International Pharmaceutical Students’ Federation

Pan American Regional Office

Call for the host of the 13th IPSF Pan American Regional Symposium 2019

The IPSF Pan American Regional Symposium (PARS) is the key regional event of the Pan American
Regional Office (PARO) as part of the International Pharmaceutical Students’ Federation (IPSF).

IPSF PARO is calling for interested member organizations to host the 13th Pan American Pharmaceutical
Symposium in June~July 2019.

The IPSF PARS is a 5- to 8-day international event held annually for pharmacy students and recent
graduates especially in the Pan American region. The program includes, but is not limited to, an official
opening ceremony, the IPSF PARO Regional Assembly, symposia on topics of pharmaceutical interest and
of scientific and educational nature, meetings and workshops, a pre-PARS training program and many
social events. All organizations that have been IPSF members for at least one year in the Pan American
region can bid to host the event.

Things you must know if you wish to host a future IPSF PARS:

• Please notify the IPSF PARO Regional Working Group (RWG) (secretary@paro.ipsf.org) of your
intention no later than June 13, 2017.

• The bid for hosting the 13th IPSF PARS 2019 will be made during the 11th IPSF Pan American
Regional Assembly from July 3 to 9, 2017 in Mexico City, Mexico. The bid should include a
presentation with information such as a provisional budget, expected maximum number of
participants, possible IPSF PARS venues, and tentative dates.
• The finances of the IPSF PARS are totally independent from IPSF and shall be handled by the
member association organizing it.

• No profit shall be generated from this event. Any excess funds from the event will be treated
according to the IPSF Domestic Rules (Article 8, Point 6).

• The budget shall also cover the registration fee of one IPSF Executive Committee member and all
of Regional Working Group registration fees, IPSF PARO partners, speaker accommodation and
transportation during the event, tokens of appreciation for speakers and judges, as well as prizes
for the Professional Development events and Poster Exhibition.

• The event registration fee shall include accommodation, meals, and transportation during the
event and should not be above 45 Euros per night for the first registration period.

• It is strongly recommended that the accommodation should be cheap and basic but also clean, safe
and comfortable for all delegates.

• Technical aids such as computer equipment and Internet as required for the smooth running of the
IPSF PARS should be made available.

• If your bid is selected, you are required to sign an Event Agreement contract with IPSF.

• Please read Article 8 of the IPSF Domestic Rules and Appendix III of the IPSF Constitution very
carefully. These documents can be obtained from the IPSF PARO Secretary at
secretary@paro.ipsf.org.

In addition, the Chairperson of the IPSF PARS is required to work closely with the IPSF PARO Regional
Working Group who shall supervise the planning and organizing of the IPSF PARS. The host will be
required to submit updates and reports whenever required and requested by the IPSF PARO Regional
Working Group among other duties:

• The responsibilities of the Chairperson of PARS are to coordinate the Reception Committee (RC),
the group of people that will be of assistance in organizing the event with you. The Chairperson of
PARS will be in charge of the organization of meetings with the established RC, which includes
coordinating all aspects of the event and tackling the obstacles that the event will face as well as
internal problems such as disagreements or discouragements.

• The Chairperson will first present the bid for hosting the event, during the Regional Assembly
at the 11th Pan American Regional Symposium in Mexico City, Mexico.

• Furthermore, the Chairperson is part of the Regional Working Group (RWG) and is in charge of
reporting the progress of the event and the activities, but should also participate in giving opinion
on matters related to the RWG and the decisions taken by it. The Chairperson has also to write a
formal report of the activities and present to the Executive and be responsible for any issues
related to the Pan American Regional Symposium.

• The meetings with the Reception Committee are suggested to occur at least once every two weeks
in the beginning and according to the progress of work and the arrival date of the event, with the
meeting varying from once or twice per week, with approximately two hours per meeting.

• The Chairperson is responsible to make contact with the other members of IPSF, such as the IPSF
Treasurer, IPSF Secretary-General, PARO Secretary, Chairperson of the Pan American Regional
Office, Chairperson of Professional Development, Chairperson of Public Health and many others as
needed in order to provide some activities that may occur during the event.

For any further information, please contact the IPSF PARO Secretary at secretary@paro.ipsf.org.