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Part1DrawingManagementAdministrativeProcedures

Chapter8
ASBUILTDRAWINGPROCESS

1. Purpose.Provideguidelinesforpreparationofasbuiltdrawingstodocumentactual
detailsofconstructedfeaturesuponcompletionofaconstructioncontract.These
guidelinesprovideaprocesstoensurestandardized,consistentandefficient
proceduresforpreparingReclamationasbuiltdrawings.Theultimateobjectiveisto
ensurethataccurateasbuiltfeaturesarerecordedinatimelymannerandasbuilt
drawingsbecomeapermanentrecordforfutureusebyfacilityoperators.

2. Definitions.
A. OfficialRecordDrawing.TheOfficialRecordDrawingistheelectronically
signedPDFrenditiongeneratedbyeDRAWSfollowingcompletionofthe
approvalworkflowprocess.Forhardcopydrawings,thesignedoriginalor
aperturecardshallbescanned(PDForTIFF)andloadedintoeDRAWSto
constitutetheofficialrecorddrawing.Theelectronicdrawingfiledoesnot
constitutetheofficialrecord.
B. Electronicdrawingfiles.Electronicdrawingfilesstoretwoandthree
dimensionaldesigngeometry,objects,dataandmetadata.Electronicdrawing
filesareproprietary,nativedrawingfileformatssuchasDWG(AutoCAD)and
RVT(Revit).Electronicdrawingfilegeometry,objects,dataandmetadatacan
becreated,viewed,manipulatedandprinted.
C. ClientOffice.TheClientOfficeistheConstructionEngineer/Construction
Managerofficeresponsibleforadministeringandmanagingtheconstruction
activities.
D. DesignOffice.TheDesignOfficeisthedesigngroup(s)responsiblefor
preparationoftheoriginaldesigndrawingsandanysubsequentrevised
drawings.ThisincludesnonReclamationdesigners.
E. CoordinatingUnit.TheReclamationofficeunitresponsibleforimplementing
thecompleteprocessoftransformingthemarkeduprecorddrawingsthrough
theappropriateofficesforfinalizingandrenderingtoasbuiltofficialrecord
drawings.ThismaybetheClientOffice;DesignOffice;Estimating,
Specifications,andConstructionManagementGroup(85817000);Regional
DrawingRecordsManagementorotherorganizationaloffice.
F. NonReclamationDesigners.Includesotherfederalagencies,stateagencies,
andprivatecontractors.

3. References.
A. SafetyofDamsProjectManagementGuidelines,March2003
B. InformationManagementHandbookVol.III,DrawingManagementand
DraftingStandards

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C. ReclamationManual/PolicyFACP03
D. ReclamationManualFAC0302
E. ReclamationManualFAC0303

4. PreparationofAsbuiltDrawings.Therearesixstepstotheasbuiltprocessfor
drawings(seeFigure1atendofchapter):
A. ClientOfficeensuresthedevelopmentofmarkedupcopyofofficialrecord
drawingtoreflectasbuiltconditionsoracceptsdrawingmarkedupbynon
Reclamationdesigners.
B. CoordinatingUnit,DesignOfficeandClientOfficedefinerolestoensure
completionofrevisionstoofficialrecorddrawingreflecttheasbuiltmarkups.
C. DesignOfficereviewsthemarkedupcopyoftheofficialrecorddrawingto
ensureasbuiltconditionsmeetthedesignintent.
D. DesignOfficeorClientOfficeaddsnewrevisionblockandupdateselectronic
drawingfiletoreflectasbuiltmarkups.IfrecorddrawingisnotineDRAWS,
DesignOfficeorClientOfficeshalladdofficialrecorddrawingandelectronic
drawingfileintoeDRAWS.
E. ClientOfficecompleteseDRAWSrevisionapprovalprocesssignifyingthe
reviseddrawingrepresentstheasbuiltcondition.Thenewofficialrecord
drawingiscreatedbyeDRAWS.
F. CoordinatingUnitverifiescompletionoftheasbuiltdrawingprocess.

TheClientOfficeisresponsibleforensuringthepreparationofmarkedupdrawings
showingasbuiltconditions.Thismaybedoneinternallyorbythecontractoror
othernonReclamationdesigner.

TheCoordinatingUnit,DesignOfficeandClientOfficewilldefinetheasbuiltprocess
rolesanddeterminewhichofficewillmaketherevisionstotheofficialrecord
drawings.

