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Sundar Venkatesh (AIT) Mr. Ganesh Thapa (IFAD) Dr. Mokbul M. Ahmad (AIT) Mr. Mattia Prayer Galletti (IFAD) Dr. Kyoko Kusakabe (AIT) Ms. Atsuko Toda (IFAD) Dr. Philippe Doneys (AIT) Ms. Chase Palmeri (IFAD) Mr. Agus Nugroho (AIT) Ms. Ayurzana Puntsagdaava (IFAD) Dr. Faiz Shah (Facilitator) Mr. Sakphouseth Meng (IFAD‐Cambodia) Dr. Md. Zakir Hossein (Rapporteur) Mr. Shaheel Rafique (IFAD‐India) Mr. Soulivanh Pattivong (IFAD‐Laos) Mr. Amandeep Singh Sangha (Rapporteur) Mr. Nguyen Thanh Tung (IFAD‐Viet Nam) Distribution: All attendees File Agenda 08.30 ‐ 09.00 Registration of Participants 09.00 ‐ 09.15 Opening Remarks: Prof. Sudip Rakshit (Vice President for Research AIT) Mr. Ganesh Thapa (Regional Economist, IFAD Asia Pacific Division) 09.15 ‐ 9.45 Presentation on APMAS Project Design Ms. Ayurzana Puntsagdavaa (IFAD Task Manager) Ms. Chase Palmeri (IFAD KM ‐ Gender Specialist) 9.45 ‐ 10.00 Coffee Break 10.00 ‐ 10.30 APMAS Work Plan July ‐ December 2010 Mr. Agus Nugroho (APMAS Project Coordinator) 10.30 ‐ 11.45 Comments and Discussion 11.45 ‐ 12.00 Closing Remarks Mr. Ganesh Thapa
Summary 1. Introduction on APMAS and AIT AIT was the first postgraduate regional institute in Asia, established in 1959 (as SEATO Graduate School). Currently the financial model of adopt non‐self core funding, which rely on donor contributions. AIT functions as Independent organization, different from other Thai universities. AIT new financial model: setting up of 4‐ 5 satellite campuses in region for undergraduate programs. AIT extension program conducts professional non‐degree programs throughout year, many governments and public/private institutions have used the AIT Extension’s programme, e.g. training for English teachers from Sri Lanka on ICT training delivery and management training for 30 VC’s from Pakistan. As IFAD desires to have pool of managers with adequate managerial skill to deliver projects in more efficiently within APMAS, AIT can help to achieve this by using AIT internal resources and draw outside expertise. AIT will also initiate exchange of ideas and experience among IFAD project managers to help their colleagues in performing better project management. There is tendency of renewed attention to agriculture sector in terms of ODA due to poor performance and food crisis of 2007‐2008, therefore donor agencies demand quicker responses on projects feedback and implementation, even more emphasis on result‐based management. Hence a further capacity building is needed for agricultural project management skills to cope with those issues. APMAS objective is to strengthen capacity of IFAD staff, especially those who works in Project Management, and also to strengthen capacity of project stake holders, such as Service Providers, government and NGOs. Currently there is already a knowledge sharing initiative within IFAD which is called ENRAP (Knowledge Networking for Rural Development in Asia/Pacific Region). APMAS will focus on 3 aspects: (1) enhancing managerial skills, (2) strengthening soft skills such as coordination & negotiation, (3) capacity building of managers for different projects. APMAS will use demand driven, flexible approaches. APMAS also expects AIT to utilize available expertise from other regions. 2. APMAS Project Design APMAS was designed to improve efficiency and development of rural projects in South‐Asia APMAS scope within 3 years includes Project Management (project planning, managing and evaluation), Agri. Community Development and Gender Mainstreaming. APMAS will also encourage knowledge sharing within the target projects in those areas. APMAS Budget is 1.4 million, and will be using co‐financing with country projects to run activities. Ongoing projects in 4 participating countries are eligible for APMAS support. Component 1 of APMAS: (1) enhancing project managers’ capacity, (2) enhancing service providers’ capacity, (3) improving knowledge management. Component 2 of APMAS: awareness among government and NGO on the importance of project management skills and knowledge management.
