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Financial Statement Generator (FSG) Setup
Document Version: 1.0 Date: May 2000 Author: Jennifer Bowen

Table of Contents
Section 1: Components of an FSG ..................................................................................................... 4 Section 2: Row Sets .......................................................................................................................... 5 Defining Row Sets......................................................................................................................... 5 Defining Row Set Rows................................................................................................................. 6 Row Set Account Assignments....................................................................................................... 7 Row Set Calculations..................................................................................................................... 8 Section 3: Column Sets ..................................................................................................................... 9 Defining Column Sets .................................................................................................................... 9 Defining Columns........................................................................................................................ 10 Column Set Account Assignments and Calculations ..................................................................... 12 Override Segment ........................................................................................................................ 12 Proforma: Mixed Actual and Budget Amounts ........................................................................... 13 Build Column Set ........................................................................................................................ 13 Relative Headings........................................................................................................................ 14 Column Exceptions...................................................................................................................... 15 Section 4: Row and Column Combined and Advanced Features........................................................ 16 Display Options........................................................................................................................... 16 Percent of Row / Percent of Column............................................................................................. 17 Section 5: Row Orders .................................................................................................................... 18 Defining Row Orders................................................................................................................... 18 Section 6: Contents Sets .................................................................................................................. 19 Defining Content Sets .................................................................................................................. 19 Section 7: Display Sets.................................................................................................................... 21 Defining Display Groups ............................................................................................................. 21 Defining Display Sets .................................................................................................................. 22 Section 8: Defining and Running FSGs............................................................................................ 23 Defining Financial Reports .......................................................................................................... 23 Control Values ............................................................................................................................ 24 Defining FSG Report Sets............................................................................................................ 25 Running FSGs ............................................................................................................................. 26 Ad-hoc Reports ........................................................................................................................... 27 Section 9: Copy Report Objects....................................................................................................... 28 Copying Report Objects from another database (FSG Transfer) ................................................... 29
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Section 10: Optimizing FSG Performance........................................................................................ 32

Examples A: Row Set - Display Type - Total 1 ............................................................................................... 33 B: Row Set - Display Type - Total 2 ............................................................................................... 33 C: Row Set - Display Type - Expanded 1 ....................................................................................... 34 D: Row Set - Display Type - Expand2............................................................................................ 34 E: Row Set - Display Type - Both ................................................................................................... 35 F: Row Set - Parent Accounts.......................................................................................................... 35 G: Row Set - Summary Accounts .................................................................................................... 36 H: Row Set - Calculations ............................................................................................................... 37 I: Column Set - Format Masks........................................................................................................ 37 J: Column Set - Factors .................................................................................................................. 38 K: Column Set - Period of Interest ................................................................................................... 38 L: Column Set - Account Assignments............................................................................................. 39 M: Column Set - Activity ............................................................................................................... 39 N: Column Sets - Exceptions 1 ....................................................................................................... 40 O: Column Set - Exceptions 2 ......................................................................................................... 41 P: Display Types - Level of Detail................................................................................................... 42 Q: Row Order - Default................................................................................................................... 43 R: Row Order - Example 1............................................................................................................. 44 S: Row Order - Example 2 .............................................................................................................. 45 T: Row Order - Example 3 .............................................................................................................. 46 U: Row Order - Rank by Column ................................................................................................... 47 V: Row Order - Rank by Description............................................................................................... 48 W: Content Set - PE Example.......................................................................................................... 49 X: Content Set - Multiple Ranges .................................................................................................... 50 Y: Content Set - RE and RB............................................................................................................ 51 Z: Content Set - PT Example........................................................................................................... 52 AA: Display Set .............................................................................................................................. 53 AB: Percent of Row ........................................................................................................................ 54

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Section 1: Components of an FSG
Before you define a report in Financial Statement Generator, draft it on paper. This will help you plan your report’s format and content and save you time later. FSG Components Report title, account combinations Account type, column headings Overrides row set account combinations and display options Sort order and display options for expanded row Electric ’white out’

Row Set Column Set Content Set Row Order Display Set

Required Required Optional Optional Optional

A Typical FSG
US GLOBAL OPERATIONS (2) XX FSG Example (3) Period (4) Currency: USD (5) No Specific Company (6) (1) Report Date DD-MM-YY-

Actual Jan-99

Budget Jan-99

(8)

Co Acct Prod Expenses Revenue Totals

(7) (9) (9) (9)

1. 2. 3. 4. 5. 6. 7. 8. 9.

System Default - cannot be changed or removed. Set of Books name - cannot be changed or removed. 10.7 Defined as Report Title in the Row Set. 11.0 Defined at Report Level. Defaults from the period that the report is run - cannot be changed or removed. Defaults as functional currency - cannot be changed or removed. This will be determined by the Content Set. This will be determined by the Row Order. Headings as defined in the Column Set. Descriptions as defined in the Row Set.

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Section 2: Row Sets
Defining Row Sets
A Row Set defines the format and content of the rows in an FSG report. Typical row sets include line items, accounts, and calculation rows for totals. You can define a new row set, or use FSG’s AutoCopy feature to copy an existing row set, which you can modify as needed.

Responsibility: General Ledger Super User Navigation: Reports => Define => Row Set Name & Description: These fields do not appear on the report. They are used to distinguish row sets from one another. Note: In Release 10.7, there is also a Title column on this form, which FSG will print at the top of the report. In Release 11, the Title is defined on the Define Financial Report form.

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Defining Row Set Rows

Responsibility: General Ledger Super User Navigation: Reports => Define => Row Set => Define Rows Line: You may use any number from 1 to 999999999 (form will automatically order new rows). It is recommended that the line number be entered in increments of 10. Line Item (Description): Optional, this appears as the row label on the left of any report you run using this row set. Format Options: Optional, used to make the report look pretty. Advanced Options, Display Options, Balance Control: See Sections 3 and 4. Row Name: Optional, it does not appear on the report. This becomes the row identifier in the row calculation window. Each row can contain either an account assignment or calculation, but not both. A row can also be inserted for formatting purposes only, in which case it would not use account assignments or row calculations.

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Row Set Account Assignments

Responsibility: General Ledger Super User Navigation: Reports => Define => Row Set => Define Rows => Account Assignments Sign: Select a numeric operator sign (+, -) to indicate whether to add or subtract the totals for the account range. Accounts: Enter the low and high of the account range you would like to see. If you leave a segment blank, FSG will process all values for that segment. Typically accounts are assigned to rows. However, if you enter accounts for both rows and columns, only intersecting accounts are reported. Display: This is the display for this row. T = Total the range and display only the total for segment values E = Expand the range and display all segments values B = Both expand and total the range and display all segment values NOTE: If multiple account ranges are assigned to a row, you MUST use T for each segment of the range. Also, you must use T for each segment if you assign accounts to the column set. Summary: Use if you would like to report only on Summary account balances for the accounts in the specific range. The profile option ’FSG: Expand Parent Value’ further determines how the output will display. See example G for more information. Activity: Defaults to net, however if creating an activity report such as Statements of Cash Flows you may want to specify debit or credit only. This is illustrated in example M. Set of Books: Enter a set of books to use for deriving account combinations for your range. You can enter a different set of books only if the set of books shares the same chart of accounts and calendar as the current set of books (which is assigned to your responsibility). Also, if you use multiple sets of books in the same row set, you must use Net as the activity type.

