TMD PORTFOLIO TIME MANAGEMENT

Complete schedule & task breakdown list

International Business Communication (Both semesters)

- Prepare 3 minute presentation. 14-10-2016

Estimation: 2 hours
- Prepare webpage for business usage: 11-11-2016
Estimation: 2 hours
- Prepare 2 business E-mails for networking: 18-11-2016
Estimation: 1,5 hours
- Attend networking event: Before 25-11-2016
Estimation: 3,5 hours
- Preparation debate: 2-12-2016
Estimation: 2 hours
- Prepare & Record Business call: 19-02-2017
Estimation: 2 hours
- Prepare resume and print it out: 05-03-2017
Estimation: 30 minutes
- Preparation job interview: 26-03-2017
Estimation: 1,5 hours
- Preparation Pitch with Lars Vergote: 30-04-2017
Estimation: 2 hours
- Preparation Book presentation with Thijs de Wilde: 14-05-2017
Estimation: 4 hours

International Strategy (First semester)

- Presentation about Google Pixel: 21-12-2016
Preparation between week 39 -51 every two weeks
Estimation: 20 hours
International trade (Second semester)
- Preparation for Exam
Estimation: 20 hours
People management (Second semester)
- Assignment 1 & Integrated Paper: 19-02-2017
- Assignment 2 Integrated Paper: 26-02-2017
- Assignment 3 Integrated Paper: 05-03-2017
- Assignment 4 Integrated Paper: 12-03-2017
- Assignment 5 Integrated Paper: 20-03-2017
- Assignment 6 Integrated Paper: 16-04-2017
- Assignment 7 Integrated Paper: 16-04-2017
- Assignment 8 Integrated Paper: 30-04-2017
- Assignment 9 Integrated Paper: 07-05-2017
- Assignment 10 Integrated Paper: 14-05-2017
- Assignment 11 Integrated Paper: 21-05-2017
- Oral and Written exam preparation: 15 hours
Estimation: 2 hours per assignment: 37 hours total
Operational Excellence (First semester)
- Assignment Sales Department SAP: 07-11-2016
Estimation: 3 hours
- Assignment Material Management: 20-11-2016
Estimation: 3 hours
- ERP Exam preparation: 15 hours
Business Ethics: (Second semester)
- Assignment 1 presentation & deadline: 27-02-2017
Estimation: 3 hours
- Assignment 2 presentation & deadline: 20-03-2017
Estimation: 3 hours
- Assignment 4 presentation & deadline: 24-04-2017
Estimation: 3 hours
- Assignment 3 deadline: 08-05-2017
Estimation: 3 hours
Spanish 2A (First semester)
- Prepare article & video: 03-10-2016
Estimation: 2 hours
- Presentation about company: 24-11-2016
Estimation: 3 hours
- Prepare email writing, video and words: 28-11-2016
Estimation: 3 hours
- Presentation about product: 5-12-2016
Estimation: 2 hours
- Finalize portfolio: 12-12-2016
Estimation: 10 hours
- Preparation Spanish exam: 20 hours

Spanish 2B (Second semester)

- Test de conjugaciones: 03-03-2017
Estimation: 3 hours
- Presentation about article/video: 07-03-2017
Estimation: 3 hours
- Obligatory seminar: 07-03-2017
- Test de conjugaciones: 31-03-2017
Estimation: 3 hours
- Obligatory seminar: 24-04-2017
- Presentation about article/video & Test de conjugaciones: 12-05-2017
Estimation: 3 hours
- Oral test: 16-05-2017
Estimation: 5 hours
- Preparation Spanish exam: 20 hours
E-skills (First semester)
- Deadline portfolio: 15-12-2016
Estimation: Total preparation 17 hours
- Finalizing portfolio:
Estimation: 3 hours

Office task 1 & 2: Estimation 1 hour

Content curation: Estimation 2 hours
Infographic individual assignment: Estimation 1 hour
CMS: Estimation 1 hour
Collaboration task: Estimation 1 hour
UML activity: Estimation 1 hour
Photoshop: Estimation 2 hours
Web task 1 & 2: Estimation 2 hours
Infographic group assignment: Estimation 2 hours
Survey: Estimation 2 hours
Collaboration task: Estimation 2 hours

TMD (Both semesters)

- Preparation module TimeReflectionResearch on Chamilo: Before 21-10-2016
Estimation: 2 hours
- Preparation module Networking module on Chamilo: Before 18-11-2016
Estimation: 2 hours
- Preparation module Talent on Chamilo: Before 02-12-2016
Estimation: 2 hours
- Preparation module Study Abroad on Chamilo: Before 16-03-2017
Estimation: 2 hours
- Debates on seminars: 11-05-2017
Estimation: 2 hours
- Portfolio Skype talk: see timing announcement: Between week 19-21
Using outlook & calender
Analysis with priority grid & time-wasters

I have made an action priority matrix, by using a worksheet provided by Mindtools. I was
hoping that this tool would automatically make the appropriate graph afterwards.
Unfortunately, this was not the case. Therefore I will manually show the results.

Quick Wins Major Projects

- IBC assignments & preparations - All second semester courses exam

- TMD modules preparation preparation
- Business Ethics assignment 1,2,3,4 - Spanish Tests and preparation

Fill ins Thankless Tasks

- none - People Management Integrated Paper

and personal portfolio
 Distractions Internet

Postponing tasks

Other Leisure activities

How to fight this?

1. Only open up whats necessary on your pc. No social media and other temptations
2. In order to not postpone, make a good planning and be strict afterwards
3. These real time-wasters should be avoided, but are important too. Make sure to plan ahead
to have free time for leisure.

Time
Mid-term Reflection

In this part of the assignment, I would like to reflect on my personal experiences with regards to
time-management. As can be read previously, I have made an effort by drafting up a schedule
with all tasks and exams at the start of the first semester. This list is categorized by course
name. Apart from making a list, I have inserted the data in my Outlook calendar.

Reflecting on this activities with regards to time-management, I will make an effort in sharing
my thoughts. Making a list with all tasks and exams in advance and estimating the amount of
time required to fulfill these tasks, seemed to be a lot at first. Because I needed it for my TMD
portfolio, I did finish the list obviously. After inserting this data in my calendar, I started
noticing the charm and the beneficial value of the effort made. Mainly because of the fact that I
could see every deadline and task on my mobile phone and on Mijn Dinar, I was constantly
reminded of upcoming deadlines. Studying and keeping up with everything was challenging at
times, because besides studying I try to work for 20 hours every week at least.

With regards to the estimations made, they were not very accurate. Sometimes I succeeded in
making the task quicker than expected, but many times it even took longer than estimated.

In general, I must admit that this task helped me to plan ahead, but the question that remains is
how to streamline this technique for future usage. Therefore, I have made 2 SMART action
points.

1. Use Outlook calendar function for all activities, not only school activities.
2. Only make estimations when you can determine it accurately. If not, do not estimate.
By implementing both action points, I will streamline my time-management system. The
calendar function is very useful and can therefore be used to replace my paper agenda in the
long run. Estimations were sometimes wrong, which caused stress. Therefore I must try to be
more accurate, or stop with estimating in advance.