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Introduction

be included in this book. They also dedicated countless hours to reviewing the
chapters and to providing valuable feedback. Without their dedication, this project
would not have become a reality.

I hope you find this book informative and easy to read. I hope this book pro-
vides new perspectives, introduces you to transactions that you have never used
before, and explains practical usage of transactions, as you embark on your SAP
implementations.

Norman Reynolds
I would like to say thank you to Florian Zimniak and the team at Galileo Press for
giving me the opportunity to write this book and for their support in making the
whole process as smooth as possible.

I would also like to thank my co-authors Martin Murray and Venki Krishnamoorthy.
They were a pleasure to work with and I greatly enjoyed being part of the team.

Lastly, I would like to express my thanks to my wonderful family, Caroline, Jay


and Sascha, for their support and encouragement in completing this book. They
are truly inspirational.

We hope that this book gives you information that will help you maximize your use
of the transaction codes available in SAP. We hope that you can use the knowledge
you gain from reading this book to develop your skills and to help your company
benefit from using SAP.

13
2013 by Galileo Press Inc., Boston (MA)
1 Financial Accounting (FI)

document is displayed, the reverse document


AB01 Create an Asset Transaction
transaction can then be executed.
This transaction is used for posting a general
asset transaction. An asset number, company
ABAA Unplanned Depreciation
code, sub number, document date, posting
date, posting period, and transaction type Use this transition if an asset requires depre-
are required. The transaction type will deter- ciation outside of the automatically calculated
mine the general ledger entries. Enter an ordinary depreciation. Select the asset num-
amount of the asset posting, the asset value ber, company code, document date, posting
date and, optionally, any text to complete date, and posting period. The default trans-
the posting. action type is 640 (unplanned depreciation
on prior-year acquisitions), which can be
changed to 650 (unplanned depreciation on
AB02 Documents for Asset (Change)
current-year acquisitions). On the next screen
This transaction is used to change existing enter the amount of unplanned depreciation
asset accounting documents. There are only and post to all the asset depreciation areas.
a few fields that can be changed once an asset
accounting document has been posted, for
ABAON Enter Asset Transaction: Asset
example, the text and assignment fields at
Sale without Customer
the line item level. The asset value date can
also be changed, but this does not automati- Use this transaction to sell an asset without
cally re-determine the depreciation start date recording an accounts receivable with the
(this can be done only by changing the asset customer (Transaction F-92 can be used for
master). an asset retirement with revenue with a cus-
tomer). Upon posting, the acquisition value
accumulated depreciation is reversed, a gain/
AB03 Documents for Asset (Display)
loss on the sale is recorded, and a clearing
Use this transaction to display asset accounting account is posted with the proceeds from
documents. The important field to recognize the sale in a subsequent general ledger entry.
is the transaction type, which controls the Enter the asset number, document date, asset
classification of the transaction and the inte- value date. Then, optionally, partial amounts
gration into the general ledger. can be entered and posted, as opposed to
retiring the whole asset.
AB08 Documents for Asset (Reverse)
ABAVN Enter Asset Transaction: Asset
This transaction is used to reverse asset
Retirement by Scrapping
accounting documents due to an error. The
default selection criteria will be the company Use this transaction when an asset is to be
code and asset number. Additional selection scrapped without receiving any revenue for
criteria may be utilized using dynamic selec- the disposed asset. Upon posting the acqui-
tion functionality. Once the asset accounting sition value, accumulated depreciation is

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1 Financial Accounting (FI)

reversed and a gain/loss on the disposal is


ABMA Manual Depreciation
recorded. The partial retirement of an asset
can also be recorded. Enter the asset num- Use this transaction to manually calculate and
ber, document date, asset value date. Then post depreciation. Using a special deprecia-
optionally, partial amounts can be entered tion key, MANU, this transaction may be used
and posted to, as opposed to scrapping the where there is an unexpected permanent
whole asset. reduction in the assets net worth or there
is a special tax depreciation that is only par-
tially taken into account. Transaction ABAA,
ABAW Balance Sheet Revaluation
unplanned depreciation, is more commonly
Use this transaction to perform a one-time used when additional depreciation calcula-
revaluation of a fixed asset to reflect the tion and posting is required.
effects of inflation. Some countries require
this valuation to be separately identified in
ABNAN Enter Asset Transaction:
depreciation area 20 (historical). Enter com-
Post-Capitalization
pany code, asset number, document date,
posting date, transaction type (800-post This transaction is used to subsequently
revaluation gross) and then revaluation date correct the acquisition and cost value of the
and revaluation amount. fixed asset. For example, an expenditure was
neglected when capitalizing the fixed asset
that is linked to the assembly of the asset in
ABGF Credit Memo in Year
a fiscal year that is now closed. Post-capital-
after Invoice
ization is posted to the asset using standard
This transaction is used to post a credit to transaction type 400.
asset acquisition and production costs. Use
this transaction to post the offsetting entry
ABNE Subsequent Revenue
to an offset account, which has to be sub-
sequently cleared with the external vendor Use this transaction to post revenue to a
invoice. Transaction type 160 is used to post retired asset, for asset reporting purposes.
the credit in prior years. Note that prior year Note that there is no integration with the
depreciation is manually corrected using a general ledger or controlling, so any entry
write up before the credit memo can be made using this transaction must also be
posted. made in the general ledger and controlling
module.
ABGL Credit Memo in Year of Invoice
ABNK Subsequent Costs
This transaction is used to post a credit to
the asset acquisition and production cost. Use this transaction to post costs to a retired
Use this transaction to post the offsetting asset, for asset reporting purposes. Note that
entry to an offset account, which has to be there is no integration with the general ledger
subsequently cleared with the external ven- or controlling, so any entry made using this
dor invoice. Transaction type 105 is used to transaction must also be made in the general
post the credit in the current year. ledger and controlling module.

16 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

an asset under construction managed at a


ABSO Miscellaneous Transactions
summary level. To facilitate the transfer, a
This transaction can be used with most asset new asset can be created, or a new asset can
transaction types but is not commonly used be generated from the transaction. Stan-
because other transaction codes, designed dard transaction types 300, 310, 320, and
with a specific business objective in mind, 330 determine the capitalization start date
have been developed, for example, post- and depreciation start date of the receiving
ing an asset retirement or unplanned asset.
depreciation.
ABZE Acquisition from
ABST2 Reconcile. Program FI-AA In-house Production
<-> G/L: List of Accounts
This transaction is used to post acquisition
Showing Differences
cost to an asset. The default posting key is
This transaction selects asset summary 70 and transaction type is 110, with the
records, totals the values at the company code default offsetting account proposed, set up
and business area level, and writes the values in customizing.
to table EWUFIAASUM. This table is then
read and reconciled with the asset account-
ABZON Enter Asset Transaction:
ing general ledger accounts. This transaction
Acquis. W/Autom.
should be used before year end closing.
Offsetting Entry

This transaction can be used where the acqui-


ABT1N Enter Asset Transaction:
sition value is posted before the receipt of
Intercompany Asset Transfer
an invoice from a vendor. The acquisition
Use this transaction to transfer a fixed asset value is posted to the asset, and an offsetting
between two company codes. The retirement entry is automatically posted and requires
and acquisition values are posted in one step. clearing upon the subsequent receipt of a
A transfer variant is selected in customizing, vendor invoice.
which is used by this transaction for the post-
ings. The transfer variant will consider the
ABZP Acquisition from
legal structure of the company codes, the
Affiliated Company
transfer method (i.e., gross, net, new value),
sending/target company code depreciation Use this transaction to post acquisition costs
areas and field contents of the sending target from one company code to another company
asset master. Note that if a manual entry to code within a group company. The default
a depreciation area is required, use transac- transaction type is 150, which is linked, via
tion ABT1. customizing, to consolidation transaction
type 125.

ABUMN Enter Asset Transaction:


Transfer within ABZU Write-up
Company Code
Use this transaction to make a subsequent
Use this transaction if organizational changes change to the value of an asset, e.g., reversal
are required for the asset, for example, reclas- of accumulated depreciation and increase the
sification of the asset class or profit center. value of the asset. A write-up will increase
This transaction can also be used to settle the planned depreciation when used with

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1 Financial Accounting (FI)

a depreciation method based on the net and the % of the AUC cost that will be settled
book value. The transaction type will differ to the respective receiving objects.
depending on the depreciation type used.
Standard transaction type 700 is used.
AIBU AuC Settlement

This transaction is used for the settlement


AFAB Depreciation Posting Run
of an asset under construction (AUC) man-
Planned depreciation is not posted to the aged at a line item level. The distribution rule
general ledger until this transaction has is created via transaction AIAB. If the asset
been executed. When posting depreciation under construction is managed at a summary
in update mode, the program must be run level, it can be settled once or several times
in background. Depreciation is posted for using transaction ABUMN.
each depreciation area, but only the standard
delivered depreciation area 01 (book depre-
AIST Reversal of Settlement of AuC
ciation area) posts to the general ledger.
Use this transaction to reverse the settlement
of an asset under construction using transac-
AFAR Recalculate Depreciation
tion AIBU. The last settlement is reversed,
This transaction can be used to recalculate so if you want to reverse the settlement
the planned annual depreciation for a large before the most recent settlement then you
number of fixed assets if, for example, the must reverse the last settlements first, i.e., in
depreciation keys have been changed in chronological order.
configuration. Note that it is not possible
to recalculate depreciation for prior closed
AJAB Year-end Closing
fiscal years.
Asset Accounting

This transaction is used to close the fiscal


AFBP Log of Posting Run
year. Enter the company code and fiscal
This transaction is used to access the posting year to close. After this transaction has been
log for posting depreciation via transaction executed, postings or value changes can no
AFAB, the depreciation posting run. The longer be made in asset accounting. This
log will display the list of assets posted to transaction must be run before transaction
and the summarized posting by account AJRW can be successfully executed.
assignment.
AJRW Asset Fiscal Year Change
AIAB Settlement AuC
Use this transaction to open the new fiscal
This transaction is used to create the distribu- year. Enter the company code and new fiscal
tion of costs for the settlement of an asset year. Note that the transaction has to be run
under construction (AUC) managed at a line for the whole company code and will carry
item level. Costs collected for an AUC can over asset values from the previous year to
be managed at a summary level. In this case, the current year. Run this transaction after
the settlement is performed when the AUC the previous year has been closed, i.e., after
is complete, using transaction ABUMN. Use transaction AJAB.
transaction AIAB to specify, at the line item
level, what the settlement receiving objects
are (e.g., FXA is an asset, CTR is a cost center)

18 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

AR01 Asset Balances AS02 Change Asset

This transaction is a report on asset balances Use this transaction to change an asset master
in a depreciation area. It can be used in con- record. The asset class will determine the
junction with transaction AR31 in order to values available to change in the general asset
make mass changes to assets via a worklist. master data section and the depreciation area
The following values are displayed: cumula- section.
tive acquisition value at the beginning of the
fiscal year, accumulated depreciation and the
AS03 Display Asset
planned book value at the end of the report-
ing year. After the report has been run, create Use this transaction to display an asset master
and save the worklist and then execute the record. The asset class will determine the val-
worklist via transaction AR31. ues displayed in the general asset master data
section and the depreciation area section.

AR11 Investment Support


AS04 Changes Asset
This transaction reports on all assets with at
least one investment support key. If required, Use this transaction code to report all changes
you can have SAP directly post the support to the asset master. Enter the company code,
amounts determined. The transaction types and asset number. There is the option to select
for the posting are determined from the the sub number, depreciation area, changed
investment support measure. by user ID, and changed from date. There
is also the option to select from a specific
date, time, and the individual making the
AR31 Edit Worklist
change. The report output will display the
This transaction, in conjunction with transac- fields changed with the option to drill down
tion AR01 can be used to make mass changes and display the old field, new field, and date
to assets. Process the worklist created using changed.
transaction AR01.
AS05 Block Asset
AS01 Create Asset
Use this transaction to block an asset. Enter
This transaction creates an asset master the asset number, sub number (if any), and
record. A company code and an asset class company code to block any further acquisi-
are required. The asset class will determine tion values being posted to the asset.
the default values in the general asset master
data section and the depreciation area sec-
AS06 Delete Asset
tion. There is also an option to create multiple
similar assets at one time. The asset class will Use this transaction if the asset has no value
structure the asset in terms of the number and does not need to remain in SAP. Enter
assignment, the general ledger postings, and the asset number, sub number (if any), and
terms of depreciation, e.g., useful life of the company code. Then on the next screen, set
asset, etc. the radio button to physically delete the asset
from SAP.

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1 Financial Accounting (FI)

AS11 Create Sub Number AUN0 Analysis of an Asset and


Its Environment: Data
Use this transaction to sub divide the main
Collect. and Analysis
asset in order to, for example, value the asset
or account for the costs separately. The sub This report displays the environment of an
number is assigned sequentially starting with asset (master data, annual values, line items,
the number 1. Furthermore, it is possible control parameters) in order to facilitate the
to account for subsequent acquisition of an analysis of problems that might arise.
asset separately by year of acquisition using
the sub number. This can be a requirement if Incomplete Assets Detail List
AUVA
the indicator Acquisition only in the year
of capitalization is set in the depreciation This transaction reports on asset master
key. records based on a completeness indicator.
The following indicators are possible:

AS22 Create Group Asset E 0Asset is complete (all required asset


master fields have been maintained)
Use this transaction if there is a need to
manage and depreciate an asset at a higher E 1Asset is incomplete but can be
level than the individual asset, for instance, posted
in the US, according to the Asset Deprecia- E 2Asset is incomplete and cannot be
tion Range (ADR) system. The group asset is posted (essential fields needed for post-
maintained in the same way as an individual ing are missing)
asset except that a specific depreciation area E 3Asset is incomplete (cst ctr, int.order,
is assigned. To assign an individual asset to activ.type missing)
a group asset, you can use transaction AS01 E 4Asset is incomplete (investment
and then within the specific deprecation area, account assignment missing)
assign the asset the group asset number.
AW01N Asset Explorer
AS23 Display Group Asset
This transaction can be used to display asset
This transaction is used to display the group values including acquisition and production
asset master, which has the same views as an costs and depreciation. In the header section,
individual asset except it includes a specific enter a company code, asset number, sub
depreciation area which groups assets for the number (if any) and fiscal year. The overview
calculation and posting of depreciation. section enables an analysis of planned asset
value and posted values, with the ability to
tab through the depreciation areas. There are
AS25 Block Group Asset
many ways to explore the value of an asset
Use this transaction to block postings to a using this reporting tool, for example, view-
group asset. Use transaction AS05 to block ing the depreciation calculation and drilling
postings to individual assets. down to the general ledger posting.