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Row Set Calculations

Responsibility: General Ledger Super User Navigation: Reports => Define => Row Set => Define Rows => Calculations Sequence: Controls the order in which FSG will perform the mathematical operations of the calculation. Operator: select the mathematical Operator for each step of you calculation. + Add Subtract * Multiply / Divide % Percent ENTER Enter value MODE The mode of listed values AVERAGE The average of listed values MEDIAN The median of listed values STDDEV The standard deviation of listed values. Constant: You may enter a constant value as part of the calculations. Sequence: Enter low and high sequence numbers corresponding to the range of rows to use in the calculation. Row Name: If names have been defined for the rows of the report, you can enter them here in place of the sequence number. NOTE: Credit balances are stored as negative numbers. Debit balances are stored as positive numbers.

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Section 3: Column Sets
Defining Column Sets
A column set defines the format and content of the columns in an FSG report. The commonly assumed attribute for a column definition is a time period (amount type), whereas the attribute for a row definition is an account assignment. Therefore, typical column sets include headings and subheadings, amount types, format masks, currency assignments and calculation columns for totals.

Responsibility: General Ledger Super User Navigation: Reports => Define => Column Sets Name and Description: User defined, this does not appear anywhere on the report. Override Segment: See page 12. Define Columns: Standard method to define the content of the columns. Build Column Set: Graphical tool to design column set headings and some content. Create Heading: Graphical tool to design column set headings only (no content).

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Defining Columns

Responsibility: General Ledger Super User Navigation: Reports => Define => Column Sets => Define Columns Sequence: Enter a unique sequence number for each column. This number does not control the order of the columns on a report like it does for rows in a row set, it is only used in calculations. The column order is determined by the column start position. Position: Enter the starting position for each column. This is the number of characters from the left edge of the page that marks where each column starts. Note: All of the following must be considered when defining column positions: ΠTotal Report Width - FSG prints reports in landscape mode with up to 132, 180 or 255 characters per line, depending on the printers you have installed. You can also print reports in portrait mode (80 characters) by setting the profile FSG: Allow Portrait Print Style to Yes. If your column position exceeds the total report width, the column will not appear on the report. ΠNumber of columns and width of each column. ΠStarting position and width of previous columns. ΠCurrency profile option determines if values use thousand separators and/or positivenegative symbols. If these options are enabled, you must provide enough space in your column width. ΠPage margins. Format Mask: Controls the display of values. See example I.
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Factor: Determines how to display numeric values. See example J. Amount Type: Defines the types of values for the column, such as PTD-Actual, YTD-Variance, or QTD-Encumbrance. Currency: To report translated balances for a specific currency, enter that currency, such as CAD for Canadian dollars. To report on amounts that were entered in a foreign currency, rather than translate, you would use a control value. Control Value: Used to include budgets, encumbrance types and currencies in a report. For example: If you select PTD-Budget as an amount type, you would need to enter a control value to tell FSG which budget balances to use (remember you can have many budgets defined). Offset: Enter the relative offset if you want to report on a period that is before or after the period that you select at runtime. See example K. The four balance options are closely related and work together to determine which balances to pull into the report. Advanced Options and Display Options: See Section 4. Note: Remember, if you assign an amount type to a row or column, you must also assign an offset. If you enter budget, encumbrance, or variance amount type you should enter a control value to assign budgets and encumbrance types to the report definition.

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Column Set Account Assignments and Calculations
Information for account assignments and calculations can be entered for columns in the same manner as for rows. Why would you want to enter this information in the column set instead of the row set? Depending on how you want the FSG to display the financial data, there may be times when the report is defined in ’reverse’ of how you would typically expect to see a financial report. For example: You might want a report that shows PTD-Actual information for several departments, with each department as its own column (see example L). In this case, if account assignments are entered for both the row set and the column set, FSG will only report on intersecting accounts. For another example of using account assignments in both the row and column set see Activity Report Example M. Calculations can also be defined for the column. You can add columns together, subtract them, multiply by a constant value, or determine percent values. Note: When adding calculations in the column set, column set calculations override row set calculations unless you check the Override Column Calculations option on the row set. For example: you may have a calculation in the row that subtotals all revenue accounts listed above it, and in the column set you might have a column that divides a monthly column by a YTD column. By default, FSG will ignore the row calculations and perform the column calculation. In most cases, the default makes the most sense. But in those cases when you are ’reversing’ the FSG, you should be aware of this option.

Override Segment
You can use the Override segment feature to produce breakdown reports. For example: If you have defined an income statement that reports the total net income for all products that a company manufactures, you can easily turn this report into an income statement that shows income by product. Here is what you would do: On the Define Column Set form enter Product as the override segment. Then create one column for each product. Enter each product number in the Override Value field of the Define Columns form. This will produce a report similar to the one in example L. This is just a different way to go about it.

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Proforma: Mixed Actual and Budget Amounts
Proforma is an accounting term that refers to annual fiscal amount that is comprised of actual amounts and budget amounts together. For example, if you budget from JAN - DEC and you have just closed the September period, you would probably want to look at a 9 + 3 Proforma Report (9 month actual + 3 remaining months of budget). Here is how you would define your column set to accomplish this (you can hide any columns that you do not want to see on the report).
Column A YTD-Actual Jan through Sep Actual Column B YTD-Budget Jan through Sep Budget Column C YTD-Budget (FY End) Jan through Dec Budget Column D Calculations (C - B) + A

Build Column Set
With the Column Set Builder, you can define a column set by laying it out graphically. You can also use this form to modify existing column sets. The Column Set Builder is primarily a layout and design tool. It does not include all of the options available from the Columns window. As a result, you cannot assign accounts, calculations, or exceptions within the Column Set Builder. However, you can add these things from the Columns window after you’ve designed your column set with the Column Set Builder. Note: If you define a non-displayed column from the Columns window, it will not be visible in the Column Set Builder.

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Responsibility: General Ledger Super User Navigation: Reports => Define => Column Sets => Build Column Set The tool bar in the top left hand of the screen is used to add, delete or reposition the columns of the column set. Choosing ’Create Default Heading’ will cause FSG to automatically convert your Amount Type and Period Offset into a default heading. You can accept the default, or make modifications to it. The value entered for Left Margin will determine at which position the first column will begin. The space before the left margins (position 0 - 40), is where the row set information will appear. You can scroll to the end of the ruler bar to determine the total width of the report, which is very helpful when working on printing issues. Choosing ’More Column Options’ will display a popup window that contains fields for the display options, currency, control value, override value, factor and level of detail.

