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Ref no.

XN/MKT/Tender/ 01 Date :9/7/2016

Tender for supply, Installation & commissioning of 100 KW grid tied roof top solar
power system with net metering

SCOPE OF WORK

A Grid Tied Solar Rooftop Photo Voltaic (SPV) power plant consists of SPV array, Module
Mounting Structure, Power Conditioning Unit (PCU) with Maximum Power Point Tracker
(MPPT), Inverter, Net meter, Controls & Protections, interconnect cables and switches. PV
Array is mounted on a suitable structure. Grid tied SPV system is without battery and should
be designed with necessary features to supplement the grid power during day time.
Components and parts used in the SPV power plants including the PV modules, metallic
structures, cables, junction box, switches, PCUs etc., should conform to the BIS or IEC or
international specifications, wherever such specifications are available and applicable.
The Configuration of systems to be offered are as per annexure-I.
Solar PV system shall consist of following equipments/components.
Solar PV modules consisting of required number of Crystalline PV modules.
Grid interactive Power Conditioning Unit with Remote Monitoring System
Mounting structures
Junction Boxes.
Earthing and lightening protections.
IR/UV protected PVC Cables, pipes and accessories

Part-1

General requirement:

This tender is floated to execute the Supply, I&C of 100KW KW grid tied Solar power
system with net metering on back to back basis.

Technical Specification
The proposed projects shall be commissioned as per the technical specifications
given below.

1. SOLAR PHOTOVOLTAIC MODULES:

The PV modules used should be made in India. The PV modules used must qualify to the latest
edition of IEC PV module qualification test or equivalent BIS standards Crystalline Silicon Solar
Cell Modules IEC 61215/IS14286. In addition, the modules must conform to IEC 61730 Part-2-
requirements for construction & Part 2 requirements for testing, for safety qualification or
equivalent IS.
a) For the PV modules to be used in a highly corrosive atmosphere throughout their lifetime,
they must qualify to IEC 61701/IS 61701

b) The total solar PV array capacity should not be less than allocated capacity (KWp) and
should comprise of solar crystalline modules of minimum 240 Wp and above wattage.
Preferably 250Wp. The Module capacity less than 240 watts should not be accepted.

c) Protective devices against surges at the PV module shall be provided. Low voltage drop
bypass diodes shall be provided.
d) PV modules must be tested and approved by one of the IEC authorized test centers.
e) The module frame shall be made of corrosion resistant materials, preferably having
anodized aluminum.
f) The bidder shall carefully design & accommodate requisite numbers of the modules to
achieve the rated power in his bid. SECI/owners shall allow only minor changes at the time
of execution.
g) Other general requirement for the PV modules and subsystems shall be the following:
I. The rated output power of any supplied module shall have tolerance of +/- 3%.
II. The peak-power point voltage and the peak-power point current of any supplied
module and/or any module string (series connected modules) shall not vary by
more than 2 (two) per cent from the respective arithmetic means for all modules
and/or for all module strings, as the case may be.
III. The module shall be provided with a junction box with MC4 Cable and connector
and IP-65 rated.
IV. IV curves at STC should be provided by bidder.
V. Modules deployed must use a RF identification tag.
The following information must be mentioned in the RFID used on each modules (This can
be inside or outside the laminate, but must be able to withstand harsh environmental
conditions).
a) Name of the manufacturer of the PV module
b) Name of the manufacturer of Solar Cells.

c) Month & year of the manufacture (separate for solar cells and modules)
d) Country of origin (separately for solar cells and module)
e) I-V curve for the module Wattage, Im, Vm and FF for the module
f) Unique Serial No and Model No of the module

g) Date and year of obtaining IEC PV module qualification certificate.


h) Name of the test lab issuing IEC certificate.

i) Other relevant information on traceability of solar cells and module as per ISO
9001 and ISO 14001
Warranties:
a) Material Warranty:

i. Material Warranty is defined as: The manufacturer should warrant the Solar
Module(s) to be free from the defects and/or failures specified below for a period
not less than five (05) years from the date of sale to the original customer(s)
ii. Defects and/or failures due to manufacturing
iii. Defects and/or failures due to quality of materials
iv. Non conformity to specifications due to faulty manufacturing and/or inspection
processes. If the solar Module(s) fails to conform to this warranty, the
manufacturer will repair or replace the solar module(s), at the Owners sole option
b) Performance Warranty:

i. The predicted electrical degradation of power generated not exceeding 20% of the
minimum rated power over the 25 year period and not more than 10% after ten
years period of the full rated original output.

