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Company Identification Rev. index.

Sheet of
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3207-15-DBQB-10713 Validity Status Rev.
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REVISION RECORD

04 22.10.12 Approved for Construction Document Updated


03 15.10.12 Issued for Approval Fourth Issue (NAOC Comments Implemented)
02 05.10.12 Issued for Approval Third Issue (NAOC Comments Implemented)
01 19.08.12 Issued for Approval Second Issue (NAOC Comments Incorporated)
00 29.08.12 Issued for Review First Issue
Rev. Date Reason for Revision Short Description of Changes

Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format


This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
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TABLE OF CONTENTS

1.0 INTRODUCTION

2.0 SCOPE

3.0 DEFINITIONS AND ABBREVIATIONS

4.0 REFERENCE DOCUMENTS

5.0 RESPONSIBILITIES
5.1. PROJECT MANAGER
5.2. ENGINEERING MANAGER
5.3. DISCIPLINE LEADERS
5.4. DCC
6.0 ACTIVITIES DESCRIPTION
6.1. HARDWARE AND SOFTWARE REQUIREMENTS

6.2. ELECTRONIC DOCUMENTS

6.3. AUTOCAD DRAWINGS

7.0. LIST OF DOCUMENT TEMPLATES AVAILABLE FROM THE DCC (INFORMATIVE)

Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format


This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
Company Identification Rev. index. Sheet of
Sheets
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1.0 INTRODUCTION
The purpose of this document is to explain the method and sequence of contractors document
control, transmission and show the samples of Contractors word, excel documents and draw-
ings.

2.0 SCOPE
This document is project-specific to the EPC For 6 (32km) Ogbainbiri-Tebidaba Pipeline con-
struction Project (4500036254/000).
The purpose of this procedure is to describe the practices implemented in order to ensure the
control of the computer-aided design activities regarding:
Software validation, verification and testing.
Preparation and control of electronic documents.
This procedure shall be implemented by the CONTRACTORs engineering personnel assigned
to the PROJECT as well as by the engineering SUBCONTRACTORS.

3.0 DEFINITIONS AND ABBREVIATIONS

COMPANY Nigerian Agip Oil Company Limited (NAOC).

CONTRACTOR An entity (Baywood Nigeria Ltd.) assigned to perform the


work described in the CONTRACT.

ENGINEERING OFFICE A SUBCONTRACTOR (Procon Energie) assigned to per-


form the engineering work for the PROJECT.

PROJECT 6 Ogbainbiri-Tebidaba Pipeline Construction

COPY Any reproduction or duplication, in any media, of an origi-


nal.

DCC Document Control Center (established at the


CONTRACTORs Engineering Office).

Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format


This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
Company Identification Rev. index. Sheet of
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DOCUMENT Information and its supporting medium.

DRAWING An engineering document or digital data file(s) that dis-


closes (directly or by references), by means of graphic or
textual presentations, or combinations of both, the physi-
cal and functional requirements of an item.

DRAWING FORMAT The arrangement and organization of information within a


drawing. This includes such features as the size and ar-
rangement of blocks, notes, lists, revision information,
and use of optional or supplemental blocks.

IT Information Technology.

ORIGINAL DRAWING The current full size reproducible drawing on which is kept
the revision record recognized as official.

SOFTWARE Intellectual creation including programs, procedures, rules


and any associated documentation referring to the opera-
tion of a data processing system.

SOFTWARE VALIDATION Certification of the correctness of the software with re-


spect to the needs and requirements.

SOFTWARE VERIFICATION Demonstration of consistency, completeness and correct-


ness of the software at each stage of its lifecycle.

SOFTWARE TESTING Examination of the software current behavior by means of


sample runs.

SUBCONTRACTOR A secondary contractor to the primary CONTRACTOR,


performing part or all the work for which the
CONTRACTOR has committed himself to the COMPANY.

4.0 REFERENCE DOCUMENTS

COMPANYs Control and Coordination procedure Appendix E


COMPANYs Requirements for Quality Appendix E1
Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format
This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
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Document Control Management procedure 3207.15.DBQB.10709


Engineering Change Request procedure 3207.15.DBQB.10716
Pipeline Alignment Drawing 3207.15.DLDN.16732
Pipeline Arrangement Drawing- Plan 3207.15.DTDG.16714
Pipeline Isometric Drawing Main Valve station 1&2 3207.15.DTDI.16720
Typical Trench Dimensions 3207.15.DLDQ.16707

5.0 RESPONSIBILITIES

5.1. PROJECT MANAGER


Shall be responsible for the implementation of this procedure for the PROJECT.

5.2. ENGINEERING MANAGER


Shall be responsible for the control of the design & engineering activities.

5.3. DISCIPLINE LEADERS


Shall be responsible for ensuring that the design documents and drawings produced by their dis-
ciplines are prepared and checked according to this procedure.