Relative Headings
Relative headings are used to create dynamic column headings that change depending on the period you run the report for. Relative Headings are comprised of the following: An ampersand (&): this must be the first character of the heading. A token: POI, BUDGET, ENCUMBRANCE, or CURRENCY. A number: corresponds to period offset or control value. Examples: &POI-2 Report will display the period two periods before the period you are running the report for. Report will display the budget name associated with control value number 1

&Budget1

For more examples of &POI see example K.

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Column Exceptions

Responsibility: General Ledger Super User Navigation: Reports => Define => Column Set => Define Column => Exceptions You define exceptions at the column set level to highlight specific information or conditions on the FSG. Exceptions are used to ’flag’ rows of the report. For example: You can flag all rows where there is a budget variance in excess of $1000.00. Flag: Enter a single character to use as the flag. Description: Enter a description. Condition and Constant: Select the condition that you are looking for and a constant value. Available conditions: <, >, =, <=, =< . You can enter as many conditions as you want. However, if you enter multiple conditions for your exceptions, FSG will flag only those rows that meet all of your conditions. You can also set up exceptions that flag rows that meet at least one, but not all the conditions. For example, if you want to flag amounts that meet one or more of these conditions, you would define three columns. You would define these columns as non-displayed columns, and use a calculation to add a non-displayed column to itself. You would then define a unique exception to each of these non-displayed columns. The exceptions will be displayed, even though the column itself is not. Once exceptions are defined for the columns, they will print on the FSG output. When you run your FSG you can also choose to display only the exceptions. There is a check box on the Run Financial Statements form.
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Section 4: Row and Column Combined and Advanced Features
Display Options
The Display Options are the same for both row sets and column sets. Level of Detail: You can define rows or columns at one of three levels, Financial Analyst, Supervisor, or Controller. When you run the report, you can choose to run the report at one of these levels: ΠFinancial Analyst: Includes all levels of detail ΠSupervisor: Includes only rows and columns defined for supervisor or Controller ΠController: Includes only rows and columns defined for the Controller Example: You could define all subtotal and total rows of a report as Controller level. When you run the report for the Controller, you would get a short version of the report that only shows key figures. See example P. Display Row / Display Column: If a column is defined but not displayed, FSG still prints your column heading descriptions and does not reposition other columns or their headings on the report. For rows that are defined but not displayed, FSG hides the rows and repositions all other rows. Display Zero: If you do not choose this option, the row or column is suppressed on reports when it has a zero balance. In order for the row/column to be suppressed, all values across or down must be zero. Change Sign: Changes the sign on balances for display purposes only. General Ledger stores credit balances as negative numbers and debits as positive numbers. Choosing change sign would report a credit balance as a positive number. Change Sign on Variance: This is the same as Change Sign, except this only applies to balances that use a Variance Amount Type. Variance amount types are calculated as Budget - Actual. As with other pieces of row sets and column sets, Display Options work together and can be defined in both components. You have to look at all pieces of the puzzle together. See the Row and Column Overrides table for more information.

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Percent of Row / Percent of Column
See example AB.

Row Set vs. Column Set Override Summary
Option Amount Type Offset Control Value Row Overrides Column Yes Yes Yes Column Overrides Row No No No Comments

Must assign same currency, budget or encumbrance type at row and column level.

Format Factor Display Zero Level of Detail Override Row/Column Calculations Activity (DR, CR, Net) Accounts Summary Currency

Yes Yes Yes Yes No

No No No No Yes

A conflict exists only for those report cells where calculations are defined for both intersecting row and column

No N/A N/A N/A

Yes N/A N/A N/A Report uses intersecting accounts Must assign same summary option at row and column level Must assign same currency to intersecting rows and columns; otherwise 0 (Zero) appears in place of an amount Yes overrides No Yes overrides No

Change Sign N/A Change Sign on N/A Variance

N/A N/A

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Section 5: Row Orders
Defining Row Orders
Row orders are used to control how detail rows appear on the report.

Responsibility: General Ledger Super User Navigation: Reports => Define => Order Note: It is necessary to have at least one account segment defined with a display type of Expand or Both to use a row order. Sequence: Enter the sequence that you want to see the segments of the accounting flexfield (you can reorder the sequence). Segment: Enter the segment name. Order By: Choose Description, Value or Ranking to determine how to sort segments if you would like to re-order expanded information. Display: Choose Description, Value, or Value and Description to determine what information about the segment will display on the report. Width: This refers to how much space you would like to allow for this segment.

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Section 6: Contents Sets
Defining Content Sets

Responsibility: General Ledger Super User Navigation: Reports => Define => Content Set Content Sets are similar to row sets. They are used to override row and column account assignments and display types to create multiple variations of existing reports. Content sets are probably the most confusing aspect of FSG definition. It is the complexity and variation of content set options that contribute to its ’mystery’. In a business environment, mastering the content set can significantly reduce report development efforts. Name and Description: User defined. Will not appear on the report. Type: Choose a processing type for the multiple reports. Œ Parallel will process multiple reports at the same time. Œ Sequential will process multiple reports in sequential order. Sequence: The sequence in which you want the account assignment to be generated. Account Ranges: Enter account ranges similar to row set. What you enter will override the account ranges in the row set. You can use parent values, but the same rules that are discussed in examples G and F apply. If you enter multiple account ranges, FSG will produce a separate report for each page. Display Type: See Content Set Display Types.

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Summary: Choose Yes if you want to report only summary account balances for the range. Choose No if you want to report only detail account balances in your range. If you leave this field blank, the content set will inherit the summary account reporting option from the row set or column set.

Content Set Display Types
N: (No Override) Use the display option from the row set definition. RE: (Row/Expand) Expand the range and display all segment values, creating multiple rows from a single row definition. RT: (Row/Total) Total the range and display only the total balance for the segment values. For example: you have defined a report to print project expenses, and the Project is one of your account segments. Your report definition uses a row set containing a single row definition with account assignments for all related project expense accounts. To review expenses for all projects for each department, use the Row/Expand option for the department segment and the Row/Total option for the project segment. RB: (Row/Both) Expand and total the range, displaying each segment value and the total balance for the segment values. Using the same example above (under RT), if you want to produce a report showing individual project revenues with a subtotal of all project revenues for each department, use the Row/Expand option for department and the Row/Both option for the project. CT: (Column/Total) Total the range and display only a total balance for the segment values. PE: (Page/Expand) Expand the range and create a separate report for each segment value in the range. You can only use this option for one segment in your account and you must enter a range of values for that segment. If you assign this option to a parent segment value, FSG will generate a separate report for each child value. FSG will also generate a separate report for the parent if you include a parent segment value in the child range. PT: (Page/Total) Override the row set segment value range but retain the row set Expand, Total, or Both display type for each segment. This differs from content display type N since N ignores any new range values you specify for your content set.

