NATIONAL GENERAL

CERTIFICATE Candidate’s observation
(2009 specification) sheet

NGC3 – THE HEALTH and
SAFETY PRACTICAL APPLICATION
Sheet number 1 of __7__

Student name ______________________________________ Student number _________________

Place inspected ____________________________________ Date of inspection ___ / _____ / _____

Priority /
Observations Control measures Timescale
Risk
Hazards and consequences (H, M, L) Immediate and longer-term actions

1. Handrail at the entrance to the building Make a temporary repair until a Immediate
has become un-attached at the base. welder can be arranged to repair the
(Tripping hazard). M rail.
Arrange for a qualified welder to make 1 week
a permanent repair of the handrail.

2. An emergency exit was locked, due to Remove padlock and unlock the door. Immediate
students’ misuse. Reinforce the correct way to the door. Immediate
(Fire Safety) Find alternative security 1 Month
H
arrangements.
Monitor the door usage and report to 6 Monthly
management.

3. There is no log of any fire drills being Carry out an immediate fire Immediate
carried out, in the past year. evacuation and begin training for staff
(Fire Safety) and students.
H
Test fire alarms regularly. Weekly
Arrange training for staff. 6 Monthly
Brief students on fire evacuation drill. daily

4. Students have misused some fire Replace/Refill the low extinguishers. Immediate
extinguishers, resulting in LOW OR NO Replace/Repair the security tags on Immediate
pressure. the triggers.
(Fire Safety) H Arrange form more secure storage. 1 Week
Implement harsh disciplinary action 1 Month
for misuse of this equipment.
Monitor for compliance. Monthly

5. There are only water extinguishers Borrow an extinguisher from Immediate
available, even though there are electrical elsewhere in the building (ONLY if
items used within the centre. able to).
M
(Fire Safety) Ensure all electrical equipment it shut 1 Week
down at the end of the day.
Purchase own extinguisher(s) 1 Month

6. The centre cleaner is storing equipment Unlock door. (See serial 2) Immediate
between the (locked) fire door and the door H Remove all equipment. Immediate
that leads outside. Provide suitable and safe storage. 1 Month
(Fire Safety)

Immediate damaged chairs. The corridors are often wet. – Possible injury. which runs the length of the are in class. M middle of the classroom – for computer. Some of the students’ desks are Remove the damaged desks. (Workplace Regs) Lightly spray the floor prior to being Daily L cleaned.NATIONAL GENERAL CERTIFICATE Candidate’s observation (2009 specification) sheet NGC3 – THE HEALTH and SAFETY PRACTICAL APPLICATION Sheet number 2 of __7__ Student name ______________________________________ Student number _________________ Place inspected ____________________________________ Date of inspection ___ / _____ / _____ Priority / Observations Control measures Timescale Risk Hazards and consequences (H. M. The cleaner is using a brush to sweep a Do not sweep whilst the students are Immediate very dusty corridor. gathering the floor and dispose of unlabelled dust. where possible. near the Remove the cable whilst the students Immediate tutors table. there. 8. Some without labels. Review H (COSHH Regs). Always ensure chemicals can be monthly identified and are stored appropriately. due to student misuse – Borrow chairs from other rooms. with no Only allow the students access during 1 Week towels to dry and also so playing with M lessons. water. Trailing cable on the floor. Implement a no water bottle in the 1 Month (Workplace Regs and Slip Hazard) corridor policy. Purchase a cable cover. with some protruding screws/nails M Repair the desk tops. Some of the students are sitting on Remove all the damaged chairs. 1 Week (Electricity Regs) 13. L) Immediate and longer-term actions 7. Purchase a sorter extension cable. Immediate desktop is mostly coiled and connected the Move the desk close to the mains 1 Day mains power supply (cable is warm) – M socket. so no extension is required. 1 Month 10. 9. 1 Week (Electricity Regs and Trip Hazard) Run the cable along the wall. thus suppressing the dust. Monitor for further damage. Immediate students washing their hands. 12. bottles. Replace with more durable and 1 Month (Workplace Regs) suitable desks. Weekly 11. A 10 metre extension cable to the Remove the extension cable. . As needed possible injury. Use or purchase an industrial vacuum 1 Month cleaner. Immediate broken. due to Ensure that towels are available. Cleaners and spray bottles left sitting on Remove all fluids and containers from Immediate the floor under wash hand basin. M Replace with more robust and 1 Month (Workplace Regs) suitable chairs. potential fire hazard. 1 Week – possible injury.

