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Dividend

The dividend is paid under two modes viz.-

(a) Electronic Transfer through National Electronic Clearing Service (NECS)


(b) Manuel Dividend Warrants - Payment by mailing dividend warrants.

what is payment of dividend through NECS Facility and how does it operate?

Reserve Bank of Indias ECS facility provides investors an option to receive dividend/ interest
directly in their bank accounts rather than receiving the same through post. Under this option,
investors bank account is directly credited and an advice thereof is issued by the Company after
the transaction is effected. The concerned bank branch credits investors account and indicates the
credit entry as ECS in his/ her passbook/ statement of account. If any investor maintains more
than one bank account, payment can be received at any one of his/ her accounts as per the
preference of the investor. The investor does not have to open a new bank account for the purpose.

How to avail of NECS Facility

Investors holding shares in physical form may send their NECS Mandate, duly filled in, to the
Companys R&TA.

However, if shares are held in dematerialised from, shareholders are to send the NECS mandate
directly to their respective Depository Participant (DP) in the format prescribed by the DP.

THE COMPANY OR ITS REGISTRAR AND SHARE TRANSFER AGENT CANNOT ACT ON ANY
REQUEST RECEIVED DIRECTLY FROM THE SHAREHOLDER WHO HOLDS SHARES IN DE-
MAT FORM.

Can NECS Facility be opted out by investors?

Investors who hold shares in physical form have a right to opt out from the NECS mode of payment
by giving an advance notice to the Company, preferably four weeks, prior to payment of dividend.

How to register a request for obtaining payment through NECS for the shares held
in dematerialised form?

The investor should approach his DP and submit a request letter to them along with a copy of a
cancelled cheque of his personal bank account. The DP in turn will record the 9 digit MICR number
along with the account particulars of the investor. This action would facilitate future payment of
dividend, etc. to be received in electronic mode.

Non-receipt of Dividend, Revalidation of Dividend Warrant, etc.


What should a shareholder do in case of non-receipt of dividend?

Shareholders may write the Companys R&TA, furnishing the particulars of the dividend not
received, and quoting the folio number/ DPID and Client ID particulars (in case of dematerialised
shares). The R&TA shall check the records and issue duplicate dividend warrant if the dividend
remains unpaid in the records of the Company after expiry of the validity period of the warrant
which is normally three months from the date of its issue. If the validity period of the lost dividend
warrant has not expired, shareholders will have to wait till the expiry date since duplicate warrant
cannot be issued during the validity of the original warrant. On expiry of the validity period, if the
dividend warrant is still shown as unpaid in records of the Company, duplicate warrants will be
issued. The R&TA would request the concerned shareholder to execute an indemnity before issuing
the duplicate warrant.

However, duplicate warrants will not be issued against those shares wherein a Stop Transfer
Indicator has been instituted either by virtue of a complaint or by law, unless the procedure for
releasing the same has been completed.

No duplicate warrant will be issued in respect of dividends which have remained unpaid/
unclaimed for a period of 7 years in the unpaid dividend account of the Company as they are
required to be transferred to the Investor Education and Protection Fund (IEPF) constituted by
Central Government.

What is the procedure for revalidation of dividend warrants?

Shareholders who have not encashed their dividend warrants within the validity period may send
their request of revalidation to the Companys R&TA enclosing the said dividend warrants. The
Companys R&TA will after due verification of the records, issue a revalidated dividend warrant.
The revalidated warrants will be valid for a period not exceeding 3 months from the date of such
warrant.

Dematerialisation of Shares

What is dematerialisation of shares?

Dematerialisation (DEMAT) is the process by which securities held in physical form are cancelled
and destroyed and the ownership thereof is entered into and retained in a fungible form on a
depository by way of electronic balances. Trading in demat form is regulated by the Depositories
Act, 1996 and is monitored by the SEBI. The two depositories functioning are NSDL & CDSL.

How to dematerialise shares?