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Section 7: Display Sets
Display sets are used to control (hide) the display of ranges of rows and/or columns in a report. To use display sets you must also define display groups to identify the ranges of rows and/or columns whose display you want to control.

Defining Display Groups
A display group defines a range of rows in a row set or columns in a column set. Display groups are assigned to display sets to control which rows and columns appear on a report.

Responsibility: General Ledger Super User Navigation: Reports => Define => Display => Group Defining Display Groups is a prerequisite of using display sets. Name and Description: User defined. Will not appear on the report. Row Set or Column Set: Enter either a row set or column set name. This is an OR and can never be an AND. From/To Sequence: Enter a range of rows OR columns to include in the display group. Usually this is the range that you want to ’hide’.

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Defining Display Sets
With display sets and groups you can produce report variations which omit sensitive information or which include information normally not included in a report. To do this, you simply tell FSG which rows or columns should or should not be displayed.

Responsibility: General Ledger Super User Navigation: Reports => Define => Display => Group Name and Description: User defined, will not appear on report. Row Set and Column Set: Enter the name of the row set and or column set definitions you want to override. Sequence Number: Enter a sequence number for each display group assignment. Display: Choose whether or not to ’display’ the values related to the display group. If you check the box, the values related to the display group will appear on the report. If you leave the box unchecked, the values will not appear will not appear on the report. Even if you decide to not display, the display group information, the row and column headings will appear on the report. Only the values will be hidden. Row Group/Column Group: Enter the relevant display group names in the appropriate columns. Description: (Optional) Will not appear on report.

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Section 8: Defining and Running FSGs
Defining Financial Reports

Responsibility: General Ledger Super User Navigation: Reports => Define => Report Enter a Name, report Title, and Description for your report. The report title is what FSG will print at the top of the report. Note: In Release 10.7, the Title is entered on the Row Set form. Time to put all of the pieces together. This is where you specify which report components you would like to use in the report. Most of the information is supplied by using List of Values to choose existing report components. However, there are some additional parameters that can be defined on this form. Segment Override: Enter values here for account segments that you want to override. When you enter this field, a pop up box will appear that will allow you to override any one or more of the segments in the accounting flexfield structure. If a segment value is disabled, it will have no effect when used as a segment override.

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Currency: You can enter a default currency here, but FSG will only use the currency for those rows and columns which do not have a currency assigned to them in the row and column sets. In other words, this is not an override. Rounding Option: Calculate Then Round will perform calculations before rounding amounts. ’Round Then Calculate’ will round values before they are used in calculations. Level of Detail: Select a level of detail. See Section 4. Output Options: Select Standard or Spreadsheet. Œ Standard: Produces a report that is not tab-delimited. Œ Spreadsheet: Produces a report that is tab-delimited. If you choose spreadsheet as the option, you will still need to manually parse an FSG that is downloaded into Excel or Lotus. It is easier to do because it has been tab-delimited.

Control Values
If you have defined control values in the row and column set, this is where you define which budget, encumbrance, or currency to link to the control value.

Responsibility: General Ledger Super User Navigation: Reports => Define => Report = > Control Value

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Defining FSG Report Sets

Responsibility: General Ledger Super User Navigation: Reports => Define => Report Set Report Sets are used to group FSG reports that you run together frequently. Name and Description: User defined. Sequence: This controls the sequence in which reports are submitted at runtime. This will not always ensure what order the reports are printed in. For example: If the concurrent manager is configured to run 3 FSGs at one time, and you have a report set with FSG1, FSG2, FSG3 and FSG4. FSG1, 2, 3 will be submitted. If FSG2 finishes first it will begin to print, and FSG4 will begin running, then FSG1 may finish and begin to print, etc. After you have defined a report set you can run it from the Run Financial Reports Form. When you choose a report set from that form, you can choose to run all reports in the report set, or only individual reports.

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Running FSGs

Responsibility: General Ledger Super User Navigation: Reports => Request => Financial Choose to run Individual Reports or Reports Sets. Report: Enter the report name (use List of Values). Period: Enter the period for the report. This is what will become POI. At run time you can enter additional information or choose to override the report definitions. This form will allow you to enter the following information at runtime: Currency, Segment Override, Row Order, Display Set, Rounding Option, and Output Option. This is also where you can choose to print only exceptions, if you have defined exceptions on the column set.

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Ad-hoc Reports

Responsibility: General Ledger Super User Navigation: Reports => Request => Financial => Ad Hoc From the Run Financial Reports form you can also define Ad-hoc reports. Ad-hoc reports are reports that are defined on the fly. You are entering all of the information that is typically entered on the Define Reports form. An Ad-hoc is just a non-permanent way to accomplish the same thing. You do not assign a name to an Ad-hoc report, FSG does this for you. The report will be named FSG-AD-HOC - <sequence generated number>. It is recommended that these Ad-hoc reports be deleted periodically by running the Program Delete Ad Hoc Reports. This program will delete all Ad-hoc reports that have not been run in a specified number of days. You must run this program as System Administrator Responsibility to delete ALL Adhoc reports. If this program is run using a General Ledger Responsibility, only those Ad-hoc reports that were defined by that responsibility will be deleted.

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Section 9: Copy Report Objects
You can copy existing row sets, column sets, content sets, row orders, display sets, reports and report sets to create new report objects. You can also copy report objects across multiple sets of books if both sets of books share the same account structure. After you copy a report object, you can modify the new object to meet your reporting needs.

Responsibility: General Ledger Super User Navigation: Reports => AutoCopy Component: Select the type of report object you want to copy. Source: Select the name of the object to copy. Target: Enter a name for the new report object. Choose Copy. General Ledger launches a concurrent process to copy the report objects. When the concurrent process is completed, you can query and modify the copied objects as necessary.

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Copying Report Objects from another database (FSG Transfer)
Run the FSG Transfer program to copy report objects from one General Ledger database to another. You can copy row sets, column sets, reports, report sets, content sets, row orders, display sets and display groups. For example, when you implement General Ledger, you might define all of your FSG objects in a test database. Once your production database is fully functional, you can easily copy the FSG objects from your test database by using the FSG Transfer Program. Prerequisites
Œ Œ Œ Œ Œ

Your Database Administrator must define database links. The chart of accounts in your source database must be identical to the chart of accounts in your target database. Any currencies and sets of books referred to by the row sets and column sets being copied must exist in the target database. Report details, such as budgets and encumbrance types, referred to by copied reports must exist in the target database. You must be logged in to General Ledger and connected to the target database.

