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ARTICLE I - NAME The name of this organization shall be KUMC International Outreach, hereinafter known as KUMCIO. ARTICLE II – PURPOSE Section 1 – Purpose We, the students, alumni and faculty of KUMC, are committed to offering health care to the citizens of the world, without regard to race, color, creed, gender or sexual orientation. In our efforts to do hands-on good in the world, we will strive to learn from other cultures, educate underprivileged citizens of the world, and help sustain a standard of health care in targeted regions. This will be a solely humanitarian organization with no religious or political affiliations. KUMCIO is in compliance with and qualifies as an exempt organization under Section 501(c)(3) of the Internal Revenue Code of 1954. Section 2 – International Health A. Our main goal in promoting international health shall be to serve the international patient and family with compassionate and holistic care and medical expertise in the diagnosis and treatment of medical, dental and surgical ailments. B. In the treatment of all patients we will uphold the highest standard of medical ethics. We will pay special attention to the following principles: 1. Beneficence 2. Non-Maleficence 3. Autonomy 4. Justice C. We will strive to make a lasting impact on the general health standards and wellbeing of the communities that we visit. Section 3 – International Education A. In order for our efforts to have a lasting effect we will advance the knowledge of health care issues in underserved regions. B. We hope to promote cross-cultural sensitivity and understanding between the people that we serve and ourselves. C. As leaders in medicine we will serve as an international voice to enhance the public's appreciation of the international healthcare needs and the crucial role of sharing our resources and expertise. D. We will provide educational scholarships to international students. 1. The students will be chosen according to financial need and academic criterion established by KUMCIO. 2. Once a scholarship has been established we ensure that the funding continues until the student has completed high school.
ARTICLE III – MEMBERS Section 1 – Membership Membership of the KUMCIO shall consist of the following: A. B. C. D. E. The Board of Trustees The KUMCIO Executive Board. Group members elected or appointed to carry out specific duties, e.g., PR chairperson, first year representatives. Group leaders for volunteer trips abroad. Group members active in KUMCIO endeavors.
Section 2 – Qualifications Qualifications of eligibility for membership in KUMCIO. A. Those individuals that have indicated their intention to belong to KUMCIO and uphold the principles as set forth in Article II may be considered members. Membership responsibilities may include any of the following: 1) 2) 3) 4) B. As a group, they meet together to discuss how to uphold and further those ideals set forth in Article II. All that have a desire to uphold the aforementioned ideals are welcome in the group. No member is required to practice any actions in order to remain a member or to have a voice (share at a meeting). As a group, they have no affiliation other than KUMCIO.
Each member shall be entitled to vote during annual elections.
Section 3 – KUMCIO Group Leaders for Volunteer Trips Abroad A. Group leaders (GLs) shall be selected by the group conscience of the members of the international volunteer team. Each GL shall be selected by any method deemed appropriate by their group. These GLs shall serve for a period designated by their group, always subject to recall by the group they represent. Each group shall be free to designate an alternate delegate when the necessity arises.
GLs should be selected for resourcefulness, knowledge of local culture, willingness to serve, and commitment to the ideals of KUMCIO. The primary responsibility of the GL, or alternate, is to represent their group inside and outside of the United States prior to and during the group trip. Additional responsibilities include the following: 1) 2) 3) 4) Acting as a liaison between the group and travel agencies, hospital officials, local leaders, etc. To establish realistic goals of the volunteer trip. That the aforementioned goals are accomplished to the best ability of the group. To see that the accomplishments of the trip are well documented and reported to the KUMCIO members not involved in the volunteer trip. ARTICLE IVA - THE KUMCIO BOARD
Section 1 - The KUMCIO Board A. The board shall consist of at least a president, vice president, secretary and treasurer. There may be more members as per the decision of the current board. The immediate past president shall serve as an ex-officio member of the KUMCIO Board for one year. The KUMCIO Board may also include other positions such as the committee chair(s). Their duties shall be set by policy adopted by KUMCIO. This KUMCIO Board shall serve as the executive board. In the event the president of the board should be unable to attend any meeting of the board, the next highest-ranking executive officer in attendance shall serve as chair for that meeting. The ranking of these officers shall serve as follows: 1) 2) 3) Vice President Treasurer Secretary
Section 2 - Nominations to the KUMCIO Board Nominations to the board may be made from the floor at the time of election. A nominating committee may also be formed, at the discretion of KUMCIO.
Section 3 - Qualifications for the KUMCIO Board A. B. Desire to uphold the principles set forth in Article II. Regular attendee of meetings for at least six months.
Section 4 - Method of Election A. B. Elections shall be held annually at a meeting specified for that purpose. To be eligible for election to the board, nominee must: 1) 2) C. Meet all qualifications as defined in Article IV, Section 3. Understand responsibilities of the position as defined in Article IV, Section 6.