ARRAY MOUNTIING STRUCTURE


a) Hot dip galvanized MS mounting structures may be used for mounting the modules/
panels/arrays. Each structure should have angle of inclination as per the site conditions to
take maximum insolation. However to accommodate more capacity the angle inclination
may be reduced until the plant meets the specified performance ratio requirements.
b) The Mounting structure shall be so designed to withstand the speed for the wind zone of
the location where a PV system is proposed to be installed (like Delhi-wind speed of 150
kM/ hour). Suitable fastening arrangement such as grouting and calming should be
provided to secure the installation against the specific wind speed.
c) The mounting structure steel shall be as per latest IS 2062: 1992 and galvanization of the
mounting structure shall be in compliance of latest IS 4759.
d) Structural material shall be corrosion resistant and electrolytic ally compatible with the
materials used in the module frame, its fasteners, nuts and bolts. Aluminium structures
also can be used which can withstand the wind speed of respective wind zone.
Necessary protection towards rusting need to be provided either by coating or anodization.
e) The fasteners used should be made up of stainless steel. The structures shall be
designed to allow easy replacement of any module. The array structure shall be so
designed that it will occupy minimum space without sacrificing the output from the SPV
panels
f) Regarding civil structures the bidder need to take care of the load bearing capacity of the
roof and need arrange suitable structures based on the quality of roof.
g) The total load of the structure (when installed with PV modules) on the terrace should be
less than 60 kg/m2.
h) The minimum clearance of the structure from the roof level should be 300 mm.

JUNCTION BOXES (JBs)


a) The junction boxes are to be provided in the PV array for termination of connecting
cables. The J. Boxes (JBs) shall be made of GRP/FRP/Powder Coated Aluminium /cast
aluminium alloy with full dust, water & vermin proof arrangement. All wires/cables must be
terminated through cable lugs. The JBs shall be such that input & output termination can be
made through suitable cable glands.
b) Copper bus bars/terminal blocks housed in the junction box with suitable termination
threads Conforming to IP65 standard and IEC 62208 Hinged door with EPDM rubber gasket
to prevent water entry. Single / double compression cable glands. Provision of earthings. It
should be placed at 5 feet height or above for ease of accessibility.
c) Each Junction Box shall have High quality Suitable capacity Metal Oxide Varistors
(MOVs) / SPDs, suitable Reverse Blocking Diodes. The Junction Boxes shall have suitable
arrangement monitoring and disconnection for each of the groups.
d) Suitable markings shall be provided on the bus bar for easy identification and the cable
ferrules must be fitted at the cable termination points for identification

PCU/ARRAY SIZE RATIO:


a) The combined wattage of all inverters should not be less than rated capacity of power
plant under STC.
b) Maximum power point tracker shall be integrated in the PCU/inverter to maximize energy
drawn from the array.

POWER CONDITIONING UNIT (PCU) / INVERTER


As SPV array produce direct current electricity, it is necessary to convert this direct current
into alternating current and adjust the voltage levels to match the grid voltage. Conversion
shall be achieved using an electronic Inverter and the associated control and protection
devices. All these components of the system are termed the Power Conditioning Unit
(PCU). In addition, the PCU shall also house MPPT (Maximum Power Point Tracker), an
interface between Solar PV array & the Inverter, to the power conditioning unit/inverter
should also be DG set interactive. If necessary. Inverter output should be compatible with
the grid frequency. Typical technical features of the inverter shall be as follows:
Switching devices : IGBT/MOSFET
Control : Microprocessor /DSP
Nominal AC output voltage and frequency: 415V, 3 Phase, 50 Hz (In case single
phase inverters are offered, suitable arrangement for balancing the phases must be
made.)
Output frequency : 50 Hz
Grid Frequency Synchronization range : + 3 Hz or more
Ambient temperature considered : -20o C to 50o C
Humidity : 95 % Non-condensing
Protection of Enclosure : IP-20(Minimum) for indoor.
IP-65(Minimum) for outdoor. 51
Grid Frequency Tolerance range : + 3 or more
Grid Voltage tolerance : - 20% & + 15 %
No-load losses : Less than 1% of rated power
Inverter efficiency(minimum) : >93% ( In case of 10kW or above )
Inverter efficiency (minimum ) : > 90% (In case of less than 10 kW)
THD : < 3%
PF : > 0.9
a) Three phase PCU/ inverter shall be used with each power plant system
b) PCU/inverter shall be capable of complete automatic operation including wake-up,
synchronization & shutdown.
c) The output of power factor of PCU inverter is suitable for all voltage ranges or sink of
reactive power, inverter should have internal protection arrangement against any
sustainable fault in feeder line and against the lightning on feeder.
d) Built-in meter and data logger to monitor plant performance through external computer
shall be provided.
e) The power conditioning units / inverters should comply with applicable IEC/ equivalent
BIS standard for efficiency measurements and environmental tests as per standard codes
IEC 61683/IS 61683 and IEC 60068- 2(1,2,14,30) /Equivalent BIS Std.
f) The charge controller (if any) / MPPT units environmental testing should qualify IEC
60068-2(1, 2, 14, 30)/Equivalent BIS std. The junction boxes/ enclosures should be IP
65(for outdoor)/ IP 54 (indoor) and as per IEC 529 specifications.
g) The PCU/ inverters should be tested from the MNRE approved test centres / NABL /BIS
/IEC accredited testing- calibration laboratories. In case of imported power conditioning
units, these should be approved by international test houses.