Responsibility: General Ledger Super User Navigation: Reports => Request => Standard

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Defining Database Links
You can define links to other General Ledger databases by using the Define Database Links window. You give each linked database a name, which you can then use for copying FSG report objects from the linked database into your current database. Once the link is established, you can copy the report objects by using the FSG Transfer program. Prerequisites You must grant permission for database link creation in the target database by executing the following SQL statement: grant create database link to <APPS account> -- where <APPS account> is your APPS account name To create a link to a General Ledger database: 1. Navigate to the Define Database Links window. 2. Enter the Database Name and optional Description for the linked database. You must also supply the Database Name to the FSG Transfer program. You can find the database name by executing the following query in the source database: SELECT value FROM v$parameter WHERE UPPER(name) = ’DB_NAME’; 3. Enter the following additional information for the database. If you do not know what to enter, ask your System Administrator. Connect String: The network connect string to point to the General Ledger database. Domain Name: The domain of the remote General Ledger database to which this link connects. You can find the domain name by executing the following query in the source database: SELECT value FROM v$parameter WHERE UPPER(name) = ’DB_DOMAIN’; APPS Username: The name of the Oracle Applications account that has read access to the General Ledger database tables. Note that this is not the username you enter to log in to Oracle Applications. APPS Password: The password for the above username. Note that, for security reasons, when you enter the password General Ledger will display asterisks instead of the actual characters in the password. 4. Save your work.
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To delete a database link: 1. Navigate to the Define Database Links window. 2. Query the database name you want to delete. 3. Choose Delete Record from the Edit menu. 4. Choose Yes to delete the database link.

- 31 -

Section 10: Optimizing FSG Performance
To improve General Ledger performance, it is recommended that the General Ledger Optimizer program be run before you run the monthly reports. This will also help your financial reporting process run faster. Run the General Ledger Optimizer program to create or drop indexes for those segments in your chart of accounts that you have marked for indexing. You can also update statistical information about your data, such as the size of your balances and combinations tables, the number of accounts with a particular segment value, and the number of account balances associated with each accounting period. This information improves the performance of your journal entry posting and financial reporting process. To keep these statistics current, you should run the Optimizer at least once a period, or any time you add several segment values, define a new chart of accounts, or add or delete summary templates. Prerequisites
Œ Œ Œ Œ

Define your account segments. Specify whether you want to index a particular segment in your chart of accounts using the Key Flexfield Segments window. Define your account segment values. Define summary templates.

You run the Optimizer from the Standard Request Submission screen. (Program - Optimizer) Responsibility: General Ledger Super User Navigation: Reports => Request => Standard To create and drop indexes for your chart of accounts: ΠFreeze your account structure. ΠEnter Yes for Maintain Indexes to create or drop the indexes for your chart of accounts. The Optimizer creates an index on a segment if one does not already exists, and drops an index on a segment if you no longer index the segment. This is useful when you define a new chart of account for which you want to index particular segments or when you want to add or drop an index for an existing segment in your chart of accounts. To update statistical information about your data: ΠEnter Yes for Gather Statistics. The Optimizer program gathers and updates statistical information about the size of your balances and combinations table, the number of account combinations with a particular segment value, and the number of account balances associated with each accounting period.

- 32 -

Examples
A: Row Set - Display Type - Total 1
Row Account Assignment
+01.110.000.6400.000.0000 01.130.999.6460.000.000 T.T.T.T.T.T

Report Output
U.S. OPERATIONS FSG Example Current Period: JAN - 99 Currency: USD No specific Company requested PTD-Actual Jan-99 Expenses 1,325.36

PTD-Actual Jan-98 0

YTD-Actual Jan-99 1,325.36

YTD-Actual Jan-98 0

Note: Content Set, Row Order and Segment Override are not used for this report. The column set does not include any account assignments or other advanced features.

B: Row Set - Display Type - Total 2
Row Account Assignment
+01.110.000.6400.000.00000 +01.120.000.6400.000.00000 +01.130.000.6400.000.00000 01.110.999.6460.000.0000 01.120.999.6460.000.0000 01.130.999.6460.000.0000 T.T.T.T.T.T T.T.T.T.T.T T.T.T.T.T.T

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Expenses 1,325.36 PTD-Actual Jan-98 0 YTD-Actual Jan-99 1,325.36 YTD-Actual Jan-98 0

Note: Content Set, Row Order and Segment Override are not used for this report. The column set does not include any account assignments or other advanced features.

- 33 -

C: Row Set - Display Type - Expanded 1
Row Account Assignment
+01.110.000.6400.000.00000 01.130.999.6460.000.0000 T.T.T.E.T.T

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Co Acct Expenses 6410 Airfare 6420 Hotel 6430 Meals 6440 Car Rental 6450 Entertainment 6460 Other Travel PTD-Actual Jan-98 YTD-Actual Jan-99 YTD-Actual Jan-98

1,750.00 75.36 0 0 0 0

0 0 0 0 0 0

1,750.00 75.36 0 0 0 0

0 0 0 0 0 0

Note: Content Set and Segment Override are not used in this report. The column set does not include any account assignments or other advanced features.

D: Row Set - Display Type - Expand2
Row Account Assignment
+01.110.000.6400.000.00000 01.130.999.6460.000.0000 T.E.T.E.T.T

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Reg Acct Expenses 110 6410 Airfare 110 6420 Hotel 120 6410 Meals PTD-Actual Jan-98 YTD-Actual Jan-99 YTD-Actual Jan-98

1,250.00 75.36 500.00

0 0 0

1,250.00 75.36 500.00

0 0 0

Note: Content Set and Segment Override are not used in this report. The column set does not include any account assignments or other advanced features. - 34 -

E: Row Set - Display Type - Both
Row Account Assignment
+01.110.000.6400.000.0000 01.130.999.6460.000.0000 T.T.T.B.T.T

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Reg Acct Expenses 6410 Airfare 6420 Hotel TOTAL PTD-Actual Jan-98 YTD-Actual Jan-99 YTD-Actual Jan-98

1,750.00 75.36 1,825.36

0 0 0

1,750.00 75.36 1,825.36

0 0 0

Note: Content Set and Segment Override are not used in this report. The column set does not include any account assignments or other advanced features.

F: Row Set - Parent Accounts
Row Account Assignment
+01.110.000.FSGP.000.00000 01.130.999.FSGP.000.0000 T.T.T.E.T.T -- Where FSGP is a parent that includes child values 6400 - 6460.

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Reg Acct Expenses 6410 Airfare 6420 Hotel PTD-Actual Jan-98 YTD-Actual Jan-99 YTD-Actual Jan-98

1,750.00 75.36

0 0

1,750.00 75.36

0 0

Note: Content Set and Segment Override are not used in this report. The column set does not include any account assignments or other advanced features.