Component 3 of APMAS: programme management Stakeholders involved: project managers, country focal points, IFAD country managers, APMAS coordinators, Steering Committee (to be selected by IFAD and APMAS). Knowledge management (KM) is an ongoing exercise for Asia Pacific Division. What IFAD has been aiming is to promote culture of knowledge sharing among project stakeholder. IFAD model of approach is working in decentralized KM efforts. With KM component, APMAS hopes to encourage project managers to help each other by active sharing of knowledge and experience, within the projects and among the projects. KM efforts will be the responsibility of project managers, service providers, trainers, KM officers involved within APMAS. In APMAS, gender perspective will also be covered by APMAS KM‐Gender Officer. Beside online KM sharing basis, face to face interaction will also be used to generate better impact from exchange of ideas, knowledge and experience.
3. APMAS Work Plan PDNA has been conducted to assess real and current skills of managers in IFAD project, which through an analysis, considering the IFAD review criteria, project needs and objective, will result in the conclusion on professional needs of managers. PDNA process has reflected demand‐driven approach of APMAS Preliminary conclusion, APMAS activities which will be conducted during July – December will cover the following areas: o Project Management: communication, negotiation and time management skills o Agri. Community Development: Participatory Rural Appraisal (PRA) and further application o Gender Mainstreaming: Gender Indicator Development o IFAD Specific training in Finance, Procurement and M&E o Establishment of APMAS website and knowledge sharing mechanism 4. Comments and Discussion Cambodia: PRA methodologies have also been practiced widely in Cambodia; APMAS should be able to give value addition to implementation of PRA. The issues in PRA are more on approaches at the grass‐root level, e.g. group formation, etc. APMAS should add on local ongoing capacity development towards project management units and also in coordinating/assisting service providers. APMAS should cover topics which are not covered by existing service providers. It was suggested that since APMAS resource is limited, a model approach should be created and then project fund can be used to finance further interventions. The PDNA report should also be shared to country office for inputs. India: APMAS should support senior project managers to share knowledge and experience among projects in local settings (project field level visits, etc). APMAS performance will be measured, among others, from the ability to network with other local institutions, for India, APMAS should consider CCL which has conducted works with IFAD as potential local partner. As there are also changes and substitutions in project management officials, APMAS should also include induction and orientation training for project managers.
APMAS should ensure the “the trickle‐down effect” of the capacity building within the projects and among stakeholders. APMAS should also develop a sound monitoring system to capture the results and feedback from project implementation. The project design should be made flexible. APMAS is expected to develop capacity building for project managers addressing specific project‐issues, and also initiate KM activities such as: newsletter, sharing of module and best practices. Approach to APMAS imparting training in terms of project knowledge. “Component integration management” should be also addressed in APMAS capacity building. How to assess project management skills of working people. APMAS should consider project coaching approach to address project‐specific issues, and share the approach to the field level. APMAS framework should be redesigned if necessary to reflect the real needs of the country and projects. Issues of PRA are almost the same for each country, what needs to be address is the implementation at the grass‐root level.
Laos: APMAS is expected to ensure long term vision for project. Consider about outputs for future, follow up activities after project completion (sustainability). Generic themes should be country specific, e.g. Value chain, marketing, PPP, Universities/Academic Research institutions can provide service providers but need exposure for development areas. Vietnam: In the project level has already work with PRA and in fact there are several manual available in the field. The PRA capacity building should be focused on orientating PRA towards specific issues, such as market orientation, and also on share learning from implementation of PRA. In Viet Nam, the basic of PRA is already sufficient to cater the needs in the project and field, APMAS should ensure its intervention will not add another different method. In Viet Nam, the country office has initiated the selection of local service providers. APMAS will take inputs from Viet Nam on the existing and potential service providers and also consult on criteria of selection. APMAS will also use the network of AIT Center Viet Nam to identify potential service providers and conduct local capacity building. One of the APMAS objectives is to develop capacity of service providers enabling them to support IFAD projects in the country, therefore even if the selected service providers have not fulfill the capacity, APMAS will build on their potentials. AIT Extension provides specific technical trainings deemed necessary for country office, such as Value chain training. With AITCV, the course can be decentralized and conducted in much lower costs. APMAS should develop work plan also based on the specific country‐needs, and each country has different priorities to be considered. More detailed work plan will adopt results and conclusions from PDNA. KM should be run immediately, since the country office/projects have already aware and implement some of KM practices, APMAS should also consider experience from the country.
