You are on page 1of 5

HSE Procedures

SUEZ OIL COMPANY Cairo-HSE-P-17


Paper Copy Valid one month from Print Date

Setting and Reviewing HSE Objectives


Cairo-HSE-P-17
1.0 Purpose

The purpose of this procedure is to describe how HSE Objectives are set, approved and reviewed.

2.0 Scope of application

This procedure covers all SUCO operations at Cairo and the fields.

3.0 Responsibilities

HSE general Manager is responsible for co-ordinating Proposals for Approval by MD's.

Responsible Programme Managers are responsible for ensuring that the planning forms have been
prepared, the step-by-step description of the programme is defined and that all those with
responsibilities have been informed.

The responsible programme manager is responsible for establishing technical alternatives and
ensuring budget application is made if necessary.

Field Managers are responsible for discussing progress on objectives at monthly local HSE
Committee Meetings.

HSE General Manager is responsible for ensuring follow-up is covered at the Cairo HSE
Committee Meetings every two months and Review is carried out at the Management Review
Meeting.

HSE General Manager is also responsible for publishing the approved objectives and for arranging
an annual audit of implementation.

4.0 Procedure

4.1 Planning

SUCO HSE objectives will be set for each business year (July June). To ensure that sufficient
time is available for approval the process has to start in the beginning of the previous business year.

In the HSE Committee Meeting held in October/November each year the special topic will be HSE
objectives.

HSE Committee Meetings in Field and Cairo departments discuss ideas for objectives from all
personnel.

Special consideration will be given to outstanding corrective actions from planned


inspections, accidents, audits, near misses and HSE Meetings.

Individuals with good ideas will be encouraged to make formal proposals.

Issue 1.1 August 2006 Page 1 of 5


HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-17
Paper Copy Valid one month from Print Date

Department Heads will assist individuals to word proposals and estimate implementation costs. He
will endorse each proposal after appropriate review and consideration to ensure the objectives are
Significant areas for improvement,
The most appropriate method of addressing the problem.

Once the ideas are presented, the final proposals are submitted on the approval form (See Appendix
1).

4.2 Approval

The Department head forwards the proposal forms to the HSE General Manager, adding
explanatory or background information, if necessary, such that the whole topic is easily understood.

HSE general Manager reviews all proposals and chooses a shortlist of proposals to present to the
Annual HSE Review meeting in October. This list will specify the manager responsible for
implementation and the budget necessary for supporting any activities.

After incorporating comments from the HSE Review Meeting, the HSE General Manager presents a
final list of HSE Objectives for consideration by the MD's, taking account of,
Legal requirements,
Major HSE trends requiring attention,
External audit non-conformances,
Shareholder concerns,
Industry best practice.

MD's then review and approve a final list of HSE objectives.

The HSE General Manager publishes the final list by the end of December, distributing it to all
Cairo Department Heads and Field Managers for implementation.

4.3 HSE Programmes

Once the HSE Objectives are agreed, the nominated responsible manager is responsible for
preparing the implementation plan. The format is shown in Appendix 2.

This plan includes any technical options, implementation steps, milestones, assigned
responsibilities, budget requirements and progress monitoring system.

Once the programmes are established the responsible manager then informs in writing all those with
responsibilities in achieving the objective, what their detailed responsibilities are.

4.4 Progress Monitoring and Follow-up

Each nominated responsible manager submits a monthly progress report to MD's and HSE General
Manager including actions achieved and any difficulties encountered that will affect the
implementation.

Every month Field Managers update the status of objectives at the Field HSE Committee Meeting.
Every two months Field and Department Managers update the status of objectives for the HSE
Committee Meeting.

Issue 1.1 August 2006 Page 2 of 5


HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-17
Paper Copy Valid one month from Print Date

4.5 Communication

In addition to dissemination through line management, HSE Department publishes the HSE
objectives through a newsletter-format in dual-language, to be posted on all notice boards in Cairo
and the Fields.

4.6 Implementation

HSE Objectives will be a special topic in the first HSE Committee Meeting of each calendar year,
both in the Fields and at Cairo Office.

Each meeting Chairman will explain all the objectives and departments responsibilities. The
members at the meeting will agree a timetable for implementation, and record the information.

Each Department Manager is responsible for timely implementation of his departments objectives.
Should insufficient budget funds be available for adequate implementation, the Department
Manager is responsible for justifying and securing additional funds.

4.7 Verification of Programme Actions

It is also necessary to verify that the actions have been completed to the required timetable.

Each monthly Field HSE Meeting should briefly review progress of implementation. The bi-
monthly HSE Committee meeting in Cairo will review progress.

Once a year, and internal audit of HSE objectives will be conducted.

4.8 Review of Programme Actions

Once a year, at the HSE Management Review the HSE objectives will be reviewed against
effectiveness in achieving the aims of continual improvement.

5.0 Required Records

The Field and Cairo HSE hold a record file of each objective including all documents and reports
prepared during the submission.

The HSE General Manager retains all Objective Approval Summaries.

Each programme responsible manager keeps evidence to support implementation of the programme
steps.

Issue 1.1 August 2006 Page 3 of 5


HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-17
Paper Copy Valid one month from Print Date

Appendix 1 - HSE Objectives Proposal Form

Date proposed: Department: Initiator:

Budget year: Location: Reference:

Title:

Description:

Source:

Purpose:

Resources Cost:
and
Description: People:

Time:

Technical Knowledge:

Name Signature Date

Initiator:

Department
Manager

HSE GM:

Approved

________________ _________________
General Manager Chairman

Issue 1.1 August 2006 Page 1 of 5


HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-17
Paper Copy Valid one month from Print Date

Appendix 2 HSE Objective Detailed Programme

Objective Title: Ref.:

Programme Title: Ref.:

Programme
Description:

Detailed Cost:
Resources:
People:

Time:
Technical Knowledge:

Nominated Programme Manager:

Start Date: Finish Date:

Detailed Plan Prepared By:

Steps: Milestones: Dates:

Close Out Report To Be Prepared By: Date:

Agreed By: Name: Signature: Date:

Department Manager

HSE GM:

Issue 1.1 August 2006 Page 1 of 5