- 35 -

G: Row Set - Summary Accounts
Row Account Assignment
+01.110.000.FSGP.000.0000 01.130.999.FSGP.000.0000 T.E.T.E.T.T x Summary Where FSGP is the parent that includes child values 6400-6460 and FSGP is assigned to a rollup group that is used in a summary template. Profile Option: FSG: Expand Parent Value = YES

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Reg Acct Expenses 110 FSGP Parent Example 120 FSGP Parent Example PTD-Actual Jan-98 YTD-Actual Jan-99 YTD-Actual Jan-98

1,325.36 500.00

0 0

1,325.36 500.00

0 0

Here is the Rule: When you request summary balances, FSG looks to the profile option FSG: Expand Parent Value to determine how to handle parent accounts. When Profile Option FSG: Expand Parent Value is set to YES If parent belongs to a roll up group the parent will not be expanded If parent does not belong to a rollup group it will be expanded When Profile Option FSG: Expand Parent Value is set to No If the summary flag is set to yes, the parent will not be expanded If the summary flag is set to no, the parent will be expanded

Row Account Assignment
+01.110.000.FSGP.000.0000 01.130.999.FSGP.000.0000 T.E.T.E.T.T Where FSGP is parent that includes child values 6400-6460 and FSGP is assigned to a rollup group that is used in a summary template. Profile Option: FSG: Expand Parent Value = NO

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual PTD-Actual - 36 YTD-Actual YTD-Actual

Jan-99 Reg Acct Expenses 110 6410 Airfare 110 6420 Hotel 120 6410 Airfare

Jan-98

Jan-99

Jan-98

1,250.00 75.36 500.00

0 0 0

1,250.00 75.36 500.00

0 0 0

H: Row Set - Calculations
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Acct Row Seq 10 Airfare 20 Hotel 30 Meals 40 Car Rental 50 Entertainment 70 80 90 Simple Total MEDIAN Constant Value

PTD-Actual Jan-98

YTD-Actual Jan-99

YTD-Actual Jan-98

1,750.00 75.36 700 2,000.00 25 ----------9,100.36 1,225.00 9.1

0 0 0 0 0 ------------0 0 0

1,250.00 75.36 700 2,000.00 25 ----------9,100.00 1,225.00 9.1

0 0 0 0 0 -----------0 0 0

Calculation Definitions
70 80 90 Sequence 10 10 10 20 Operator Enter Median Enter / Constant Low 10 10 10 High 50 50 50 Row Name

1000

I: Column Set - Format Masks
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested

- 37 -

Format Mask Airfare Hotel Meals Car Rental Entertainment TOTAL

PTD-Actual Jan-99 999 1,750 75 700 2,000 25 ----------9,101

PTD-Actual Jan-99 999,999.99 1750.00 75.36 700.00 2,000.00 25.00 ------------9,100.36

PTD-Actual Jan-99 $999,999 $1,750 estimate $75 estimate $700 estimate $2,000 estimate $25 estimate ----------$9,101 estimate

PTD-Actual Jan-99 estimate 999,999 1,750 75 700 2,000 25 -----------9,101

J: Column Set - Factors
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 999,999,999.99 Null 1,750.00 75.36 700.00 2,000.00 25.00 ----------9,100.36 PTD-Actual PTD-Actual PTD-Actual Jan-99 Jan-99 Jan-99 999,999,999.99 999,999,999.99 999,999,999.99 Units Thousands Percentiles 1750.00 75.36 700.00 2,000.00 25.00 ------------9,100.36 1.75 0.08 0.7 2 0.03 ----------9.1 175,000.00 7,536.00 70,000.00 200,000.00 2,500.00 -----------910,036.00

Format Mask Factor Airfare Hotel Meals Car Rental Entertainment TOTAL

K: Column Set - Period of Interest
Report Output
U. S. Operations FSG Example Current Period: DEC-98 Currency: USD No specific Company requested PTD-Actual Jan-98 POI-11 1,750.00 75.72 700.00 2,000.00 PTD-Actual YTD-Actual Feb-99 Dec-97 POI+2 POI-12 0 0 0 0 0 0 0 0 - 38 QTD-Actual Dec-98 PO10 0 0 0 0 QTD-Actual Oct-98 POI-2 0 0 0 0

Relative Heading/POI Airfare Hotel Meals Car Rental

Entertainment TOTAL

25.00 ----------9,100.72

0 ----------0

0 ----------0

0 ----------0

0 ----------0

L: Column Set - Account Assignments
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Region 110 1,250.00 75.36 700 0 0 PTD-Actual Jan-99 Region 120 500 0 0 2,000.00 25 PTD-Actual Jan-99 Region 130 0 0 0 0 0

Acct Airfare Hotel Meals Car Rental Entertainment

Jan-99 Total 1,750.00 75.36 700 2,000.00 25

In this report the row set account assignment is as follows: 01.110.000.6400.000.0000 01.130.999.6460.000.0000

T.T.T.E.T.T

The column set also uses account assignments. The first column is defined as follows: …110… …. … …. …110 … …. … …. T.T.T.T.T.T The region of 110 defined in the column, overrides the range of 110 - 130 defined in the row set.

M: Column Set - Activity
Report Output
U. S. Operations FSG Example Current Period: JAN-98 Currency: USD No specific Company requested PTD-Actual Dec -97 Beginning Bal 50.00 0.00 900.00 0.00 0.00 PTD-Actual Jan-98 Debit Activity 1750.00 75.36 700.00 2,000.00 25.00 PTD-Actual Jan-98 Credit Activity 0.00 0.00 0.00 180.00 0.00

Acct Airfare Hotel Meals Car Rental Entertainment

Jan-98 Total 1,800.00 75.36 1,600.00 1,820.00 25.00

- 39 -

In this example the row set account assignment is defined as follows: 01.110.000.6400.000.0000 01.130.000.6460.000.0000 T.T.T.E.T.T In the column set the account assignment for the 2nd column is defined as follows: .. … … …. … …. .. … … …. … … T.T.T.E.T.T

NET

DEBIT

N: Column Sets - Exceptions 1
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Acct Y Y Airfare Hotel Meals Y Car Rental Entertainment

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

1,750.00 75.36 700 1,820.00 25

1,750.00 75.36 700 2,000.00 25

0 0 0 0 0

0 0 0 0 0

In the above example, an exception was defined on the first column as follows: Flag = Y Description = Null Condition = '> Greater than' Constant = 1000 In the example below, the same report was run but the option to print only exceptions was selected at run time.