APMAS‐IFAD APMAS Work plan will be based on PDNA report, addressing country‐specific and if possible project‐specific issues. Beside online, learning offline, face to face sharing with other projects will also be explored, existing mechanisms will be consulted. APMAS will not be able to meet all demands from the countries/projects as the resources are limited and should be used efficiently. Together with country and projects, APMAS will prioritize needs within APMAS framework objectives of project management capacity development. If there are changes within APMAS framework needed, it should be justified as to why the changes are proposed. Flexibility should be within APMAS objectives. 5. Other Announcement Mr. Baite and Mr. Marbaniang announced an International Workshop on Community based Biodiversity Conservation and Livelihood to be November 2010. For further information feel free to contact Mr. Baite and Mr. Marbaniang.
7 Participants / 4 Projects
Focal point Meng Sakphouseth Country Ops. Officer Organization: IFAD 178 EI ,Street 128 , Phnom Penh,Cambodia Tel: + 855 12928093 E mail : firstname.lastname@example.org Rural Poverty Reduction Project in Prey Veng and Svay Rieng – RPRP Mr. Hok Kimthourn Deputy National Project Coordinator Project Support Unit Ministry of Agriculture #200 Preek , Norodom Boulevard Tonle Basak , Phnom Penh, Cambodia Tel: +855 23 993342 (office), +855 16449693 (mobile) Fax: +855 23 994954 Email: email@example.com 2. Mrs. Sao Somantha Finance Officer Project Support Unit Ministry of Agriculture #200 Preek , Norodom Boulevard Tonle Basak , Phnom Penh, Cambodia Tel : +855 23 993342 (Office), +855 12207157 (mobile) Fax : +855 23 994954 Email: firstname.lastname@example.org;email@example.com Rural Livelihoods Improvement Project in Kratie, Preah Vihear and Ratanakiri – RULIP 3. Mr. Duong Kimchhean Monitoring and Evaluation Officer Project Support Unit Ministry of Agriculture #200 Preek , Norodom Boulevard Tonle Basak , Phnom Penh, Cambodia Tel : +855 23 6650505 (office) , +855 16930556 (mobile) Fax : +855 23 994906 Email: firstname.lastname@example.org 1.
4. Mrs. Chan Nayheang Finance Officer Project Support Unit Ministry of Agriculture #200 Preek , Norodom Boulevard Tonle Basak , Phnom Penh, Cambodia Tel : +855 23 994954 (office), +855 12509040 (mobile) Fax : +855 23 994954 Email: email@example.com Rural Livelihoods Improvement Project 5. Mr. Ouk Vuthirith Deputy National Project Coordinator Project Support Unit Ministry of Agriculture #200 Preek , Norodom Boulevard Tonle Basak , Phnom Penh, Cambodia Tel : +855 23 994906 (office), +855 12867844 , (855) 85327838 (mobile) Fax: +855 23 994906 Email: firstname.lastname@example.org , email@example.com Mr. Keo Vibol IFAD Liaison Officer Ministry of Economy and Finance #92 , Sangkat Wat Phnom , Khan Daun Penh , Phnom Penh Tel: +855 23 426295( office ), +855 12970790 (mobile) Fax: +855 23 725341 E mail: firstname.lastname@example.org, email@example.com
Community‐Based Agricultural Productivity Project – CBAPP 7. Mr. The Chhunhak Gender Mainstreaming Coordinator Ministry of Women’s Affairs No 3 Narodom Boulevar, Sangkat Wat Phnom Phnom Penh, Cambodia Tel : +855 23 220531 (office) , +855 1298 8841 (mobile) Fax: Email: firstname.lastname@example.org