In order to be elected to membership on the KUMCIO Board, a nominee must be present at the election meetings and must receive a majority vote of the members present and voting.
Section 5 - Term of Office A. Board members shall be elected to serve for a period of one year. 1) Newly elected officers shall begin service at the KUMCIO meeting following the end of the academic year. 2) Newly elected officers, if not already incumbent, will be assisted in the transition by the incumbent officer. B. C. Board members shall serve no more than two consecutive terms in the same office. After an interval of one year, a member may again be eligible for election to their prior office.
Section 6 - Responsibilities of the KUMCIO Board A. President: 1) 2) 3) 4) Shall preside at all regular and special meetings of this KUMCIO board. Shall be responsible for establishing the agenda for all KUMCIO meetings. May cast the deciding vote to make or break a tie. a) May participate in a ballot vote. May attend all standing committee meetings. -4-
5) 6) B.
May approve hiring of paid employees outside of KUMCIO Shall ensure that the general account of KUMCIO be audited at least annually.
Vice president: 1) 2) Shall serve in the absence of the president. Shall perform all other duties as prescribed by the president.
Secretary: 1) 2) 3) 4) Shall see that minutes are kept of all KUMCIO meetings and KUMCIO Board meetings and that a copy of the KUMCIO minutes is emailed to all of the current members. Shall maintain a file of all minutes of past meetings. Shall ensure that copies of all versions of the bylaws are kept in both electronic and hard copy form. Shall recognize any request for access to the bylaws by a KUMCIO member.
Treasurer: 1) 2) 3) 4) Shall maintain a checking and savings account, if necessary, for dispersal of KUMCIO funds. Shall submit financial reports each semester at the KUMCIO meetings. Shall be cosignatory with 1 other board members or an appointee of the board. Shall be responsible for distributing wages to any paid employees of KUMCIO as well as enacting appropriate payroll tax .
The KUMCIO Board shall provide a means of conducting the KUMCIO business in the case of emergencies and/or between meetings of KUMCIO.
Section 7 - Vacancies and Resignations A. If a member of the KUMCIO Board fails to attend three consecutive meetings without prior notice, his/her office may be declared vacant by a majority of those members present and voting. Any board member may resign at any time for any reason by giving the president of KUMCIO written notice.
Any board member of KUMCIO may be removed from office for due cause by a 2/3 vote of the members at a special meeting announced for that purpose.
Section 8 - Filling of Vacancies A. Vacancies shall be filled by a majority vote at that meeting in which the vacancy occurred, or at the next meeting or special meeting of KUMCIO. Such persons chosen to fill said vacancies shall serve for the remainder of the un-expired term. A person chosen to fill any vacancy on the board shall meet the qualifications as defined in Article IV, Section 3, and be aware of all responsibilities of that position as described and defined in Article IV. ARTICLE IVB – THE BOARD OF TRUSTEES Section 1 – Membership Member of The Board of Trustees shall initially consist of those members who participated in the founding of KUMCIO in 2002 and have been active members of the group through 2004. Subsequent members may be added upon appointment. Section 2 – Appointment to the Board of Trustees Appointment to The Board of Trustees will be approved by a 2/3 majority vote of the Trustees. Section 3 – Term of Trustees Membership to The Board of Trustees will be considered a position of perpetuity, ending only if the said member wishes to resign their post. Section 4 – Duties The Board of Trustees is responsible to the members of KUMCIO for considering the approving matters of policy, objectives, plans, programs, investments, disposal or transfer of assets, methods of financing, and other matters affecting broad aspects of KUMCIO programs; establishing rules for the Government of KUMCIO and recommending bylaw changes; and establishing such other criteria and policies as are considered advisable for proper control of KUMCIO programs. The Board of Trustees exercises prudent business judgment in reviewing, considering and deciding upon major and basic matters affecting KUMCIO programs, and exercises general supervision of conduct of the business, to the end that the interests and rights of the recipients of aid from KUMCIO are properly served. It is the Board of Trustees utmost responsibility to ensure that programs where KUMCIO has committed to administer aid for a protracted period of time that those
commitments continue to be met. The duties and responsibilities of this Board extend to all activities in which the KUMCIO may engage.