INTEGRATION OF PV POWER WITH GRID:


The output power from SPV would be fed to the inverters which converts DC produced by
SPV array to AC and feeds it into the main electricity grid after synchronization. In case of
grid failure, or low or high voltage, solar PV system shall be out of synchronization and shall
be disconnected from the grid. Once the DG set comes into service PV system shall again
be synchronized with DG supply and load requirement would be met to the extent of
availability of power. 4 pole isolation of inverter output with respect to the grid/ DG power
connection need to be provided.

TRANSFORMER IF REQUIRED & METERING:


a) Dry/oil type relevant kVA, 11kV/415V, 50 Hz Step up along with all protections,
switchgears, Vacuum circuit breakers, cables etc. along with required civil work. (NOTE:
TRANSFORMER IS NOT TO BE PROVIDED BY THE BIDDER)
b) The bidirectional electronic energy meter (0.5 S class) shall be installed for the
measurement of import/Export of energy.
c) The bidder must take approval/NOC from the Concerned DISCOM for the connectivity,
technical feasibility, and synchronization of SPV plant with distribution network and submit
the same to SECI before commissioning of SPV plant.
d) Reverse power relay shall be provided by bidder (if necessary), as per the local DISCOM
requirement.

PROTECTIONS
The system should be provided with all necessary protections like earthing, Lightning, and
grid islanding as follows:

LIGHTNING PROTECTION
a) The SPV power plants shall be provided with lightning &overvoltage protection. The main
aim in this protection shall be to reduce the over voltage to a tolerable value before it
reaches the PV or other sub system components. The source of over voltage can be
lightning, atmosphere disturbances etc The entire space occupying the SPV array shall be
suitably protected against Lightning by deploying required number of Lightning Arrestors.
Lightning protection should be provided as per IEC 62305standard. The protection against
induced high-voltages shall be provided by the use of metal oxide varistors (MOVs) and
suitable earthing such that induced transients find an alternate route to earth.

SURGE PROTECTION
a) Internal surge protection shall consist of three MOV type surge-arrestors connected from
+ve and ve terminals to earth (via Y arrangement).
25.3. EARTHING PROTECTION
a) Each array structure of the PV yard should be grounded/ earthed properly as per
IS:3043-1987. In addition the lighting arrester/masts should also be earthed inside the array
field. Earth Resistance shall be tested in presence of the representative of
Department/SECI as and when required after earthing by calibrated earth tester. PCU,
ACDB and DCDB should also be earthed properly.
b) Earth resistance shall not be more than 5 ohms. It shall be ensured that all the earthing
points are bonded together to make them at the same potential.

GRID ISLANDING:
a) In the event of a power failure on the electric grid, it is required that any independent
power-producing inverters attached to the grid turn off in a short period of time. This
prevents the DC-to-AC inverters from continuing to feed power into small sections of the
grid, known as islands. Powered islands present a risk to workers who may expect the
area to be unpowered, and they may also damage grid-tied equipment. The Rooftop PV
system shall be equipped with islanding protection. In addition to disconnection from the
grid (due to islanding protection) disconnection due to under and over voltage conditions
shall also be provided.
b) A manual disconnect 4pole isolation switch beside automatic disconnection to grid would
have to be provided at utility end to isolate the grid connection by the utility personnel to
carry out any maintenance. This switch shall be locked by the utility personnel.

CABLES
Cables of appropriate size to be used in the system shall have the following characteristics:
i. Shall meet IEC 60227/IS 694, IEC 60502/IS1554 standards
ii. Temp. Range: 10oC to +80oC.
iii. Voltage rating 660/1000V
iv. Excellent resistance to heat, cold, water, oil, abrasion, UV radiation
v. Flexible
vi. Sizes of cables between array interconnections, array to junction boxes, junction
boxes to Inverter etc. shall be so selected to keep the voltage drop (power loss) of
the entire solar system to the minimum. The cables (as per IS) should be insulated
with a special grade PVC compound formulated for outdoor use.
vii. Cable Routing/ Marking: All cable/wires are to be routed in a GI cable tray and
suitably tagged and marked with proper manner by good quality ferule or by other
means so that the cable easily identified.
viii. The Cable should be so selected that it should be compatible up to the life of the
solar PV panels i.e. 25years.
ix. The ratings given are approximate. Bidder to indicate size and length as per
system design requirement. All the cables required for the plant provided by the
bidder. Any change in cabling sizes if desired by the bidder/approved after citing
appropriate reasons. All cable schedules/layout drawings approved prior to
installation.
x. Multi Strand, Annealed high conductivity copper conductor PVC type A pressure
extruded insulation or XLPE insulation. Overall PVC/XLPE insulation for UV
protection Armored cable for underground laying. All cable trays including covers to
be provided. All cables conform to latest edition of IEC/ equivalent BIS Standards as
specified below: BoS item / component Standard Description Standard Number
Cables General Test and Measuring Methods, PVC/XLPE insulated cables for
working Voltage up to and including 1100 V ,UV resistant for outdoor installation IS
/IEC 69947.
xi. The size of each type of DC cable selected shall be based on minimum voltage
drop however; the maximum drop shall be limited to 1%.
xii. The size of each type of AC cable selected shall be based on minimum voltage
drop however; the maximum drop shall be limited to 2 %.