INDIA Mr. Shaheel Rafique Implementation Support Specialist International Fund for Agricultural Development India Country Office 2 Poorvi Marg, Vasant Vihar New Delhi 110057, India Tel: +91 11 46554056 ext. 2995 (office) +91 9654592192 (mobile) Fax: +91 11 46554055 Email: email@example.com; firstname.lastname@example.org 13 Participants / 8 Projects
North Eastern Region Community Resource Management Project II 8. Mr. Lamkhosei Baite Programme Coordinator & Development Strategist NERCORMP , Sympli Building , First floor Malki‐Dhankheti ,Shillong – 793001 ,Meghalaya, India Tel: +91 364 2500495 /96/97 (office) , +91 9402196236 (mobile) Fax: +91 364 2500027 Email: Pcdsnercormp@gmail.com 9. Mr. Adrian Marbaniang Monitoring and Evaluation Officer NERCORMP Sympli Building , First floor , Malki‐Dhankheti ,Shillong – 793001 ,Meghalaya , India Tel : +919436100868(mobile phone) Fax: +913642500027 Email: email@example.com Orissa Tribal Empowerment and Livelihoods Program 10. Mr. Pravanjan Mohapatra Programme Officer OTELP , ST &SC Development Department , Government of Orissa Programme Support Unit , 2ND Floor ,TDCC Building , Bhoi Nagar, Bhubaneswar, Orissa , India Tel: +91 674 2542709 (office), +91 9437189814 (mobile) Fax: +91 674‐2541772 Email: firstname.lastname@example.org , email@example.com
Livelihoods Improvement Project for the Himalayas 11. Mr. Rais Ahmad District Project Manager Uttarakhand Gramya Vikas Samitee Dehradun Talla Daniya , Dhara Naula , Almora Uttrakhand, India Tel: +91 94 12162034 (mobile) Fax: +91 5962 230910 Email: firstname.lastname@example.org , email@example.com
Convergence of Agricultural Interventions in Maharashtra 12. Mr. Satish W. Warade Convergence Officer Convergence of Agricultural Interventions in Maharashtra Plot No : R‐7 , Market Yard , Pune – 411037, India Tel : +91 20 24261190 (office), + 91 9422884198 (mobile) Fax : + 912024272095 Email: firstname.lastname@example.org ,email@example.com 13. Mr. Sudam Pawar Additional Programme Director Conergence of Agricultural Intervention in Maharashtra Office of Division Commissioner Amravati Maharashtra State , India Tel: +91 721‐2552475 (office), +91 9850066049 (mobile) Email: firstname.lastname@example.org Chhattisgarth Tribal Development Programme 14. Mr. Anupam Trivedi Deputy Programme Director Chhatisgarh Tribal Development Society Raipur C‐35 Ravi Nagar Pin N92001 , Near Collectorate Building Raipur, Chhatisgarh ,India Tel: +91 771 2434213 (office) +91 9584750835, +91 9406403962 (mobile) Fax: +91 771 2434213 Email: email@example.com
Jharkhand Tribal Development Programme 15. Mr. Manoj Sinha District Programme Manager Jharkhand Tribal Development Society, H‐11 Harmu Housing Colony, Ranchi, Jharkhand, India Tel: +91 651 2247058/2247060 (office), +91 94 31103615 (mobile) Fax: +91 651‐2247058/ 2247060 Email: firstname.lastname@example.org
16. Post‐Tsunami Sustainable Livelihoods Programme for the Coastal Communities of Tamil Nadu 17. Mr. Hitesh Kumar S. Makwana Programme Director PTSLP, TN ,India 100, Anna Salai Guindy, Chennai 600032 ,India Tel: +91 44 42012043(office), +91 94 44407937 (mobile phone) Fax: +91 44 42012043 Email: email@example.com 18. Mr. K. Ramamurthy Livelihood and Microfinance Manager PTSLP, Government of Tamil Nadu No 100, Anna Salai, Guindy Chennai 600 032, India Tel: +91 44 4201 2043 (office); + 91 94 44957572 (mobile) Fax: +91 44 4201 2043 Email: firstname.lastname@example.org Women's Empowerment and Livelihoods