BPC1 Create Business Partner

Use this transaction to create a business part-


ner in order to conduct treasury transactions.
For example, to invest a liquidity surplus,

20 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

you must first create a financial institution business partner number, the role category,
as a business partner, in order to conclude and the customer number.
the investment. The business partner can be
an organization, natural person, or collective
BPCD Change Documents
partner. The grouping field will determine
(Business Partner)
the business partner numbering, and the role
category will determine the functions that This transaction reports the log of change
can be performed with the business partner, documents associated with changes made to
such as paying bank, borrower, and ultimate the business partner master data. The date
borrower. changed, user ID of the individual making
the change and the old/new field contents
are reported.
BPC2 Change Business Partner

Use this transaction to change the business Payment Cards: Read, Display,
CRF1
partner used for treasury transactions. The Check, Save Incoming File
fields that can be changed will be deter-
mined by the role category of the business This transaction imports into SAP the inbound
partner. file of a payment card company with the data
records of the individual card transactions
for the process Payment card processing
BPC3 Display Business Partner
in Financial Accounting. The data file must
This transaction is used to display the busi- be in data format CRFLATFILE, and all fields,
ness partner created for treasury transactions. including the amount fields, in character for-
There are three main areas of the master data: mat. From the data of the inbound file, the
central data (name, address, bank details, program creates a payment card file that can
etc.), general data (role data, credit stand- be saved. In doing so, the data records are
ing, tax data, etc.) and company code data converted in such a way that FI account docu-
(account information, payment data, dunning ments can be generated from them. Enter
data, etc.). card type and the location of the inbound
file.

BPC4 Create Business Partner


from Customer CRF2 Payment Cards:
Delete Saved File
Use this transaction to create a business
partner from a customer master record that Use this transaction to delete the file saved
already exists in FI. Enter the grouping and when executing transaction CRF1. Enter year,
role category as you would with transaction period, card type, and card file number.
BPC1 and the customer master number.
The business partner related data is then CRF3 Payment Cards: Display File,
transferred. Create Postings, Edit Log
Use this transaction to generate financial
BPC5 Change Business Partner
postings from the payment card data file
with Customer Reference
generated using transaction CRF1. Enter
This transaction can be used to change a year, period, card type, and card file number.
business partner by linking a customer mas- Check the Create accounting documents
ter data that already exists in FI. Enter the box to generate the financial postings.

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1 Financial Accounting (FI)

ledger account, business area and currency,


F.03 Financial Accounting
the balance carried forward, credit totals per
Comparative Analysis
reporting period, debit totals per reporting
This transaction reconciles posted financial period, and accumulated balance. Totals for
transaction documents with the totals tables/ all company codes are displayed at the end
application indexes in accounts payable, of the report.
accounts receivable, and the general ledger.
Differences in the application indexes can be
F.9 G/L: Account List
caused by changing the Line item display
setting in the G/L account. For more informa- Use this transaction to display a list of general
tion, see OSS note 31875. SAP recommends ledger accounts. Selection criteria include
that the transaction be run for closed periods chart of accounts, company code, and various
and in background. details on the general ledger master record
such as account control and cash manage-
ment indicators.
F.05 Foreign Currency Valuation

Use this transaction to revalue open items


F.10 Chart of Accounts
that have been posted in a foreign currency or
have a balance sheet general ledger account Use this report to display a list of general
that is managed in a foreign currency. The ledger accounts that may or may not be set up
valuation can be carried out in the local cur- as master records at the company code level.
rency or a parallel local currency (i.e., group The output displays a list of general ledger
currency). The result of the valuations can be accounts and the description of each account.
stored per valuated document and posted to Also by double-clicking the general ledger
adjustment accounts and P&L accounts. account, the user is taken to transaction FSP0
which displays the general ledger account
at the chart of accounts level including the
F.7 Carry Forward
description of the account and a profit and
Receivables/Payables
loss or balances sheet indicator.
This transaction calculates and carries for-
ward the financial balance for vendors and
F.13 Automatic Clearing
customers from the previous year to the new
fiscal year as part of the year end closing This transaction is used to clear open items
process. When posting into a previous year, automatically in the general ledger, customer
the system carries forward the balance auto- or vendor accounts. Table V_TF123 is main-
matically, regardless of whether the program tained to set the criteria used to clear open
has been executed. SAP recommends that items. Selection criteria when executing the
the program be run at the beginning of the transaction include company code, fiscal year,
new fiscal year. assignment, document number, posting date
and selection range of accounts. The transac-
tion can be executed in test mode before
F.8 G/L: Account Balances
posting the clearing in update mode.
Use this transaction to report general ledger
balances by account, company code, chart of
accounts, reporting period(s), business area,
and currency. The report displays, by general

22 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

of intervals. You can then use the informa-


F.14 Create Posting Documents
tion, for example, when creating variants for
from Recurring Documents
balance confirmation programs if you would
This transaction is used to post recurring like to schedule several jobs in parallel in the
documents created using transaction FBD1. background.
Company code, document number, and fiscal
year can be selected as well as general selec-
F.20 Customer List
tion criteria. A settlement period is required
and a run schedule, which determines the Use this transaction to display a list of cus-
posting period, can be used. The transaction tomers. Selection criteria include customer,
creates a batch input session, which posts the company code, and many of the data sets on
financial documents and updates the recur- the customer master record.
ring reference document in the header.
F.21 List of Customer Line Items
F.15 Recurring Entry Documents
This transaction is used to report customer
Use this transaction to display recurring docu- line items in accounts receivable. Selection
ments created using transaction FBD1. The criteria include customer, company code, and
output displays documents that are to be many of the data sets on the customer master
posted in a particular time period. Further- record. There are various ways to format the
more, the list displays documents that have report layout; however, if drill down capabil-
not been posted and will be posted during ity is required, then use transaction FBL5N.
the next run of the recurring entry program,
i.e., F.14. Customer Evaluation
F.22
with OI Sorted List
F.19 Analyze GR/IR Clearing
This transaction is used to report open cus-
Accounts and Display
tomer line items in accounts receivables on
Acquisition Tax
a key date. The accounts receivable balance
This transaction analyzes the goods receipt/ can be grouped into accounts receivable days
invoice receipt (GR/IR) clearing accounts at outstanding. Up to five groupings may be
a specified key date and generates adjust- selected.
ment postings if necessary. The general ledger
account requires an adjustment in order to Customer Balances in
F.23
display correctly in the balance sheet: goods Local Currency
delivered but not invoiced, and goods
invoiced but not delivered. In some coun- Use this transaction to report on customer
tries, the input tax on goods delivered but balances that are displayed for particular
not paid for can also be deducted. months. Various formatting options are avail-
able, but there is no drill-down capability to
the actual lines items. Use transaction FBL5N
F.1A Grouping Customer/
for drill-down capability.
Vendor Master Records

This transaction enables you to group


customers and vendors into intervals of a
particular size or into a particular number

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1 Financial Accounting (FI)

customer master setting and the table for


F.24 Calculate Interest on Arrears
financial statement correspondence requests
This transaction calculates interest on open is updated. In a second step the correspon-
customer line items that have not been paid dence request is printed out. Account
or were paid too late. A letter is generated statements can also automatically be printed
at a chosen level of detail, such as the inter- periodically, without a request having been
est rate used and the line items selected. made, if the customer has a corresponding
Postings are automatically generated to the key for this in the master record.
customer account and the interest received/
paid account. There are three variants of
F.28 SD, FI: Recreation
this transaction: F.2A without open items,
of Credit Data after
F.2B with open items, and F.2C without
Organizational Changes
postings.
This transaction is used to recreate credit con-
trol data after organizational changes such
F.25 Bill of Exchange List
as, assignment of the credit control area,
Use this transaction to view the bill of currency of the credit control area and risk
exchange list, which is a subsidiary ledger class in the customer master. On the FI side if,
containing all the essential data of incom- for example, the classification of a difference
ing bill of exchange receivables. The day of reason, as a disputed item or on-disputed
expiration of the bill of exchange and the item was changed, this program also needs
address data of the issuer are included in to be executed. The program reads all open
this list. The list contains all open bills of items and determines the new amount in
exchange as of a key date, and depending on the credit control area currency and correct
the selection parameter, also displays cleared credit control area. On the SD side, the report
bills of exchange. updates credit data (credit control area, credit
account, credit currency, credit value, risk
F.26 Customer Interest Scale class) in sales documents.

This transaction is used to calculate interest


F.31 Credit Overview
on the balance on a customers account. Use
this transaction, for example, to calculate This transaction reports on a customers
interest on the staff loan accounts managed credit data. Selection criteria for the report
in accounts receivable. Select the customer include credit account, credit control area
account, company code, calculation period as well as other credit master record data.
and an interest indicator. The interest indica- Output from the report can include address
tor contains control settings for the interest data, credit limit, account balance and special
calculation, such as the interest rate. Use general ledger balance of each customer in
transaction F.24 to calculate interest on cus- the list, dunning data, days in arrears and
tomer open items in arrears. open items.

F.27 Periodic Account Statements F.32 Customers with Missing


Credit Data
Use this transaction to generate account
statements or open items lists for custom- This transaction checks on missing credit
ers manually. Customers are selected via a data. For example, checks for any missing

24 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

central data of the credit master or missing


F.41 List of Vendor Line Items
credit control data. Furthermore the report
will also check if there are any company codes This transaction is used to report vendor line
that do not refer to credit control data. Out- items in accounts payable. Selection criteria
put from the report will display missing credit include vendor, company code and many of
data statistics. the data sets on the vendor master record.
There are various ways to format the report
layout; however, if drill-down capability is
F.35 Credit Master Sheet
required, then use transaction FBL1N.
The credit master sheet is used to display and
print the customer master data of an indi-
F.42 Vendor Balances in
vidual account, which is needed in the area
Local Currency
of credit management. It is also possible to
call this report from the accounts receivable Use this transaction to report on vendor
line item display and account analysis trans- balances, which are displayed for particular
actions. The following output is displayed: months. Various formatting options are avail-
address data, credit limit, account balance, able, but there is no drill-down capability to
payment history on a control area level, the actual lines items. Use transaction FBL1N
days in arrears and open items. Transaction for drill-down capability.
S_ALR_87012218 can also be used.
F.44 Vendor Interest Scale
F.38 Deferred Tax Transfer
This transaction is used to calculate interest
Use this transaction when deferring taxes on on the balance on a vendor account. Select
sales and purchases. Normally, tax on sales the vendor account, company code, calcu-
and purchases is reported when an invoice is lation period, and an interest calculation
issued. The tax payable amount is calculated indicator. The interest indicator contains the
as the balance of the input and output taxes control settings for the interest calculation,
and cleared in the subsequent period. The such as the interest rate. Use transaction F.47
tax for some transactions, such as services, to calculate interest on vendor open items
can be deducted only on settlement. This is overdue.
common in France (output and input tax) and
Italy (input tax). This transaction will transfer F.47 Calculate Interest on Arrears
the deferred tax posting to the regular tax
account upon payment for the services. This transaction calculates interest on vendor
open items that have not been paid or were
paid too late. A letter is generated at a cho-
F.40 Vendor List
sen level of detail, such as the interest rate
Use this transaction to display a list of ven- used and the line items selected. Postings
dors. Selection criteria include customer, are automatically generated to the vendor
company code and many of the data sets on account and interest received/paid account.
the customer master record. There are three variants for this transactions
namely, F.4A without open items, F.4B with
open items and F.4C without postings.

25
1 Financial Accounting (FI)

F.50 Profit and Loss Adjustment F.56 Delete Reference Documents

Use this transaction in conjunction with the Use this transaction to delete either reference
classic general ledger. The transaction is used documents (doc type D) or sample documents
to distribute cash discounts and/or exchange (doc type M) or both. The deletion indica-
rate differences to the appropriate profit cen- tor must be set on the document before the
ters, business areas, profitability segments deletion can take effect. There is also a test
or other coding block assignments when run indicator.
a default assignment is made. The system
uses the account assignments of the offsetting
F.58 Open Item Account
entries in the initial document to calculate
Balance Audit Trail from
the distribution.
the Document File

This transaction reports on transactions con-


F.51 General Ledger Line Items
cerning customer accounts, vendor accounts,
This transaction is used to report general led- and G/L accounts that are managed on an
ger line items. The selection criteria include open item basis. Output can be configured
general ledger account, company code and and manipulated using ABAP List Viewer.
many of the data sets on the general ledger
master record. There are various ways to for-
F.5D Calculate Balance
mat the report layout; however, if drill-down
Sheet Adjustment
capability is required, then use transaction
FBL3N. Use this transaction in conjunction with
the classic general ledger. The transaction is
used to distribute accounts payable, accounts
F.52 G/L Account Interest Scale
receivable, taxes, cash discounts and valuated
This transaction is used to calculate interest exchanges rate differences in open items, to
on a balance in the general ledger. Select the appropriate profit center or business area.
the general ledger account, company code, The system uses the account assignments of
calculation period, and an interest calculation the offsetting entries in the initial document
indicator. The interest indicator contains the to calculate the distribution.
control settings for the interest calculation,
such as the interest rate.
F.5E Post Balance Sheet Adjustment

Use this transaction to post the adjustments


F.53 Account Assignment Manual
calculated in transaction F.5D. Enter the com-
Use this transaction to report the long text pany code, key date of open items (payables
for each G/L account. Selection can be made and receivables) and a lower date limit for
via the chart of accounts, the company code tax (posting date up to which no tax distribu-
or a combination of these specifications. You tion takes place because, for instance, the tax
can add the key word in the G/L account return has already taken place). Also, there
assignment manually by using the selection are selection options for actual postings to
parameters. take place and log generation. Follow-up
transactions are also available to display
the log (transaction F.5F) and re-determine
the adjustment accounts if they were to be
changed in configuration.

