SCC - BR - R-3

BARAUNI REFINERY
[ISO 9001-2000, 14001 & OHSAS-18001 certified]
SPECIAL CONDITIONS
OF CONTRACT
Engineering Services Department
CONTRACT CELL
INDIAN OIL CORPORATION LIMITED

BARAUNI REFINERY
REVISION-3
CONTENTS
SL. NO. DESCRIPTION PAGE NO.
1 General 1
2 Time Schedule 2
3 Schedule of Rates 3
4 Labour Laws 4
5 System for issue of Gate Passes 7
6 Temporary Construction Power Supply 7
7 Water 9
8 Schedule of Recovery Rates for materials issue by Owner 9
9 Corrections & Alterations 10
10 Payment through Banks 10
11 Two Bid System of Tendering 10
12 Receipt of Tender Documents 11
13 Submission of Tender Paper by Tenderers for LTE 11
14 Evaluation Criteria 11
15 SUO-Motto Submission of Revision in Prices 12
16 Hire Charges of Equipments 13
17 Penalty for non-use of Personal Protective Equipment / non- 13
compliance of Safety rules
17.A Job Supervision 13
18 ARC for Maintenance of Civil & Electrical Works in Township/Off- 13
site & Battery Area
19 Environment Management System 14
20 Use of Personal Protective Equipments 15
21 Safety, Fire & Security Regulations 16
22 Instructions for Contractors & their Personal regarding OHMS 17
23 Scaffolding 18
24 Excavation and Trenching 19
25 Demolition 20
26 Hoisting Equipment 20
27 Electrical Equipment 21
28 Security Deposit 21
29 Worksite Inspection Report 22
30 Declaration 23
31 Supplement to Special Conditions of Contact 23
Format for Kick off Meeting (ES/CC/21)/ 24
Monthly Review Meeting (ES/CC/22)
SHEQ Policy 25
32 Materials supplied by owner free of cost 26
33 Interest Bearing Advance to Contractors 28
34 Contract Condition Deviation Permit 29
35 Additional Labour Laws 30
36 Instruction from Information Services 32
37 Site Clearance Form 33
SPECIAL CONDITIONS OF CONTRACT
1.0.0 GENERAL:
1.1.0 Special Conditions of Contract shall be read in conjunction with Tender Documents as
stated in General Conditions of Contract like Technical specification of the work, drawing,
schedule of rate and any other document forming the part of this contract.
1.2.0 Notwithstanding the sub divisions of the tender document into these separate sections and
volumes every part of each shall be deemed to be supplementary to and complementary of
every other part and shall be read together with and into the contract so far as it may be
practicable to do so.
1.3.0 Provided that where any portion of the General Conditions of Contract is repugnant to or at
variance with any provision of Special Conditions of Contract then unless a different
intention appears, the provisions of General Conditions of Contract shall be deemed to be
modified only to the extent to which the particular Special Condition is expressly
contradictory or repugnant to its import and effect.
1.4.0 A) The materials used for the work shall be of approved quality conforming to the latest
Indian/International standard or as approved by the Engineer-in-Charge. The Engineer-in-
Charge may reject any or all materials offered or delivered if not found acceptable.
B) Wherever there is any discrepancy, dispute, omission or an ambiguity in materials

specification of Schedule of Rates or mode of measurements and payment etc. the decision
of the Engineer-in-Charge shall be final and binding on the Contractor.
1.5.0 The materials, design and workmanship shall satisfy the applicable standard, specifications
contained herein and Codes referred to. Where the Technical Specifications stipulate
requirement in addition to those contained Standard Codes and Specifications those
additional requirements shall also be satisfied. In the absence of any
Standard/Specifications covering any part of the work covered in this tender document, the
instructions, directions of Engineer-in-Charge will be final & binding on the Contractor.
1.6.0 The items given in Schedule of Rates shall be read in conjunction with materials and job
specifications and incase of any irreconcilable conflict between them, in the items under
Schedule of Rates will override the corresponding provisions only of the materials and job
Specifications. Items which cannot be reconciled in such cases, the decision of the
Engineer-in-Charge shall be final and binding on the Contractor but most stringent
provisions of all shall prevail and binding.
1.7.0 Performance of Work: The envisaged work shall unless otherwise specified shall be carried
out as per various latest Indian/international Standard Specifications/ Code of Practices as
may be applicable. Only the best quality and approved materials shall be used on the work
and that workmanship for the work shall be in accordance with the best modern Engineering
practices. The work will be carried out as per instructions and direction and to the entire
satisfaction of the Engineer-in-Charge. In case of any discrepancies or ambiguity in various
specifications and the description of items, the decision of the Engineer-in-Charge shall be
final and binding upon the Contractor.
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Signature & stamp of Contractor

1.8.0 In case of contradiction between Indian Standard, General Conditions of Contract, Special
Conditions of Contract, Specification. Drawing, Schedule of Rates, the following shall prevail
in order of precedence
i) Fax/Telegram of Acceptance, detailed Letter of Acceptance along with statement of
Agreed Variations.
ii) Schedule of Rates and Quantities.
iii) Special Conditions of Contract.
iv) Job Specification
v) Drawings.
vi) General Conditions of Contract.
vii) Indian/ international Standard, Technical/Materials Specification.
1.9.0 It shall be obligatory on the part of the tenderer to visit the site and obtain complete
information as to the nature of work matters and things referred to or implied in the Tender
Documents and consider in his rates all probable contingencies affecting the execution and
completion of work in all respects.
1.9.1 Tenderers before quoting the rate shall acquaint themselves fully with the local conditions,
prevailing industrial atmosphere in the establishment and make his own assessment of
wages structure / benefit. various overheads, services required to be provided at various
points/locations, the timings and other relevant factors for operation of the contract.
Accordingly the Contractor shall quote his rates for various items.
1.9.2 No claims whatsoever shall be entertained on account of non acquaint of provisions of

clause no.1.9.0 & 1.9.1.
1.10.0 No claim whatsoever shall be entertained on account of the idle labour for what so ever
reasons it may be.
1.11.0 All temporary structures, such as scaffolding, approach platforms etc. shall be provided by
the contractor at his own cost. The rate includes the cost of labour and materials for erecting
and removal of such structures as soon as the work is complete.
1.12.0 All materials obtained on dismantling, cleaning and clearing the area or any other operation
shall be the property of the Owner and shall be disposed off as per instructions of the
Engineer-in-Charge. Though not specifically indicated in the respective items of work, the
Contractor shall provide his own transport and labour for transportation of such materials to
places as directed by the Engineer-in-Charge. No extra payment shall be made on this
account.
2.0.0 TIME SCHEDULE:

The work shall be executed strictly as per the time schedule given in the tender document.
The period of construction includes the time required for mobilization, testing, rectifications, if
any, re-testing and completion in all respects to the entire satisfaction of the Engineer-in-
Charge. Monthly/weekly construction programme will be drawn up with the contractor based
on availability of the work fronts and keeping in view the target set in the time schedule. The
contractor shall scrupulously adhere to these schedules by deploying adequate personnel
and construction tools and tackles. In all matters concerning the extent of target set out in
the weekly and monthly programmes and degree of achievement, the decision of the
Engineer-in-Charge will be final and binding.
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3.0.0 SCHEDULE OF RATES:
3.1.0 The Schedule of Rates shall be read in conjunction with Special Conditions of Contracts,
General Conditions of Contract, Technical Specifications, Drawing and any other document
forming part of this tender Document and each and every part shall be supplementary to &
complementary of each other.
3.2.0 The quantities shown against the various items are only approximate & indicative and may
vary to any extent in both direction individually & totally and binding upon the contractor to
execute the same. Any increase or decrease in the quantities shall not form the basis of
alternation of rates quoted and accepted including where low/high rates have been quoted
by the successful Tenderer. Refusal to execute the job is liable to punishment as deemed fit
including black listing for life and/or monetary fine to any extent.
3.3.0 The Owner reserves the right to interpolate or extrapolate the rates for any new item of work
not covered in Schedule of Rates from the similar items already available in Schedule of
Rates of Barauni Refinery. All the works, item wise, shall be measured upon completion and
paid for, at the rates quoted and accepted in the Schedule of Rates. In case any activity
though specifically not covered in Schedule of Rates description, but the same is covered
under scope of work/ Specification/Drawing etc., then no extra claim on this account shall be
entertained.
3.4.0 Further to the enumeration under Clause No.2.4.0.0 of General Conditions of Contract, the
Engineer-in-Charge may also arrive at a rate for the altered amended, additional or
substituted work for which no rate is specified in the Schedule of rates of this Contract, then
such class of work shall be carried out at the rates entered in the Barauni Refinery Schedule
of Rates, minus/plus the percentage which the tendered amount bears to the estimated cost
of the entire cost put to tender. However regarding any particular method out of the different
methods enumerated in Clause No. 2.4.1.2 of the General Conditions of Contract and
Clause No. 3.3.0 of Special Conditions of Contract for arriving at the rate of extra item/items
of work shall be decided by Engineer-in-Charge and his decision shall be final and binding
on the Contractor.
3.5.0 All items of work in the Schedule of Rates shall be carried out as per the Specifications,
Drawings and instructions of the Engineer-in-Charge and the Rates are inclusive of
materials, consumables, labour, Supervision, tools and tackles, Cranes, hydra, safety
requirements etc. and also inclusive of construction/fabrication drawing wherever required
as called for the detailed Specification and Conditions of the Contract. Owner reserves the
right to delete/curtail any item or group of work or split the work between two or more
contracto
3.6.0 ABNORMAL RATES:
In case of item rate tender, the Contractor is expected to quote rate for each item (either of
percentage rate tender or item rate tender as the case may be) after careful analysis of cost
involved for the performance of the complete item considering all specifications and
conditions of contract. This will avoid a loss of profit or gain in case of curtailment or change
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of quantities. If the rate quoted by the Tenderer for any item is abnormally high or
abnormally low, it will be sufficient cause for the rejection of the tender unless the Owner is
convinced about the reasonableness of the rates on scrutiny of the analysis for such rate to
be furnished by the tenderer on demand. Notwithstanding anything there is stated, the rates
once accepted by the Owner shall be final and shall not be subject to any claim either on
account of unworkability for rates or on any other ground whatsoever.
4.0.0 LABOUR LAWS:
The contractor shall not assign Sub-Contractor to sublet the whole or any part of the work in
any manner without the prior written approval of Engineer-in-Charge. Sub-Contract of any
particular work or part of the work to a subcontractor can be awarded only if credential of
sub-contractor is approved by the Engineer-in-Charge.
4.1.0 The contractor shall be responsible for all the claims of his work force and the contractor
shall not make any claim whatsoever against the owner.
4.2.0 The contractor shall observe all the laws and the other statutes, fire and safety/security
regulations of the Corporation enforced or may be enforced from time to time.
4.3.0 Contractor will not engage any person / person with doubtful antecedent and have to give
undertaking in this regard. If during course of contract any person (s) found to have doubtful
antecedent, his all contract(s) with Barauni Refinery is/are liable to be cancelled and
contractor shall be put on holiday list permanently.
4.4.0 The Contractor shall secure compliance of all the statutory provisions prescribed under
various Labour Laws/Acts enactment applicable to him/them like Contract Labour
(Regulations & Abolition Act 1970). Factory Act 1948 as amended from time to time, BIHAR
Factories Rules 1950, Employees Provident Fund & miscellaneous provisions Act, 1952.
Payment of Wages Act, 1936. Minimum Wages Act, 1948, Payment of Bonus Act. 1965,
Workmans Compensation Act. 1923, Industrial Establishment Holidays Act etc. and or such
other Acts or Laws, regulations passed/amended by the Central, State, a municipal and local
Govt. Agency or authority including the Leaves and Medical Rules and observe all statutory
obligations. Any failure on the part of contractor to adhere to such statutory obligations shall
be dealt with as per provision of the Laws/Acts! Enactments/Statute and the Contract.
4.5.0 The Contractor shall not pay his workers less than the minimum wages as notified by the
Govt. of Bihar from time to time for the nature of jobs to be done by his workers in this area
and shall also liable to pay at such rates incase of any increase in minimum wages during
the contractual period including arrears, if so notified by Government of Bihar.
4.6.0 The Contractor shall make payment of wages to the contract labourers engaged by him
between 1st & 7th of each month through bank as mentioned in clause no. 10.0 of the SCC.
4.7.0 The Contractor shall maintain properly all the records, registers and accounts books as they
relate to compliance of statutory provision and furnish the reports/ returns and relevant
information to the Government authorities/ officials prescribed under the various Labour Law,
Acts and shall produce the same as and when required on demand by the Govt. Authorities
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and officials and by the authorized Officer-in-Charge/any other authorized personnel of the
Corporation.
4.8.0 Contractor (irrespective of the number of persons) engaged shall maintain the register and
records under Contract Labour (Regulation & Abolition) Act 1970 as per the following list: -
a. Register of workmen of Form No. XIII
b. Employment card for each worker in Form No. XIV
c. Service Certificate on termination of employment in Form No. XV
d. Muster Roll in Form No. XVI
e Register wages in Form No. XVIII
f. Register of wage cum muster roll in Form No. XVIII
g. Wage slip to each workmen in Form No. XIX
h. Register of deductions for damage or loss in Form No.XX
1. Register of Fines in Form No. XXI
j. Register of Advances in Form No. XXII
k. Register of Overtime in Form No. XXIII
l. Display of abstract of the act.
The Contractor shall sent a Half yearly return in Form No. XXIV in duplicate (one copy to the
Licensing Officer and another to the management).
4.9.0 The Contractor shall have to produce Labour License if they engage more than 19
Labourers/ days in total for all the jobs under him, from the Office of the Assistant Labour
Commissioner (Central) Patna 1. Bihar before the commencement of the work, failing
which his/their tender will be rejected and earnest money deposited by him/them shall be
forfeited.
The Contractor shall engage adequate number of work force of various relevant Categories
for smooth running of contract. The Contractor shall bear all the expenses of whatsoever
nature that may be towards engagement of such work force.
4.10.0 The Contractor shall maintain a register showing Name. Fathers Name, Designation, Date of
birth and address of the persons so engaged along with Photograph of each person and
shall produce the same for inspection on demand by the concerned authority (ies).
4.11.0 Every Contractor shall give a declaration in Form No.1 and list of persons employed on
refinerys job in Form No. 1 on the commencement of job.
4.12.0 A statement in Form No. III verified by the concerned Engineer-in-Charge shall have to be
enclosed with the Contractors monthly bill.
4.13.0 The Contractor shall submit only one bill in a month. The bill must be accompanied by
photocopies of requisite challans towards submission of P.F. Contribution and a copy of
wage register showing that payment of wages not less than minimum wages have been
made to the Contractors worker up to the last month i.e. prior of the month in which the bill is
being submitted failing which the bill shall not be processed by Finance Department.
4.14.0 The staff of the contractor shall be liable for search anytime in the Refinery including on
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entry/exit of refinery premises. The contractor shall issue Identity Card bearing photograph to
each Worker as per the Rules of the Corporation.
If the Corporation is not satisfied with the conduct etc. of any of the staff, the contractor shall
have to replace the person concerned as per advice of appropriate authority.
Contractor shall not permit his staff who is not on duty to be present in the Refinery
premises.
4.15.0 The Contractor shall secure compliance under the Employees Provident Fund &
Miscellaneous Provisions Act, 1952 under his/their P.F. Code. In case the Contractor does
not have an independent code then the Corporation shall allot a P.F sub code to the
Contractor for securing compliance under the said Act. The Contractor shall send the
following forms to the P.F. Authorities:
a. Form No. 2-Declaration/Nomination Form for P.F.

b. Form No. 9-Declaration/Nomination Form for pension Scheme.
c. FormNo. -11-DeclarationForm.
d. Monthly statement of contribution With triplicate copies of the challan.
e. Form No. 13 shall be required to be filled in case of employees shifting from one
Contractor to another.
4.16.0 The Contractor shall abide by all the rules and follow the system/procedure framed by the
Corporation for securing compliance of various provisions of the statutory Labour Acts
applicable to the Corporation.
4.17.0 The Contractor shall obtain Insurance coverage in respect of workmen towards
compensation as admissible under workmens Compensation Act 1923 upon
death/disablement of workmen.
4.18.0 The Contractor shall bear full and exclusive liability for the payment of all taxes viz. Sales
Tax, Income Tax, weight & measures tax etc. now or hereafter imposed, increased or revised
or modified from time to time.
4.19.0 In the event of any claim arising due to breach of any of these laws, Rules and Regulations
relating to the above subject, the contractor would be personally liable for such breaches,
violation or contravention or provisions of the above laws, rules, codes etc. And in case of his
failure to make payment, if the Corporation is required to pay, the Contractor will indemnify
the Corporation against all such claims.
4.20.0 No labour below 18 years of age shall be employed.
4.21.0 No contractor employee (worker/supervisor) shall be allowed to work more than 16 hours a
day.
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5.0.0 SYSTEM FOR ISSUE OF GATE PASSES:
5.1.0 Photo Passes to be issued of two types for One day and Six days
5.2.0 (a) Approval of HOD is required for one-day pass
(b) In case of sudden breakdown or emergency at ODD Hours one-day pass without
Photograph will be issued with the approval of DGM.
5.3.0 Requisition for one day pass to be submitted with relevant papers one day in advance,
photography of the Labourers Will be done on same day as per the following:
Morning hours 10.00 hrs to 13.00 hrs
Evening hours 15.00 hrs to 16.30 h
5.4.0 Normally no contract jobs to be carried out after 5 PM in the plant area on all working days.
However, in case of emergency following schedule to be followed:
Permission, for contract worker to - HOD