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Acct Y Y Airfare Y Car Rental

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

1,750.00 1,820.00

1,750.00 2,000.00

0 0

0 0

- 40 -

O: Column Set - Exceptions 2
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Acct Airfare Y* Hotel Y Meals Car Rental Y* Entertainment 1,750.00 75.36 700 1,820.00 25 1,750.00 75.36 700 2,000.00 25 0 0 0 0 0 0 0 0 0 0

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

In this example, two exceptions have been defined. In this report, you wanted to see amounts that were under $1000 flagged with a ’Y’ and those amounts that were under $100 flagged with a ’*’. The column exceptions are defined as follows: First , there is an exception on column one that is defined as follows: Flag = Y Description = Null Condition = < Less Than Constant = 1000 Second, there is a hidden column between displayed columns 1 and 2. The hidden column uses the same amount type as column 1 and the exception is defined as follows: Flag = * Description = Null Condition = < Less Than Constant = 100

- 41 -

P: Display Types - Level of Detail
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual YTD-Actual PTD-Actual YTD-Actual Jan-98 Jan-98 Jan-99 Jan-99 Departmental Travel Expenses Department 110 Airfare Hotel Meals Total Department 110 Department 120 Airfare Car Rental Entertainment Total Department 120 Department 130 Car Rental Total Department 130 Grand Total Controller Controller Financial Analyst 1,750.0 75.36 700 ---------2,025.36 1,750.00 75.36 700 ------------2,025.36 0 0 0 -------------0 0 0 0 --------0 Controller Financial Analyst 0 0 0 --------0 Controller Financial Analyst 0 --------0 Controller 0 Controller

500 500 2,000.00 2,000.00 25 25 ---------- ------------2,525.00 2,525.00

0 0 0 -------------0

-180 ----------180 4,370.36

0 ------------0 4,550.36

0 -------------0 0

Below example is what the report would like if ran for the Controller Level of Detail:

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual YTD-Actual PTD-Actual YTD-Actual Jan-98 Jan-98 Jan-99 Jan-99 Departmental Travel Expenses Total Department 110 Total Department 120 Total Department 130 Grand Total

2,025.36 2,525.00 -180 4,370.36

2,025.36 2,525.00 0 4,550.36 - 42 -

0 0 0 0

0 0 0 0

Q: Row Order - Default
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Co Reg CC Acc Prd Sub Jan-99 Travel Expenses 641 642 643 644 645

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

1,750.00 75.36 700 1,820.00 25 -----------4,370.36

1,750.00 75.36 700 2,000.00 25 -----------4,550.36

0 0 0 0 0 ------------0

0 0 0 0 0 -----------0

Total

In this example, NO ROW ORDER is used. This is an example of how FSG will print by default when you expand in a row set and do not define a row order. The row set is defined with one account range as follows: 01.110.000.6400.000.0000 01.130.999.6460.999.9999

T.T.T.E.T.T

The column set starts at position 30, so FSG takes the six segments of the accounting flexfield and allocates five spaces for each segment (three for display, two for spacing). FSG then prints as much information in the space that is allotted for each segment. In this case, you only see 3 of the 4 digits for the account segment. You will only see information for the account segment because that is the only segment that uses a display type of Expand.

- 43 -

R: Row Order - Example 1
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Acct CRCPS Jan-99 Travel Expenses 6410 Airfare 6420 Hotel 6430 Meals 6440 Car Rental 6450 Entertainment 1,750.00 75.36 700 1,820.00 25 -----------4,370.36 ======= 1,750.00 75.36 700 2,000.00 25 -----------4,550.36 ======== 0 0 0 0 0 ------------0 ======== 0 0 0 0 0 -----------0 ========

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

Total

In this example, the row set is defined as follows: 01.110.000.6400.000.0000 01.130.999.6460.999.9999 The row order attached is define as follows: Rank by Column info Null Seq 1 Segment Account Order by Value

T.T.T.E.T.T

Display Value and Desc

Width 15

Because information was defined for only one segment (Account), FSG is still trying to squeeze the other segments in. 30 spaces are available for row information 15 spaces are used for the Account segment. That leaves 15 spaces for the remaining 5 segments. In order to remove the space holders for the remaining 5 segments, you need to include them in the row order with a width of 0. See Example S.

- 44 -

S: Row Order - Example 2
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Acct Jan-99 Travel Expenses 6410 Airfare 6420 Hotel 6430 Meals 6440 Car Rental 6450 Entertainment 1,750.00 75.36 700 1,820.00 25 -----------4,370.36 ======= 1,750.00 75.36 700 2,000.00 25 -----------4,550.36 ======== 0 0 0 0 0 ------------0 ======== 0 0 0 0 0 -----------0 ========

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

Total

In this example, the row set is defined as follows: 01.110.000.6400.000.0000 01.130.999.6460.999.9999 The row order attached is defined as follows: Rank by Column info Null Seq 1 2 3 4 5 6 Segment Company Region CC Account Product SubAccount Order by Value Value Value Value Value Value

T.T.T.E.T.T

Display Width Value 0 Value 0 Value 0 Value and Desc 15 Value 0 Value 0

All segments have been suppressed except for Account. Account is displaying the value and description.

- 45 -

T: Row Order - Example 3
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Acct Reg Travel Expenses Airfare 110 Airfare 120 Hotel 110 Meals 110 Car Rental 120 Car Rental 130 Entertainment 120 1,250.00 500 75.36 700 2,000.00 -180 25 -----------4,370.36 ======= 1,250.00 500 75.36 700 2,000.00 -180 25 -----------4,550.36 ======== 0 0 0 0 0 0 0 ------------0 ======== 0 0 0 0 0 0 0 -----------0 ========

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

Total

In this report, two segments are expanded, and the sequence of the segments has been switched.

In this example, the row set is defined as follows: 01.110.000.6400.000.0000 01.130.999.6460.999.9999 The row order attached is defined as follows: Rank by Column info Null Seq 1 2 3 4 5 6 Segment Account Region CC Company Product SubAccount Order by Value Value Value Value Value Value

T.E.T.E.T.T

Display Description Value Value Value Value Value

Width 15 5 0 0 0 0

- 46 -

U: Row Order - Rank by Column
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Acct Jan-99 Travel Expenses 6440 Car Rental 6410 Airfare 6430 Meals 6420 Hotel 6450 Entertainm 1,820.00 1,750.00 700 75.36 25 -----------4,370.36 ======= 1,820.00 1,750.00 700 75.36 25 -----------4,370.36 ======== 0 0 0 0 0 ------------0 ======== 0 0 0 0 0 -----------0 ========

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

Total

In this example, the accounts are sorted in descending order by their ranking in column 1.

Row Set Account Assignment 01.110.000.6400.000.0000

01.130.999.6460.999.9999

T.T.T.E.T.T

The row order attached is define as follows: Rank by Column info Name = Null Order = 1 Ranking = Descending Seq 1 2 3 4 5 6 Segment Company Region CC Account Product SubAccount Order by Value Value Value Ranking Value Value Display Width Value 0 Value 0 Value 0 Value and Desc 15 Value 0 Value 0

- 47 -

V: Row Order - Rank by Description
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Acct Jan-99 Travel Expenses 6410 Airfare 6440 Car Rental 6450 Entertainm 6420 Hotel 6430 Meals 1,750.00 1,820.00 25 75.36 700 -----------4,370.36 ======= 1,750.00 1,820.00 25 75.36 700 -----------4,370.36 ======== 0 0 0 0 0 ------------0 ======== 0 0 0 0 0 -----------0 ========

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

Total

In this report, the expanded information is sorted by segment value description A, B, C, etc.