CONNECTIVITY

The maximum capacity for interconnection with the grid at a specific voltage level shall be
as specified in the Distribution Code/Supply Code of the State and amended from time to
time. Following criteria have been suggested for selection of voltage level in the distribution
system for ready reference of the solar suppliers.

Plant Capacity Connecting Voltage


Up to 10 kW 240V-single phase or 415V-three phase at the option of
the consumer
Above 10kW and up to 100 kW 415V three phase
Above 100kW At HT/EHT level (11kV/33kV/66kV) as per DISCOM rules

TOOLS & TACKLES AND SPARES:

a) After completion of installation & commissioning of the power plant, necessary tools &
tackles are to be provided free of cost by the bidder for maintenance purpose. List of tools
and tackles to be supplied by the bidder for approval of specifications and make from SECI/
owner.
b) A list of requisite spares in case of PCU/inverter comprising of a set of control logic
cards, IGBT driver cards etc. Junction Boxes. Fuses, MOVs / arrestors, MCCBs etc along
with spare set of PV modules be indicated, which shall be supplied along with the
equipment. A minimum set of spares shall be maintained in the plant itself for the entire
period of warranty and Operation & Maintenance which upon its use shall be replenished.

DANGER BOARDS AND SIGNAGES:

a) Danger boards should be provided as and where necessary as per IE Act. /IE rules as
amended up to date. Three signage shall be provided one each at battery cum- control
room, solar array area and main entry from administrative block. Text of the signage may be
finalized in consultation with ITI/ owner.

FIRE EXTINGUISHERS:
The firefighting system for the proposed power plant for fire protection shall be consisting of:
a) Portable fire extinguishers in the control room for fire caused by electrical short circuits
b) Sand buckets in the control room
c) The installation of Fire Extinguishers should confirm to TAC regulations and BIS
standards. The fire extinguishers shall be provided in the control room housing PCUs as
well as on the Roof or site where the PV arrays have been installed.

DRAWINGS & MANUALS:


a) Two sets of Engineering, electrical drawings and Installation and O&M manuals are to be
supplied. Bidders shall provide complete technical data sheets for each equipment giving
details of the specifications along with make/makes in theirbid along with basic design of the
power plant and power evacuation, synchronization along with protection equipment.
b) Approved ISI and reputed makes for equipment be used.
c) For complete electro-mechanical works, bidders shall supply complete design, details
and drawings for approval to SECI/owners before progressing with the installation work.

PLANNING AND DESIGNING:


a) The bidder should carry out Shadow Analysis at the site and accordingly design strings &
arrays layout considering optimal usage of space, material and labor. The bidder should
submit the array layout drawings along with Shadow Analysis Report to SECI/Owner for
approval.
b) ITI reserves the right to modify the landscaping design, Layout and specification of sub-
systems and components at any stage as per local site conditions/requirements.
c) The bidder shall submit preliminary drawing for approval & based on any modification or
recommendation, if any. The bidder submit three sets and soft copy in CD of final drawing
for formal approval to proceed with construction work.

DRAWINGS TO BE FURNISHED BY BIDDER AFTER AWARD OF CONTRACT

a) The Contractor shall furnish the following drawings Award/Intent and obtain approval
b) General arrangement and dimensioned layout

c) Schematic drawing showing the requirement of SV panel, Power conditioning Unit(s)/


inverter, Junction Boxes, AC and DC Distribution Boards, meters etc.

d) Structural drawing along with foundation details for the structure.

e) Itemized bill of material for complete SV plant covering all the components and
associated accessories.

f) Layout of solar Power Array

g) Shadow analysis of the roof

SAFETY MEASURES:
The bidder shall take entire responsibility for electrical safety of the installation(s) including
connectivity with the grid and follow all the safety rules & regulations applicable as per
Electricity Act, 2003 and CEA guidelines etc.
DISPLAY BOARD
The bidder has to display a board at the project site mentioning the following:
a) Plant Name, Capacity, Location, Type of Renewable Energy plant (Like solar wind etc.),
Date of commissioning, details of tie-up with transmission and distribution companies,
Power generation and Export FY wise.
b) The size and type of board and display shall be approved by Engineer-in-charge before
site inspection.
Eligibility Conditions :

1. The bidder should be an Original Equipment Manufacturer of any one of the Solar Photovoltaic Systems
component namely SPV Module, Solar Charge Controller/ PCU or authorized representative of OEM of
proposed system.

OR

Bidder should be system integrator of SPV power system.

2. Bidder should be registered in India

3. Bidder should have executed at least one grid tied SPV Power System of capacity not less than 50KW
in last three years .