26 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

F.64 Maintain Correspondence F.98 Application Tree Report


Requests Selection Vendors

This transaction is used to create a corre- Use this transaction to access a grouping of
spondence request such as a statement of reports or functions in the vendor/accounts
an account that can be delivered to a cus- payable area. The tree display can be custom-
tomer. Enter the correspondence code, the ized using transaction SE43N.
company code, and the master data type,
for example D for customers and open item Application Tree Report
F.99
account. Once the correspondence has been Selection Customers
generated, a preview button can be selected,
and then the preview may be printed. The Use this transaction to access a grouping of
follow-on transactions, F.61 (print internal reports or functions in the customer/accounts
documents), F.62 (print requests) and F.63 receivable area. The tree display can be cus-
(delete requests), may also be used to control tomized using transaction SE43N.
the print function.
F-1 Enter Sample Document
F.80 Mass Reversal of Documents Header Data

Use this transaction to make mass reversals This transaction creates a sample document
of financial posting documents. Selection that can be used as a reference when posting a
includes company code, document number, financial document. Sample documents have
fiscal year and account type. The posting a separate number range and do not update
date is todays date by default but must be transaction figures. The sample document
within the current posting period. All docu- can be transferred to an actual posting docu-
ments selected in test mode are not reversed. ment, but you cannot make any changes at
Use transaction FB08 for a single financial time of entry.
document.
F-2 Enter G/L Account
F.81 Reverse Accrual/ Posting: Header Data
Deferral Documents Use this transaction to post a general ledger
This transaction is used to reverse the accrual transaction. The default document type can
posting made using transaction FBS1. The be customized and there are also numerous
reverse posting date is specified in the accrual entry options available via transaction FB00.
document. The transaction can be run in test Select company code, posting date, document
or update mode. date, currency, document header text and
then enter line items and post.

F.97 Application Tree Report


Selection General Ledger F-3 Clear G/L Account:
Header Data
Use this transaction to access a grouping of
reports or functions in the general ledger Use this transaction to process open items
area. The tree display can be customized on a general ledger account. This process is
using transaction SE43N. not initiated by another event and requires
the appropriate credits and debits to exist
on the general ledger account to enable

27
1 Financial Accounting (FI)

clearing. This transaction differs from a Post


F-7 Post Outgoing Payments:
with Clearing transaction (transaction F-04)
Header Data
in that you do not need to enter a document
header: simply match existing open items and Use this transaction to post and clear open
clear from one account. line items. This transaction is similar to F-30
but specifically used for processing outgoing
payments. Enter the document header data,
F-4 Post with Clearing:
the bank posting data to which the offset
Header Data
posting will be cleared and then select the
Use this transaction to post and clear deb- customer or vendor account(s), Then activate
its and credits from across multiple general and save the open items to be cleared, which
accounts/open items. The posting header will generate a unique clearing number and
data is entered followed by the offset account date.
and amount. Then open items can be chosen,
processed and saved with a unique clearing
F-19 Reverse Statistical
number and date. This process will allow
Posting: Header Data
the user to select multiple open items and
select debit and credit amounts for clearing Use this transaction to reverse a statistical
against each other. Transaction FB05 can also posting that can be made to a special general
be used. ledger account. For example, to reverse a bill
of exchange liability once the due date for
recourse has passed.
F-5 Post Foreign Currency
Valn: Header Data
F-20 Reverse Bill Liability:
This transaction is used to post manual reval-
Header Data
uation adjustments as a result of a foreign
currency valuation but this can also be done Use this transaction to clear bills of exchange
automatically using transaction F.05. receivables on the customer account, the spe-
cial G/L account and the contingent liability
account after the expiration date and the
F-6 Post Incoming Payments:
country-specific protest period has elapsed.
Header Data
Thus there is no longer any recourse liability
Use this transaction to post and clear open (bill of exchange liability).
line items. This transaction is similar to F-30
but specifically used for processing incoming
F-21 Enter Transfer Posting:
payments. Enter the document header data,
Header Data
the bank posting data to which the offset
posting will be cleared and then select the Use this transaction to transfer a value from
customer or vendor account(s). Then activate one customer to (usually) another customer.
and save the open items to be cleared, which The posting keys will determine which type
will generate a unique clearing number and of sub ledger or general ledger account can
date. be posted to. Since this transfer happens
without clearing, you run this transaction
without selecting open items and there-
fore the amount you are transferring is not
dependent on any prior postings to that cus-

28 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

tomer. Editing options can be maintained via


F-26 Incoming Payments Fast
transaction FB00.
Entry: Header Data

This transaction can be used to process cus-


F-22 Enter Customer Invoice:
tomer receipts by rapidly entering payments
Header Data
and clearing documents. Types of transactions
Use this transaction to post a manual cus- include manual deposits, manually entering
tomer invoice directly in the finance module wire transfers or advice of credit (payments
as opposed to an invoice originating in the to credit the customers account).
sales and distribution module. The docu-
ment type and posting keys will determine
F-27 Enter Customer Credit
which type of sub ledger or general ledger
Memo: Header Data
can be posted to. Since the invoice posts
without clearing you run this transaction Use this transaction to post a manual cus-
without selecting open items and therefore tomer credit memo directly in the finance
the amount you are posting is not dependent module as opposed to a credit memo origi-
on any prior postings to that customer. Edit- nating in the sales and distribution module.
ing options can be maintained via transaction The document type and posting keys will
FB00. determine which type of sub ledger or
general ledger can be posted to. Since the
invoice posts without clearing, you run this
F-23 Return Bill of Exchange Pmt
transaction without selecting open items
Request: Header Data
and therefore the amount you are posting is
This transaction is used to reverse a bill of not dependent on any prior postings to that
exchange request posted using transaction customer. Editing options can be maintained
FBW1. Bill of exchange requests are special via transaction FB00.
bills of exchange receivables that are issued
not by the customer but by you. Bill of
F-28 Post Incoming Payments:
exchange payment requests are sent to the
Header Data
customer for acceptance, so use this trans-
action if the request is not accepted. These This transaction posts an incoming payment
transactions are common in Italy, France, to a customer account and clears the open
and Spain. item. Enter the clearing document header
(bank information and customer informa-
tion), select a clearing transaction, choose
F-25 Reverse Check/Bill of
open items you want to clear, process the
Exchange: Header Data
items selected and post the clearing docu-
Use this transaction to clear bills of exchange ment. You also have the option to post
receivables on a customer account, special additional line items as part of the clearing
G/L account and the contingent liability process. This posting is not integrated with
account after the expiration date and the the sales and distribution module.
country-specific protest period has elapsed.
Therefore, there is no longer any recourse
F-29 Post Customer Down
liability (bill of exchange liability). Transac-
Payment: Header Data
tion F-20 also performs the same function
but has additional functionality, for example, Use this transaction to record a down pay-
processing failed payments. ment received from a customer. A down

29
1 Financial Accounting (FI)

payment can be recorded with or without Customer account clearing differs from a Post
a down payment request (a down payment with Clearing transaction (transaction F-30)
request is a noted line item on the customer or a Post with Payment transaction (transac-
account that can be recorded via transaction tion F-28) in that you do not need to enter
F-37). A down payment is recorded, via a a document header: simply match existing
special general ledger indicator, to a general open items, and you can only clear open
ledger account other than accounts receiv- items from one account.
able and then is cleared against the customer
invoice using transaction F-39.
F-33 Post Bill of Exchange
Usage: Header Data
F-30 Post with Clearing:
Use this transaction to record the deposit
Header Data
of the bill of exchange at the bank. A bill
Use this transaction to post and clear debits of exchange can be discounted at a bank in
and credits from across multiple customer advance of its due date (discounting). The
accounts. The posting header data is entered bank buys the bill of exchange from you.
followed by the offset posting account and Since it does not receive the amount until the
amount. Open items can be chosen, pro- date recorded on the bill, it charges you inter-
cessed and saved with a unique clearing est (discount) to cover the period between
number and date. This process will allow receiving the bill of exchange and its eventual
the user to select multiple open items and payment. Some form of handling charge is
select debit and credit amounts for clearing also usually levied. The accounting entries are
against each other. debit bank account, credit bill of exchange
contingent liability account and debit bank
charges/discount. Use transaction F-20 to
F-31 Post Outgoing Payments:
Header Data reverse contingent liability.

Use this transaction to create a debit to a


F-34 Post Collection: Header Data
customer account. Enter the clearing docu-
ment header (bank information and customer Use this transaction if a bill of exchange is
information), select a clearing transaction, either presented to your customer for pay-
choose open items you want to clear, pro- ment on the due date, or is deposited at a
cess the items selected and post the clearing bank shortly before the due date for collec-
document. You also have the option to post tion. The bank usually charges a collection
additional line items as part of the clearing fee for this service. The accounting entries are
process. This posting is not integrated with debit bank account, credit bill of exchange
the sales and distribution module and is contingent liability account and debit bank
used, for example, if a manual credit refund charges/discount. Use transaction F-20 to
is needed. reverse the contingent liability.

F-32 Clear Customer: Header Data F-35 Post Forfaiting: Header Data

Use this transaction to process open items Use this transaction if you sell your bill of
on a customers account. This process is not exchange receivable abroad (forfaiting).
initiated by another event and requires the When you use the bill in this way (otherwise
appropriate credits and debits to exist on known as non-recourse financing of receiv-
the customer account to enable clearing. ables) you are, upon the sale of the bill, freed

30 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

from any liability to recourse. The accounting


F-39 Clear Customer Down
entries are debit bank account, credit bill of
Payment: Header Data
exchange contingent liability account and
debit bank charges/discount. Use transaction This transaction is used to clear a customer
F-20 to reverse the contingent liability. down payment manually against a customers
invoice manually. Use the customers invoice
as a reference to clear the special general
F-36 Bill of Exchange Payment:
ledger account and record the accounts
Header Data
receivable. The customer down payment
Use this transaction to record the accep- can also be cleared automatically using the
tance by the customer of a bill of exchange. payment program.
The posting will transfer the open accounts
receivable to a bill of exchange receivable
F-40 Bill of Exchange Payment:
account, via a special general ledger indica-
Header Data
tor. The outstanding receivable can still be
displayed as part of the customers open line This transaction is used to transfer an open
item list. accounts payable item to a bill of exchange
payable account via a special general ledger
indicator. The outstanding payable can still
F-37 Customer Down Payment
be displayed as part of the vendors open
Request: Header Data
items line item list.
This transaction is used to post a down pay-
ment request, which is a noted item on a
F-41 Enter Vendor Credit
customers account and does not update the
Memo: Header Data
general ledger balances. The down payment
request is posted to a special general led- Use this transaction to post a manual vendor
ger account that can be viewed in accounts credit memo directly in the finance module,
receivable line item display as a noted item. as opposed to originating in logistics invoice
A customer down payment request can be verification. The document type and posting
used by the dunning program to remind a key will determine which type of sub ledger
customer of a down payment due. or general ledger account can be posted to.
Since the invoice posts without clearing,
you run this transaction without selecting
F-38 Enter Statistical Posting:
open items and therefore the amount you
Header Data
are posting is not dependent on any prior
Use this transaction to post a noted special postings to that vendor. Editing options can
general ledger posting, for example, letters be maintained via transaction FB00.
of credit or performance guarantee for a
customer. The offset posting is to the same
F-42 Enter Transfer Posting:
general ledger account, which makes this a
Header Data
statistical posting that is not displayed in the
financial statement version. Use transaction Use this transaction to transfer a value from
F-19 to reverse a statistical posting. one account to another. The posting keys
will determine which type of sub ledger or
general ledger account can be posted to. Since
this transfer happens without clearing, you
run this transaction without selecting open

31
1 Financial Accounting (FI)

items and therefore the amount you are in reference to a vendors down payment
transferring is not dependent on any prior request.
postings to that account. Editing options can
be maintained via transaction FB00.
F-48 Post Vendor Down
Payment: Header Data
F-43 Enter Vendor Invoice:
Use this transaction to record a down pay-
Header Data
ment made to a vendor. A down payment
Use this transaction to post a manual ven- can be recorded with or without a down pay-
dor invoice directly in the finance module as ment request (a down payment requested is
opposed to an invoice originating via logistics a noted line item on the vendor account that
invoice verification. The document type and can be recorded via transaction F-47). A down
posting keys will determine which type of payment is recorded, via a special general
sub ledger or general ledger can be posted ledger indicator, to a general ledger account
to. Since the invoice posts without clearing, other than the accounts payable account and
you run this transaction without selecting then is cleared against the vendor invoice
open items and therefore the amount you using transaction F-54.
are posting is not dependent on any prior
postings to that vendor. Editing options can
F-49 Customer Noted Item
be maintained via transaction FB00.
Use this transaction to post a noted item on
a customers account using a special general
F-44 Clear Vendor: Header Data
ledger account. A special general ledger
Use this transaction to process open items account can be configured to not update
on a vendor account. This process is not account balances. This is also the case with
initiated by another event and requires the a down payment request and bill of exchange
appropriate credits and debits to exist on payment request.
the vendor account to enable clearing. This
vendor account clearing transaction differs
F-51 Post with Clearing:
from a Post with Clearing transaction (trans- Header Data
action F-52) in that you do not need to enter
a document header: simply match existing Use this transaction to post and clear deb-
open items, and you can only clear open its and credits from across multiple vendor
items from one account. accounts. The posting header data is entered
followed by the offset posting account and
amount. Open items can be chosen, pro-
F-47 Down Payment Request:
cessed and saved with a unique clearing
Header Data
number and date. This process will allow
This transaction is used to post a down pay- the user to select multiple open items and
ment request for advances to vendors. The select debit and credit amounts for clearing
posting is a noted item on a vendor account against each other.
and does not update the general ledger bal-
ances. The down payment request is posted Post Incoming Payments:
F-52
to a special general ledger account that can Header Data
be viewed in accounts payable line item dis-
play as a noted item. A vendor check can be This transaction posts an incoming payment
printed and posted using transaction F-58 to a vendor account and clears the open item,

32 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

for example, to clear a credit memo. Enter the statement version. Use transaction F-19 to
clearing document header (bank information reverse a statistical posting.
and customer information), select a clearing
transaction, choose open items you want to
F-56 Reverse Statistical
clear, process the items selected and post
Posting: Header Data
the clearing document. You also have the
option to post additional line items as part Use this transaction to reverse a statistical
of the clearing process. This posting is not posting made with transaction F-55. Select
integrated with the materials management the same vendor name and alternative rec-
purchasing module. onciliation account used when posting via
transaction F-55.