5.4. DCC
Shall be responsible for:
Checking that design documents submitted to the DCC comply with the requirements.
Registration, storage and transmission of design documents and their electronic copies.
Maintaining the relevant records.

IT DEPARTMENTS
Shall be responsible for ensuring that the hardware and software used by the CONTRACTOR
and its SUBCONTRACTORS comply with the requirements of this procedure.

DOCUMENT ORIGINATOR
Shall be responsible for:
Preparing the documents according to the requirements.
Self-checking of the document.

Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format


This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
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AFC 04

6.0 ACTIVITIES DESCRIPTION

6.1. HARDWARE AND SOFTWARE REQUIREMENTS

General
The selection of the hardware and software used within the PROJECT for design purposes shall
comply with the contractual requirements.
All hardware shall be in first class condition and shall be fit for use as to permit the continuous
and efficient performance of the work.
All in-house software used within the PROJECT for design purposes must be properly tested,
verified and validated before use. The testing, verification and validation status of the software
used in the PROJECT shall be known and properly recorded.
Appropriate measures of virus protection shall be taken by the CONTRACTOR and its
SUBCONTRACTORS. This shall cover the supply of data to COMPANY on any form of com-
puter data communication and/or storage devices. Identified bugs or program errors affecting
documents submitted electronically to COMPANY shall be reported immediately and remedial
action documented.
Lists of the hardware and software used within the PROJECT will be compiled and maintained by
the IT organization of the CONTRACTOR and of each of its SUBCONTRACTORS. The lists will
be made available to COMPANY on demand.

Third Party Software Packages


For software packages created expressly for PROJECT needs, the suppliers shall document that
such packages were fully tested, verified and validated in accordance with internationally recog-
nised software quality standards.
For software packages that are subject to licensing or copyrights restrictions for reproduction, an
appropriate number of copies under the license of copyright shall be provided.
The relevant documentation confirming fulfilment of the above requirements shall be maintained
by the appropriate functions (IT departments) of the CONTRACTOR and SUBCONTRACTORS.

Proprietary (In-house) Software


In-house developed software programs shall be tested and verified to assess their correctness
and reliability. This shall be done according to internationally recognised software standards.

Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format


This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
Company Identification Rev. index. Sheet of
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AFC 04

6.2. ELECTRONIC DOCUMENTS

General Requirements
All design documents must be produced using the following software packages:
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
CAD/AutoCAD lastest Release

Multi-page documents shall be capable of clear reproduction, microfilming and electronic sto-
rage.
Documents shall be produced using the standard document formats approved by COMPANY.
DCC shall maintain the document templates in a protected network location accessible to all
PROJECT staff. DCC shall maintain also a list of the approved formats currently in use.
A unique number shall be assigned to each design document according to the Document Num-
bering.
Document revision status shall be identified according to the Document Numbering.
The electronic version shall have a filename containing the number and the revision of the
document (such as 3207.15.DBQB.10709_rev00) followed by the specific extension. Documents
including multiple electronic files shall have a folder with a name containing the number and revi-
sion of the document.

Submittal of the documents to the DCC


All design documents, new or revised, will be routed to the DCC receiving area for processing.
The originator shall provide the document in both hard-copy and electronic format. The DCC
document controller will check the hard-copy according to the Document Control Managment
Procedure (Doc. no. 3207.15.DBQB.10709). In addition, the DCC document controller will check
the electronic copy for the following:
That the document can be accessed and copied.
That the document has a valid filename, correspondent to the document number and revision.
That the electronic and the hard-copy are identical.
That all the files / sheets of multi-files / multi-sheet documents are included in the document
folder.
All electronic documents that the DCC identifies as not being correct shall be returned to the ori-
ginating engineer for correction and shall then be retransmitted to the DCC as stated above.

Storage of electronic documents


DCC shall ensure that an electronic copy of all engineering documents is filed and stored safely.
DCC shall ensure that this data is secured from loss or damage by:
Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format
This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
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AFC 04

Protection against unauthorized access.


Protection against viruses.
Regular transfer to back-up media (back-up disks, CD-ROMs).
DCC shall maintain an electronic library of engineering documents produced for the PROJECT.
Documents shall be grouped by location (ogbain or teba), discipline and document type. For
each document shall have a dedicated folder containing as subfolders all the revisions.
DCC shall prepare monthly a CD-ROM copy of the engineering documents produced at the site
and shall submit it to the Project Manager.

Transmission of electronic documents


DCC shall ensure the transmission of the electronic documents to the concerned parties. The
maximum size of document packages transmitted by e-mail shall be agreed between the inter-
ested parties. If necessary, documents will be archived as zip files, using WinZip/WinRAR soft-
ware.
Electronic transmittal of documents should not exclude the official transmission of hard-copy
documents covered by Document Transmittals.
DCC shall ensure that all electronic documents submitted in electronic format to COMPANY are
properly formatted prior to issue. COMPANY will return defective electronic documents to the
CONTRACTOR for reissue according to approval code 01 (rejected).