4. Having minimum turnover Audited Rs Five Crores ( Rs 5 Cr.) in past three financial years
(Cumulative). ( Pl. attach the copy of audited balance sheet for last three year).
5. The bidder must have past experience in execution of Grid Tied SPV Power system in supply, installation,
testing & commissioning( SITC) and AMC if required by costomer . (Pl attach relevant papers in support for
50 KW SPV system).
6. Bidder should be ready to provide all necessary support / documents and will do the all activities required like
survey , liasioning with other agencies, supply and I&C.
7. Delivery of items a n d project implementation schedule shall be complied as per customer PO
requirement.

Interested bidders may please send their proposal in separate two sealed marked as Technical & commercial
bid on envelope to the following address:

Chief ManagerCommercial &SM

icagrawal_nni@itiltd.co.in

ITI Limited

Naini Unit, Mirzapur Road, Naini Allahabad211010

Tel: (0532) 2687410

Cell: 08004164328

However all the soft copy of bid document may be sent to following email ID-

dinesh_nni@itiltd.co.in
PART 2

COMMERCIAL BID
Kindly submit your proposal as below:

1. Bidder shall offer per watt price (all inclusive) for Supply, Installation, testing & commissioning (SITC) for grid tied
SPV system.

2. Payment Terms:

a) No advance payment against PO. However, the payment terms and conditions will be as follows subject to
realization from the end customer on back to back basis

i) 20% against completion of foundation


ii) 70% against supply & testing of material at site
iii) 10% against commissioning of system

OR
as per PO terms and condtions of end customer.

b) Following document are required for releasing of payments:


i) Invoice
ii) delivery challan
iii) Excise invoice
iv) Goods received
v) Dispatch certificate
vi) No payment will be made for goods rejected at the site on testing

3. PBG: The qualified bidder shall submit interest free performance Bank Guaranty of 5% of PO Value for performance
warranty.

4. Delivery Time:- Bidder has to execute the PO within 8-10 weeks from the date of PO placement.

5.Warranty : Performance warranty of the system should not be less than two years. PBG will be released after
expiry of warranty period.Warranties on indiviaul key components shall be transferred back to back as received from
respective manufacturers i.e. Inverter( 5 years), SPV Module 25 years for performance.

6.LD Terms:- In case of delay, LD or any other penalty/deduction imposed by customer it will be borne by
bidder as per PO terms and conditions

7. Award of contract: - Only technically qualified bidder will be considered for commercial evaluation. The bidder
offering lowest per watt price (all inclusive) will be considered for PO placement & signing MoU.
GENERAL INSTRUCTIOPN:

1. The offer shall be submitted in two separate envelopes. The first envelop (Technical bid ) shall
contains
a. Clausebyclause compliance of the technical requirements ( PART 1 )
b. Clause by Clause compliance of the commercial bid( Part-2 )
c. Detailed project report (DPR) for 100 KW grid tied Solar power system with net
metering.
d. Vender should submit BOM details for SITC ,specifying make and model no.

2. The second envelop ( Commercial Bid ) shall contain-


a. clausebyclause compliance of PART2 of the tender document.
b. The offer can be submitted in the form of hard copy or soft copy in pdf. In case of the offer is submitted as
soft copy, the same can be sent through Email and , hard copy of same be sent through courier/ speed
post The commercial bid shall submit in a file with password protection and the password shall be sent
to us separately only on our request.
c. An authorized person of the bidder shall sign all the pages of the technical bid and commercial bid .
d. Priced Bill of material ( BOM) for SITC.

3. Authorized Signatory: All certificates and documents received as part of offer shall be signed by the
Authorized Representative (Signing is not mandatory in technical manuals or documentation). The power
or authorization or any other document consisting of adequate proof of the ability of the signatory to
bind the vendor shall be submitted if demanded by ITI.

4. Period of Validity of Offer: The offer shall remain valid for a period of at least 60 days from the due
date of offer submission. Offer valid for a shorter period shall be rejected.

5. Later Offer: Any offer received after the prescribed time line shall be rejected

6. Language of offers: the offers prepared by vendor and all the correspondence and documents
relating to the offers exchanged by the vendor, shall be written in English language and ITI reserves the right
of suspend or cancel the tender process at any stage, to accept, or reject any, or all offers at any stage of
the process and / or to modified process, or any part thereof, at any time without assigning reason, any
obligation or liability whatsoever .

7. Cost of Tender: The vendor shall bear all cost associated with the preparation and submission of
tender including cost of presentation for purposes of clarification of the offer, if so desired by ITI. ITI will in
no case be responsible or liable for those costs, regardless of the conduct or outcome of the Tender
process.

8. The vendor shall be ready to give clarifications of any part of the offer to ITI including presentation at
ITI, if so desired by ITI.

9. Amendment of Tender: ITI may, at their discretion extend the last date for the receipt of offers and /
or make other changes in the requirements set out in the invitation for tender

10. Disclaimer: ITI and / or its officers employees disclaim all liability from any loss or damage whether
foreseeable or not, suffered by any person acting on or refraining from acting because of any
information including statements, information, forecasts estimates, or projections contained in this
documents or conduct ancillary to it whether or not the loss or damage arises in connection with any
omission, negligence, default, lack of care or misrepresentation on the part of ITI and / or any of its officers,
employees.