F-53 Post Outgoing Payments:


Header Data F-57 Vendor Noted Item:
Header Data
Use this transaction to post checks that have
been created manually to pay a vendor (i.e., Use this transaction to post a noted item on
perhaps typed or hand-written checks). A a vendors account using a special general
check will not be generated in SAP but the ledger account. A special general ledger
vendor and cash accounts will be updated account can be configured not to update
appropriately. Enter the clearing document account balances. This is also the case with
header (bank information and vendor infor- down payment requests and bills of exchange
mation), chose the open items you want to payment requests.
clear, process the items selected and post the
clearing document. For automatic accounts F-58 Payment with Printout:
payable payments, use transaction F110. Header Data

Use this transaction to post and printout


F-54 Clear Vendor Down checks where no open items exist to clear,
Payment: Header Data for example, advance payments to vendors.
This transaction is used to clear a vendor Payments can be made with or without refer-
down payment manually against a vendors ence to a payment request from transaction
invoice. Use the vendors invoice as a ref- F-47 or F-59.
erence to clear the special general ledger
account and record the accounts payable F-59 Payment Request
entry. The vendor down payment can also
be cleared automatically using the payment Use this transaction to process payment
program via transaction F110. requests where there are no open items to
clear. This transaction is used mostly in the
treasury module, for example, where a busi-
F-55 Enter Statistical Posting: ness partner is a bank. Payment requests can
Header Data be entered via transaction F-59 and then paid
Use this transaction to create a noted special via transaction F111. Note that for each pay-
general ledger posting, for example, letters ment request a clearing account is required
of credit or performance guarantees for ven- per company code in customizing.
dors. The offset posting is to the same general
ledger account, which means these statistical
postings are not displayed in the financial

33
1 Financial Accounting (FI)

as the document being in balance. Parked


F-62 Change View Currency
documents can be completed, checked and
Exchange Rates: Overview
then posted at a later date, if necessary by a
This transaction is used to change foreign different individual, using transaction FBV0.
currency exchange rates. The exchange rates Parked documents can be processed online
are arranged based on exchange rate types. for reporting purposes from the moment
Generally, the amounts posted in foreign cur- they are parked. Transaction FV50, which is
rencies are translated using exchange rate a single entry screen, can also be used.
type M (standard translation at the average
rate) to the local currency.
F-66 Park Document: Document
Header Vendor Credit Memo
F-63 Park Document: Document
Use this transaction to enter and store (park)
Header Vendor Invoice
incomplete vendor credit memos without
Use this transaction to enter and store (park) carrying out extensive entry checks, such
incomplete vendor invoices without carrying as the document being in balance. Parked
out extensive entry checks, such as the docu- documents can be completed, checked and
ment being in balance. Parked documents then posted at a later date, if necessary by a
can be completed, checked and then posted different individual, using transaction FBV0.
at a later date, if necessary by a different Parked documents can be evaluated online
individual, using transaction FBV0. Parked for reporting purposes from the moment
documents can be processed online for they are parked. Transaction FV65, which is
reporting purposes from the moment they are a single entry screen, can also be used.
parked. Transaction FV60, which is a single
entry screen can, also be used.
F-67 Park Document:
Document Header
F-64 Park Document: Document Customer Credit Memo
Header Customer Invoice
Use this transaction to enter and store (park)
Use this transaction to enter and store (park) incomplete customer credit memos without
incomplete customer invoices without carry- carrying out extensive entry checks. Parked
ing out extensive entry checks, such as the documents can be completed, checked and
document being in balance. Parked docu- then posted at a later date, if necessary by
ments can be completed, checked and then a different individual, using transaction
posted at a later date, if necessary by a dif- FBV0. Parked documents can be evaluated
ferent individual, using transaction FBV0. for reporting purposes from the moment
Parked documents can be evaluated online they are parked. Transaction FV75, which is
for reporting purposes from the moment a single entry screen, can also be used.
they are parked. Transaction FV70, which is
a single entry screen can, also be used.
F-90 Acquisition from
Purchase w. Vendor
F-65 Park Document: Document
Use this transaction to post an acquisition
Header General Ledger
value or credit memo to an asset as a result
Use this transaction to enter and store (park) of a purchase from a vendor. This transac-
incomplete general ledger postings without tion is integrated with accounts payable.
carrying out extensive entry checks, such An invoice is posted to an accounts payable

34 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

vendor account and the offsetting entry is been saved, the program can be executed and
posted to the acquisition value of the asset. payments generated. Furthermore, a log can
Use transaction ABZON where the acquisi- be printed via transaction F110S.
tion value is posted before the receipt of an
invoice from the vendor.
F111 Automatic Payment
Transactions for
F-91 Asset Acquis. Posted w/ Payment Requests
Clearing Acct: Header Data
Use this transaction to process an automatic
Use this transaction to post an acquisition payment request from a general ledger
value or credit memo to an asset, but, as account. This transaction is used mostly in
opposed to transaction F.90, the offset the treasury module, for example, where the
account is a clearing account. This transac- business partner is a bank. Payment requests
tion is integrated with the general ledger. In can be entered via transaction F-59. Note
this scenario, a vendor invoice or accumu- that for each payment request, a clearing
lated costs would be processed manually and account is required per company code in
posted to the offset account. customizing.

F-92 Asset Retire. frm Sale w/ F150 Dunning


Customer: Header Data
This transaction is used to print dunning let-
Use this transaction to sell an asset and ters to, for example, customers who have
record an account receivable with a customer. an account in arrears. Enter a run data and
(Transaction ABAON can be used for an asset identification ID. Enter parameters such
retirement with revenue without customer.) as documents posted up to date, dunning
Upon posting, the acquisition value and accu- date, company code and customers/vendors.
mulated depreciation are reversed, a gain/ Execute the program, check the log for any
loss on the sale is recorded and the customer errors and then print out dunning letters.
accounts receivable posted. Enter the asset
number, document date, asset value date,
FB00 Accounting Editing Options
and then, optionally, partial amounts can be
entered and posted as opposed to retiring This transaction is used to set user defined
the whole asset. options for financial postings, open item
management and displaying line items. For
example, the foreign currency posting options
F110 Parameters for
can be suppressed when posting financial
Automatic Payment
transactions and when clearing open items
This transaction is used for the automatic or an open item listing can be displayed as
processing of open accounts payable. Select initially inactive when clearing.
a run date and identification ID. Then input
selection parameters including posting
FB01 Post Document: Header Data
date, document entered up to date, com-
pany code, method of payment (e.g., C for Use this transaction for general financial post-
check). Selection can be narrowed further ings. The document type will determine the
by vendor/customer account and free selec- type of financial posting, for example a gen-
tion. Defaults can be defined for the payment eral ledger posting or vendor invoice. Posting
medium in customizing. Once selections have

35
1 Financial Accounting (FI)

keys will determine whether a general ledger chosen, processed and saved with a unique
or sub ledger account is posted to. clearing number and date. This process will
allow the user to select multiple open items
and select debit and credit amounts for clear-
FB01L General Posting for Ledger
ing against each other. Transaction F-04 can
Group: Header Data
also be used.
This transaction is used to post a general led-
ger entry utilizing the new general ledger
FB08 Reverse Document:
functionality. The new general ledger facili-
Header Data
tates parallel accounting whereby a posting
to a non leading ledger group can be made Use this transaction to make a reversal of
that satisfies local GAAP reporting require- financial posting documents. Select the docu-
ments but does not affect the group GAAP ment number to be reversed, company code
reporting requirements. and fiscal year and the reason for reversal.
The posting date defaults to todays date but
must be within an open posting period. Use
FB02 Change Document
transaction F.80 for multiple financial docu-
Use this transaction to change a posted finance ment reversals.
document. A limited number of fields can be
changed such as the text and assignment field.
FB09 Change Line Items
A list of documents can also be viewed by
clicking the Document list icon. Use this transaction to change a posted
finance document at the line item level. A
limited number of fields can be changed such
FB03 Display Document
as the text and assignment field. A list of
This transaction is used to display a posted documents can also be created by clicking
finance document. A list of documents can the Document list icon. Also, there is the
also be viewed by clicking the Document option to select just asset, customer, vendor
list icon. or general ledger line items only.

FB04 Document Changes FB09D Display Line Items


Use this transaction to display changes to a This transaction is used to display posted
posted finance document. There is a period finance documents at the line item level. A list
option but this relates to just one document; of documents can also be created by clicking
however, multiple document selection is pos- the Document list icon. Also, there is the
sible by clicking Environment Multiple option to select just asset, customer, vendor
Display. or general ledger line items only.

FB05 Post with Clearing: FB11 Post Held Document:


Header Data Header Data
Use this transaction to post and clear deb- Use this transaction to post a previously
its and credits from across multiple general held financial document. Using the financial
accounts/open items. The posting header posting document transaction, for example,
data is entered followed by the offset posting FB50, it is possible to hold an incomplete
account and amount. Then open items can be document, which SAP assigns a temporary

36 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

document number. Enter the temporary


FB60 Enter Vendor Invoice:
document number and complete the docu-
Company Code XXXX
ment and then post. It is also possible to recall
the temporary document number from the Use this transaction to post a vendor invoice.
document posting transaction, FB50. Both transactions FB60 and F-43 accom-
modate the same business requirement;
however, this transaction enables the posting
FB12 Request Correspondence
to be made on a single entry screen. Also, the
Use this transaction to create a correspon- posting keys are predefined making the entry
dence request such as a customers request easier. This transaction is not integrated with
for an ad hoc account statement or an internal materials management invoice verification,
document. The follow-on transaction code, so posting is to the finance module only.
F-64, will maintain the contents of the cor-
respondence and printout.
FB65 Enter Vendor Credit Memo:
Company Code XXXX
FB13 Release Line Item
Use this transaction to post a vendor credit
Use this transaction to post or reject a posted memo. Both transactions FB65 and F-41
document/line item for payment that has accommodate the same business require-
been created, for example, with an incoming ment; however, this transaction enables the
invoice using workflow. posting to be made on a single entry screen.
Also, the posting keys are predefined making
the entry easier. This transaction is not inte-
FB50 Enter G/L Account Document:
grated with materials management invoice
Company Code XXXX
verification, so posting is to the finance
Use this transaction for general financial module only.
postings. The document type will determine
the type of financial posting, for example, a
FB70 Enter Customer Invoice:
general ledger posting or vendor invoice.
Company Code XXXX
As opposed to transaction FB01, the post-
ing keys are predefined in that postings can Use this transaction to post a customer
only be made to general ledger accounts via invoice. Both transactions FB70 and F-22
posting key 40 or 50. accommodate the same business require-
ment; however, this transaction enables the
Enter G/L Acct Document posting to be made on a single entry screen.
FB50L
Also, the posting keys are predefined mak-
for Ledger Group
ing the entry easier. This transaction is not
This transaction is used to post a general led- integrated with the sales and distribution
ger entry utilizing the new general ledger billing module, so posting is to the finance
functionality. The new general ledger facili- module only.
tates parallel accounting whereby a posting
to a non leading ledger group can be made
FB75 Enter Customer Credit Memo:
that satisfies local GAAP reporting require-
Company Code XXXX
ments but does not affect the group GAAP
reporting requirements. Use this transaction to post a customer credit
memo. Both transactions FB75 and F-27
accommodate the same business requirement;

37
1 Financial Accounting (FI)

however, this transaction enables the posting


FBD4 Recurring Document Changes
to be made on a single entry screen. Also, the
posting keys are predefined making the entry This transaction is used to display changes
easier. This transaction is not integrated with that have been made to a recurring document
the sales and distribution billing module, so using transaction FBD2. There is an option
posting is to the finance module only. to select from a specific date, time and the
user ID of the individual having made the
change.
FBCJ Cash Journal XXX
Company Code XXX
FBD5 Realize Recurring
Use this transaction to post cash receipts and
Entry: Header Data
payments. This transaction is facilitated by
a single entry screen that can be saved and This transaction is used to change the param-
posted to the general ledger at a later date. eters of a recurring entry created using
Various periodic displays can be viewed and transaction FBD1, for example, the next run
printed. date. This transaction can also post at the
same time.
FBD1 Enter Recurring Entry:
Header Data FBE1 Create Payment Advice

This transaction is used to create a finan- Use this transaction to record a payment
cial posting on a recurring basis. The static advice note from a business partner manu-
amount is posted on a periodic basis by ally. The payment advice note can be used
executing transaction F.14. The posting can to record the payment details including pay-
be made using a specific interval as defined ment amount, payment date and reference
by the recurring document or a run schedule details about the payment. On the initial
that can be created in customizing and used screen the payment advice note number can
across many recurring documents. be assigned internally or externally.