Work between 5 PM to 10 PM
10PM onwards - DGM
Sunday / Holidays - DGM
Information for working beyond 10 PM to be sent to concerned DGM, RSM and CISF control
room before 5 PM except emergency situation.
5.5.0 a) Contractor / Supervisor to ensure to deposit back of Gate passes with CISF at the time of
exit of all his worke in case he fails to do so, Penalty may be imposed either Financial or
otherwise.
b) Contractor / Supervisor to be present at the Gate No. I at the time of Entry / Exit of their
work.
5.6.0 a) Cost of the Photograph will be charged form the Contractor @`8/- per photograph.
b) Contractor will deposit the Amount with F on the basis of number of Contract workers to
be employed by them. The Competent authority will duly approve the list.
6.0.0 TEMPORARY CONSTRUCTION POWER SUPPLY:
6.1.0 A lump sum recovery of 2.5% (Two point five Percent) of the cost of doing all fabrication
items (excluding material cost on items the which are including material cost) shall be made
from the bills of the contracto
6.2.0 Owner may supply power to the contractor from the nearest sub-station at one point, if
available. The owner will make effort to ensure power availability to the best possible, but
due to non-availability of power in nearby substation / any avoidable interruption of power
supply, contractor should have stand-by arrangement of his own with diesel generator etc.
The contractor shall dismantle at his own cost the temporary cabling etc. after completion of
job before final bill payment. The contractor shall not claim any extra time for completion of
job due to power interruption.
6.3.0 Contractor shall take proper written permission from the Engineer-in-Charge before taking
any temporary power supply. Contractor will make his own fool proof arrangement for
temporary distribution.
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6.4.0 If any hindrance is caused to the other work due to alignment of these temporary power
supply lines, the contractor will re-route the temporary lines at his own cost.
6.5.0 The source of power should be disconnected and the temporary lines will be removed after
the completion of the work.
6.6.0 Before taking temporary connection the contractor should ensure the following points with
the consultation of Engineer-in-Charge:
A) The Contractor will provide suitable energy meter with recent calibration record on a
board.
B) The Contractor will bring approved quality ICDP / ICPTN with ELCB of proper rating to
qualify for receiving power from owner.
B) The Contractor will bring distribution board of proper incomer rating and outgoing
distribution feeders with MCCB/Swith fuse units of proper rating. The Distribution Board
shall be approved by Engineer-in-charge.
D) All temporary connection should be made by proper lugging & not by wire joint
connection.
E) 3 core wire of proper size (Phase. Neutral & Earth) should be standardized for use for 1
phase supply.
F) 4 core armoured cable of proper size without any joints to be used. Unarmoured lead
sheathed cable is not allowed to be used anywhere.
G) Cable entries to electrical equipment including temporary power supply boards should
be with proper glands. No PVC putty should be applied to cover up improper glanding of
cables.
H) If rewirable fuses are used, then ensure for proper rating of HRC fuses/ rewirable fuses.
I) There should be no loose & naked wire for taking supply from the board. Proper size of
plug tops, lugs and glands to be used and there should not be any loose connection.
J) Welding cable used for welding purpose, should he of single length. Any joint in welding
cable should be avoided.
K) Proper earthing should be checked before taking the supply. Earthing for all the metallic
parts/ equipment used in the job should be provided from the existing earth grid. The
size of earth continuity conductor should not be less than half of the largest current
carrying conductors, provided the minimum size of earth continuity conductor is not less
than 1.5 mm2 for copper and 2.5 mm2 for aluminium. Pipes such as water pipe, gas
pipe, process pipe or member of steel structural shall not be used as earth continuity
conductor.
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7.0.0 WATER:
7.1.0 Unfiltered water required for the execution of the work may be supplied to the Contractor at
the discretion of the Engineer-in-Charge and shall be charged @ 1% (One percent) of the
total value of works done (items which require water consumption) under any contract.
7.2.0 If however, Contractor makes his own arrangement for water supply, no charges shall be
levied. In that case water should be get tested in approved laboratories by the contractor at
his own cost and test report to be submitted to Engineer-in-Charge and to get it approved,
before use in the work.
8.0.0 SCHEDULE OF RECOVERY RATES FOR MATERIALS ISSUED BY OWNER IN

EXCEPTIONAL CIRCUMSTANCES:
The recovery rates for owner supplied materials and penal recovery rates in case Contractor
shall default in replacing any owner supplied material lost, damaged, deteriorated, misused,
stolen, misplaced or disposed off; shall be as given below:
Sl. Description Unit Recovery Rates Recovery Rates (Penal)

No. of Material Rate in Words (`) Rate in Rate in Words (`.)
Rate in Figures (`)
Figures (`)
1 Cement in MT 2,300/- Two thousand 4,600/- Four thousand six hundred
non- three hundred
returnable
bags
2 Tor Steel MT 16,905/- Sixteen thousand 33,810/- Thirty three thousand eight
nine hundred & hundred ten
five
3 MS Plate MT 21,850/- Twenty one 43,700/- Forty three thousand seven
thousand Eight hundred
Hundred Fifty
4 MS MT 17,905/- Seventeen 35,810/- Thirty five thousand eight
Flats/Joists thousand nine hundred ten
hundred ninety
five
5 MS MT 17,595/- Seventeen 35,190/- Thirty five thousand one
Channels/An thousand five hundred ninety
gles/Tee hundred ninety
five
6 Bitumen MT 13,999.53/- Thirteen thousand 27,999.06/- Twenty seven thousand
nine hundred nine hundred ninety nine &
ninety nine & paise six
paise fifty three
Note:
1. If the quoted rates is X% higher than the SOR. the recovery rates will also be enhanced
by X%, however, if the quoted rates are X% below the SOR, the recovery rates will
remain unchanged.
2. The recovery rates for as indicated above are indicative. However, the market rates
prevailing as on tender opening date shall be final.
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9.0.0 CORRECTIONS AND ALTERATIONS: Refer GCC clause 4.12 under Instructions to the
Tenderers of General Conditions of Contract (GCC).
10.0.0 PAYMENT THROUGH BANKS:
10.1.0 CONTRACTORS BILL PAYMENT THROUGH BANK. All sorts of payment from IOCL shall
be made to the contractor directly through State Bank of India. Barauni Refinery Campus
Branch. Contractor has to fill up the following format & submit to Finance Dept. through
Engineer-in-Charge.
FORMAT
I hereby authorize Barauni Refinery that all payments pertaining to my Firm/Company may
be credited directly in my Bank Account No __________ SBI, Barauni Refinery Campus
Branch.
Name of the Company

Full address (Registered)
Correspondence Address
Banks Address
Bank A/C NO. ___________
Signature of Engineer-in-Charge
(Name of the firm/company
with SEAL)
10.2.0 LABOUR PAYMENT THROUGH BANK ACCOUNT

Contractor has to get a Bank Account opened for each of the labours employed by them and
labour wages shall be paid directly into their bank accounts. A copy of the monthly bank
advice for crediting the labour wages to their accounts shall be furnished to the Engineer-in-
Charge for information and record.
11.0.0 TWO-BID SYSTEM OF TENDERING:
11.1.0 TECHNO COMMERCIAL BID (PART-I):
11.1.1 This section will contain only technical & commercial part along with deviation if any. It
should include a blank copy of blanked out price bid (Part-II) duly signed by the Tenderer.
11.1.2 Quoted price part (Part-II) with Part-I shall not be accepted & the offer shall be rejected.
11.1.3 The EMD and the checklist (provided with tender document) duly filled in and together with
enclosures to be provided by contractors shall be submitted in a sealed cover superscribed
with NIT NO., name of work and name of the tender & due date of opening.
11.2.0 PRICE PART (PART-II):

11.2.1 This section shall contain only quoted price part.
11.2.2 Price part containing any condition/deviations shall be rejected.
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11.2.3 The priced offer shall be put in a separate sealed envelope superscribed with NIT no., name
of work and name of the tenderer.
11.2.4 Both above sealed envelopes (Part-i & Part-Il) shall be put inside a third sealed envelope,
which shall also be superscribed with NIT no., Name of work and & due date of opening.
12.0.0 RECEIPT OF TENDER DOCUMENT:
12.1.1 The tender shall be received in tender box kept in Engineering Services Department.
12.1.2 Tender can be received by post also up to the due date & time of opening in the office sub-
sectional in charge.
12.1.3 Tender paper if received after due date & time for any reason will be rejected. Tender either
sent by post or dropped in tender box will be received up to designated time on due date.
12.1.4 No tender will be received after due date & time.
13.0.0 SUBMISSION OF TENDER PAPER BY TENDERERS for Limited Tender.
13.1.1 After issuance of tenders to short-listed parties (in case of limited tenders), the parties are
expected to compulsorily submit their offer by due date and time.
13.1.2 Due to certain unavoidable circumstances if some parties are unable to quote, then regret
letters indicating the reasons for non-submission of offers are to be deposited in the tender
box on due date and time.
13.1.3 In case of non-submission of offers after first time or three consecutive regret letters, the
defaulting parties shall be put on the holiday list for minimum period of six months.
14.0.0 EVALUATION CRITERIA:

14.1.0 Negotiation will only be done with LI bidder.
14.2.0 Even if, LI backs out during negotiation or before finalization of contract, negotiation will not
be held with L2 or any other bidder. The tender is to be re-floated.
14.3.0 The job will be awarded to L-1 bidder only.
14.4.0 Splitting of job: The evaluation criteria shall be as follows:
14.4.1 Each part (i.e. Part-I, II, III, IV, V...) shall be awarded to separate agency. The estimate cost
of Part- to Part-Vis in descending order.
14.4.2 Part I of the job shall be awarded to the acceptable L1 bidder.
14.4.3 For Part II of the job, the acceptable L2 party shall be asked to match their rate with the
accepted rate of L1 bidder and after matching the rate, the job of Part II shall be awarded
to the L2 bidder. In case the L2 bidder does not agree to match with the rate of the L1
bidder, then L3, L4,.... Etc. shall be asked in sequence to match with the rate of L1 bidder
and whoever first matches with the L1 bidder, the job of Part-II is to be awarded to that
bidder. This procedure shall also be adopted for Part III, Part-IV and Part V also
sequentially in descending order.
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14.4.4 In case of tie in split job tender:

14.4.4.1 Between two parties: Party with the highest spare capacity shall be awarded Part-I and
other party shall be awarded Part-II.
14.4.4.2 Among more than two parties: Two parties having highest spare capacity values than
other bidders will be awarded the job in descending order of the spare capacity values.
14.5.0 For tie cases where two or more parties have quoted the same amount evaluation
criteria will be as follow:
Spare capacity of the parties shall be calculated on the following basis:
Requirement of Documents
It shall be responsibility of tenderer to submit required documents
i. Income Tax Clearance Certificate (ITCC) I Assessment orders for last three years
/ income Tax return for last three yea
ii. The payment certificate, in the form of TDS certificate in FORM NO. I 6A.
iii. The gross receipts as shown in profit & loss account of duly audited balance
sheet for the relevant year(s)
Hence the documents submitted shall be considered as corresponding to highest

Annual Turn Over (ATO). IOCL shall not be entering into any correspondence in this
issue.
The tenderer with ATO less than `40 lakhs shall submit the documents at sI. no (i)& (ii)
and all the three documents when ATO is more than `40.0 lakhs. In case of failure to
submit any of the documents as per requirements, their offer shall not be considered in
event of tie.
Present commitment: Including jobs in consideration, but excluding the job(s) which
has/have been completed by more than 80%. For job completed, duration of schedule
completion as per contract shall only be considered.
Calculation Criteria:
ATO as per above minus Present commitment
15.0.0 SUO-MOTTO SUBMISSION OF REVISION IN PRICES:
15.1.0 Suo-motto submissions of amendment/revision in price, after opening of techno- commercial

bid, without valid reasons are not acceptable. However, if found acceptable, equal
opportunity shall he give to all tenders simultaneously.
15.2.0 In case of lone offer suo-motto submissions of amendment/revision in price are only
acceptable when it is beneficial to corporation.
16.0.0 HIRE CHARGES OF EQUIPMENTS:

