CERTIFICATE Candidate report template
(2009 specification)


Student number:

Location: Date of review:

Introduction including overview of area inspected and activities taking place

This report follows an inspection of the building and yard located in ……. in order to meet the
requirements of the Nebosh NGC 3 practical application.

The areas concerned with this inspection are the works building and one store in the yard and its
immediate surrounding area.

The building consists of a canteen area, an office for admin duties, two toilets, a locker room, a
drying/store room for personal protective equipment (PPE) and a small store room. In the yard is one
store for the storage of various outdoor work materials and tools.

The premises are occupied by up to fifteen staff at any one time. Staff work on a rotation of day and
night shifts and the building is used for messing, completing paper work and planning work.
The yard and store are used for loading and unloading vehicles with work equipment to prepare for
railway work.

There were no members of staff on duty at the time of the inspection.

Executive Summary

Upon completion of the inspection I found there were several areas of concern which lead to breaches
of the Health and Safety at Work Act (HSWA), the Regulatory Reform (Fire Safety) Order (RRFSO),
the Manual Handling Operations Regulations, the Management of Health and Safety at Work
Regulations (MHSWR) and the Provision and Use of Work Equipment Regulations (PUWER).

The health and safety of the employees who are using the premises may also be at risk if some of
these concerns are not addressed immediately. Failure to address these issues may lead to attention
and possible enforcement action from the HSE and/or the Office of Rail Regulation (ORR).

Breaches of statutory duty or failure to comply with improvement or prohibition notices may
result in court action being taken which may lead to criminal prosecution and fines of up to
£20 000 in a magistrates court and the possibility of up to 6 months imprisonment.

A detailed description of the findings is listed below with reference to specific observations given in

As suggested these materials must be stored correctly and at waist level to prevent injuries from bending and lifting. Although there are fire extinguishers located throughout the building there is an absence of any extinguisher in the office. Other housekeeping issues such as tangled cables. Manual Handling Issues There are some issues concerning heavy materials being stored at ground level (13. The PPE blocking the fire exit must be removed and all the old PPE in the store room should be disposed of and replaces as it is no longer fit for purpose. The RRFSO also states that fire exits must remain free from obstructions at all times (1). The PPE blocking the fire exit is not only creating a tripping hazard but it is putting the health and safety of the employees at risk of becoming trapped in the building if a fire were to start. . Use of rail steel as doorstops presents a significant risk of slips.8. Issues The Personal Protective Equipment regulations state that all PPE must be suitably stored and maintained (1. hand cleaners being stored near eating and drinking utensils and overflowing waste paper bins are all issues that will present a very poor image to visitors but are low cost and not time consuming problems to resolve. PUWER Issues The Provision and Use of Work Equipment Regulations state that employers must ensure that all work equipment is suitable. The employees have shown their concerns about not being able to use the machine and it is in serious need of repair or replacement. (2. It is creating a tripping hazard as well as breaching PUWER. This will prevent high costs through RIDDOR incidents and loss of productivity.12). With the heater not functional this has an impact on the ability to maintain the PPE to a good standard.3. These issues may also be in breach of the Management of Health and Safety at Work Regulations 1999. maintained and inspected (7. This is in breach of the Manual Handling Operations Regulations 1992 and presents a high risk of a RIDDOR injury to employees lifting or moving these materials. A similar situation has arisen regarding the water dispenser in the canteen. PPE.Main findings of the inspection Fire precautions The Regulatory Reform Fire Safety Order (RRFSO) requires that fire fighting arrangements must be provided in the workplace (18). The heater in the drying room (6) also needs urgent attention as its purpose is to dry out PPE used by employees in wet weather conditions.10. trips and falls and is a very easy problem to rectify. 14). 17). This is also creating a welfare issue which must be addressed. Management of Health and Safety Many of the observations are the result of a poor Health and Safety management system which could easily be rectified by members of staff and at a very low cost to the organisation. Therefore there is an urgent requirement to have extinguishers installed here as employees would be in extreme danger if a fire were to start in the office. The old fax machine in the office has been out of use for quite some time with service tags out of date and there has been no effort to have it repaired or replaced. 20).

. However this training counts for little if it is not put into practice on a daily basis.Conclusions The building and yard are all of modern design with full refurbishments having been carried out as recent as 2007. A safe workplace will also reduce the risk of accidents and ill health to employees and in the long run save money from unnecessary claims. losses of production and a poor corporate image. Many of the hazards found were as a result of a lapse in general Health and Safety management and many of the observations could be rectified by simple maintenance and tidying up of the building and yard. It appears there have also been many bad habits picked up over the years such as poor general housekeeping. This is a very low cost practice which in turn could improve the Health and Safety of the workforce. The employees have all had a very good level of workplace specific Health and Safety training with certificates on display on the notice board. Employers and employees should take pride in a clean and safe workplace and it also sets a good example to any visitors or potential clients.

entrance handrail.(17) replace. 1.Recommendations: Recommendation Likely resource implications Priority Target date Fire exit door should PPE to be removed from exit High Immediate remain free from area and signs to be erected obstructions at all times.(6) heater to wall.(18) to install by a member of staff.(9) 2 hours Install correct hand wash Dispenser costs £5 and takes Medium-Low 1 month dispenser in canteen. 2 staff hours month (21) Steel plates to moved 1-2 staff hours to store on Medium 1 week then from the yard area into shelving. £50 Medium 1 week carried out on the approx. level. 1 man hour to install. less than 1 man hour to install. 1 man hour. chair. materials. advising to keep clear. . £50 approx Arrange for a repair to be Hire of a welder for 1 hour. (12) Remove cut-offs of rail Source correct doorstops or fit Medium 1 month steel from doors and keep latches to the walls. £30-40 (22) Bracket for wall mounted New bracket approx £10 and Medium 1 week first aid kit to be replaced. possible. (8) plus parts. Approx cost doors closed whenever £15 to fit. easy High Immediate installed in the office. Remove battery chargers Install an extra plug socket to Medium 1 month from power when not in prevent tangling cables under use.(2) Yard store flooring to be General clean up and disposal of Medium 1 week then cleared of obstructions to any disused and waste review each gain access to shelving. Keep all areas around and review each equipment from office under desks free from clutter. (20) Remove spray cans and General clean up of office by Medium 1 week then all outdoor work staff. preventing injuries from review every 3 the store and stored on lifting heavy plates at ground months shelving at waist height. 1-2 High 1 week must not be used until it is man hours to fit and reinstate re-attached to the wall. £200 approx. High 1 week replacement of drinking more practical option may be to water dispenser. (23) Dispose of old office Order the correct replacement Medium 1 week swivel chair from canteen. (1) Fire extinguisher to be New fire extinguisher. month area. Heater in drying room Wall brackets to be replaced. and establish better chairs. Arrange for repair or Repair could be very expensive. Electrician for 1 hour layout of cables. approx cost £50. £30. (4) less than 1 man hour to fit.