FBD2 Change Recurring Document FBE2 Change Payment Advice

Use this transaction to change the posting Use this transaction to change a payment
amounts or dates on a recurring document advice note created using transaction FBE1.
created using transaction FBD1. A list of A list of payment advice documents can be
recurring documents can be displayed by displayed by clicking the Document list
clicking the Document list icon. icon.

FBD3 Display Recurring Document FBE3 Display Payment Advice

Use this transaction to display a recurring Use this transaction to display a payment
document created by transaction FBD1. A list advice note created using transaction FBE1.
of recurring documents can be displayed by A list of payment advice documents can be
clicking the Document list icon. displayed by clicking the Document list
icon.

38 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

FBE6 Delete Payment Advice FBM2 Change Sample Document

Use this transaction to delete a payment Use this transaction to change a sample
advice note created using transaction FBE1. document created using transaction F-01. A
A list of payment advice documents can be limited number of fields can be changed,
displayed by clicking the Document list for example, line item text and assign-
icon. ment, depending on customizing. Sample
documents can be used as a reference when
posting a financial document. Sample docu-
FBL1N Vendor Line Item Display
ments have a separate number range and do
This transaction is used to report open/closed not update transaction figures.
vendor line items in accounts payable on
key dates. Selection criteria include vendor,
FBM3 Display Sample Document
company code and many of the data sets
on the vendor master record. Drill-down This transaction is used to display a sample
capability into the actual vendor document document, which can be used as a reference
is available, as are various list formatting when posting a financial document. Sample
options. Alternatively, transaction F.41 can documents have a separate number range and
be used, but this report does not have drill- do not update transaction figures.
down capability.
FBM4 Sample Document Changes
FBL3N G/L Account Line Item Display
This transaction is used to display changes
Use this transaction to report open/closed to a sample document. There is an option to
vendor line items in accounts payable on select from a specific date, time and user ID
key dates. Selection criteria include general of the individual making the change. Sample
ledger account, company code and many of documents can be used as a reference when
the data sets on the general ledger master posting a financial document. Sample docu-
record. Drill-down capability into the actual ments have a separate number range and do
vendor document is available, as are various not update transaction figures.
formatting options. Alternatively, transaction
F.09 can be used, but this report does not SAP Easy Access Banks
FBME
have drill-down capability.
Use this transaction to gain easy access to all
relevant banking transactions.
FBL5N Customer Line Item Display

This transaction is used to report open/closed Post with Reference


FBR1
customer line items in accounts receivable on
Document: Header Data
key dates. Selection criteria include customer,
company code and many of the data sets This transaction is used to post a financial
on the customer master record. Drill-down document using a previously posted finance
capability into the actual customer document document as a reference. Sample documents
is available as are various list formatting may also be used as a reference. This trans-
options. Alternatively, transaction F.20 can action can also be accessed via the regular
be used but this report, does not have drill- financial posting transaction, for example,
down capability. FB50, FB60 and FB70.

39
1 Financial Accounting (FI)

FBRA Reset Cleared Items FBV0 Post Parked Document

Use this transaction to reset previously This transaction is used to post a previously
cleared items. Enter the clearing document, parked/stored document using FV50. Parked
company code and fiscal year of the clearing documents can be completed, checked and
posting. When resetting clearing postings, the then posted at a later date, if necessary by a
clearing data is removed from the line items. different individual. Parked documents can
This process will be utilized, for example, for be posted either individually or via a list. To
opening misapplied payments or reversing/ post several parked documents via a list, the
reissuing credit refunds. system issues a list of parked documents for
you to choose from. From this list, you can
then carry out any necessary post process-
FBRC Reverse Clearing with
ing to the parked document such as missing
Payment Card Data
information/cost accounting assignment.
Use this transaction to reset previously cleared
items using the payment card functionality.
FBV2 Change Parked Document
Enter the clearing document, company code,
fiscal year and payment card item number of Use this transaction to change a parked docu-
the clearing posting. When resetting clear- ment. Changing a parked document is broken
ing postings, the clearing data is removed up into two transaction codes: FBV2 and
from the line items and reversal data, where FBV4. To change line item details use transac-
it existed, is removed from the document tion code FBV2, while transaction code FBV4
header. is used to change header details.

FBS1 Enter Accrual/Deferral FBV3 Display Parked Document


Doc.: Header Data
This transaction is used to display a parked
Use this transaction to create an accrual document. Parked documents may be dis-
posting. Selection is the same as a regular played individually or via a list.
financial posting with the addition of a post-
ing reversal reason and reverse posting date.
FBV4 Change Parked
Transaction F.81 can be executed on a peri-
Document (Header)
odic basis to reverse the posting made by
this transaction. Use this transaction to change a parked docu-
ment. Changing a parked document is broken
up into two transaction codes: FBV2 and
FBU8 Reverse Cross-Company Code
FBV4. To change line item details, use trans-
Transaction: Header Data
action code FBV2, while transaction code
This transaction is used to reverse an intercom- FBV4 is used to change header details.
pany financial posting. When intercompany
postings are processed, two financial docu-
FBV5 Document Changes of
ments are created (one in each company
Parked Document
code) but they are linked via a cross-company
reference number. Using this transaction and This transaction will allow the user to view
the reference number, both documents can the changes in a parked document. The user
be reversed at the same time. ID of the individual making the change and
the date of the change can also be viewed.

40 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

FBV6 Reject Parked Document FBW6 Vendor Check/Bill of Exchange

This transaction can be used in conjunction Use this transaction to post a check/bill of
with workflow whereby a parked document exchange in accounts payable. You pay an
can be routed to an approver and, using this invoice with a check and at the same time you
transaction, the approver can reject the docu- send a bill of exchange to your vendor. The
ment. The rejected document is then routed vendor is recorded on the bill of exchange
back to the originator for processing. The as the drawer, and your company code is
document number or list of documents can entered as the drawee. Your vendor returns
be processed. the bill of exchange to you signed, enabling
you to pass it on for bill of exchange usage.
FBW1 Enter Bill of Exchange Payment
Request: Header Data FBZ0 Payment Proposal

Use this transaction to post special bills of This transaction is used to create a proposal
exchange receivables that are not issued by list to be used in a payment run. Enter pro-
the customer but by you. Bill of exchange posal date, proposal ID, paying and sending
payment requests are sent to the customer company code. Then enter the proposal
for acceptance, and bank bills are passed parameters and, if required, display/edit
directly to a bank for financing. Bank bills the proposal list. Transaction F110 can be
are subject to a general agreement with the used to create both the proposal list and the
customer whereby the customers acceptance payment run but these functions can be split
is not required. Both payment procedures are up to accommodate a segregation of duties
common in Italy, France, and Spain. using this transaction.

FBW2 Post Bill of Exch. acc. to Pmt FBZ5 Print Form for Payment
Request: Header Data Document
This transaction is used to post a bill of Use this transaction to reprint a check.
exchange in accordance with the bill of
exchange request posted using transaction
FBZ8 Display Payment Run
FBW2.
Use this transaction to display the payment
run results. Enter proposal date, proposal ID,
FBW5 Customer Check/Bill of
paying and sending company code. Trans-
Exchange: Header Data
action F110 can be used to create, execute
Use this transaction to post a check/bill of and display a payment run but this transac-
exchange in accounts receivable, which is tion may be used for segregation of duties
sometimes referred to as a reverse bill of purposes.
exchange. The customer pays an invoice by
sending both a check and a reverse bill of
FCH1 Display Check Information
exchange on which you are entered as the
drawer. Once the due date and any country- Use this transaction to display check informa-
specific protest period have elapsed, you tion via the check number. From the check
cancel the liability. information display you can view the check
recipient and check issuer as well as branch-

41
1 Financial Accounting (FI)

ing to display the corresponding payment


FCH6 Change Check Information/
and invoice documents.
Cash Check
Use this transaction to enter brief information
FCH2 Payment Document Checks
about a check, such as the check recipient,
Use this transaction to display check infor- as well as the date the check was cashed. If
mation via the payment document number. you are processing manual checks, you can
From the check information display you can correct the data saved.
view the check recipient and check issuer as
well as branching to display the correspond-
FCH7 Reprint Check
ing payment and invoice documents.
This transaction is used when a check goes
missing or is rendered unusable for any reason
FCH3 Void Checks Not Used
and requires reprinting. The original check is
This transaction is used to void checks before voided and a new check is reprinted.
the print run has been executed. Checks may
be voided if they have been accidentally
FCH8 Cancel Check Payment
damaged, stolen or rendered unused for
any reason. Input the check numbers and Use this transaction to reverse all cleared
the void reason code and then click Check items after a check has been printed. This
and then Void. may be required if an incorrect check was
selected to be paid. The check in question will
be marked as void, the payment document
FCH4 Renumber Checks
reversed and the invoice set to open status
Use this transaction to renumber checks, for ready for payment again.
example, where a trail printout used more
numbers than anticipated. This would lead
FCH9 Void Issued Checks
to numbers of used checks not corresponding
to the check numbers determined in the print Use this transaction to void checks after the
run. Select the paying company code, house print run has been executed. For example,
bank, account ID, check lot number range checks that are not required because cash pay-
from/to, void reason code and then enter ment has been chosen instead of a check. To
the first check number in the renumbering void printed checks, enter the check number
sequence and click Renumber. and void reason code and click Check and
Void.

FCH5 Create Check Information


FCHD Delete Check Information
This transaction is used for checks that have
on Payment Run
been issued manually and you want to link
the payment document and the check. A Use this transaction where the print program
separate number range for manually created crashed, i.e., where the print management
checks is recommended. Allocate a payment file is incomplete. Because there is no way
document number to the check number and, verifying whether the data so far created
if you want to input additional information, is consistent, the only option is to delete
such as the name of the payee, click Enter, the check information on the payment run.
enter the data and save. Enter the payment run in question and
click Execute. In addition, you must delete

42 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

the print management print jobs that were


FCHK SAP Easy Access Check
generated.
Management
Use this transaction for easy access to the
FCHE Delete Check Information
check management transaction codes.
on Voided Checks
Alternatively, these transactions can also be
This transaction is used to delete information accessed when executing the payment pro-
stored for unused checks that were incor- gram via transaction F110.
rectly voided. Enter the paying company code
and the relevant check numbers.
FCHN Check Register

This transaction is the standard report for


FCHF Delete Information on
displaying the check register. The report gives
Checks Created Manually
an overview of the check information, for
Use this transaction to delete information example, house bank issuing the check, check
about a manually created check. This may be numbers issued, vendor or account number
required if an incorrect check number was for which the check was created and outgoing
entered or check payment was unexpectedly payment document number.
not made.

FCHR Online Cashed Checks


FCHG Reset Check Information Data
Use this transaction to clear checks that have
This transaction is used if an issued check been cashed. If you receive the list of cashed
was mistakenly voided. The data can be reset, checks in electronic form, you can import
including check number and void reason the list into SAP using program RFEBCK00.
code, etc. so that the check can become valid But if the bank sends the information in list
again and be cashed by the recipient. form, then you can use this transaction to
transfer the data. This transaction also clears
FCHI Check Lots the outgoing checks account and updates the
bank account.
This transaction is used to maintain check
lots. A check lot contains a check number
FCHX Check Extract Creation
range and is used so that the check number
in SAP corresponds to the printed check This transaction is used to create a file con-
number. The print program uses the number taining data on checks issued to a certain
range to link the check with the payment. house bank, more commonly known as a
Choose Create, enter the lot number, the positive pay file. The bank can then use this
check number range and the next lot number, file to detect any errors in incoming checks.
click Enter and then enter a short descrip- Converting the data into a format required
tion of the check lot. The text will facilitate by the house bank may require running a
the assignment of the check lot to a user ID custom developed program that supports the
or printer. particular banks format.

FD01 Customer Create

This transaction is used to create general and


company code views of the customer master

43
1 Financial Accounting (FI)

record. Customer master fields that are either


FD06 Customer Flag for Deletion
optional or required fields, as determined by
the account group, can be maintained. Use Use this transaction to flag a customer master
transaction XD01 to create the sales areas of for deletion. The deletion flag can be set by
the customer master for business partners, company code or all company codes. Fur-
such as sold-to, ship-to, payer and bill-to. thermore, the deletion flag can be set at the
general area data and general area data includ-
ing selected company code area data. The
FD02 Customer Change
deletion flag will ensure that the customer
This transaction is used to change the cus- cannot be used in transactional processing
tomer master record general and company and can be included in the archiving process.
code level data. Customer master data fields Use transaction XD06 to flag the customer at
that are either optional or required, as deter- the sales area level.
mined by the account group will be available
to change. Use transaction XD02 to change
FD08 Customer Confirm Change
the sales area data for business partners such
as sold-to, ship-to, payer and bill-to. This transaction is used when the Dual mas-
ter data control functionality has been
activated and you want to confirm the change
FD03 Customer Display
to a sensitive field for a single customer. Cer-
This transaction is used to display the cus- tain fields can be flagged as sensitive fields,
tomer master general and company code level which will require a second user, using this
data only. To view the sales area data for busi- transaction, to confirm the change. Creating
ness partners, such as sold-to, ship-to, payer or changing sensitive fields can block a ven-
and bill-to use transaction code XD03. dor or customer (in the case of paying credit
memos) from payment until the changes to
FD04 Customer Account Changes the master record have been confirmed using
this transaction.
Use this transaction code to report changes
to the customer master general and company
FD09 Display/Confirm Critical
code level data. The report is by customer and
Customer Changes
company code. There is an option to select
from a specific date, time and the user ID of This transaction is used when the Dual mas-
the individual making the change. The report ter data control functionality has been
output will display the fields changed with activated and you want to confirm the change
the option to drill down and display the old to a sensitive field for a list of customers. Cer-
field, new field value and date changed. Use tain fields can be flagged as sensitive fields,
transaction XD04 to view changes at the sales which will require a second user, using this
area data level. transaction, to confirm the change. Creating
or changing sensitive fields can block a ven-
Customer Block/Unblock dor or customer (in the case of paying credit
FD05
memos) from payment until the changes to
This transaction is used to block the customer the master record have been confirmed using
master from using various transactions such this transaction.
as processing financial transactions. Use
transaction XD05 to block/unblock at the
sales area level.