The procedure for dematerialising shares is as under:

Open Beneficiary Account with a Depository Participant (DP) registered with SEBI.
Submit Demat Request Form (DRF) as given by the DP, duly signed by all the holders with the
names and signatures in the same order as appearing in the concerned certificate(s) and the
Company records.

Obtain acknowledgement from the DP on handing over the share certificate(s) along with the
DRF.

Demat confirmations are required to be completed in 21 days as against 30 days (excluding time
for despatch) for physical transfer.

Receive a confirmation statement of holdings from the DP. Statement of holdings is sent by the
DPs from time to time. Presently, confirmation is given by DPs on an enabling basis through email
or SMS facilities, thus enabling shareholders to further trade in securities immediately.

Rematerialisation of Shares

What is rematerialisation of shares?


It is the process through which shares held in Demat form are converted into physical form by
issuance of share certificate(s).

How to rematerialise shares?

The procedure for rematerialising shares is as under:

1. Shareholders should submit duly filled in Rematerialisation Request Form (RRF) to the
concerned DP.
2. DP intimates relevant Depository of the request through the system.
3. DP submits RRF to the Companys R&TA.
4. Depository confirms rematerialisation request to the Companys R&TA.
5. The Companys R&TA updates accounts and prints certificate(s) and informs the
Depository.
6. Depository updates the Beneficiary Account of the shareholder by deleting the shares so
rematerialised.
7. Share certificate (s) is dispatched to the shareholder.

Nomination Facility

What is nomination facility and to whom it is more useful? What is the procedure
of appointing a nominee?

Section 109A of the Companies Act, 1956 provides the facility of nomination to shareholders.
This facility is mainly useful for individuals holding of shares in sole name. In case of joint
shareholding by individuals, nomination will be effective only in the event of the death of all
joint shareholders. Investors, especially those who are holding shares in single name, are
advised to avail of the same by submitting the prescribed Form 2B to the Company's R&TA.
However, if shares are held in demat form, nomination has to be registered with the concerned
DP directly, as per the format prescribed by the DP.

Who can appoint nominee and who can be appointed as a nominee?

Individual shareholders holding the shares/ debentures in single name or joint names can
appoint a nominee. In case of joint holding, joint holders together have to appoint the nominee.
While an individual can be appointed as nominee, a trust, society, body corporate, partnership
firm, karta of HUF or a power of attorney holder will not be nominee(s). Minors can, however,
be appointed as a nominee.

Transfer / Transmission of Shares

Transferee (s) need to send share certificate(s) along with the share transfer deed in the prescribed
Form 7B, duly filled in, executed and affixed with share transfer stamps, to the Companys R&TA.
The statutory time limit fixed for completing a transfer is 15 days of the date of lodgment for
transfer under the Listing Agreement and two months under the Companies Act, 1956. The
Government of India, Ministry of Finance, Department of Revenue, has fixed the Stamp Duty on
transfer (whether with or without consideration) of shares at the rate of 0.25 paise for every Rs.
100 or part thereof of the market value of the shares on the date of execution of the transfer deed.
The transfer deed is valid for a period of one year from the date of presentation or till the book
closure date, whichever is later. In case the transfer deed has expired, the holder may approach the
Registrar of Companies to get the same revalidated.

In case of Dematerialised shares, the shares are credited to the purchasers account by the
respective Depository Participant under the directions of the concerned Depository. Presently,
transfer of dematerialised shares does not attract stamp duty.

In case of transfer of shares by Non-Resident in addition to the normal procedure for transfer of
shares, prior approval of the Reserve Bank of India is required to be obtained by the Non-Resident
Investor(s).

Transmission of Shares

In case of a deceased shareholder who held shares in his / her own name (single) and had left a
Will, the legal heir (s) will have to get the Will probated by the Court of competent jurisdiction and
then send to the Companys R&TA a copy of the probated Will, along with relevant details of the
shares and the relevant share certificate(s) in original.