The last date for receiving the proposal is 18/07/2016 till 3 P.M. and will be opened on 18/07/2016
at 3.30PM. If desired, bidder may participate in bid opening either directly or through an authorized agent.

In case there are any clarifications on this notification, please contact Chief Manager ( C&SM) ,email :
icagrawal_nni@itiltd.co.in / dinesh_nni@itiltd.co.in and for any technical clarification , contact Manager (TS) e-
mail : nkbokade_nni@itiltd.co.in . All clarifications shall be asked through e-mail only and the last date for
clarifications is 17/07/2016.
ANNEXURE-I

The bidder should offer the system as per given configuration-

Plant Location Plant Capacity in KWp PCU configuration

New Delhi-1 70KWp 30KWp+30KW+10KWp

New Delhi-2 30KWp 30KWp

The technical compliance of the system must be submitted by the bidder.


Annexure II

Application for Tender Ref no &date

1. Name of the Company/Firm

2. Address of Office in India

3. Telephone/ Fax No.

4. Email

5. Web site (if any)

6. Date of Establishment

Name of Directors /Proprietor / Partners Designation, Phone no. & email

7. Name of Authorized Contact Person, Phone no. & email


8. Brief of Nature of Business -

Signature of the Applicant


Name (in full)
Designation Seal
Date:
Annexure III

CHECK LIST FOR DOCUMENTS/PAPERS TO BE SUBMITTED ALONG WITH TECHNICAL BID DULY SIGNED
AND STAMPPED

Sl. Yes/NO
No Name of the document ( Attach Remark
Relevant Proof)
1 Company Registration Certificate
2 Company TIN No, VAT No
3 Details of Being an \OEM of any one of the components of
Stand alone Solar Power Solution such as ccu, , SPV Module
4 Valid MOU certificate with OEM in case bidder is not an OEM
5 Clause by clause compliance to Tender document- Technical
proposal Part-I
6 Clause by clause compliance to Tender document- Commercial
proposal Part-II
7 Clause by clause compliance of Technical Specification and
Scope of work
8 Audited Turnover of the Company in last three year
9 Companys experience in solar business (gried tied)
10 Make and Model no of offered Product
11 Technical Manual
12 Installation Manual
13 Schematic and drawing of the solar components
14 Lay out of Structural Design and Foundation
15 Lay out of Solar Power Array
16 Shadow Analysis Report
17 Final Plant Design Details
18 Bill of Quantity
19 Data sheet of Components
20 Warrantee certificate of OEM from solar components
21 Bill of Material with approved Vendor list
22 ISO 9001 and ISO 14001 Certificates
23 INTEGRITY PACT with duly signed as per attached format
24 A notarized certificate on clean track record of the applicant
25 Documentary proof of the applicant having an office and
service centre in India.
(Signature of the Applicant)
Name (in full)
Designation Seal
Date:
Annexure- IV

INTEGRITY PACT

GENERAL

This pre-bid pre-contract agreement (hereinafter called the Integrity Pact) is made on day of
.... the month of .. , between, ITI Limited, Naini, Allhabad-211010 India,
(hereinafter called the "BUYER", which expression shall mean and include,

unless the context otherwise requires, his successors in office and assigns) of the First Part and
M/s .. (address of the Bidder) (hereinafter called the "BIDDER " which
expression shall mean and include, unless the context otherwise requires, his successors and
permitted assigns) of the Second Part.

WHEREAS the BUYER proposes to invite Expression of Interest (EoI) for supply, installation
commissioning and Maintenance of Solar Power System and technical tie-up with ITI for the
marketing/manufacturing of ... (name of the product) and the BIDDER is willing
to participate in the EoI as per the terms and conditions mentioned thereon;

WHEREAS the BIDDER is a private company/public company/Government

undertaking/partnership company (strike off whichever is not applicable), constituted in


accordance with the relevant law in the matter and the BUYER is a PSU under the Department
of Telecommunications, Ministry of Communications & IT, Government of India.

NOW, THEREFORE,

To avoid all forms of corruption by following a system that is fair, transparent and

free from any influence/prejudiced dealings prior to, during and subsequent to the

currency of the contract to be entered into with a view to :-


Enabling the BUYER to select a technology partner for the marketing/ manufacturing of Hybrid
Solar Power System through the EoI in a transparent and corruption free manner, and Enabling
BIDDERs to abstain from bribing or Indulging in any corrupt practice in order to secure the
contract by providing assurance to them that their competitors will also abstain from bribing and
other corrupt practices and the BUYER will commit to prevent corruption, in any form, by its
officials by following transparent procedures.