44 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

history. This report provides the ability to


FD10N Customer Balance Display
drill down to document level detail, select
Use this transaction to display a customer various views/layouts for the report, and cus-
account balance. The account balance will tomize the layout and the data presented.
show the opening balance (which is the
carry forward balance from last year), total
FD15 Transfer Customer Master Data
transactions per posting period broken down
from Source Company Code
by debits and credits, balance per posting
period and accumulated account balance. In This transaction is used to transfer customer
addition to the above balances, the system master data maintained in a source company
displays the gross sales/purchases per period code to other target company codes. Due to
for each account. The balances from special run time considerations there is a selection
G/L account transactions are also included in option to select only those customers for
an account balance. The drill-down function whom company code dependent data has
enables the display of line items that make changed since a specific date. Only data fields
up the account balance. that are ready for input may be transferred,
so it is recommended that the field control
be the same. Execute the program in direct
FD10NA Customer Balance
transfer mode and a batch input session is
Display with Worklist
created and ready for processing. Customer
Use this transaction to display a customer master data can be written to a sequential file
account balance with a worklist. A worklist and processed via transaction FD16.
allows you to display a range of customers.
The account balance will show the opening
FD16 Transfer Customer
balance (which is the carry forward balance
Changes: Receive
from last year), total transactions per posting
period broken down by debits and credits, Use this transaction to transfer customer
balance per posting period and accumulated master data to an external system. Once
account balance. In addition to the above transaction FD15 has been executed to cre-
balances, the system displays the gross sales/ ate a sequential file this transaction can be
purchases per period for each account. The used to import the data and create a batch
balances from special G/L account transac- input session.
tions are also included in the account balance.
The drill-down function enables the display FD24 Credit Management Changes
of the line items that make up the account
balance. Use this transaction to report any changes
made to credit management master data for
all accounts. This report will show the old to
FD11 Customer: Initial Screen
new field change, the date and user ID of the
Account Analysis
individual having made the change.
This transaction is used to perform an analy-
sis of a customer or group of customers. In FD32 Customer Credit
addition to displaying customer account bal- Management Change
ances and line items (i.e., transaction FD10N)
the account analysis function can also display This transaction is used to change a custom-
data related to days in arrears, net/cash dis- ers credit master. Fields that can be changed,
count overview, payment history, and credit for example, include the customers overall

45
1 Financial Accounting (FI)

credit limit for all credit control areas, indi- report and navigation options for the drill-
vidual credit limit within a credit control down list display.
area, the currency in which the customers
credit information will be managed and risk
FDI2 Change Report: Settings
category.
Use this transaction to change a customer
account financial report. This type of interac-
FD33 Customer Credit
tive report allows drill down capability from a
Management Display
basic list. You can define default values when
Use this transaction to display the following creating a report and navigation options for
data for a customer in a credit control area: the drill-down list display.

E Receivables from sales (unless they are


marked as disputed items) FDI3 Display Report: Settings
E Receivables from special G/L transactions, Use this transaction to display the settings
which are marked as credit limit-relevant of a customer account financial drill-down
(for example, down payments) report. This type of interactive report allows
E Order value (consisting of open orders, drill-down capability from a basic list. You
deliveries and billing documents) can define default values when creating a
E Total liabilities (sum of the rest) report and navigation options for which a
drill-down list can be displayed.
When you post a customer invoice, the sys-
tem automatically adds the amount to the
FDI4 Report Painter: Create Form
existing receivables or to receivables from
a special G/L transaction, depending on the This transaction is used to create a form for a
posting key involved. When the customer customer account financial drill-down report-
incoming payment is posted, the appropri- ing. In a form you define the content and
ate amount is subtracted from the existing formal structure, which is displayed in the
receivables. report in the detail list. Here you determine
the characteristics and key figures, which you
want to display in the report.
FDI0 Execute Drill-Down Report

This transaction is used to execute a drill-


FDI5 Report Painter: Change Form
down report for customer account financial
reporting. This type of interactive report Use this transaction to change the settings of
allows drill-down capability from a basic a form used in a customer account financial
list. You also have the option to switch the drill-down report. In a form you define the
order in which the drill down occurs. Use content and formal structure, which is dis-
transaction FDI1 to create the report. played in the report in the detail list. Here you
determine the characteristics and key figures,
which you want to display in the report.
FDI1 Create Drill-Down Report

Use this transaction to create a drill-down


FDI6 Report Painter: Display Form
report in customer account financial report-
ing. This type of interactive report allows Use this transaction to display the settings of
drill-down capability from a basic list. You a form used in a customer account financial
can define default values when creating a drill-down report. In a form you define the

46 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

content and formal structure, which is dis-


FF.6 Select Program: Display
played in the report in the detail list.
Electronic Bank Statement
Use this transaction to print the bank state-
FEBA Edit Bank Statement
ment after import. You must enter a company
Use this transaction to manually post process code, house bank ID and account ID. If you
a bank statement entered either automati- do not enter a statement date or a statement
cally or manually because it is not always number, you receive a printout of all the bank
possible to clear all items automatically. statements for this bank account.
Enter the application, company code, house
bank, account ID and statement number.
FF_3 Cashed Checks per
Double-click the bank details to display the
Bank Account
statements for the bank. A green checkmark
next to the statement indicates that the post- This transaction is used to report on the fol-
ings were processed without errors. A red lowing data:
cross next to the statement indicates that
E The average period outstanding for checks
the account statement contains items that
already cashed
could not be posted. You have to post process
E The average period outstanding for checks
these items
not yet cashed
E The number and amount total of checks
FEBP Post Electronic Bank Statement
currently outstanding
This transaction is used if, for any reason, the
posting that is generated from transaction The program can be used as an alternative
FF.5 fails. This may occur, for example, if a to determining the difference between the
user is working in a bank statement using planned cash outflow and the actual cashing
transaction FEBA when transaction FF.5 is date. To do this, you must select the option
being executed. Normally, transaction FF.5 Deviation from planning date.
will import the electronic bank statement
and generate the financial postings. FF_4 Outstanding Checks Analysis
per G/L Account and Vendor
FF.5 Select Program: Import Use this transaction to evaluate the out-
Electronic Bank Statement standing period, i.e., the difference between
This transaction is used to import an elec- cashing date and posting date, for each G/L
tronic bank statement. This transaction allows account managed on an open-item basis for
the user to select the relevant program used each vendor. To do this, you can select the
by the bank statement format. The process date relevant for cashing the check. When
is ideally automated whereby the banks are you select the value date, it is taken from
polled for prior-day statements. SAP makes a the check debit-line items. If the value date
G/L entry to move the transactions from the is not entered, the corresponding bank line
G/L clearing accounts into the master bank items are taken to determine the value date.
G/L accounts. The import of electronic bank If several check debits exist for a clearing
statements is aimed at a daily bank reconcili- procedure and the value or document date
ation process. of the check debit is used as the reference
date, then the system tries to assign the check
posting to the check debit by comparing the

47
1 Financial Accounting (FI)

amount and the currency. The document


FF68 Edit Check Deposit List
creation dates are also compared (the check
debit cannot lie before the check posting). If This transaction is used to enter checks you
no assignment can be determined, the checks receive. After the input is complete, you can
are ignored and they are not included in the access additional functions to further process
calculation of the period outstanding. the entered checks. On the entry screen, the
system will display different fields for each
You can place the average outstanding period account assignment variant you choose.
calculated for each vendor into a batch input Depending on the number of account assign-
session. The report then checks whether the ment fields in a variant, up to three lines are
existing figure in the vendor master record available for entering a memo record.
field Check cashing time equals the one
calculated. If this is not the case, the field is
updated when the session is processed. FF6B Memo Records: List

Use this transaction for listing planning


FF63 Create Memo Record memo records of the cash position and the
liquidity forecast created using transaction
Use this transaction to post a credit memo FF63.
for cash and liquidity planning purposes. You
differentiate between the payment advice
relevant for the cash position and the planned FF73 Automatic Cash Concentration
items relevant for the liquidity forecast. Alter- Use this transaction to concentrate all of
natively you can create memo records from your cash account balances into one target
the screen Display Cash Management and account. The system generates a proposal
Forecast of the cash position to the liquid- for concentrating cash that is based on a
ity forecast. predefined grouping. This proposal contains
the day-end balance and the cash planning
FF67 Process Manual results, in other words, the expected account
Bank Statement transfers. You can correct the proposal at any
stage. The system prints the outcome of the
Use this transaction to manually enter bank
cash concentration process in the form of
account statements you receive. Statement
payment orders to banks. It also creates the
entry usually occurs in two steps. First, enter
payment advices needed to determine the
the account line items in the system. Various
new bank account balances.
facilities support you during this step so that
the line layout for entering account line items
can be varied. In addition, the system sup- FF74 Access Automatic Cash
ports individual account determination and Concentration Using a Program
checks data consistency. Second, you post This transaction calls up transaction FF73,
the line items you have entered. When you cash concentration and therefore allows you
enter your data, payment advices that are to use variants in cash concentration. How-
created in Cash Management using memo ever, this process has the minor disadvantage
record entry can be automatically transferred that you see the start screen twice and so you
to the bank statement. must execute the program twice.

48 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

values when creating the report and naviga-


FF7A Cash Position
tion options for how the drill-down list is
Use this transaction to gain an understanding displayed.
of a companys liquidity status. The system
offers you two evaluation reports, with which
FGI2 Change Report: Settings
you can edit various views. Use transaction
FF7A to view the cash position, which pro- Use this transaction to change a new general
vides a short-term view for monitoring the ledger drill-down report. This type of interac-
liquidity in bank accounts. Use transaction tive report allows drill-down capability from a
FF7B, the liquidity forecast to evaluate infor- basic list. You can define default values when
mation for certain customers, vendors or sub creating a report and navigation options for
ledgers in the mid/long term. The cash posi- how the drill-down list is displayed.
tion and liquidity forecast together amount
to the total liquidity of the company FGI3 Display Report: Settings

Use this transaction to display the settings of


FF7B Liquidity Forecast
a new general ledger drill down report. This
Use this transaction to gain an understanding type of interactive report allows drill-down
of a companys liquidity status. The system capability from a basic list. You can define
offers you two evaluation reports, with which default values when creating a report and
you can edit various views. Use transaction navigation options for how the drill-down
FF7A to view the cash position, which pro- list is displayed.
vides a short-term view for monitoring the
liquidity in bank accounts. Use transaction FGI4 Report Painter: Create Form
FF7B, the liquidity forecast to evaluate infor-
mation for certain customers, vendors or sub This transaction is used to create a form for
ledgers in the mid/long term. The cash posi- a new general ledger drill-down reporting.
tion and liquidity forecast together amount In a form you define the content and formal
to the total liquidity of the company. structure, which is displayed in the report
in the detail list. Here you determine the
characteristics and key figures that you want
FGI0 Execute Drill-Down Report
to display in the report.
This transaction is used to execute a drill-
down report using the new general ledger FGI5 Report Painter: Change Form
functionality. This type of interactive report
allows drill-down capability from a basic list. Use this transaction to change the settings of a
You can also switch the order in which you form used in a new general ledger drill down
drill down on the characteristics within the report. In a form you define the content and
report. Use transaction FGI1 to create the formal structure, which is displayed in the
report. report in the detail list. Here you determine
the characteristics and key figures that you
want to display in the report.
FGI1 Create Drill-Down Report

Use this transaction to create a drill-down FGI6 Report Painter: Display Form
report in the new general ledger. This type of
interactive report allows drill down capabil- Use this transaction to display the settings
ity from a basic list. You can define default of a form used in a new general ledger drill-

49
1 Financial Accounting (FI)

down report. In a form you define the content details are entered in the customer or vendor
and formal structure, which is displayed in master record and linked to the bank master
the report in the detail list. Here you deter- data via the bank country key and the bank
mine the characteristics and key figures that key. The bank master will also contain the
you want to display in the report. address of the bank.

