during the manual input of data. There can be chances of the librarian to forget something to be updated. Management of paperwork is difficult to handle. Aims: The manual work is difficult to be done by the librarian. etc. Objectives: .

Files and Attributes: The files which are mainly present . Now I would like to show you an example how a computerized system of the library lending and borrowing system is maintained. There are fewer errors using the computerized system to enter the data. Searching of data is faster and easier. Updating can be done easily. The information or data has privacy or can be kept safe using passwords. There is more leisure time and less waste. Computerizing the system would make the work easier for the librarian.

NO TITLE AUTHOR TEXT 25 . . . . YES(NO NUMBER DUPLICATES) BOOK TEXT 30 . . 0009 . . . . 0000 . . .in this system are: The book file: FIELD DATA FIELD FORMAT INPUT VALIDATION VALIDATION INDEXED NAME TYPE SIZE MASK RULE TEXT BOOK TEXT 4 . YES(NO NUMBER INTEGER DUPLICATES) DATE DATE/ . NO GENRE TEXT 15 . YES(NO INTEGER DUPLICATES) BORROWER TEXT 25 . NO ISBN NUMBER LONG . . . NO NAME BORROWER NUMBER LONG . L000 . NO RETURNED TIME . . . . DD/MM/YY . NO RETURNED TIME BY DATE DATE/ . . . . . . <=DATE() NO FUTURE NO BORROWED TIME DATES BE DATE/ . DD/MM/YY . DD/MM/YY .

/ . YES(NO NUMBER INTEGER DUPLICATES) BORROWER TEXT 25 . NO TELEPHONE TEXT 9 . . <=DATE() NO FUTURE NO BORROWED TIME DATES BE DATE/ . YES(NO (00”)-“0 DUPLICATES) 000000 DATE DATE/ . L000 . . 1 2 Relationship 1: Relationship 2: . . . YES(NO DUPLICATES) ISBN NUMBER LONG . FIELD DATA FIELD FORMAT INPUT VALIDATION VALIDATION INDEXED NAME TYPE SIZE MASK RULE TEXT BORROWER NUMBER LONG . . DD/MM/YY . YES(NO TITLE DUPLICATES) BOOK NAME TEXT 4 . . YES(NO NAME DUPLICATES) BOOK TEXT 30 . . . . 0000 . . . . DD/MM/YY . . NO RETURNED TIME BY The borrower file: Relationships: This shows the relationship between the Library Borrower file and the Library Book file. . . YES(NO INTEGER DUPLICATES) GENRE TEXT 15 . 0009 .

Tables – Datasheet View: Library Book Directory Datasheet View Library Borrower Directory Datasheet View .

Forms: Library Book Form Library Borrower Form .

Error Screen Layout in Forms: Error One: Enter a value in the field .

Error Two: Values larger than field size Queries: Library Book Query: Design View .

Library Book Query: When Run Library Borrower Query: Design View Library Borrower Query: When Run .

Reports: Library Book Query Report: Design View Library Book Query Report: When Run .

Library Borrower Query Report: Design View Library Borrower Query Report: When Run .

This was the end of the presentation. . Therefore this proves that the computerized database would be a successful method to maintain the records of students in the library lending and borrowing system.