Page: 12 of 33

IOCL may give following equipments if available & sparable at applicable rate (subject to
change from time to time) and terms & conditions at followings hire charge:
a. 110 MT Crane with operator ` 8739.00 Per hr.
b. 20 MT Crane with operator ` 2843.00 Per hr.
c. 10 MT Hydra with operator: ` 1355.00 Per hr.
d. Tractor & Trailor with operator ` 1077.00 Per hr.
e. Tractor with operator ` 705.00 Per hr.
f. Trailor without operator ` 372.00 Per hr.
g. Air Compressor without operator `1828.00 Per hr.
h. DG Welding Set without operator ` 674.00 Per hr.
i. Alloy Analyzer: ` 400.00 per sample
17.0.0 PENALTY FOR NON USE OF PERSONAL PROTECTIVE EOUIPMENT/ NON-
COMPLIANCE OF SAFETY RULES:
17.1.0 Penalty for violation of safety provisions (These penalty Clauses are over and above the
applicable statutory requirements):
17.1.1 Violation of applicable Safety Health and Environment related norm, a penalty of ` 5000/-
per occasion.
17.1.2 Violation as above resulting in:
17.1.2.1 Any physical injury, a penalty of 0.5% (Half percent) of the Contract value [Maximum of
`2,00,000.00 (Rupees two lakhs)] per injury in addition to `5,000/- as in clause 17.1.1
17.1.2.2 Fatal accident, a penalty of 1% (One percent) of the Contract Value [Maximum of `
10,00,000.00 (Rupees ten lakhs)] per fatality in addition of `5,000/- as in clause 17.1.1
17.2.0 A penalty as given below shall be imposed on every occurrence for non use of personal
protective equipments:
Safety violation causing fire incident: `10,000/-
Working without valid work permit: `2000/-
Failure to comply work permit conditions: ` 500/-
Failure to use ELCB on electrical connections: ` 1000/-
Failure to use standard electrical fittings: ` 500/-
Working at a height of 2.5m or more without using safety helmet/safety belt: 2000/-
Failure to use safety helmet: `500/-
Failure to use safety shoe / shoe: ` 250/-
Others: ` 500/-
17.A JOB SUPERVISION:
Contractor or his Sub-Contractor(s) is required to deploy the following supervisors:
Qualified, experienced & trained supervisor(s) approved by the Engineer-In-Charge
shall be deployed at each job / each job site.
Qualified safety supervisor (s) shall also be deployed for each job / each job site.
18.0.0 ARC FOR MAINTENANCE OF CIVIL & ELECTRICAL WORKS IN TOWNSHIP/OFF-SITE

& BATTERY AREA:
18.1.0 The executed complaint(s)/work request(s) shall be randomly checked by the IOCL or their
authorized representative or committee from time to time for gauging the quality, quantity,
reliability etc. During course of physical checking, if any deficiency, abnormality, variation,
non-execution etc. are found, then the cost of that job along with penalty will be recovered
from the running bill till the date of audit. A committee constituted by IOCL will carry out
sample jobs and any deficiency observed in the work shall be taken as defect in entire job
executed till the date of audit.
Page: 13 of 33

18.2.0 The contractor shall provide special uniform and safety devices to the contract labours to
distinguish the contract labour for ARC while working. The uniform/dress quality item and
colour will be decided by IOCL. If contractor fails to provide the prescribed uniform to their
employees, penalty will be charged as decided by IOCL or his authorized representative @
` 1000.00 per labour.
18.3.0 The contractor shall ensure photo gate pass for their each & every employees without fail
with the help of IOCL. If they fail to arrange photo gate pass., penalty will be charged @ of
`100.00 per employee per day.
18.4.0 The job will be done on written complaint of respective area concerned. Completion report
would be duly certified by respective area (user) officer as well as civil engineer-in -charge.
Records of commutative job done shall be maintained.
18.5.0 All plumbers as relevant to particular job shall be subjected to trade test & test certificate
would be procured on pattern of welders test certificate of Inspection Department.
Samples of approved materials shall be retained by IOCL.
19.0.0 ENVIRONMENT MANAGEMENT SYSTEM:
The following guidelines are required to be followed by all contractor and their personnel
operating within Refinery premises.
19.1.0 Contractor must ensure that they shall not use hazardous processes, which are non-
ecofriendly while executing the job. Minimum use of such materials/process may be allowed
by the Engineer-in-Charge when these are essential and cannot be substituted.
19.2.0 Any waste generated by the contractor while executing any job shall be safely disposed off
at site(s) selected by the Engineer-in-Charge.
19.3.0 Contractor shall use only treated effluent water for construction wherever possible. They
shall conserve water by keeping all water taps closed when water is not required.
19.4.0 Contractor shall take all steps to minimize energy consumption for example, avoid loose
connections, regular maintenance of machines and switching off power sources when not in
use.
19.5.0 Contractor shall stop all welding/cutting work and immediately inform the Engineer-in-Charge
in the event of any incident leading to injury to persons or damages to
material/equipment/owners property.
19.6.0 Contractor shall store and use chemicals, diesel and gases properly so that wastage,
spillage, leakage etc. and undesirable emission to the environment is minimized.
19.7.0 Contractor shall ensure that personnel engaged by them during executing of the work are
Page: 14 of 33

adequately trained in environmental aspects related to their field of work.
19.8.0 In addition, any other instructions given by Engineer-in-Charge in this regard shall be
followed.
On non-compliance any of above, Engineer-in-Charge will take penalty action as will be
deemed fit including stoppage of work.
20.0.0 USE OF PERSON AL PROTECTIVE EQUIPMENTS:

The following guidelines are required to be followed strictly by all Contractors:
20.1.0 All necessary personal protective safety equipment as considered by the Engineer-in-
Charge should be made available by the contractor, for the use to the Persons employed
on the site and maintained in a condition suitable for immediate use and the Contractor
should take adequate steps to ensure proper use of equipment by those concerned.
20.2.0 All personal, protective equipment as per direction of Engineer-in-Charge should be

arranged by the Contractor before starting the work.
20.3.0 Workers employed on mixing asphaltic materials, cement and lime mortars shall be
provided with protective footwear and protective glows.
20.4.0 Those engaged in white washing and mixing or stacking of cement bags or any materials
that are injurious to the eyes shall be provided with protective goggles.
20.5.0 Those engaged in welding and cutting works shall be provided with protective face and eye
shields and gloves etc.
20.6.0 Stone/Concrete breakers shall be provided with protective goggles and protective clothing
and seated at sufficient safe distance/place.
20.7.0 When workers are employed in sewers and manholes, the Contractor shall ensure that the
manhole covers are opened and are ventilated at least for an hour before the workers are
allowed to get into the manholes, and the manholes so opened shall be cordoned off with
suitable railing and provided with warning signals or boards to prevent accident to the
public.
20.8.0 No paint containing lead or lead product shall be used except in the form of paste or
readymade paint.
20.9.0 Suitable face masks shall be supplied for use by the workers when paint applied in the
form of spray or a surface having lead paint dry rubbed and scrapped.
20.10.0 Overalls shall be supplied by the Contractor to the workman and adequate facilities shall
be provided to enable the working painters to wash during and on cessation of work.
20.11.0 When the work is done near a place where there is a risk of drowning, all necessary safety
Page: 15 of 33

equipment shall be provided and kept ready for use and all necessary steps taken for
prompt rescue of any person in danger and adequate provision should be made for prompt
first aid treatment of all injuries likely to be sustained during the course of the work.
20.12.0 On non-compliance any of above, Engineer-in-Charge will take penalty action as will be
deemed fit including stoppage of work.
21.0.0 SAFETY, FIRE & SECURITY REGULATIONS:
21.1.0 The entire job complete job is to be carried out within the operational unit of Barauni
Refinery. The Contractor shall take all necessary safety precautions and obtain required
clearance certificate/fire permit/safety permit etc. from the competent authority before
carrying out any work related to hot job/height job/tank vessel job or any risk prone job
during the execution of the entire works covered by this tender. Safety barricade wherever
necessary are to be put up at his own cost.
21.2.0 Contractors employees shall abide by the Fire & Safety rules and regulations of the
Refinery since the job is to be done in the operational area. The contractor shall ensure
smooth construction activities. Hot works may be suspended temporarily as per the
instruction of the Engineer-in-Charge/Site Engineer. Any extra claim for whatsoever
reasons for such suspension of the work will not he entertained.
21.3.0 The Contractor shall instruct his personnel NOT TO SMOKE except at the prescribed
smoking booths as provided by the Barauni Refinery. The Contractor shall be responsible
for all defaults of his workers in this regard and Engineer-in-Charge/Site Engineer reserve
the right to TERMINATE the work of the contractor and forfeit any or all the amounts which
may be due to him.
21.4.0 Safety provisions should be brought to the notice of all concerned by display on a board at
a prominent place at the work spot. The person responsible for compliance of the safety
code shall be named therein by the Contractor.
21.5.0 To ensure effective enforcement of the rules and regulations relating to safety precautions,
the arrangements made by the Contractor shall be open to inspection by the Welfare
Officer, Engineer-in-Charge or safety Engineer or the Owner of their representatives.
SAFE TRANSPORTATION OF GAS CYLINDERS - No Gas Cylinder shall be

allowed to be transported unsafely i.e. in horizontal position, cylinder body projected
outside the trolley body without valve cap & unpainted cylinde
Suitable arrangements to be made for safe transportation of cylinders as

follows:
All gas cylinders shall be transported, used in horizontal position in Refinery. Use
specially designed trolleys/vehicles for safe transportation of gas cylinde No Gas
cylinder shall be allowed to be transported without proper valve cap/ shroud,
properly painted and hydro-tested as per Gas cylinders rule.
Page: 16 of 33