In case the share holder dies intestate (without a Will), the heirs will have to get the succession
certificate from the Court of competent jurisdiction and then send to the Companys R&TA a copy
of the Succession Certificate, alongwith an attested copy of Death Certificate, relevant details of the
shares and share certificate(s) in original.
Transposition of Names (Change in Order of Names)

Share certificates along with a request letter duly signed by all the joint holders may be sent to the
Companys R&TA for change in order of names, known as transposition. Transposition can be
done only for the entire holdings under a folio and therefore, requests for transposition of part
holding cannot be accepted by the Company/ R&TA. For shares held in demat form, investors are
advised to approach their DP concerned for transposition of the shares the Company.

Issue of Duplicate Share Certificate in case of loss/ misplacement of original share


certificate

Shareholders who have lost / misplaced share certificate(s) should inform the Companys R&TA,
immediately about loss of share certificate(s), quoting their folio number and details of share
certificate(s), if available. The R&TA shall immediately mark a copy stop transfer on the folio to
prevent any further transfer of shares covered by the lost share certificate(s). It is recommended
that the shareholders should lodge a FIR with the police regarding loss of share certificate(s). They
should send their request for duplicate share certificate(s) to the Companys R&TA. Documents
required to be submitted along with the application include Indemnity Bond, Surety Form, copy of
FIR, Memorandum of Association and Certified True copy of the Board Resolution (in case of
companies).

- In case a shareholder finds the original share certificate(s) after receipt of duplicate share
certificate(s), he is requested to surrender the original share certificate(s), after cancellation, to the
Companys R&TA immediately, if the duplicate share certificate(s) have been issued to him/ her.
Further, as the shareholder has been issued duplicate share certificate(s), he/she would be liable to
indemnify any innocent third party (ies) purchasing the original share certificate(s), directly/
indirectly, with or without the knowledge of the original shareholder, as it tantamounts to passing
of adverse title.

Consolidation and Splitting of Share Certificates

Splitting of Share Certificate into Smaller Lots

Shareholders may write to the Companys R&TA enclosing the relevant share certificate for
splitting into smaller lots. The share certificates, after splitting, will be sent by the Companys
R&TA to the shareholders at their registered address.

Consolidation of Share Certificates

- Consolidation of share certificates helps in saving costs in the event of dematerialising shares and
also provides convenience in holding the shares physically. Shareholders having various
denominations under the same folio should send all the certificates to Companys R&TA for
consolidation of all the shares into a single certificate.

- If the shares are not under the same folio but have the same order of names, the shareholder
should write to Companys R&TA for the prescribed form for consolidation of folios. This will help
the investors to efficiently monitor the holding and receivable thereon.

Miscellaneous

Change of Address

Shareholders holding shares in physical form, may send a request letter duly signed by all the
holders giving the new address along with Pin Code. Shareholders are also requested to quote their
folio number and furnish proof such as attested copies of Ration Card/ Passport/ Latest Electricity
Bill/ telephone Bill/ Lease Agreement, etc. If shares are held in dematerialised form, information
about change in address needs to be sent to the DP concerned.

Change of Name

Shareholders may send the original share certificate(s) along with the supporting documents like
marriage certificate, court order, etc. to the Companys R&TA. The Companys R&TA, after
verification will effect change of name and send the share certificate(s) in the new name of the
shareholder (s). Shareholders holding shares in demat form, may request the concerned DP in the
format prescribed by the DP.

Authority to another person to deal with shares

Shareholders need to execute a Power of Attorney in favor of the concerned person


and submit a notarised copy of the same to the Companys R&TA. After scrutiny of the documents,
the R&TA shall register the Power of Attorney and inform the shareholders concerned about the
registration number of the same. Whenever a transaction is done by the Power of Attorney holder
this registration number should be quoted in the communication

Green Initiative
To support the Green initiatives taken by Ministry of Corporate Affairs, Investors are requested to
register their email addresses with the Depository/Company so that all
communication/documents/Annual Reports can be sent in electronic mode