Row Set Account Assignment:
01.110.000.6400.000.0000 Row Order Definition: Rank by Column info Null 01.130.999.6460.999.9999 T.T.T.E.T.T

Seq 1 2 3 4 5 6

Segment Company Region CC Account Project SubAccount

Order by Value Value Value Description Value Value

Display Value Value Value Value & Desc Value Value

Width 0 0 0 15 0 0

- 48 -

W: Content Set - PE Example
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD Region = 110 (SAQ HQ - Sacramento Headquarters) PTD-Actual YTD-Actual Jan-99 Jan-99 Travel Expenses 2,025.36 -----------Total 2,025.36 ======= 2,025.36 -----------2,025.36 ======== 0 ------------0 ======== 0 -----------0 ========

PTD-Actual Jan-98

YTD-Actual Jan-98

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD Region = 120 (SAQ HQ - SacramentoManfacturing) PTD-Actual YTD-Actual Jan-99 Jan-99 Travel Expenses 2,525.00 -----------Total 2,525.00 ======= 2,525.00 -----------2,525.00 ======== 0 ------------0 ======== 0 -----------0 ========

PTD-Actual Jan-98

YTD-Actual Jan-98

The Display Type of PE was used in this example. PE causes a separate report to be created for each value in the PT range. Row Set Account Assignment: 01.110.000.6400.000.0000 Content Set Definition: .. 110… …. … ….

01.130.999.6460.000.0000

T.T.T.T.T.T

.. 120… …. … ….

N.PE.N.N.N.N

The report would have the same output if the content set were defined as follows. Each sequence will generate a report. .. 110… …. … …. .. 120… …. … …. .. 110… …. … …. .. 120… …. … …. N.PT.N.N.N.N N.PT.N.N.N.N

- 49 -

X: Content Set - Multiple Ranges
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD Region = 110 - 130 (SAC HQ - Sacramento Headquarters - SAC Sales- Sacramento Region Sales) PTD-Actual YTD-Actual PTD-Actual YTD-Actual Jan-99 Jan-99 Jan-98 Jan-98 Reg Acct Travel Expenses 6410 Airfare 6420 Hotel 6430 Meals 6440 Car Rental 6450 Entertainm TOTAL 1,750.00 75.36 700 1,820.00 25 4,370.36 -----------4,370.36 ======= 1,750.00 75.36 700 1,820.00 25 4,370.36 -----------4,370.36 ======== 0 0 0 0 0 0 ------------0 ======== 0 0 0 0 0 0 -----------0 ========

Total

Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD Account = 6400 - 6460 (Airfare - Entertainment Expenses) PTD-Actual YTD-Actual Jan-99 Jan-99 Reg Acct Travel Expenses 110 120 130 TOTAL

PTD-Actual Jan-98

YTD-Actual Jan-98

2,025.36 2,525.00 -180 4,370.36 ----------4,370.36 =======

2,025.36 2,525.00 -180 4,370.36 ----------4,370.36 =======

0 0 0 0 ------------0 ========

0 0 0 0 ------------0 ========

Total

Row Set Account Assignment 01.110.000.6400.000.0000 Content Set Definition: .. 110… 6400 …. .. 110… 6400 ….

01.130.999.6460.000.0000

T.T.T.T.T.T

.. 130… 6460 …. .. 130… 6460 ….

N.PT.N.RB.N.N N.RB.N.PT.N.N

- 50 -

Y: Content Set - RE and RB
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual Jan-99 Reg Acct Travel Expenses 110 6410 Airfare 110 6420 Hotel 110 6430 Meals 110 TOTAL 120 6410 Airfare 120 6440 Car Rental 120 6450 Entertainm 120 TOTAL 130 6440 Car Rental 130 TOTAL 1,250.00 75.36 700 2,025.36 1,250.00 500 25 2,525.00 -180 -180 -----------4,370.36 ======= 1,250.00 75.36 700 2,025.36 1,250.00 500 25 2,525.00 -180 -180 -----------4,370.36 ======== 0 0 0 0 0 0 0 0 0 0 ------------0 ======== 0 0 0 0 0 0 0 0 0 0 -----------0 ========

YTD-Actual Jan-99

PTD-Actual Jan-98

YTD-Actual Jan-98

Total

Row Set Account Assignment 01.000.000.0000.000.0000 Content Set Definition: .. 110… 6400 ….

01.999.999.9999.000.0000

T.T.T.T.T.T

.. 130… 6460 ….

N.RE.N.RB.N.N

- 51 -

Z: Content Set - PT Example
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD Region = 110 (SAC HQ - Sacramento Headquarters) PTD-Actual YTD-Actual Jan-99 Jan-99 Reg Acct Travel Expenses 6410 Airfare 6420 Hotel 6430 Meals 1,250.00 75.36 700 -----------2,025.36 ======= 1,250.00 75.36 700 -----------2,025.36 ======== 0 0 0 ------------0 ======== 0 0 0 -----------0 ========

PTD-Actual Jan-98

YTD-Actual Jan-98

TOTAL

Row Set Account Assignment 01.000.000.0000.000.0000 Content Set Definition: .. 110… 7500 ….

01.999.999.6460.000.0000

T.T.T.E.T.T

.. 110… 8000 ….

N.PT.N.N.N.N

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AA: Display Set
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested PTD-Actual YTD-Actual PTD-Actual YTD-Actual Jan-98 Jan-98 Jan-99 Jan-99 Departmental Travel Expenses Department 110 6410 Airfare 6420 Hotel 6430 Meals Total Department 110 Department 120 6410 Airfare 6440 Car Rental 6450 Entertainment ---------Total Department 120 Department 130 6440 Car Rental Total Department 130 Grand Total ----------------------------------

1,250.0 75.36 700 ---------2,025.36

1,250.00 75.36 700 ------------2,025.36

0 0 0 -------------0

0 0 0 --------0

-180 ----------180 4,370.36

-180 -------------180 4,370.36

0 -------------0 0

0 --------0 0

This report used a display set that ’hides’ the information for department 120. First, define a display group that references the row set/row set lines. Then, the display group is used in a display set which is attached to this report.

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AB: Percent of Row
Report Output
U. S. Operations FSG Example Current Period: JAN-99 Currency: USD No specific Company requested Acct Seq 10 Travel Expenses 20 30 40 50 60 70 6410 Airfare 6420 Hotel 6430 Meals 6440 Car Rental 6450 Entertainment 6460 Other Trav 1,750.00 75.36 700 1,820.00 25 0 4,370.36 40.04% 1.72% 16.02% 41.64% 0.57% 0.00% 100.00% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PTD-Actual Jan-99 % Of Total PTD-Actual Jan-98 YTD-Actual Jan-98

80 Total Travel Expenses

Using Percent of Row/Percent of Column requires setup in both the row set AND column set. This is an example of Percent of Row: The row set is defined with Percent Of Row = 80 for each of the rows 20 through 70. This is because you want to see each of those rows as a percent of row 80. THEN, in the column set, the second column is defined as a % calculation based on the first column. This is what tells FSG where to place the percent information from the row set. The column calculation would look like this: Seq = 10 Operator = % Low = 10 where 10 is the sequence number of the first column High = 10 where 10 is the sequence number of the first column

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