down the equipment at the end of (Fire Safety) each day. 1 Day Instigate a rota for staff to do a close 1 Week down rota. (start) 17. There is no first aid box within this Borrow one from another wing if Immediate wing. It is common practise for students to Disciplinary action to be taken against Immediate share PPE. Immediate training site is not PAT tested regularly. Purchase enough spare PPE for 1 Month activities on the site. (First Aid Regs) Purchase a first aid box for the wing. basis. worn. available. Also some of the cubical door M Cleaning the facilities to be monitored. . Door locks to be replaced. resulting in ill-fitting PPE to be those students that forget their PPE. Monthly 15. L) Immediate and longer-term actions 14. 1 Week (Workplace Regs) 18.NATIONAL GENERAL CERTIFICATE Candidate’s observation (2009 specification) sheet NGC3 – THE HEALTH and SAFETY PRACTICAL APPLICATION Sheet number 3 of __7__ Student name ______________________________________ Student number _________________ Place inspected ____________________________________ Date of inspection ___ / _____ / _____ Priority / Observations Control measures Timescale Risk Hazards and consequences (H. The toilet and wash facilities are often To be cleaned and restocked more 4 Hourly dirty. Daily locks are broken. The equipment that belongs to the Equipment should be PAT tested. Equipment to be tested regularly by a 1 month competent person. the tutors and students possible or let everyone know where do not know where to find one. 1 Week Instigate regular usage checks. with no paper. A PAT testing register should be 1 Week (Electricity Regs) M implemented. Some of the tutors leave VDU’s on at Inform all staff members to power Immediate all times. Furthermore. L Monitor toilet areas and introduce On going rotation of cleaning duties between staff to ensure toilets remain clean and tidy. Immediate with hand towels lying on the floor. 16. 19. M their nearest one is. M. soap or towels regularly. Training to be given on the need for 1 Week H (PPE Regs) correctly fitting PPE. Waste paper bins in toilets overflowing Empty the bins and clean the floors. Ensure bins are emptied on a regular Weekly (Workplace Regs). M Staff to check each other’s rooms.

23. Old work boots and gloves in poor Dispose of any old unused PPE. H PPE. Ensure first aid kit is available for use Immediate bracket broken. First aid kit not in its by all staff and its whereabouts are correct location. 25. replaced as and when required. (PPE Regs) Purchase or make suitable storage for 1 Month the extra PPE 21. Immediate Torn gloves. Some of the PPE is old and damaged / Replace the damaged PPE.NATIONAL GENERAL CERTIFICATE Candidate’s observation (2009 specification) sheet NGC3 – THE HEALTH and SAFETY PRACTICAL APPLICATION Sheet number 4 of __7__ Student name ______________________________________ Student number _________________ Place inspected ____________________________________ Date of inspection ___ / _____ / _____ Priority / Observations Control measures Timescale Risk Hazards and consequences (H. scratched safety glasses and Give further training on the need for 1 Week badly damaged safety footwear. Wall mounted first aid kit missing. Monitor the area to ensure fire exit Monthly (Fire Safety) remains free from obstructions at all times. Replace the bracket so first aid kit can 1 week be returned to its correct location. Immediate condition lying around on store room Ensure all PPE is kept clean and On going shelves. . Chair has no arm support very high risk of a fall for anyone and also has a damaged backrest. M known. M. L Order another chair to match the rest 1 week of the canteen chairs if there aren’t enough. A water fire extinguisher label was Have the extinguisher check by a Immediate scuffed and cannot be read. An old office swivel chair is being used Dispose of the chair as it is creating a Immediate in the restroom.) H Ensure all staff are made aware of Monthly PPE laundering facilities and are reminded to keep PPE in the correct storage room. Use of swivel chairs is inappropriate. L competent person and replace the (Fire Safety) sticker. L) Immediate and longer-term actions 20. (PPE Regs. using it. 24. H exit. 22. Piles of PPE on the floor blocking Remove all PPE from the floor and Immediate access to fire extinguishers and also fire keep fire exit clear. (Ergonomics issue / DSE Regs). (MHSWR).

preferably in an outdoor store where it won’t cause an obstruction whilst it is not in use. Also connected when not in use and keep cables free to the power supply with no batteries from tangling. Annually 28. (First Aid Regs) A first aider should be available at all 1 Month time. Also not to be left on charging. More importantly they are not always Arrange for one or more staff to do a 2 Weeks H at this site. sockets. M Arrange better storage of salt for 3 months summer months. No fire extinguisher in office area. FaW course. (Manual handling Regs). . 13. M Brief staff on the importance of 2 weeks (PUWER & COSHH) keeping aerosols away from electrical sockets. Bags of rock salt piled up on store Place bags on shelving to prevent Immediate room floor. (Electricity and Fire Safety) Find a convenient place for battery On going M chargers to be stored and only connect to the power as and when required. are. M. Box of marker spray paint cans stored Remove spray cans from office area Immediate under office desk close to electrical and into store room. Acquire a grit bin for better storage of 1 month salt. throughout the working day. the floor under chairs. Perform checks to ensure power Monthly supply is not being used when not required. Immediate (Fire Safety) H Review fire risk assessments. bending over and causing injury. Several battery chargers under office Remove chargers from power supply Immediate chair with tangled cables. Install new fire extinguisher/s in office. 27.NATIONAL GENERAL CERTIFICATE Candidate’s observation (2009 specification) sheet NGC3 – THE HEALTH and SAFETY PRACTICAL APPLICATION Sheet number 5 of __7__ Student name ______________________________________ Student number _________________ Place inspected ____________________________________ Date of inspection ___ / _____ / _____ Priority / Observations Control measures Timescale Risk Hazards and consequences (H. L) Immediate and longer-term actions 26. 29. There is only one qualified first aider The first aider must be known to Immediate and the students may not know who they everyone by use of signage. not on proper shelving.