Modification of electronic documents


After the first official issue (issued for IDC) the modification of registered electronic documents is
not allowed.
All document revisions shall be prepared using as a baseline the last registered (controlled by
the DCC) version of the document.
For preparing a new revision of the document requiring changes, the Originator shall:
Make a copy of the baseline document with a new filename, corresponding to the new revi-
sion.
Implement the required changes.
Save the document and transmit it, together with the signed hard copy, to the DCC for further
processing.
Revisions on documents following the first official submission to COMPANY (Issued for Review)
shall be highlighted:
for drawings, by clouding and the use of a triangle denoting the revision status;
for documents, by side-lining (a vertical line in the left of the affected paragraph(s).
At subsequent issues the previous revision highlighting shall be removed.

Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format


This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
Company Identification Rev. index. Sheet of
Sheets
3207-15-DBQB-10713 Validity Status Rev.
No.
10 / 12
AFC 04

6.3. AutoCAD DRAWINGS

Drawings numbering system


Drawing numbering system including revisions is presented in the Document Numbering.
One single drawing may contain more than one sheet and all such sheets must have the same
identification. Each sheet of one single drawing will be numbered with the sheet number followed
by the symbol "/" and the total number of sheets.
Registration numbers of cancelled drawings shall not be reused.

Drawing sizes: the size stated below shall be used

Standard Size Nominal dimensions (mm)


A3 420 x 297
A4 297 x 210

Drawing Blocks
Drawing blocks shall be created from the available templates.
The drawing title block will be shown as follows:
The drawing title block - in the right-hand bottom corner of the drawing.
The reference drawing block - in the right-hand top corner of the drawing.
The revision block - in the top of the title block.

Co-ordinates
The 0.0 co-ordinate shall be the left-bottom corner of the drawing sheet.

Drawing scales
The following metric drawing scales shall be used, according to ISO 5455:1979.
1:1 1:2 1:5
1:10 1:20 1:50
1:100 1:200 1:500
1:1000 1:2000 1:5000
1:10000
The scale or scales to which drawings are prepared shall be indicated in the drawing title block.

Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format


This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
Company Identification Rev. index. Sheet of
Sheets
3207-15-DBQB-10713 Validity Status Rev.
No.
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AFC 04

Dates
The European convention (day / month / year) shall be used.

Legibility of drawings
All linework shall be sharply defined and of uniform density. Lettering shall be clear and ade-
quately spaced.
All linework and lettering shall be sufficiently opaque to be legible in full size copies prepared by
any generally accepted method of reproduction.

Verification of drawings
Drawing shall undergo the review and approval cycle defined in the Design and Engineering
Practice.
Prior to the approval of drawings, the verification activities shall include at least the following:
Self-check performed by the document originator.

Handling and storage of drawings


Drawing originals shall not be folded. They shall be loosely rolled and stored in adequate shelfs
or tubes.
Drawings originals and full-size copies shall be transmitted in adequate tubes.
A3 drawings, A3 reduced prints and A4 drawings may be stored and transmitted in binders of
correspondent size.
Drawings and reduced prints used during the review and approval process shall be kept in the
PROJECT archive. These may be folded and placed in files.

7.0 LIST OF DOCUMENT TEMPLATES AVAILABLE FROM THE DCC (INFORMATIVE)


The following document templates are to be found as the document delivered during Detailed
Engineering:

Drawings FOR Pipeline, Arrangement, Support, Isometric, Trench


Templates/Drawings/AutoCAD/A0TB.dwg A1 drawing format and title block
Templates/Drawings/AutoCAD/A1TB.dwg A1 drawing format and title block
Templates/Drawings/AutoCAD/A2TB.dwg A1 drawing format and title block
Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format
This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law
Company Identification Rev. index. Sheet of
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AFC 04

Templates/Drawings/AutoCAD/A3TB.dwg A1 drawing format and title block


Templates/Drawings/AutoCAD/A4TB.dwg A1 drawing format and title block
Templates/Drawings/AutoCAD/REV.dwg Revision block
Templates/Drawings/AutoCAD/REF.dwg Current reference drawing block
Templates/Drawings/AutoCAD/REFDWGONLY.dwg Reference drawing block
Templates/Drawings/AutoCAD/TITLEBLOCKONLY.dwg Title block

Word Documents:
Templates/Word Documents/ModelWord.dot A4 Word document format

Excel Documents:
Templates/Excel Documents/ModelExcel.xlt A4 Excel document format

Name : 3207.15. DBQB.10713_Document Title: Drawing & Document Format


This document is property of NAOC Ltd. Who lawfully reserves all rights. Any unauthorised attempt to reproduce it, in any form, is strictly prohibited. NAOC will safe-
guard its rights according to the civil and penal provisions of the law