The parties hereto hereby agree to enter into this Integrity Pact and agree as

follows:

1. Commitments of the BUYER

1.1 The BUYER undertakes that no official of the BUYER, connected directly or indirectly with
the contract, will demand, take a promise for or accept, directly or through intermediaries, any
bribe, consideration, gift, reward, favour or any material or immaterial 10 benefit or any other
advantage from the BIDDER, either for themselves or for any person, 'organisation or third party
related to the contract in exchange for an advantage in the bidding process, bid evaluation,
contracting or implementation process related to the contract.

1.2 The BUYER will during the pre-contract stage, treat all BIDDERs alike, and will provide to all
BIDDERs the same information and will not provide any such information to any particular
BIDDER which could afford an advantage to that particular BIDDER in comparison to other
BIDDERs.

1.3 All the officials of the BUYER will report to the appropriate Government

office any attempted or completed breaches of the above commitments as well as any
substantial suspicion of such a breach.

2 In case any such preceding misconduct on the part of such official(s) is reported by the
BIDDER to the BUYER with full and verifiable facts and the same is prima facie found to be
correct by the BUYER, necessary disciplinary proceedings, or any other action as deemed fit,
including criminal proceedings may be initiated by the BUYER and such a person shall be
debarred from further dealings related to the contract process. In such a case while an enquiry
is being conducted by the BUYER the proceedings under the contract would not be stalled.
3 Commitments of BIDDER

3.1 The BIDDER commits itself to take all measures necessary to prevent corrupt practices,
unfair means and illegal activities during any stage of its bid or during any pre-contract or post-
contract stage in order to secure the contract or in furtherance to secure it and in particular
commit itself to the following:-

a) The BIDDER will not offer, directly or through intermediaries, any bribe, gift,

consideration, reward, favour, any material or immaterial benefit or other advantage,

commission, fees, brokerage or inducement to any official of the BUYER, connected

directly or indirectly with the bidding process, or to any person, organisation or third

party related to the contract in exchange for any advantage in the bidding, evaluation,
contracting and implementation of the contract.

b) The BIDDER further undertakes that it has not given, offered or promised to give,

directly or indirectly any bribe, gift, consideration, reward, favour, any material or

immaterial benefit or other advantage, commission, fees, brokerage or inducement to any


official of the BUYER or otherwise in procuring the Contract or forbearing to do or having done
any act in relation to the obtaining or, execution of the contract or any other contract with the
Government for showing or forbearing to show favor or disfavor to any person in relation to the
contract or any other contract with the

Government.

c) BIDDERs shall disclose the name and address of agents and representatives and

Indian BIDDERs shall disclose their foreign principals or associates.

d) BIDDERs shall disclose the payments to be made by them to agents/ brokers or any other
intermediary, in connection with this bid/contract.

e) The BIDDER further confirms and declares to the BUYER that the BIDDER is the

original manufacturer/ integrator and has not engaged any individual or firm or

company whether Indian or foreign to intercede, facilitate or in any way to


recommend to the BUYER or any of its functionaries, whether officially or

unofficially to the award of the contract to the BIDDER, nor has any amount been

paid, promised or intended to be paid to any such individual, firm or company in

respect of any such, intercession, facilitation or recommendation.

f) The BIDDER either while presenting the bid or during pre-contract negotiations or

before signing the contract, shall 'disclose any payments he has made, is committed

to or intends to make to officials of the BUYER or their family members, agents,

brokers or any other intermediaries in connection with the contract and the details of

services agreed upon for such payments.

g) The BIDDER will not collude with other parties interested in the contract to impair

the transparency, fairness and progress of the bidding process, bid evaluation,

contracting and implementation of the contract.

h) The BIDDER will not accept any advantage in exchange for any corrupt practice,

unfair means and illegal activities.

i) The BIDDER shall not use improperly, for purposes of competition or personal gain, or pass
on to others, any information provided by the BUYER as part of the business relationship,
regarding plans, technical proposals and business details, including information contained in
any electronic data carrier. The BIDDER also undertakes to exercise due and adequate care
lest any such information is divulged.

j) The BIDDER commits to refrain from giving any complaint directly or through any

other manner without supporting it with full and verifiable facts.

k) The BIDDER shall not instigate or cause to instigate any third person to commit any of the
actions mentioned above.
l) If the BIDDER or any employee of the BIDDER or any person acting on behalf of

the BIDDER, either directly or indirectly, is a relative of any of the officers of the

BUYER, or alternatively, if any relative of an officer of the BUYER has financial

interest/stake in the BIDDER's firm, the same shall be disclosed by the BIDDER at

the time of filing of tender. The term 'relative' for this purpose would be as defined in

Section 6 of the Companies Act 1956.

m) The BIDDER shall not lend to or borrow any money from or enter into any monetary dealings
or transactions, directly or indirectly, with any employee of the BUYER.

4 Previous Transgression

4.1 The BIDDER declares that no previous transgression occurred in the last three years
immediately before signing of this Integrity Pact, with any other company in any country in
respect of any 'corrupt practices envisaged hereunder or with any Public Sector Enterprise in
India or any Government Department in India that could justify BIDDER's exclusion from the
tender process.