Programme in the Mid‐Gangetic Plains 19. Mr. Anil Kumar Singh National Bank for Agriculture and Rural Development (NABARD) A‐5/44 , Nabard Nagar , Thakur Complex Kandivali (E) , Mumbai , India 400101 Tel: +91 22 26539306 (office) ,+ 91 98 19418150(mobile) Fax: +91 22 26528141 Email: email@example.com 20. Mr. Lakheswar Saikia Director Ministry of Women and Child Development, Jeevandeep Building Room No. 105, Opposite Parliament Police station, Parliament Street, New Delhi India Tel: +91 11 23743980 (office), + 91 99 99811345 (mobile) Fax: +91 11 23743980 Email: firstname.lastname@example.org Dr. P.C. Oraon Programme Director Jharkhand Tribal Development Society H‐11 , Harmu Housing Colony, Ranchi, Jharkhand, India Tel: +91 651 2247058 /2247074 (office) , +91 94 31106442 (mobile) Fax:+ 91 651 2247058 Email: email@example.com
LAOS Focal Point Mr. Soulivanh Pattivong 11 Participants / 6 Projects
Division Deputy Director Department of International Cooperation Ministry of Planning and Investment Souphanuvong Road, Vientiane Capital, Laos PDR Tel: +856 21 222793 (office) +856 20 2222060 (mobile) Fax: +856 21 222793 Email:firstname.lastname@example.org Oudomai Community Initiatives Support Project 21. 22. Mr. Bounta Phetdara Deputy Director General (DPI) OCISP‐Oudomxay Oudomxay Province, Lao PDR Tel: +856 81 212468 (office), +856 20 3960333 (mobile) Fax: +856 81 211743 Email: email@example.com; firstname.lastname@example.org Mr. Chanthabouli Vanthalack Deputy Project Director DPI, OCISP‐Oudomxay Oudomxay Province, Lao PDR Tel: +856 81 211743, +856 81 212468 (office) Fax: +856 81 211743 Email: email@example.com
Rural Livelihoods Improvement Programme in Attapeu 23. 24. Mr Soulichanh Phonekeo Project Director Rural Livelihoods Improvement Program Saisy Village, Saisettha District, Lao PDR Tel: +856 20 5521416 Fax: +856 36 211884 Email: firstname.lastname@example.org Mr. Vilaphonh Soutthalavong Deputy Project Director Rural Livelihoods Improvement Program Saisy Village, Sai Settha District, Lao PDR Tel: +856 20 2901193 Fax: +856 36 211884 Email: ‐
Rural Livelihoods Improvement Programme in Sayabouri 25. 26. Mr. Khamphout Inthavong Deputy Project Director Rural Livelihood Improvement Programme (RLIP) Sayaboury Province, RLIP, Hongsa District, Sayaboury Province, Laos Tel: +856 74211782 (Office); +856 20 5577680 (Mobile) Fax: +856 74211783 Email: email@example.com Mr. Khammanh Khounphilavanh Head of Financial Unit Rural Livelihood Improvement Programme, Phoonsoung Village, Hongsa District, Sayaboury Province, Laos PDR Tel: + 856 74211783 (office), +856 2055577770 (mobile) Fax: +856 74211783 Email: firstname.lastname@example.org
Sustainable Natural Resource Management and Productivity Enhancement Project 27. 28. Mr. Vinoth Vansy National Project Director Ministry of Agriculture and Forestry Department of Plan, SNRMPE Project (IFAD‐ADB), Vientiane Capital, Lao PDR Tel: +856 21 285171, +856 20 99901190 Fax: +856 21 285172 Email: email@example.com Mr. Sangna Phanakhone Head of Financial Unit Ministry of Agriculture and Forestry Vientiane Capital, Lao PDR Tel: +856 21 285171 (office); +856 20 55615644 Fax: +85621 285172 Email: firstname.lastname@example.org