On non-compliance any of above, Engineer-in-Charge will take penalty action as will

be deemed fit including stoppage of work.
22.0.0 INSTRUCTIONS FOR CONTRACTORS & THEIR PERSONNEL REGARDING OHMS:
GENERAL
22.1.0 Contractor shall adhere to safe construction practice and guard against hazardous and
unsafe working conditions and shall comply with Owners safety rules as set forth herein.
22.2.0 Carrying/striking of matches, lighters inside Refinery, tank farm, or dock limits are strictly
prohibited. Violators of the NO smoking rules, shall be discharged immediately. Within the
operation areas, no hot work shall be permitted without valid gas safety/fire permits.
22.3.0 Contractor shall ensure that personnel engaged by them during execution of the work shall
be adequately trained in environmental aspects related to their field of work.
22.4.0 In addition, any other instructions given by Engineer-in-Charge shall be followed.
22.5.0 On non-compliance of any of the above, Engineer-in-Charge will take penal action as will
be deemed fit including stoppage of work.
FIRST AID AND INDUSTRIAL INJURIES:

22.6.0 Contractor shall maintain first aid facilities for its employees and those of its subcontracto
22.7.0 Contractor shall make outside arrangements for ambulance service and for the treatment
of industrial injuries. Names of those providing these services shall be furnished to
Engineer-in-Charge prior to start of construction. and their telephone numbers shall be
prominently displayed in Contractors Field office.
22.8.0 All Critical industrial injuries shall be reported promptly to Engineer-in-Charge, and a copy
of Contractors report covering each personal injury requiring the attention of a physician
shall be furnished to Owner.
CONTRACTORS BARRICADES:
22.9.0 Contractor shall erect and maintain barricades required in connection with his operation to
guard or protect:
i) Excavation
ii) Hoisting areas
iii) Areas adjudged hazardous by Contractor or Owners inspector
iv) Owner exists property liable to be damage/by Contractors Operation in the opinion
of Engineer-in-Charge/Site Engineer
v) Railroad unloading spots.
vi) Any other area deemed fit by Engineer-n-Charge to be barricaded.
22.10.0 Contractors employees and those of its sub-contractors shall be acquainted with owners
barricading practice and shall respect the provisions thereof.
Page: 17 of 33

22.11.0 Barricades and hazardous areas adjacent to but not located in normal routes of travel shall
be marked by red flasher lanterns at nights.
23.0.0 SCAFFOLDING:
23.1.0 Suitable scaffolding shall be provided for workmen for all works that cannot safely be done
from the ground or from solid construction except such short period when work can be
done safely from ladder. When a ladder is used, an extra mazdoor shall be engaged for
holding the ladder and if the ladder is used for carrying materials suitable footholds and
handholds shall be provided on the ladder and the ladder shall be given an inclination not
steeper than I in 4 (1 horizontal and 4 vertical).
23.2.0 Scaffolding or staging more than 12 feet above the ground or floor, swing or suspended
from and overhead support or erected with stationary support shall have a guard rail
properly attached, bolted, braced and otherwise rewinded at least 3 feet high above the
floor or platform of scaffolding or staging and extending along the entire length of the
outside and ends thereof with only such opening as may be necessary for the delivery of
materials. Such scaffolding or staging shall be so fastened as to prevent it from swaying
from the building or structure.
23.3.0 Working platform, gangways and stairways shall be so constructed that they should not
sag unduly or unequally and if the height of the platform or the gangway or the stairway is
more than 12 above ground level or floor level, they should be closely boarded, should
have adequate width and should be suitably fastened as described in Clause 23.2 above.
23.4.0 Every opening in the floor of a building or in a working platform be provided with suitable
means to prevent the fall of persons or materials by providing suitable fencing or railing
whose minimum height shall be 3 feet.
23.5.0 Safe means of access shall be provided to all working platforms and other working places.
Every ladder shall be securely fixed. No portable single ladder shall be over 30 feet in
length while the width between the side rails in rung ladder shall in no case be less than 11
feet 5 inches for ladder up to and including 10 feet in length for longer ladders this width
would be increased at least inch for each additional foot of length. Uniform step spacing
shall not exceed 12 inches. Adequate precautions shall be taken to prevent danger from
electrical equipment. No materials on any of the site of work shall be so stacked or placed
as to cause danger inconvenience to any person or public. The Contractor shall also
provide all necessary fencing and lights to protect the workers and staff from accidents,
and shall be bound to bear the expenses of defense of every suit, action or other
proceeding as per law that may be brought by any person for injury sustained owing to
neglect of the above precautions and to pay damages and costs which may be awarded in
any such suit or action or proceedings to any such person, or which may with the consent
of the Contractor be paid to any compromised claim by such person.
23.6.0 All scaffolds, ladders and other safety devices mentioned or described herein shall be
maintained in safe conditions and no scaffold. ladder or equipment shall be altered or
Page: 18 of 33

removed while it is in use. Adequate washing facilities should be provided at or near place
of work.
23.7.0 Scaffolding, the contractor or his representative shall check approach platform for the
correctness and a tag is to be put with a signature that it is checked by them and found as
per standard scaffolding norms.
24.0.0 EXCAVATION AND TRENCHING:
All trenches 4 feet or more in depth shall at all times be supplied with at least one ladder for
each 100 length or fraction thereof. Ladder shall be extended from bottom of the trench to at
least 3 feet3 inches above the surface of the ground. The size of the trenches which is 5 feet
or more in depth shall he stepped back to give suitable slope, or securely held by timber
bracing, so as to avoid the danger of sides to collapse. The excavated material shall not be
placed within 5 feet of the edge of the trench or half of trench depth whichever is more.
Cutting shall be done from top to bottom. Under no circumstances undermining or
undercutting be done.
Excavation work to be carried out as per following check list duly filled & certified by Engr.-
in-Charge / Site-in-Charge (Ref. OISD-GDN-192 on Safety Practices During
Construction):
Name of Project/Work:
Location:
CHECKLIST
SL.
NO. CHECK POINTS YES NO REMARKS
1. Has the stability of the ground been assessed?
2. Will the excavation affect the stability of adjoining building,
structures or roadways?
3. Have the gas, water, electricity and other utility lines passing
through the area been shut off or disconnected?
4. Has the clearance for underground pipes, cable etc. been taken
from concerned department?
5. Has the clearance for underground pipes, cable etc. been taken
from concerned department?
6. Has the position of culvert/bridges, temporary roads and spoil heaps
been determined?
7. Is an adequate supply of timber, trench sheets, props or other
supporting material made available before excavation work begins?
8. Is this material strong enough to support the sides?
9. Are the sides of the excavation sloped back or battered at an angle
or repose (usually 45 degree) sufficient to prevent collapse?
10. Whether suitable bench of 0.5m width at every 1.5 depth of
excavation provided beyond excavation of 3.O m?
11. Is there safe access to the excavation? e.g. by a sufficiently long,
secured ladder ?
12. Is barricade of 1m height (with red & white band/self glowing caution
board) provided for excavation beyond I .5m depth to stop
Page: 19 of 33

accidental falling in of people?

13. Are notice boards placed to restrict movement of any vehicle within
2.0 m from the edge of excavation?
14. Are properly secured stop blocks provided to prevent accidental
tripping of vehicles?
15. Are materials, soil or plant stored away from the edge of the
excavation in order to reduce the likelihood of a collapse of the
side?
16. Is the excavation inspected by a competent person at the start of
every shift: and after any accidental collapse or event likely to have
affected its stability?
17. In hazardous area, whether air has been tested to ascertain its
quality?
18. In case of mechanized excavation, whether following precautions
are taken?
a. The mechanized excavator shall be operated only by a well-
trained experienced operator.
b. When not in operation, the machine shall be kept on leveled firm
ground with mechanical shovel resting on ground.
c. Wheel or belt shall be suitably jammed to prevent any accidental
movement.
d. Suitable precautions as per manufacturer guidelines are taken
for dozers, graders md other heavy machines.
Signature of site-in-charge
Name:
Designation:
Date:
25.0.0 DEMOLITION:
25.1.0 Before any demolition work is commenced and also during the process of the work all
roads and open area adjacent to the work site shall either be closed or suitably protected.
25.2.0 No electric cable or apparatus which is liable to be a source of danger over a cable or
apparatus used by the operator shall remain electrically charged.
25.3.0 All practical steps shall be taken to prevent danger to persons employed, from risk or fire or
explosion or flooding. No floor, or other part of the building shall be so overloaded with
debris or materials as to render it unsafe.
26.0.0 HOISTING EQUIPMENT:
Use of hoisting machines and tackle including their attachments, anchorage and supports
shall conform to the following standards or condition: -
26.1.0 These shall be of good mechanical construction, sound materials and adequate strength
and free from parent defect and shall be kept in good condition and in good working order.
26.2.0 Every rope used in hoisting or lowering materials or as a means of suspension shall be of
durable quality and adequate strength and free from parent defects.
26.3.0 Every crane driver or hoisting appliance operator shall be properly qualified and no person
under the age of 21 years should be in charge of any hoisting machine including any
scaffolding, winch or give signals to the operator.
26.4.0 In case of every hoisting machine and of every chain ring hook, shackle swivel and pulley
Page: 20 of 33

