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Income-Generating Projects (IGP) Interview Questionnaire

Interview Notes

Agency: Jose Rizal Memoria State University Katipunan Campus


Date: November 28, 2016
Time: _______________
Location:_________
Interviewer: Mary Ann A. Elumbaring
Interviewee: _______________

Indicate the details if not answerable


Questions Yes No by Yes or No and/or Remarks/Notes
1. Do you have an existing IGP Manual?
2. When was it released?
3. Was it revised? If yes, when?
4. Who authored/co-authored the Manual?

5. (Ask for a copy.)


6. Who are the editorial
board/members/consultants?

7. Functions of JRMSU in relation to


IGP?

a. Instruction?

b. Research

c. Extension?

d. Production?

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Income-Generating Projects (IGP) Interview Questionnaire

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Questions Yes No by Yes or No and/or Remarks/Notes
8. Organizational and Functional Structure
down to IGP Director/Chairman?

9. Name the following persons?


a. IGP Director

b. IGP Chairman

c. Project Manager

i. Agri-Business

ii. Non-Agri Business

d. Laborer/ Farm Worker/Caretaker

10. Is there an existing council for IGP?

a. If yes? Name

11. Who determines investment priorities in


IGP?

12. Who set performance objectives and


standards in the management of IGP?

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Questions Yes No by Yes or No and/or Remarks/Notes
13. Who formulate rules and procedures
governing routine activities of IGP?

14. Is there an Internal Control Unit?

a. Who monitor and evaluate the


financial transactions of the projects?

b. Who recommend processes and


procedures for better financial management?

c. Who recommend corrective actions


concerning the operations of the project when
necessary?

15. What are IGPs present in this campus?

a. Are they categorized?

(sample only)
1. Food production processing

a. Crop projects (orchard, field crops,


industrial crops)

b. Livestock projects (swine, large


cattle)

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Questions Yes No by Yes or No and/or Remarks/Notes
c. Poultry projects (egg production,
broiler, ducks)

d. Fishery projects (tilapia, bangus)

e. Bakeshop/bakery

f. Food processing

g. Others,
specify_______________________________

2. Service projects

a. Canteen/catering/cafeteria

b. Hostel/dormitory/guest house

c. Transportation (rental of bus)

d. Printing facility/binding

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Income-Generating Projects (IGP) Interview Questionnaire

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Questions Yes No by Yes or No and/or Remarks/Notes
e. Recreation center

f. Modules/instructional guide
production

g. Merchandising

h. Others, specify
_________________________________

16. Do you prepare a farm plan and/or


budget?

17. Where is/are the IGP site?

PROCESSES AND PROCEDURES


18. Who is responsible and signatory of the
following activity?

a. Procurement and Delivery

i. Preparation of farm plan and


budget

ii. Consolidation of input


requirements (Procurement Program)

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Questions Yes No by Yes or No and/or Remarks/Notes
iii. Certification of fund availability

iv. Procurement of inputs

v. Delivery/acceptance of inputs

b. Issuance of Supplies

i. Preparation of AIR and PAR

ii. Approval of AIR and PAR

iii. Issuance of supply

iv. Receiving of supply

c. Recording System and Procedures

i. Do Project Managers keep


recording on transactions with the prescribed
forms?

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Questions Yes No by Yes or No and/or Remarks/Notes
ii. For Agri-based and special
projects, does report submitted at the end of
the cropping period?

iii. For non-agri-based projects,


does the report submitted on monthly basis?

iv. For livestock, nursery and


fishery operation, if theres any, does report
submitted on monthly basis or after the
fishing operation?

19. Do you have customized IGP forms?

-sample forms only (for inquiry purposes)a


a. For Production Record

b. Expense Record

c. Inventory Record

d. Weight slip (shows the number of bags


and weight of palay)

e. Feed consumption and weight record


(shows population and mortality and feeds
consumed)

f. Flock production record (presents


population, egg production and feeds
consumed for the whole flock)

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Questions Yes No by Yes or No and/or Remarks/Notes
g. Egg production and disposal record
(egg production by sized and amount of egg
sold)

h. Heath care and management (shows the


activities undertaken in a day & appropriate
fors for hog fattening, goats and fish projects)

i. Monthly inventory record (beginning


and ending of inventory for each class of
anials and the value, number added and
disposed?

j. Breeding record (monitors the date of


breeding for each female and male animal)

20. Do you have marketing/product disposal


system?

a. Where products sold to employees and


collected through salary deduction?

b. Who keep and maintain an accurate


record of all marketing transactions and
negotiations?

21. What are the sources of funds in the


operation of IGP? (GF/Auxiliary
Fund/Revolving Fund)

22. Is there any external sources of funds?

a. Such as, loans from financial


institutions/banks?

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Questions Yes No by Yes or No and/or Remarks/Notes
b. Grants from businessman & Politicians

c. Grants from other NGAs

d. Grants from LGUs

e. Joint Venture Agreements

23. Where is the initial capitalization taken?

24. Where is the Income generated by the


projects deposited?

25. Does each IGP have its own subsidiary


ledger to reflect the different transactions
ad/or expenses incurred and the sources of
revenues generated during a certain
production period?
26. Does monthly reconciliation of sales and
costs between Project Manager and
Accounting Office strictly followed?

27. Were IGP personnel officially


designated by the President?

28. What are the IGP that were used for


Research and Extension?

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Questions Yes No by Yes or No and/or Remarks/Notes
29. How does profit allocated?

30. Who collects the proceeds from sale?

31. Is there a control mechanisms/system


and procedures for IGP?

32. Does Financial Statements prepared


annually?

Notes:


....

Prepared by: Certified Correct:

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