Northern Region Sustainable Livelihoods through Livestock Development 29. Mr. Hongxay Bansalith Administrative Officer Northern Region Sustainable Livelihoods through Livestock Development Photisalad Road, Phabath Tai Village, Luang Prabang District Luang Prabang District and Province, Laos PDR Tel: +856 71254951, +856 202449972 Fax: +856 71254950 Email: email@example.com
30. Mr. Moua Yang Head of Implementation Unit Northern Region Sustainable Livelihood through Livestock Development Project P.O Box 59, Laos Photisalad Road , Phabath Tai Village, Luang Prabang District Luang Prabang Province, Laos PDR Tel: +856 71254951 (office), +856 2056060260 Fax: +856 71254950 Email: firstname.lastname@example.org Lao Women's Union 31. Ms. Vilaivanh Keopaseuth Officer, International Relations Division Lao Women’s Union P.O. Box 59, Chanthabouly District Vientiane Lao PDR Tel: +856 21 214306 (office), +856 20 55404506 Fax: +856 21214306 Email: email@example.com
VIETNAM 9 Participants / 5 Projects
Focal Point Mr. Nguyen Thanh Tung Country Program Officer IFAD Office of Vietnam 2E Van Phuc Diplomat Square, Hanoi, Vietnam Tel: +84 43 8237231 (office) +84 90 3412977 Email: firstname.lastname@example.org Developing Business with the Rural Poor Programme in BenTre 32. 33. Mr. Nguyen Trung Chuong Deputy Director Developing Business with The Rural Poor Programme, Bentre Province, IFAD 28 Le Dai Hanh Road, 3 Ward, Bentre Province, Vietnam Tel: +84 3511227 (office), +84 913965437 (mobile Fax: +84 3511227 Email: email@example.com Mr. Nong Minh Thang Deputy Project Director DBRP Cao Bang 025, Be Van Dan Street, Cao Bang Town, Vietnam Tel: +84 263958688 (office), +84 986968173 Fax: +84 263954608 Email: firstname.lastname@example.org
Programme for Improving Market Participation of the Poor in Ha Tinh 34. 35. Mr Phan Thanh Bien Project Director Improving Market Participation of The Poor, Hatinh Project 12 Vo Liem Son, Hatinh City, Hatinh Province, Vietnam Tel: +84 39 3857694 (office); +84 90 3437405 Fax: +84 39 3858993 Email: email@example.com Mr. Ta Van Dung Deputy Project Director Rural Income Diversification Project (RIDP) Tuyen Quang Province, Vietnam Tel: +84 27 3822690 (office); +84 91 4509648 Fax: +84 27 3822663 Email: firstname.lastname@example.org
Decentralised Programme for Rural Poverty Reduction in Ha Giang 36. 37. Mr. La Truong Giang Deputy Project Director DPDR Ha Giang Ha Giang Province, Vietnam Tel: +84 21 93868410 (office), +84 91 2257151 (mobile) Fax: +84 21 93868153 Email: email@example.com Ms. Le Thi Van Hong Deputy Project Director Decentralised Program for Rural Poverty Reduction Quang Binh Province, Vietnam Tel: +84 52 3850790 (office), +84 93 5697405 Fax: +84 52 3821138 Email: firstname.lastname@example.org
Pro‐Poor Partnerships for Agro‐forestry Development in Bac Kan 38. 39. Mr. Bui Nguyen Quynh Deputy Project Director Pro‐Poor Partnerships for Agro Forestry Development (3 PAD) Bac Kan Province, Vietnam Tel: +84 281 3811889 (office), +84 975 025 107 Fax: ‐ Email: email@example.com Mr. Huynh Vinh Huong Project Director Pilot Project for Poverty Reduction Lapa District, Cia Lai, Vietnam Tel: +84 59 3655576 (office), +84 978752789 (mobile) Fax: +84 59 3655576 Email: firstname.lastname@example.org
Decentralised Programme for Rural Poverty Reduction in Quang Binh 40. Ms. Dao Thi Lan Anh Project Officer / Interpreter Decentralised Programme for Rural Poverty Reduction Quang Binh Province, Vietnam Tel: +84 52 3843786 (office), +84 905 704041 Fax: +84 52 3821138 Email: email@example.com