block used in hoisting or lowering or as means or suspension, the safe working load shall
be ascertained by adequate means, Every hoisting machine and all gear referred to above
shall be plainly marked with the safe working load and the conditions under which it is
applicable ~hal1 be clearly indicated. No part of any machine or any gear referred to above
in this paragraph shall be loaded beyond the safe working load except for the purpose of
testing. In case of departmental machine, the safe working load shall be notified by the
Engineer-in-Charge. As regards Contractors machines, the Contractor shall notify the safe
working load of the machine to the Engineer-in-Charge, whenever he brings any machinery
to site of work and get it verified by the Engineer-in-Charge concerned.
26.5.0 After award of work, the contractor is required to prepare and submit the equipment
erection scheme in line with contract provision & execution drawing, to the
Engineer-In-Charge for IOCLs information & review. However, review of erection
scheme by IOCL, does not absolve the contractor from its responsibility to plan and
carry out safe erection of equipment.
26.6.0 To ensure safety, the load chart of the lifting equipment shall be strictly followed.
The contractor and E-I-C to ensure that any lifting equipment shall never be used at
its limiting capacity
27.0.0 ELECTRICAL EQUIPMENT:
Motor, Gearing, Transmission, Electric wiring and other dangerous parts of hoisting
appliances shall be provided with efficient safeguards, hoisting appliances should be
provided with such means as will reduce to the minimum, the risk of accidental descent of
the load, adequate precaution shall be taken to reduce to the minimum the risk of any part of
a suspended load becoming accidentally displaced. When workers are employed on
electrical installations, which are already energized insulating mats, wearing apparel such as
gloves and boots as may be necessary, shall be provided. The workers shall not wear any
rings, watches and carry keys or other materials, which are good conductors of electricity.
28.0.0 SECURITY DEPOSIT: As specified in GCC clause 2.1.1.6
29.0.0 WORKSITE INSPECTION CLEARANCE REPORT:
To be attached with the final bill. That should be filled up & signed after joint inspection after
completion of work. Inspection should be carried out jointly by the representatives of
Execution Deptt. (E-I-C / Site Engineer), Production Department in case job is being done
in battery area (Production Engineer) and Contractor representative.
Page: 21 of 33

Form: ES/CC/20
FORMAT FOR WORKSITE INSPECTION CLEARANCE REPORT
Inspection Date. Time..
LOA No. Name of the Area of Cleaning Status Remarks

work Working
Workable Material
Stacked properly
Left Scattered
Scrap Material
Transported to Scrap Yard

Left out at site
Waste Material
Transported to Waste Yard

Left out at site
Gadgets/Instruments/Other
fittings etc.
Placed back in position

Yes
No
Representatives Name Signature
E-I-C / Site Engineer
Production Engineer
Contractor/Site Supervisor
Page: 22 of 33

30.0.0 DECLARATION:
30.1.0 1/We have gone through the General & Special Conditions of Contract (G.C.C & S.C.C
Book) and agree to abide with all the terms, conditions as stipulated in the Book.
30.2.0 That our/my firm/establishment is having a separate Provident Found Account Code
30.3.0 That the said Code Number is.and is maintained with RPFC
30.4.0 That our/my firm/establishment is not having a separate P.F Account Code that, I agree to
get the employees of our /my firm/establishment covered under Employees Provident Fund
Act 1962 and the Scheme framed there under by allotment of sub-Code by RPFC Patna,
through IOCL Barauni Refinery.
30.5.0 That in the event of above I/We undertake to fulfill the obligations laid upon us under the
Employees Provident Fund Scheme 1952 as a contractor including those under para - 36
A, para - 36 B and para - 30 (2) of the scheme.
30.6.0 We declare that we are not relative of any Director of Indian Oil Corporation Limited or any
of his relative is a Partner.
30.7.0 In our firm there is no Partner who is Director of Indian Oil Corporation Limited or any of his
relative is a Partner.
30.8.0 We declare that none of our relatives is working as an EMPLOYEE in the Corporation.
30.9.0 I/We have not engaged any person(s) of doubtful antecedent and if any such person (s)
found by management I/We am/are agreeing for punishment as deemed fit by
management.
30.10.0 LOSS CONTROL SYSTEM:

We do acknowledge and undertake to adhere to the organizations loss control requirements
including but not limited to the followings.
1. Applicable operating and maintenance procedures.
2. Emergency response plans.
3. General and specialized work rules.
4. An on-site work permit system.
NOTE: - If there is any deviation from the above declaration, Contractor should state
with full details
31.0.0 SUPPLEMENT OF SPECIAL CONDITIONS OF CONTRACT:

31.1.0 Amendment to Section 139-A of Income Tax Act - 1961
To conform above amendment bidders may please note that: - In the eventuality of award
of work, the Contractor shall not be entitled to receive any payment from the Corporation
unless the Contractor either furnishes its Permanent Account Number (PAN) or a
declaration under section 197 A to the Corporation with its first running account bill
31.2.0 PRICE REDUCTION (Delay in Final Completion): The GCC clause 4.4.0.0 is to be
referred.
31.3.0 Successful bidder, on award of job has to attend Kick off meeting before starting the job &
review meeting during execution of the job to discuss the issues of Techno Commercial
aspect & SHEQ (Safety, Health, Environment & Quality) aspect.
After every meeting attached format #ES/CC/21 & ES/CC/22 be filled & Signed for record.
Page: 23 of 33

FORMAT FOR
KICK OFF MEETING (FORM NO.ES/CC/21) (Tick if applicable)
MONTHLY REVIEW MEETING FORM NO.ES/CC/22 (Tick if applicable)
LOA No.
NAME OF THE JOB
DATE OF MEETING
MEMBERS PRESENT
IOCL CONTRACTOR
NAME SIGNATURE NAME SIGNATURE
POINTS DISCUSSED
TECHNO COMMERCIAL ASPECT
ATTACH ADDITIONAL SHEET IF REQD.

SHEQ ASPECT
TTACH ADDITIONAL SHEET IF REQD.

PURPOSE: DELIBERATION ON KEY ISSUES OF
TECH-COMMERCIAL ASPECT SHEQ ASPECT
Page: 24 of 33

31.4.0 Contractor has to submit. If existing, their SHEQ Policy along with tender. Otherwise they have to
sign the attached plausible SHEQ Policy.
SHEQ POLICY
(Safety Health, Environment & Quality)
Barauni Refinery shall provide a Safe, Healthy work place and
clean environment for its employees, contractors, visitors and
community at large, in line with the corporate SH & E policy and
ensure that its products meet the specifications in accordance with
the applicable regulations.
In order to fulfill the above objective, Barauni Refinery shall

Endeavour to:
1. Achieve industry best performance w.r.t. Safety, Occupational-

Health, Environment and Quality by adopting National and
International Standards for continual improvement and customer
delight.
2. Comply with all applicable rules and regulations related to
Safety, Occupational-Health, Environment and Quality.
3. Remain trained, equipped and ready to meet any eventuality.
4. Enhance Safety, Occupational-Health, and Environmental
awareness among employees, contractors, suppliers and public
in general on a regular and continuous basis.
5. Take all necessary measures to prevent and control personal

injury, ill-health, property damage, process-loss and pollution.
PURPOSE: STRESS SIGNATURE .
ON KEY ISSUES OF NAME (SIGNATORY) .
SHEQ ASPECTS DESIGNATION .
PROPRIETOR / PARTNER .
NAME OF THE ORGANIZATION
Page: 25 of 33

32.0.0 MATERIAL SUPPLIED BY OWNER
32.1.0 Subject to the provisions of clause 3.1.5.0 and in partial modifications of the clause 3.1.5.0 of
General Conditions of Contract, Owner may issue the following materials as stated below and the
same shall be free of cost from Barauni Refinery main Stores unless otherwise specified in the
contractor's scope of supply, subject to the availability at store:
32.1.1 Portland cement
32.1.2 MS or HYD Bars
32.1.3 Structural steel
32.1.4 Plates
32.1.5 Pipes & Piping materials.
32.2.0 Further such issue shall be subject to the following conditions:

32.2.1 Necessary indents will have to be raised by the contractor as per procedure laid down by the
Engineer-in-charge from time to time, as required for incorporation in permanent works.
32.2.2 Materials will be issued only for permanent works and not for making templates, other temporary
works, enabling works etc. and the same shall not be taken into account for purpose of material
reconciliation.
32.2.3 The contractor shall bear all other costs including the lifting, carting from issue points to work
site/Contractor's Stores, custody and Handling etc. and return of surplus/serviceable materials to
owner's stores to be designated by the Engineer-in-charge and all expenditure will be made by
the Contractor.
32.2.4 All reinforcement bars shall be issued in available lengths/shapes and no claims for extra
payment on account of issue of non-standard lengths/shapes will be entertained. Reinforcement
bars shall be issued on weighment basis as per the normal stores practice. For the purpose of
billing and accounting only linear measurement will be taken and weight will be calculated as per
the IS Co-efficient. The difference in unit weight as per IS and actual as issued, if any shall be to
the Contractor's account and contractor shall quote the rates for corresponding item to take care
of such difference.
32.2.5 Cement, as received from the manufacturer/Stockists will be issued to the contractor. The
theoretical weight of each bag of cement for issue purpose will be considered as 50 Kgs. Bag.
Any type of cement and in any container as received from Manufacturer/ Stockists shall be issued
to the contractor; no claim whatsoever shall be entertained on this account.
32.3.0 CEMENT: The permissible variation between cement actually used on the job and theoretical
consumption shall be 3% (Three percent):
32.3.1 If the actual consumption is more than 3% of the theoretical consumption, then recovery
@`2300/- Per MT or the market rate whichever is higher for the quantity of the cement beyond
the limit of 3% of theoretical consumption shall be effected from the Contractor's bill(s) any other
dues of him to the owner.
32.3.2 If the actual consumption is less than 3% of the theoretical consumption then recovery @`2300/-
Per MT or the market rate whichever is higher shall be affected from the contractor's bill(s) or any
other dues of him to the owner, provided that the quality of the work has been found acceptable
by the Engineer-in-charge.
Page: 26 of 33