FI01 Create Bank FI04 Bank Data Changes

This transaction is used to create the master Use this transaction code to report all changes
data for banks that you require for payment to the bank master. The report is by company
transactions with your business partners. This code. There is an option to select from a spe-
includes both your banks and the banks of cific date, time and user ID of the individual
your business partners. Enter the country making the change. The report output will
key where the bank is located. The country display the fields changed with the option
key defines the rules for validating the bank to drill down and display the old/new field
data such as the bank key and bank account value and date changed.
number. Normally, you manage banks using
their bank number. The bank number in the
FI06 Set Bank Deletion Flag
control data for the bank is then displayed
twice, that is, as the bank key too. In certain Use this transaction to flag a bank master for
countries, the bank account number takes on deletion. The deletion flag can be set by com-
this function; then there are no bank num- pany code. The deletion flag will ensure that
bers and the bank data is managed using the the bank master cannot be used in financial
account number. To manage bank data using transactional processing and can be included
another key, for example, the SWIFT code, in the archiving process.
external number assignment can also be used.
Click Enter and maintain bank data, such as FK01 Vendor Create
name and address, etc.
This transaction is used to create the general
and company code views of the vendor mas-
FI02 Change Bank
ter record. Vendor master fields that are either
Use this transaction to change master data for optional or required fields, as determined by
banks. Your house bank and/or the banks of the account group, can be maintained. Use
your business partners can be changed using transaction XK01 to create the purchasing
this transaction. Your business partners bank area data of the vendor master.
details are entered in the customer or vendor
master record and linked to the bank master FK02 Vendor Change
data via the bank country key and the bank
key. The bank master will also contain the This transaction is used to change the vendor
address of the bank. master record general and company code
level data. Vendor master data fields that are
either optional or required, as determined
FI03 Display Bank
by the account group will be available to
Use this transaction to display master data for change. Use transaction XK02 to change the
banks. Your house bank and/or the banks of purchasing area data.
your business partners can be displayed using
this transaction. Your business partners bank

50 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

FK03 Vendor Display FK08 Vendor Confirm Change

This transaction is used to display the ven- This transaction is used when the dual master
dor master general and company code level data control functionality has been activated
data only. To view the purchasing area data and you want to confirm the change to a
for business partners, use transaction code sensitive field for a single vendor. Certain
XK03. fields can be flagged as sensitive fields, which
will require a second user, using this trans-
action, to confirm the change. Creating or
FK04 Vendor Account Changes
changing sensitive fields can block a vendor
Use this transaction code to report changes from payment until the changes have been
to the vendor master general and company confirmed.
code level data. The report is by vendor and
company code. There is an option to select
FK09 Display/Confirm Critical
from a specific date, time and user ID of the
Vendor Changes
individual making the change. The report out-
put will display the fields changed with the This transaction is used when the dual master
option to drill down and display the old/new data control functionality has been activated
field value and date changed. Use transaction and you want to confirm the change to a
XK04 to view changes at the purchasing area sensitive field for a list of vendors. Certain
data level. fields can be flagged as sensitive fields, which
will require a second user, using this trans-
action, to confirm the change. Creating or
FK05 Vendor Block/Unblock
changing sensitive fields can block a vendor
This transaction is used to block the vendor from payment until the changes have been
master from various transactions such as pro- confirmed.
cessing financial transactions. Use transaction
XK05 to block/unblock at the purchasing area
FK10N Vendor Balance Display
level.
Use this transaction to display a vendor
account balance. The account balance will
FK06 Vendor Flag for Deletion
show the opening balance (which is the
Use this transaction to flag a vendor master carry forward balance from last year), total
for deletion. The deletion flag can be set transactions per posting period broken down
by company code or all company codes. by debits and credits, balance per posting
Furthermore, the deletion flag can be set at period and accumulated account balance. In
the general area data and general area data addition to the above balances, the system
including selected company code area data. displays the gross sales/purchases per period
The deletion flag will ensure that the vendor for each account. The balances from special
cannot be used in transactional processing G/L account transactions are also included
and can be included in the archiving process. in an account balance. The drill-down func-
Use transaction XK06 to flag the vendor at tion enables the display of the line items that
the purchasing area level. make up the account balance.

51
1 Financial Accounting (FI)

FK10NA Vendor Balance Display FKI0 Execute Drill-Down Report


with Worklist
This transaction is used to execute a drill-
Use this transaction to display a vendor down report for vendor account financial
account balance with a worklist. A worklist reporting. This type of interactive report
allows you to display a range of vendors. allows drill-down capability from a basic
The account balance will show the opening list. You can also switch the order in which
balance (carry forward balance for last year), you drill down on the characteristics within
total transactions per posting period broken the report. Use transaction FKI1 to create
down by debits and credits, balance per post- the report.
ing period and accumulated account balance.
In addition to the above balances, the system
FKI1 Create Drill-Down Report
displays the gross sales/purchases per period
for each account. The balances from special Use this transaction to create a drill-down
G/L account transactions are also included report in vendor account financial report-
in an account balance. The drill-down func- ing. This type of interactive report allows
tion enables the display of the line items that drill-down capability from a basic list. You
make up the account balance. can define default values when creating a
report and navigation options for which a
drill-down list can be displayed.
FK15 Transfer Vendor Master Data
from Source Company Code
FKI2 Change Report: Settings
This transaction is used to transfer vendor
master data maintained in a source company Use this transaction to change a vendor
code to other target company codes. Due to account financial report. This type of interac-
run time considerations there is a selection tive report allows drill down capability from a
option to select only those vendors where basic list. You can define default values when
company code dependent data has changed creating a report and navigation options for
since a specific date. Only data fields that are which a drill-down list can be displayed.
ready for input may be transferred, so it is
recommended that the field control be the Display Report: Settings
FKI3
same. Execute the program in direct transfer
mode and a batch input session is created and Use this transaction to display the settings of
ready for processing. Vendor master data can a vendor account financial drill down report.
be written to a sequential file and processed This type of interactive report allows drill
via transaction FK16. down capability from a basic list. You can
define default values when creating a report
and navigation options for which a drill-
FK16 Transfer Vendor
down list can be displayed.
Changes: Receive
Use this transaction to transfer vendor master
FKI4 Report Painter: Create Form
data to an external system. Once transaction
FK15 has been executed to create a sequential This transaction is used to create a form for
file this transaction can be used to import the a vendor account financial drill-down report-
data and create a batch input session. ing. In a form you define the content and
formal structure, which is displayed in the
report in the detail list. Here you determine

52 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

the characteristics and key figures that you zero balance until all payments are applied
want to display in the report. to customers or written off. Payment advices
are stored and post processing uses these
advices to correctly apply payments to the
FKI5 Report Painter: Change Form
customer. You can make changes to advices
Use this transaction to change the settings if needed, or just use the advice to show the
of a form used in a vendor account financial customer invoices and apply as partial or
drill-down report. In a form you define the residual items.
content and formal structure, which is dis-
played in the report in the detail list. Here you
FLB2 Main Lockbox Program
determine the characteristics and key figures
that you want to display in the report. This transaction is used to process the lock-
box file received from the bank (typically
in BAI or BAI2 format). The SAP lockbox
FKI6 Report Painter: Display Form
program translates the file and posts to a G/L
Use this transaction to display the settings cash account, creates payment advices that
of a form used in a vendor account financial are matched against accounts receivable open
drill-down report. In a form you define the items and clears those items. Use transac-
content and formal structure, which is dis- tion FLB1 to access the lockbox post process
played in the report in the detail list. Here you transaction to process any checks that could
determine the characteristics and key figures not be fully applied by the Lockbox Import
that you want to display in the report. Program.

FKMT Account Assignment Model FLBP Main Lockbox Program


Use this transaction to create a reference/ Use this transaction to process the lockbox
template with default values for financial when using an IDoc interface. Data is read
postings. An account assignment model can automatically and stored in the bank data.
contain any number of G/L account receiv- This transaction is then scheduled, which
ables/account payables account items, and processes the lockbox data (by producing
can be changed or supplemented at any time. payment memos and postings, creating the
During document entry, the end user can check and posting logs, generating batch
change, add to, or delete the proposed data. input for creating new bank details). Use
The account assignment model can be called transaction FLB1 to access the lockbox post
up at financial document entry time. process transaction to process any checks that
could not be fully applied by the Lockbox
FLB1 Post Processing Lockbox Data Import Program.

Use this transaction to process any checks


FM5I Create Fund
that could not be fully applied by the Lockbox
Import Program via transaction FLB2. Lock- This transaction is used to create a fund that
box processing creates payment advices for represents financial resources that are pro-
any payment that cannot be applied fully and vided for a specific purpose by a sponsor
uses a lockbox clearing account to post all and managed separately. This enables the
payments directly to the bank G/L account. exact source of the funds to be determined.
This allows the bank account to have a correct Input the fund management area (to be
balance while the clearing account has non- entered once only, after which the system

53
1 Financial Accounting (FI)

will remember) and the fund number. The


FMN0 Transfer Documents from
validity of the fund can be determined by
Financial Accounting
definition in the master record or determined
by the fund application. Other input data This transaction is used to post or repost finan-
can include fund type and budget profile, cial documents to funds management. This
which determines the basis for budgeting transaction can be used if there is a need to
and availability control. correct funds management data by recreating
the financial documents after corrections have
been made or to construct funds management
FM5S Display Fund
when implementing funds management in a
Use this transaction to display a fund master. productive system. After the construction
You can display the validity of the fund and or reconstruction you must also reconstruct
the budget profile. assigned values to determine excessive funds
centers and commitment item hierarchies in
Copy Budget Version funds management and execute a payment
FM9B
conversion to update the actual data in funds
This transaction supports budget planning. management in accordance with the time
You can use this function to, for example, sequence.
copy budget data from the old year, as the
first version of the budget, for the new year.
FMR3 Plan/Actual/
You can adjust the data to take account of
Commitment Report
inflation and other factors in the new year.
Use this transaction to report on plan, actual
Plan Data Transfer from CO and commitment comparisons. This report
FM9C
will show all commitment/actual postings per
Use this transaction to copy data from the funds management area, version, period and
plan version from the controlling module fiscal year. One or more commitment items
to the budget version in funds management. can also be selected.
This utility allows for an easy way of creating
similar budget versions in funds management
FMSA Create Funds Center
from the data transferred from the control-
in FM Area
ling module.
This transaction is used to create a funds
center, which represents the structure of
FM9D Lock Budget Version
an organization (areas of responsibility,
This transaction is used to lock the budget departments and projects) in the form of a
version in funds management. hierarchy. You can assign a budget to funds
centers in funds management. The budget is
FM9E Unlock Budget Version used up as postings are made to funds centers
with commitments and actual values. Input
This transaction is used to unlock the budget the fund center number, funds management
version in funds management. area and valid to/from dates, click Enter and
complete the master data set-up.

54 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

reservation/budgeting process. Therefore, a


FMSU Change Fund
funds pre commitment can reference a funds
Use this transaction to change the fund mas- reservation and therefore reduce it.
ter. You can use this transaction, for instance,
to assign a fund sponsor to the fund.
FMY2 Funds Pre Commitment:
Change InitScrn
FMX1 Funds Reservation:
Use this transaction to change the pre com-
Create InitScrn
mitment reservation.
This transaction is used to create a reservation
for future budget consumption, within which
FMY3 Funds Pre Commitment:
all purchasing and financial activities take
Display InitScrn
place. When posting a purchasing document
(purchase order) or financial accounting doc- Use this transaction to display the pre com-
ument (i.e., vendor invoice) by referencing a mitment reservation.
funds reservation document number and the
earmarked funds field of the account assign- FMZ1 Funds Commitment:
ment coding block, the system automatically Create InitScrn
transfers the funds management account
assignment from the funds reservation. Once This transaction is used to earmark funds for
a purchase order or finance document is reg- future budget consumption. Used in reference
istered, the funds reservation is consumed. to a pre commitment the funds reservation
Input the header data on the document, click can reduce the pre commitment and reserva-
enter, and then enter the overall amount, tion for future budget consumption.
amount to be reserved, commitment item,
funds center, other finance data such as G/L FMZ2 Funds Commitment:
account, cost center, etc. and save. Change InitScrn

Use this transaction to change the commit-


FMX2 Funds Reservation: ment reservation.
Change InitScrn

Use this transaction to change a reservation FMZ3 Funds Commitment:


for future budget consumption. Display InitScrn

Use this transaction to display the commit-


FMX3 Funds Reservation: ment reservation.
Display InitScrn

Use this transaction to display a reservation FPS3 Same Day Statement:


for future budget consumption. Create Memo Records

This transaction used as a tool for updat-


FMY1 Funds Pre Commitment: ing the cash position in cash management.
Create InitScrn The uploading of an intraday statement will
This transaction is used to create a reser- display a list of transactions that may or may
vation for future budget consumption. By not be selected to be included in the cash
referencing a funds reservation (created using position for that day.
transaction FMX1) you can portray the funds

55
1 Financial Accounting (FI)

companies choose to make this a business


FSP4 G/L Account Changes
user transaction in the productive client.
in Chart of Accts

Use this transaction to report changes to the


FSI0 Execute Drill-Down Report
G/L account master at the chart of accounts
level. Select the G/L account and chart of This transaction is used to execute a drill-
accounts. Further selection options include: down report using the classic general ledger
from a specific date, time and the user ID of functionality. This type of interactive report
the individual making the change. The report allows drill-down capability from a basic list.
output will display the fields changed with You also have the option to switch the order
the option to drill down and display the old/ in which the drill-down occurs. Use transac-
new field value and date changed. tion FSI1 to create the report.

FS00 Edit G/L Account Centrally FSI1 Create Drill-Down Report

Use this transaction to edit the G/L master Use this transaction to create a drill down
record centrally at the chart of accounts level report in the classic general ledger. This
and the company code level. The chart of type of interactive report allows drill down
accounts data includes the description of the capability from a basic list. You can define
G/L account, a profit and loss or balance sheet default values when creating a report and
indicator, and the account group field (which navigation options for which a drill-down
determines the fields that will be input at the list can be displayed.
company code level). The company code level
data includes settings such as the currency FSI2 Change Report: Settings
the G/L account is managed in, an open item
management indicator and the field status Use this transaction to change a classic gen-
group, which determines the input fields eral ledger drill down report. This type of
when making financial postings to the G/L interactive report allows drill down capabil-
account. You can also use this transaction to ity from a basic list. You can define default
block a G/L account from posting financial values when creating a report and navigation
transactions and flag it for deletion. options for which a drill-down list can be
displayed.