ARTICLE V - MEETINGS Section 1 - Regular Meetings The Intergroup shall meet monthly at a time and place designated by the president. Section 2 - Annual Meetings An annual meeting shall be held in the month of April for the election of officers. Section 3 - Special Meetings A special meeting may be called at any time by a majority vote of the KUMCIO Board, or by petition of five KUMCIO members, by giving notice as prescribed in Article V, Section 4. Section 4 - Method of Notification Notification of all meetings shall consist of notices prepared by the KUMCIO secretary and distributed to each group secretary and/or member at least one week prior to the date of the meeting. Placing an announcement in the KUMCIO newsletter, if any, or by email, and at the prior KUMCIO meeting is also considered proper notification. Section 5 – Quorum Those voting members present at any meeting of KUMCIO shall constitute a quorum for all proceedings of KUMCIO. ARTICLE VI - COMMITTEES Section 1 - Standing Committees The following standing committees may be established as required to carry out the purposes of KUMCIO in the most effective and efficient manner. Standing committees may include but not be limited to: A. B. C. D. International Efforts Abroad Fundraising Public Relations Education
Section 2 - Special Committees The board shall designate such special committees as are deemed necessary for the welfare and operation of KUMCIO (e.g. Bylaws committee). Section 3 - Committee Appointments The president shall appoint a committee chairman from those members present who meet member qualifications. A board member or any KUMCIO member present meeting membership qualifications may be appointed to chair a standing or special committee with approval of the majority of the members present and voting. Section 4 - Committee Procedures Each standing or special committee shall be responsible for calling and holding meetings, and establishing its method of procedures, subject to the approval of the KUMCIO Board and the principles as set forth in Article II. Section 5 - Committee Responsibility Any committee decision and/or vote which establishes or changes a policy, sets a procedural plan for a special event, or expends funds in excess of the approved budget, shall require approval by KUMCIO prior to implementation. Each standing committee chairman shall submit a written or oral report to KUMCIO. If any monies are expended from an approved budget, a detailed and itemized report shall be included with the committee report. Section 6 - Nominating Committee KUMCIO may have a nominating committee to recommend persons to serve as officers, GLs, and committee chairs and persons to fill vacancies and to serve on the next nominating committee. The number of members on the committee shall consist of three members. The president shall not serve on the committee, but may provide background information and input as requested by the committee. Section 7 - Ex-officio Members A. B. Past committee chairmen may serve in an ex-officio capacity in their respective committees. KUMCIO president is an ex-officio member of all committees except the nominating committee.
Section 8 - Committee Bank Account A. If it is deemed necessary by the board that a committee shall open a bank account, the following procedure shall be followed: -8-
1) 2) 3)
The committee chairman and the treasurer of the KUMCIO shall be cosigners on the account. Two signatures shall be required on all checks. The committee chairman shall keep all financial records and shall present a detailed, itemized report of transactions to KUMCIO following any event for which monies were expended or received. The committee chairman shall arrange for an audit of the committee account during the final month of each academic year. The audit shall take place at the same time as the audit for the general account of KUMCIO.
Section 9 – Vacancies Should a vacancy, resignation, or removal of a committee chairman occur, all pertinent information shall be turned over to the KUMCIO president. The president shall then appoint a new committee chairman to serve the remainder of the term. Section 10 - Removal of Committee Chairman A committee chairman may be removed from office by a two-thirds vote of the KUMCIO Board. Removal is based on unworthy conduct, non-adherence to KUMCIO principles, non-attendance. ARTICLE VII - SOURCE OF FUNDS Section 1 - Source of Funds A. Primary source of income may be such occasional projects or fundraising activities as may be authorized by the KUMCIO board or the fundraising committee. KUMCIO may accept donations from KUMCIO members, conforming to the general practice of KUMCIO. KUMCIO may accept donations from outside sources, conforming to the general practice of KUMCIO. KUMCIO shall not accept the responsibility for trusteeship over, or enter into the distribution or allocation of, funds set up outside of KUMCIO.
B. C. D.
Section 2 - Prudent Reserve If there is an accumulation of funds beyond current needs those funds may be placed into low risk funds in order to accumulate interest. Such a transfer would need to be approved by a 2/3 vote of the KUMCIO board.
ARTICLE VIII - AMENDMENTS TO THESE BYLAWS These bylaws, may be amended at any time by a two-thirds vote of the members and board members present at any regular or special meeting of KUMCIO, provided a copy of the proposed amendment has been submitted in writing or electronically and received by each group affiliated with KUMCIO at least two weeks prior to the meeting in which action is to be taken on the amendment. Section 1 – Bylaw Amendment Records A. Any amendments made to these bylaws must be recorded in Article VIII Section 2. B. The recorded history should include the date the bylaws were amended, the author(s) of amendments, and a brief description of the amendments. C. Copies of all previous versions of the bylaws shall be kept by the secretary in both electronic and hard copies. Section 2 – Amendment History A. B. December 9, 2003. Richard Moberly II. Bylaws ratified. August 2, 2006. Amanda Myers. KUIO changed to KUMCIO.
ARTICLE IX - DISSOLUTION Section 1 Upon the dissolution of this association, after paying or adequately providing for the debts and obligations of the association, the remaining assets shall be distributed to a non-profit fund, association, foundation or corporation, which is organized and operated exclusively for charitable, education, or scientific purposes and which has established its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code. Section 2 No part of the net earnings of this association shall ever inure to or be used for the benefit of, or be distributed to, its members, trustees, officers or other private persons, except that the association shall be empowered to pay reasonable compensation for services rendered and to make payment and distribution in furtherance of the express purposes for which it is formed.
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