32.3.3 The Contractor shall return unused quantity of cement to the Owner's stores in good condition.
The contractor shall get full credit for the same. In case, the contractor fails to do so then
recovery for such quantity of cement not returned by him @ `4600/- Per MT or double the market
rate whichever is higher shall be effected from his bill(s) or any other dues of him to the owner.
32.3.4 The contractor shall maintain good stores for storing the cement issued to him. The flooring of the
storage house, the clearances of cement bags from the sidewalls etc. shall be as per the
instructions of the engineer-in-charge.
32.3.5 The cement stores shall be open for supervision and verification by the engineer-in-Charge or his
authorized representative by any time when the Engineer-in-charge feels the need to do so.
32.3.6 The empty cement bags shall be contractor's property and will not be taken back. However, a
token amount of `2/- only per bag shall be recovered from his bill towards empty cement bags
charges, for the total number of bags used for the work.
32.4.0 Reinforcement Bars (HYD Bars /MS Bars):

32.4.1 The scrap allowance for reinforcement steel bars/structural steel including steel plate / steel
pipes; issued by the owner shall be 3% (2.5% accountable + 0.5% non accountable) of the actual
consumption as incorporated in the works.
32.4.2 All reinforcement bars / structural steel sections/ steel pipes except MS plates in lengths of 2
meters and above shall be considered as serviceable materials provided the material is in good
and acceptable condition. The reinforcement bars / structural steel sections/ steel pipes except
MS plates in lengths less than 2 meters shall be treated as scrap.
32.4.3 For non-accounting of Ms or tor steel materials or structural Steel drawn by the contractor over
and above the permissible limits, contractor shall be charged penal rate as under:
32.4.3.1 For non-return of scrap: `16905/-Per MT. Or the Market
(non-accountable) rate whichever is higher
32.4.3.2 For non return of Serviceable: `33810/- Per Mt or double the

Materials (accountable scrap) Market rates whichever is higher.
32.4.4 All unused/scrap structural steel & reinforcement bars shall be the property of the owner and shall
be returned by the contractor categorize at his own cost to the owner's stores. In case, the
contractor fails to do so then recovery for such quantity of steel not returned by the contractor
shall be affected from his bill(s) or from any other dues of him to the owner at rates indicated
above. Contractor shall make his own arrangements for weighing the off cuts to be returned to
the owner's stores.
32.5.0 Steel Plates:

32.5.1 Scrap & Excess Materials: The contractor will prepare the plate-cutting diagram in such a way
that minimum scrap is generated; also the cut plates should be used at a proper place to reduce
the scrap. The Engineer-in-Charge shall be approved the cutting plate diagram.
32.5.2 Serviceable Materials:
32.5.2.1 Plates
32.5.2.1.1 Both sides are greater than 1 M
32.5.2.1.2 If any side is less than 1M but greater than 0.5M and the total area by equal or greater than
Page: 27 of 33

1M2.
32.5.2.2 Piping: All pipes measuring 2M and above in length shall be treated as serviceable materials
provided they are in good and acceptable condition. Pipe in less than 2M lengths shall be
treated as scrap.
32.6.0 The contractor shall submit, every month or along with R/A bill which ever is earlier, an account
for all the materials issued to him by the owner in the Performa prescribed for this purpose by the
Engineer-in-Charge. The contractor shall ensure that the wastage of steel plates, and pipes
issued to him by the owner for the work shall be within the percentage given below at the
theoretical consumption. All accountable scrap, off cuts/scrap and unused plates, and piping etc.
shall be the property of the owner and shall be returned by the contractor to the owner's stores at
site at his own cost. In case, the contractor fails to do so then the recovery for such quantities not
returned by the contractor shall be affected from the contractor's bill (s) or from any other dues of
the contractor to the owner at rates indicated above.
a) Steel Plates
i) Accountable Scrap 2.5% (Two and half percent)
ii) Non-accountable Scrap 0.5% (Half percent)
b) Pipes & Tubes
i) Accountable Scrap 2.5% (Two and half percent)
ii) Non-accountable Scrap 0.5% (Half percent)
33.0.0 INTEREST BEARING ADVANCE TO CONTRACTORS

33.1.0 Interest on advance shall be recovered by IOCL from running account bills. Contractor,, therefore,
shall deposit the amount of TDS with the Income Tax department and claim reimbursement from
IOCL against submission of TDS certificate.
Page: 28 of 33

CONTRACT CONDITION DEVIATION PERMIT
TO BE FILLED BY EXECUTING
Name of job: _____________________________ Originator Ref. _________________________
Job No._____________________________ Order/Contract No.______________________
Equipment Title______________________ Item No. ______________________________
Originator: Executing department_______________________________________________
Indian Oil Corporation Limited, Barauni Refinery
Requirement as per specification/tender Description of deviation sought (Clause

(Clause wise) wise)
Why the deviation is required?
Contractual implications if deviation is granted:

* Time taken shall be More/Less/No change
* Cost of item shall be More/Less/No change
* Performance requirement shall be More/Less/No change
Under present constraints requested deviation is most optimum for the project and does not
DEPARTMENT
involve any security and safety hazard.
Date: Signature
Engineer-In-Charge
THROUGH : RESPECTIVE HOD Name & Designation:
Decision on deviation with remarks, if any, on time/cost implications
TO BE FILLED BY INITIATING DEPARTMENT
(To be filled by Initiating department)
Reviewed by: Checked by:

Name: Name:
Designation Designation:
Date: Date:
Approved by:
Name:
Designation:
Date:
DEVIATION REQUEST NUMBER:
Page: 29 of 33

ADDITIONAL LABOUR LAWS
1.0 CONTRACTORS OBLIGATIONS/LIABILITIES
1.1The contractor shall on award of the contract, furnish the list containing names and address
along with the character and antecedents of his workmen to CISF for issuing the necessary
gate pass after due recommendation of concerned department.
1.2 The Contractor shall engage such reasonable number of employees in different categories as
may be necessary to meet the obligations under the contract. In case the corporation finds
that the required number of employees is not engaged by the contractor, the corporation shall
be at liberty to ask the Contractor to engage more number of employees, in one or more
categories.
1.3 The contractor shall arrange his own staff for supervision etc. at his own cost & risk and
shall be responsible for fulfilling all the statutory provisions of a) Contract Labour
(Regulation & Abolition) Act, b) Minimum Wage Act, c) Payment of Wage Act, d)
Factories Act, e) Bonus Act, f) Gratuity Act, g) Industrial Disputes Act, h) Provident Fund &
Miscellaneous Provisions Act, 1952, i) Employees State Insurance Act, 1948, and all other
labour and industrial enactments which may come into force from time to time in respect of
all staff employed by him. The contractor shall indemnify the corporation from all such
encumbrances, loss(es), damages, etc. If due to any reason whatsoever, the corporation is
made liable in respect of the above, it shall be recoverable from the dues payable by the
corporation to the contractor. The Contractor shall ensure that no manpower below the age
of 18 Years is engaged in the job & shall give an undertaking that the workmen engaged for
the job are above 18 years & are physically & mentally fit/sound to carry out the job. The
contractor shall also obtain Labour License when 20 or more people are engaged under the
work order to carry out the job.
1.4 Employees State Insurance (ESI): All the contractors (especially with Labour Oriented Jobs)
shall obtain their own ESI registration & shall deposit the contribution of employers &
employee in their own codes. Under the provisions of the ESI Act 1948, every employee,
engaged by the contractor drawing salary/wage upto 10000/-per month required to become
an insured person under the Act.
2.0 Payment of Wages
2.1 The Contractor shall ensure payment of wages to all workmen engaged by him or sub-
contractor or by any other agency or authorized representative on his behalf in connection
with the work before the expiry of the 7th day of the consecutive month of the month during
which the commencement of wage period took place. In case of final wage payment on
completion of job, it is to be ensured that the wage payment is made before the expiry of the
7th day after the last day of wage period in respect of which the wages are paid. The
contractor shall issue Employment Card in the prescribed format by law, to its every
workman working under the contractor & ensure wage standards, period and provisions
(including the provision of wages, privilege and facilities) for all workmen in this behalf,
prescribed under the Payment of Wage
Act 1936, Contract Labour (Regulation & Abolition) Act 1970 and rules framed there under,
the Minimum Wages Act 1948 and any other applicable law, rule or regulation in this behalf
including but not limited to the following:
2.2 Payment of Overtime Wages: Labour, in general, should not be engaged for duty for more
than 8 hours in a day except in case of exigencies of work. If they are engaged for
performing duty for more than 08 hours, they should be paid overtime wages at the rates
applicable for working beyond nine hours in a day or 48 hours in a week. However,
contractor will have to bear all such payments on account of overtime and Refinery will not
be responsible. As such while putting in tenders/bids, contractor has to assess and quote the
amount including OT. The contractors shall maintain in this regard Register of Over Time in
addition to the resisters of Deductions, Advances paid, Fines & Muster Roll.
Page: 30 of 33