IftheTSCistheCoordinatingUnitforthepreparationofthefinalasbuiltdrawings,
theEstimating,Specifications,andConstructionManagementGroup(85817000)
willbetheCoordinatingUnitfortrackingandadministeringtheasbuiltprocess.In
thiscase85817000willcoordinatewiththedesignofficemanager(s)toensurethe
DesignOfficereviewstheasbuiltmarkupstoverifyconsistencywiththedesign
intent.

IftheregionalofficeistheCoordinatingUnit,theClientOfficewillcoordinatewith
theCoordinatingUnitorDesignOfficeasspecifiedbytheregionsupplemental
procedurestothisprocess.

TheDesignOfficewillreviewtheasbuiltmarkupstoensurethatthemarkingsare
clearlyunderstoodandhavenotchangedthedesignintent.TheDesignOfficewill
documenttheirreviewbyletterormemorandumtotheClientOfficeforinclusionin

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theprojectfileandwhereappropriatetheFinalConstructionReport.IftheDesign
Officedeterminesthattheasbuiltconditioneffectivelychangesthedesignintent,
theDesignOfficewillimmediatelycontacttheClientOfficetodiscusspossible
correctiveactionsincludingrestrictionstoserviceorphysicalmodificationsofthe
feature.

Theofficepreparingtheasbuiltdrawingrevisionswillrecordtheasbuiltconditions
totheelectronicdrawingfilesandincludetheadditionofarevisionblock.

Aftertheelectronicdrawingfileshavebeenupdatedtoreflectthemarkedupas
builtconditions,theCoordinatingUnitwillcoordinatewiththeClientOfficefor
reviewanddigitalsignatureoftheasbuiltrevisionblock.Regardlessofwhichoffice
preparesthefinalasbuilt,theelectronicdrawingfileswillincludeanasbuilt
revisionblockthatwillbedigitallysignedbytheClientOfficeConstructionEngineer
orotherresponsibleprofessionalengineerthatcanattesttotheasbuiltconditions.
Therevisionblockwillincludeatypednameandofficelocationofthesignatory
person.Thepersonwillindicatehis/herprofessionallicensingbyplacingP.E.orR.A.
aftertheirsignature.Thedigitalsignaturesignifiesthatthedrawingrepresentsthe
asbuiltcondition.

Fordrawingswithnoasbuiltchanges,therevisionblockshallstateAsBuiltNo
ChangesandtheeDRAWSapprovalprocessshallbecompleted.

Typicallylocation,area,andvicinitymapdrawingswillnotbeupdatedtoreflectas
builtconditions.

DrawingsmarkedwiththeForInformationOnlydesignationshallnotberevisedto
reflectasbuiltconditions.IfrevisionsarerequiredonaForInformationOnly
drawingthechangesmustbemadeasanormalrevisiontotheofficialrecord
drawing.Oncethechangesaremadetherevisionwillbeapprovedthroughthe
eDRAWSapprovalprocess.

TheCoordinatingUnitwillverifycompletionoftheasbuiltprocessandcreationofa
newofficialrecorddrawingwithineDRAWS.

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Figure 1 - AS-BUILT DRAWING PROCESS

Create Marked-Up Formalize As-Built Roles Design Review The Design Office will
Drawings contact the Client Office
Coordinating Unit, Design Office and The Design Office will and clarify any
Client Office ensures the Client Office define roles to ensure that review the as-built record uncertainties.
development of marked- record drawings are revised to reflect drawing markups to
up record drawings the as-built markups. The Client Office ensure they are clearly
depicting the as-built may be designated this responsibility. understood and will
condition. This may be The Coordinating Unit will take the lead document that the as-
done internally or by the to coordinate with the Client Office, built conditions meet the
contractor during Design Office and other offices. design intent.
construction.
If necessary, the Client Office
will rectify any deficiencies in
coordination with the Design
Design Office or by resubmitting a new
intent marked-up drawing to the
Client Office, Design met Coordinating Unit.
Office or other designated
office will complete the
official record drawing
revisions to reflect the as-
built markups.

Complete Revision Block

Client Office reviews the


Enter into Official Records System
as-built record drawings
and a designated PE or RA
The Coordinating Unit will ensure
approves the as-built
completion of the as-built process.
revisions in eDRAWS
signifying the drawing
represents the as-built
condition.

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