FS10N G/L Account Balance Display


FSI3 Display Report: Settings
This transaction is used to display the G/L
account balance by month for a particular Use this transaction to display the settings of
year. One or multiple G/L accounts can be a classic general ledger drill down report. This
selected. The user can drill down on any type of interactive report allows drill down
period to view the transactional detail. capability from a basic list. You can define
default values when creating a report and
navigation options for which a drill-down
FSE2 Change Financial
list can be displayed.
Statement Version
Use this transaction to make a change to the Report Painter: Create Form
FSI4
financial statement version, i.e., the structure
of financial statements. This transaction is by This transaction is used to create a form for
default a customization transaction, but some a classic general ledger drill-down report. In

56 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

a form you define the content and formal the Create icon. The company code level
structure, which is displayed in the report data includes settings such as the currency
in the detail list. Here you determine the the G/L account is managed in, open item
characteristics and key figures that you want management indicator and the field status
to display in the report. group, which determines the input fields
when making financial postings to the G/L
account. You can also use this transaction to
FSI5 Report Painter: Change Form
block a G/L account from posting financial
Use this transaction to change the settings of transactions and flag it for deletion.
a form used in a classic general ledger drill-
down report. In a form you define the content
FSS4 Central G/L Account
and formal structure, which is displayed in
Changes In Company Code
the report in the detail list. Here you deter-
mine the characteristics and key figures that Use this transaction to report changes to the
you want to display in the report. G/L account master at the company code
level. Select the G/L account and company
code and click Execute. Further selection
FSI6 Report Painter: Display Form
options include a specific date, time and
Use this transaction to display the settings of the user ID of the individual making the
a form used in a classic general ledger drill- change. The report output will display the
down report. In a form you define the content fields changed with the option to drill down
and formal structure, which is displayed in to display the old/new field value and date
the report in the detail list. Here you deter- changed. You can also use this transaction to
mine the characteristics and key figures that block a G/L account from posting financial
you want to display in the report. transactions and flag it for deletion.

FSP0 Edit G/L Account Chart FV50 Park G/L Account Document
of Accts Data
Use this transaction to enter and store (park)
Use this transaction to create a G/L account incomplete general ledger postings without
in the chart of accounts only. Input the G/L carrying out extensive entry checks, such as
account number, chart of accounts and click the document balance check. Parked docu-
Enter. Select the account group (this will ments can be completed, checked and then
determine the fields required at the com- posted at a later date, if necessary by a dif-
pany code level), the profit and loss account ferent individual, using transaction FBV0.
indicator and the text of the G/L account. Parked documents can be evaluated online
Additionally, if the consolidation module is for reporting purposes from the moment
used, the trading partner account and group they are parked. Transaction FV67 can also
account may be selected. be used.

FSS0 Edit G/L Account In FV60 Park Vendor Invoice


Company Code
Use this transaction to enter and store (park)
This transaction is used to create a new G/L incomplete vendor invoices without carry-
at the company code level. Enter the G/L ing out extensive entry checks, such as the
account and the company code the new G/L document balance check. Parked documents
account is to be created in and then click can be completed, checked and then posted

57
1 Financial Accounting (FI)

at a later date, if necessary by a different


IM01 Create Inv. Program Definition
individual, using transaction FBV0. Parked
documents can be evaluated online for This transaction is used to create an invest-
reporting purposes from the moment they are ment program for planned or budgeted costs
parked. Transaction F-65 can also be used. for capital investments (or other projects)
in the form of a hierarchical structure. The
hierarchical structure is definable and is not
FV65 Park Vendor Credit Memo
dependent of any organizational units. You
Use this transaction to enter and store (park) can assign investment measures and appro-
incomplete vendor credit memos without priation requests to the investment program
carrying out extensive entry checks, such as positions. Input the program definition (pro-
the document balance check. Parked docu- gram type, key, description and approval
ments can be completed, checked and then year), the program structure and program
posted at a later date, if necessary by a dif- positions (organizational assignments,
ferent individual, using transaction FBV0. person(s) responsible). Note: use IM01 only
Parked documents can be evaluated online for once and then use IM27 for every approval
reporting purposes from the moment they are year thereafter so that you can report on
parked. Transaction F-66 can also be used. programs over multiple years.

FV70 Park Customer Invoice IM02 Change Inv. Program


Definition
Use this transaction to enter and store (park)
incomplete customer invoices without carry- Use this transaction to change an investment
ing out extensive entry checks, such as the program for capital investments (or other
document balance check. Parked documents projects). Enter the investment program
can be completed, checked and then posted number and the approval year and click
at a later date, if necessary by a different Enter. Input fields available for changing
individual, using transaction FBV0. Parked include program description, person respon-
documents can be evaluated online for sible, etc.
reporting purposes from the moment they are
parked. Transaction F-64 can also be used.
IM03 Display Inv. Program Definition

Use this transaction to display an investment


FV75 Park Customer Credit Memo
program for capital investments (or other
Use this transaction to enter and store (park) projects). Enter the investment program
incomplete customer credit memos without number and the approval year and click
carrying out extensive entry checks, such as Enter.
the document balance check. Parked docu-
ments can be completed, checked and then
IM05 Reassignment of Measures/
posted at a later date, if necessary by a dif-
App. Requests
ferent individual, using transaction FBV0.
Parked documents can be evaluated online This transaction is used to reassign invest-
for reporting purposes from the moment ment measures and appropriation requests
they are parked. Transaction F-67 can also from one investment program position to
be used. another. Enter the sending program position
and the receiving program position. There is
also the ability to specify whether the system

58 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

should automatically modify the plan and


IM30 Change Program
budget values on the sending and receiving
Budget Supplement
program positions, as well as the next posi-
tion above them in the hierarchy. You can This transaction is used to change the pro-
start the reassignment in test mode or execute gram budget from the original budget for
the function immediately. both the investment program budget and for
the measure budget. Changes are managed
as line items in the system and are therefore
IM22 Change Inv. Program Structure
managed separately from the original budget.
This transaction is used to sub divide the Enter the program, position ID or the pro-
investment hierarchy below the enterprise gram node instead, approval year and click
structure. Enter the program, leave the posi- Enter. The supplement budget can then be
tion ID blank, approval year, leave hierarchy entered.
level blank and click Enter. Position the
cursor on the investment program and click
IM31 Display Program
Create. Enter the position ID and descrip-
Budget Supplement
tion and click Enter. You can then continue
to create subordinate levels in the structure. Use this transaction to display a program
Note that only the end node of the program budget supplement. You can also display
position can be assigned with investment budget supplements as an explanation of
measures. the current budget.

IM23 Display Inv. Program Structure IM32 Change Original


Program Budget
Use this transaction to display the investment
program structure. Within the transaction This transaction is used to enter a program
enter the program, leave the position ID budget, typically for a new program year.
blank, enter approval year, leave hierarchy You can enter budget values for all program
level blank and click Enter. You can then positions in this transaction. Note that it is
drill down on the investment program possible to adopt the planned values of the
structure. investment program as the budget values
and change these values as needed. Once
planning is completed, it is common to per-
IM27 Open New Approval Year
form the budgeting process, which is usually
Use this transaction to carry forward the distributed top down.
original budget (after a fiscal year change)
of the new investment program (rather than
IM33 Display Original
the current budget). SAP manages the budget
Program Budget
carried forward separately from the current
budget of the new investment program, so Use this transaction to display the budget for
you must use this transaction to combine a program and program positions. You are
the two. able to review the budget totals, the program
position and level, the planned total version,
previous year total and amount distributed.

59
1 Financial Accounting (FI)

IM34 Rollup of Plan Values IM39 Display Program


Budget Return
Use this transaction to roll up plan values to
the current year. Old programs are treated Use this transaction to display a program
as if they are in the new approval year, so if budget return. You can also display budget
you want to report carried forward programs returns as an explanation of the current
from a current year program, it is not recom- budget.
mended that you use this transaction.
IM52 Budget Distribution
IM35 Change Program Planning
This transaction is used to distribute a budget
Use this transaction to plan values for invest- from program positions to measures. There are
ment measures and appropriation requests a few different ways to distribute the budget,
independently of the investment programs. but the system ensures that no more budget
Before you can budget and approve your can be distributed to the lower positions than
investment program, you perform the plan- is available on the next higher level position.
ning function and then use the plan values as Enter the investment program, position ID,
the basis for the binding budget. You can use approval year, measure type, distribution of
the functions of the project systems module original budget indicator, display transaction
and the overhead costing module to structure and execute. Then assign the supplements/
the planning process and roll up the plan returns for the overall budget or the annual
values into program positions. Another util- budget of the assigned measures.
ity is to use the carry forward plan from the
previous year plan or actual as a basis for Display Budget Distribution
IM53
planning the current year.
Use this transaction to display the budget
distributed. Enter the investment program,
IM36 Display Program Planning
position ID, approval year, measure type, dis-
This transaction is used to display the pro- tribution of original budget indicator, display
gram plan values. You are able to review the transaction and execute. Then review the dis-
plan totals, the program position and level, tributed values for the assigned supplements/
the planned total version, the carried forward returns for the overall budget or the annual
total and amount distributed. budget of the assigned measures.

IM38 Change Program IMA11 Display Appropriation Request


Budget Return
This transaction is used to manage appropria-
This transaction is used to change the pro- tion requests, which is a measure such as
gram budget from the original budget for an investment that is individually assessed
both the investment program budget and for and approved primarily because of the high
the measure budget. Changes are managed cost. An appropriation request consists of a
as line items in the system and are therefore master record with basic information and
managed separately from the original bud- control data, such as the program assignment,
get. Enter the program, position ID or the organizational unit assignments and measure
program node instead, approval year and assignment. An appropriation request can be
click Enter. The return budget can then be planned using different measures such as a
entered. WBS element or internal order.

60 2013 by Galileo Press Inc., Boston (MA)


Financial Accounting (FI) 1

IMCAOV Investment Program IMR6 Master Data List


Budget Carry Forward App. Requests w/o
%Distrib., w/Variants
Use this transaction for the budget carry for-
ward in the investment program function, Use this transaction to report master data
i.e., transfer unused budget to the next fiscal of appropriation requests along with their
year (annual values) within an investment plan values, without sub-totals. This list-
program. Unused budget is the remaining ing is intended for reporting without
distributable budget on a program position summarization.
and all subordinate program positions. The
program can be run in test mode or update
IMR7 Master Data List
mode.
App. Requests with
%Distrib., w/Variants
IMCCV1 Copy Plan Version
Use this transaction to report master data
(Investment Program)
of appropriation requests along with their
This transaction is can be used for copying plan values, without sub-totals. This list-
plan values from one plan version to another. ing is intended for reporting without
Planning for investments in an approval year summarization.
is often not a one-step process. Instead, it
involves a series of steps or versions. These
MIR4 Display Invoice Document
versions represent various stages in the devel-
opment of planning, or various stages in the This transaction is used to display a logistics
approval process of the selected objects to the vendor invoice. Enter the invoice number,
budget values. Thus, this transaction can be fiscal year and click Enter. You have the abil-
used to transfer planned values to budgeted ity to drill down into the financial document
values for selected objects. to review the accounting entries.

IMR4 Master Data List App. MIR6 Invoice Overview


Requests w/o %Distrib., Selection Criteria
w/o Variants
Use this transaction to report on a worklist of
Use this transaction to report master data logistics vendor invoices. Selection includes
of appropriation requests along with their document number or range, fiscal year,
plan values, without sub-totals. This list- invoicing party, document date and posting
ing is intended for reporting without date. In addition, you can further restrict
summarization. the invoice list by selecting various types
of invoice, such as an EDI invoice, invoices
that have been held/parked or the status of
IMR5 Master Data List App.
an invoice. Invoices that are in error status,
Requests with %Distrib.,
parked status or require further process-
w/o Variants
ing can be amended and posted using this
Use this transaction to report master data transaction.
of appropriation requests along with their
plan values, without sub-totals. This list-
ing is intended for reporting without
summarization.

61
1 Financial Accounting (FI)

MIR7 Park Incoming Invoice MRBR Release Blocked Invoices

This transaction is used to park a logistics Use this transaction to review and release
vendor invoice. A parked document can be logistics invoices that have been blocked
used as part of an authorization/review pro- for payment (due to perhaps the invoice
cess where one individual inputs the invoice amount being greater than the purchase order
and parked the document while a supervisor amount and outside the tolerance limit).
can review/authorize and post the document Enter the invoice header data to determine
using transaction MIR6. Input the vendor the worklist, select whether block removal is
invoice or credit memo as usual and then to be a manual step after program execution
click Save. Workflow functionality can also or an automatic block removal is required,
be used with this process in order to auto- select the type of blocked invoices and then
matically route the invoice to the appropriate execute the program.
individual for approval.
MRKO Consignment and
MIRO Enter Incoming Invoice Pipeline Settlement

This transaction is used for logistics invoice This transaction is used to process an invoice/
verification. Typically, the vendor invoice is settlement document for a special type of
matched against a purchase order and a goods procurement involving consignment and
receipt, which is more commonly known as pipeline materials. In this process the ven-
three-way matching. Enter the invoice header dor logistics invoice is created based on the
information and then enter the purchase consumption of the pipeline material or con-
order(s) that the invoice relates to. SAP will signment material. The vendor then sends an
then propose the invoice amount and quan- invoice based on this settlement document
tity. Tolerance limits will determine whether to the vendor for reference.
the invoice can be processed or blocked, or
if there are any discrepancies between the Evaluated Receipt Settlement
MRRL
invoice amount/quantity and the purchase
(ERS) with Logistics
order amount/goods receipt quantity. Once Invoice Verification
posted, the logistics vendor invoice creates
an additional financial document for the Use this transaction to process logistics ven-
financial posting. dor invoices based on the goods received
from a vendor. In this process the vendor
relationship is such that the purchasing com-
MR8M Cancel Invoice Document
pany will pay for any and all goods received
Use this transaction to reverse a logistics ven- from the vendor at predetermined prices.
dor invoice. Enter the invoice number, fiscal This transaction will create vendor invoices
year, reversal reason and posting date (which based on those goods receipts.
must be open financial period for posting). If
a posting date is not entered, then the current OB52 Open/Close Financial
date is used as a default. Click Save and the Posting Period
logistics invoice is reversed, together with a
reversed financial posting. Use this transaction to open and close the
financial posting period. The general ledger
and sub ledgers such as accounts payable/
receivable, asset management, inventory

62 2013 by Galileo Press Inc., Boston (MA)