2.3 Payment of wages each month by the contractor to his workmen will be made in the
presence of the Officer-in-Charge or his authorized representative and signature of Officer-
in-Charge or his authorized representative obtained on the wage register as a token of proof
that the payment has been made in his presence, for which purpose the contractor will prior
written notice to the Officer-in-Charge well in advance. The contractor shall in this respect
shall display on notice boards at his work sites mentioning- Wage Period for which the
payment is to be made, Date, Time & Venue of the wage payment.
2.4 Wage shall be paid without deduction of any kind except those specified by the Government
by General or Special Order in this behalf or permissible under the Payment of Wage Act
1936. The contractor shall issue Wage Slip to all the labour engaged after payment of wages,
clearly indicating all natures of payments & deductions.
2.5 The payment of wages should be made directly by the Contractor to the workmen and not
through any Supervisor or Munshies. No amount shall be deducted from the wages or
workmen by way of commission of Supervisor/Munshies.
2.6 In case of non-payment of wages or any other dues of any workman engaged by the
Contractor, the owner reserves the right to make the payment along with the deduction of
100/- per workmen and to recover the amount of such payment from the bills of such
contractor or from any amount payable to him under any contract or as debt payable by the
Contractor.
2.7 The workmen engaged by the contractor for the contract job will be the workmen of the
contractor and the contractor shall be only liable to pay all such amounts under the law as
may be required and also to comply with the provisions of the various labour legislations.
The Contractor will ensure that no breach is committed of any of the provisions of Labour
Laws or other laws. In case of any breach and resultant proceedings from any authority, the
contractor will be solely responsible and the contract will be liable to be terminated.
3.0 Provident Fund
3.1 Under the provisions of PF and MP Act 1952, every employee engaged by the contractor is
entitled and required to become a member of the PF. As such, the contractor must deposit
matching contribution equivalent to the contribution of employees engaged by him plus
administrative charges as applicable and deposit in Govt. Treasury/Bank. The present PF
rate is 12% each by the employee and employer with administrative charges of 1.61%
thereon of the total wages to be borne by the contractor employers EDLIS.
3.2 The contractor must have its own PF Code & shall contribute towards PF in respect of
employees engaged by him at the rates which are in force from time to time under the
PF&MP Act 1952, failing which the owner will deduct the amounts equivalent to PF
contributions (both of contractor and his workman plus Administrative Charges as
applicable). The amounts so deducted will be deposited with PF Authorities latest by 15th of
the month or within permissible period specified under the PF & MP Act.
4.0 Employees State Insurance (ESI)

Employees State Insurance (ESI) After the enforcement of ESI in the zone covering IOCL
Barauni Refinery compulsory contribution in respect of contractual employees getting gross
wages (Inclusive of OT & Monthly Bonus) upto 10000/- per month is to be made as per the
ESI Act 1948.required to become an insured person under the Act. As such, the contractor
must deposit 4.75% of the wages along with 1.75% share of contribution of the employees
concerned in the designated bank. The amount of contribution is to be deposited latest by
21st of the next month.
5.0 Payment of Bonus
Bonus payment @ 8.33% of the monthly wages earned to be paid to the labour engaged by
the contractor,as per Payment of Bonus Act, 1965. The contractor has to pay the same @
8.33% along the monthly wages payment.
Page: 31 of 33

6.0 Records, Returns & Registers:

6.1 Proper records shall be maintained by the contractor with respect to the above acts, and such
other Acts as may be applicable to contractors working and his workmen which would be
subject to check and verification from time to time by the Officer-in-Charge/Inspectorates
from the Govt. (State/Central).
6.2 The Contractor shall furnish such information/reports/returns/registers in respect of the
contract labour engaged by him to the concerned Licensing Officer as required by him or the
Company. The contractor shall submit all the returns/reports as per the provisions of
different Acts/Law/Rules to the appropriate authority.
6.3 The Contractor shall maintain such records and registers as required under the Contract
Labour (Regulation & Abolition) Act, 1970, Factories Act and Rules framed there under.
The working hours of the contractors workmen shall be as per Bihar Factories Rules, 1950.
7.0 Others (Safety compliance and Security requirements)

7.1 Contractor must provide safety helmet and safety shoes to the workmen working inside the
Refinery without which none are allowed to enter the Refinery plant area. Costs will be
borne by the contractor towards the same.
7.2 In case of loss/damage /tampering of the Access Control System Cards issued to the labour
engaged by respective contractors, the contractor shall be charged ` 400/- per ACS card. If
the cards are lost the contractor shall lodge an FIR in the Police Station & shall inform CISF
with a copy of FIR to deactivate the ACS card & shall deposit Rs 400 for such card. At the
time of clearance of final bill the contractor shall obtain NOC from CISF after deposit or
making payments as mentioned for the lost/tampered/damaged cards of all the ACS cards
issued under its name/Work Order, without which the Final Bill shall not be
cleared/released.
Instruction from Information Services

Information Systems department is maintaining a Fiber Cable Based Campus
Wide Network to provide network services in Plant, Administrative Building
including township and UTP Cables have been laid mostly inside the existing
buildings to provide these facilities. Appropriate clearance has to be obtained
from Information Systems Department prior to the starting of any civil jobs like
dismantling of existing walls in the buildings, renovation of old buildings,
construction of new buildings, laying of cables etc and other similar nature of
civil jobs. Clearance also has to be taken prior to excavation of earth and
trenching of earth for cable laying etc in any area inside and outside the plant
including township. For getting the clearance party has to collect the
Clearance Form from Information Systems Department and submit it with proper
endorsement from the competent authority as required. In case of cable cut
(UTP or Fiber) despite of taking clearance from Information Systems Department
the party has to lay the entire segment of the cable, terminate the cores and
make the network services available at the affected locations. The rectification
has to be done with 24hours from the time of intimation of the damage to the
contractor. In case of failure to rectify the problem within 24hours a penalty of `
I000/-(Rupees One thousand) shall be levied on the party for every hour
beyond 24 hours till the damage is rectified by the party and the total penalty
amount shall be deducted from the running/final bills of the contract.
Page: 32 of 33

SITE CLEARANCE FORM

InformationSystemsDepartment
BarauniRefinery
(Site Clearance format for execution of Jobs)
Work Order Number: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _
Description of Work: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Location of Site: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Name of Contractor: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
SAP Vendor Code: ______ _____________________________ _____
Name of EIC: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Clearance for execution of the above mentioned job/jobs has been provided by Information
Systems Department subject to the following:
1. ISDepartmenthasagreedtoManual/AutomatedDismantling/Digging/excavation/renovation/
newconstructionetc.

______________________________________________________________________________
2. Vendorhasbeenexplainedandapprisedofftheexistenceofnetworkcablesandthevendorhas
strictly understood the existence of UTP Cables, Fiber Cables etc of IS Department in the
describedlocation/site/building/cubicle.

3. Incase of any damage in terms of cable cut and subsequent nonfunctioning of network
services in the site/location and in its periphery the party shall lay the entire point- to-point
segment of UTP/Fiber cable as it was before the damage and shall ensure the end to end
signal with his own resources and cost. Also a penalty of 10% of the value of the job done
in rectifying the damage shall be levied upon the party which shall be deducted from the
running/final bills.
SignatureofContractor:
Name :
SignatureofEIC :
Name :
SignatureofISOfficer :
Name :
Date :
Page: 33 of 33

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BARAUNI REFINERY

[ISO 9001-2000, 14001 & OHSAS-18001 certified]

Engineering Services Department

INDIAN OIL CORPORATION LIMITED

B) Wherever there is any discrepancy, dispute, omission or an ambiguity in materials

Signature & stamp of Contractor

1.9.2 No claims whatsoever shall be entertained on account of non acquaint of provisions of

2.0.0 TIME SCHEDULE:

Signature & stamp of Contractor

3.0.0 SCHEDULE OF RATES:

3.6.0 ABNORMAL RATES:

Signature & stamp of Contractor

4.0.0 LABOUR LAWS:

Signature & stamp of Contractor

Signature & stamp of Contractor

a. Form No. 2-Declaration/Nomination Form for P.F.

4.20.0 No labour below 18 years of age shall be employed.

Signature & stamp of Contractor

5.0.0 SYSTEM FOR ISSUE OF GATE PASSES:

Permission, for contract worker to - HOD

6.0.0 TEMPORARY CONSTRUCTION POWER SUPPLY:

Signature & stamp of Contractor

Signature & stamp of Contractor

8.0.0 SCHEDULE OF RECOVERY RATES FOR MATERIALS ISSUED BY OWNER IN

Sl. Description Unit Recovery Rates Recovery Rates (Penal)

Signature & stamp of Contractor

10.0.0 PAYMENT THROUGH BANKS:

Name of the Company

10.2.0 LABOUR PAYMENT THROUGH BANK ACCOUNT

11.0.0 TWO-BID SYSTEM OF TENDERING:

11.1.0 TECHNO COMMERCIAL BID (PART-I):

11.2.0 PRICE PART (PART-II):

11.2.2 Price part containing any condition/deviations shall be rejected.

Signature & stamp of Contractor

12.0.0 RECEIPT OF TENDER DOCUMENT:

12.1.4 No tender will be received after due date & time.

13.0.0 SUBMISSION OF TENDER PAPER BY TENDERERS for Limited Tender.

14.0.0 EVALUATION CRITERIA:

Signature & stamp of Contractor

14.4.4 In case of tie in split job tender:

Spare capacity of the parties shall be calculated on the following basis:

Hence the documents submitted shall be considered as corresponding to highest

15.0.0 SUO-MOTTO SUBMISSION OF REVISION IN PRICES:

15.1.0 Suo-motto submissions of amendment/revision in price, after opening of techno- commercial

16.0.0 HIRE CHARGES OF EQUIPMENTS:

Signature & stamp of Contractor

18.0.0 ARC FOR MAINTENANCE OF CIVIL & ELECTRICAL WORKS IN TOWNSHIP/OFF-SITE

Signature & stamp of Contractor

Samples of approved materials shall be retained by IOCL.

19.0.0 ENVIRONMENT MANAGEMENT SYSTEM:

Signature & stamp of Contractor

adequately trained in environmental aspects related to their field of work.

20.0.0 USE OF PERSON AL PROTECTIVE EQUIPMENTS:

20.2.0 All personal, protective equipment as per direction of Engineer-in-Charge should be

Signature & stamp of Contractor

21.0.0 SAFETY, FIRE & SECURITY REGULATIONS:

SAFE TRANSPORTATION OF GAS CYLINDERS - No Gas Cylinder shall be

Suitable arrangements to be made for safe transportation of cylinders as

Signature & stamp of Contractor

On non-compliance any of above, Engineer-in-Charge will take penalty action as will

22.0.0 INSTRUCTIONS FOR CONTRACTORS & THEIR PERSONNEL REGARDING OHMS:

22.4.0 In addition, any other instructions given by Engineer-in-Charge shall be followed.

FIRST AID AND INDUSTRIAL INJURIES:

Signature & stamp of Contractor

SAP Vendor Code: ___________________ _