4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER can be
disqualified from the tender process or the contract, if already awarded, can be terminated for
such reason.

5 Sanctions for Violations

5.1 Any breach of the aforesaid provisions by the BIDDER or anyone employed by it or acting
on its behalf (whether with or without the knowledge of the BIDDER) shall entitle the BUYER to
take all or any one of the following actions, wherever required:-

a) To immediately call off the pre contract negotiations without assigning any reason or giving
any compensation to the BIDDER. However, the proceedings with the other

BIDDER(s) would continue.

b) To immediately cancel the contract, if already signed, without giving any


compensation to the BIDDER.

c) To cancel all or any other Contracts with the BIDDER. The BIDDER shall be liable

to pay compensation for any loss or damage to the BUYER resulting from such

cancellation/rescission.

d) To recover all sums paid in violation of this Pact by the BIDDER(s) to any

middleman or agent or broker with a view to securing the contract.

5.2 The BUYER will be entitled to take all or any of the actions mentioned above, also on the
Commission by the BIDDER or anyone employed by it or acting on its behalf (whether with or
without the knowledge of the BIDDER), of an offence as defined in Chapter IX of the Indian
Penal code, 1860 or Prevention of Corruption Act, 1988 or any other statute enacted for
prevention of corruption.

5.3 The decision of the BUYER to the effect that a breach of the provisions of this Pact has
been committed by the BIDDER shall be final and conclusive on the BIDDER. However, the
BIDDER can approach the Independent Monitor(s) appointed for the purposes of this Pact.

6 Independent Monitors

6.1 The BUYER appoints Independent Monitor (hereinafter referred to as Monitor) for this Pact
in consultation with the Central Vigilance Commission.

6.2 The task of the Monitor shall be to review independently and objectively, whether and to
what extent the parties comply with the obligations under this Pact.

6.3 The Monitor shall not be subject to instructions by the representatives of the parties and
perform their functions neutrally and independently.

6.4 Both the parties accept that the Monitor have the right to access all the documents relating
to the project/procurement, including minutes of meetings.
6.5 As soon as the Monitor notices, or has reason to believe, a violation of this Pact, he will so
inform the Authority designated by the BUYER.

6.6 The BIDDER(s) accept(s) that the Monitor has the right to access without restriction to all
Project documentation of the BUYER including that provided by the BIDDER. The BIDDER will
also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and
unconditional access to his project documentation. The Monitor shall be under contractual
obligation to treat the information and documents of the BIDDER with confidentiality.

6.7 The BUYER will provide to the Monitor sufficient information about all meetings among the
parties related to the Project provided such meetings could have an impact on the contractual
relations between the parties. The parties will offer to the Monitor the option to participate in
such meetings.

6.8 The Monitor will submit a written report to the designated Authority of BUYER within 8 to 10
weeks from the date of reference or intimation to him by the BUYER I BIDDER and, should the
occasion arise, submit proposals for correcting problematic situations.

7 Facilitation of Investigation

7.1 In case of any allegation of violation of any provisions of this Pact or payment of

commission, the BUYER or its agencies shall be entitled to examine all the documents
including the Books of Accounts of the BIDDER and the BIDDER shall provide necessary
information and documents in English and shall extend all possible help for the purpose of such
examination.

8 Law and Place of Jurisdiction

8.1 This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of
the BUYER.

9 Other Legal Actions

9.1 The actions stipulated in this Integrity Pact are without prejudice to any other legal action
that may follow in accordance with the provisions of the extant law in force relating to any civil
or criminal proceedings.

10 Validity
10.1 The validity of this Integrity Pact shall be from date of its signing and extend up to the
contract period with the BUYER in case a contract is signed. In case BIDDER is unsuccessful,
this Integrity Pact shall expire after six months from the date of the signing of the contract.

10.2 Should one or several provisions of this Pact turn out to be invalid, the remainder of this
Pact shall remain valid. In this case, the parties will strive to come to an agreement to their
original intentions.

11 The parties hereby sign this Integrity Pact.

BUYER BIDDER

Name of the Officer: CHIEF EXECUTIVE OFFICER

Designation : M/s . (Complete address)

ITI Limited, Naini, Allahabad

PIN 211010

Place: Place:

Date: Date:

Witness:

1. .. 1.

2. .. 2.................
Annexure- V

Declaration regarding clean track record (written on Company's letter head)


(please note that this declaration must be certified by a notary)

To:

Chief Manager (Solar Marketing) ITI limited,

Naini Unit, Mirzapur Road, Allahabad 211010 Telephone: (0532) 2682353

Sub: Application against Tender No. & dt.


Sir,
I have carefully gone through the Terms & Conditions contained in the tender
referred above. I hereby declare that my company/ firm/organization has not been
debarred / black listed by any Government / Semi Government organizations in
India for the last 3 years. I further certify that I am the competent officer in my
company to make this declaration.
Yours faithfully,

(Signature of the applicant) Name (in full) Designation Seal


Date:
Business Address