tools and materials to keep floor every 3 (MHSWR). Various boxes outside the store for Arrange for waste disposal company Immediate holding large used batteries prior to to collect and uplift used batteries. M. All boxes are full with batteries M Set up a regular collection and 3 monthly sitting on top in pools of rainwater. 32. equipment piled up on the store floor M Use the shelving for proper storage of Review blocking access to the shelves. disposal service to prevent overfilling (Manual handling Regs & COSHH) of battery containers. space clear. L) Immediate and longer-term actions 31. months . removal.NATIONAL GENERAL CERTIFICATE Candidate’s observation (2009 specification) sheet NGC3 – THE HEALTH and SAFETY PRACTICAL APPLICATION Sheet number 6 of __7__ Student name ______________________________________ Student number _________________ Place inspected ____________________________________ Date of inspection ___ / _____ / _____ Priority / Observations Control measures Timescale Risk Hazards and consequences (H. Shelving in the store not being used Clear out the store and dispose of any Immediately correctly with various items of work waste materials.

and all in very good order. All the tutors personal equipment is PAT This is a good practice. serviced on a regular basis. keep the blind serviceable. very good practise several foreign languages to aid visiting for emergencies. 3. care should be taken to Quarterly sufficient and controllable. all kept clean and tidy. The natural lighting the classrooms are This is good. Possibly As required poster. students. 4. Clearly visible fire exit signs and glow in No action required. Just check for serviceability 5. (Workplace Regs) . require by centre policy. employers’ certificate of liability designate a member of staff to be in insurance and all relevant safety notices charge of updating notices. Monitor if As required tested and regularly. 6. 7. very good practise Quarterly the dark signs applied to walls showing for emergencies with power outage. The fire exit signs are in English and No action required. L) Immediate and longer-term actions GOOD POINTS/PRACTICES 1. Locker room in good order with wash Re-fill all skin care dispensers as and Weekly hand basin and wall mounted skin care when required. centre with various hand cleaners. however the air Yearly controlled. by windows and air conditioning conditioning system should be systems. 2.NATIONAL GENERAL CERTIFICATE Candidate’s observation (2009 specification) sheet NGC3 – THE HEALTH and SAFETY PRACTICAL APPLICATION Sheet number 7 of __7__ Student name ______________________________________ Student number _________________ Place inspected ____________________________________ Date of inspection ___ / _____ / _____ Priority / Observations Control measures Timescale Risk Hazards and consequences (H. M. locations of fire extinguishers. The temperature is monitored and This is good. Safety notice board displaying HSE Continue this good practise.

the details of these are in this report. The premises are occupied by up to six staff and anything up to thirty students at any one time. At Roxby Training. Executive Summary Roxby Training is trying to fully meet the standards set out by Health and Safety (H&S) regulations and this is to be commended. . The training building consists of a reception area. a store room for personal protective equipment (PPE) and an office for admin duties. These areas of concern may lead to breaches of the Health and Safety at Work Act (HSWA). which houses the training yard. student furniture and electrical equipment. If the management team fail to address these issues then it may lead to the attention and possible enforcement action from the HSE and/or the local authority (Middlesbrough County Council). Upon completion of the inspection I found there were some serious concerns over the fire precautions. with the students occupying the building 9am until 3. The yard is used for loading and unloading vehicles with work equipment and also use for practical lessons. theoretical lesson and planning work. the Regulatory Reform (Fire Safety) Order (RRFSO). the Personal Protective Equipment Regulations (PPE Regs) and Manual Handling Operations Regulations Any actions annotated as immediate should be considered urgent and action should be taken without delay. a canteen area. and to bring any recommendations to the attention of the management team. tools and more PPE. The building is used for messing. by three members of staff and twelve students. from the management down has a commitment towards H&S and has a policy on display stating so. Some of will incur little or no cost to the organisation and limited resources. a number of small and large classrooms. but others will need to be budgeted for as a matter of urgency. The staffs working hours are 8am until 6pm. personal protective equipment (PPE). The premises were occupied at the time of the inspection.30pm. In the yard is one store for the storage of various outdoor work materials. the Management of Health and Safety at Work Regulations (MHSWR). The health and safety of the employees and students who are using the premises may also be at risk if some of these concerns are not addressed.NATIONAL GENERAL CERTIFICATE Candidate report template (2009 specification) UNIT NGC3 – THE HEALTH and SAFETY PRACTICAL APPLICATION Student number: Location: _______________________ Date of review: Introduction including overview of area inspected and activities taking place This report follows my inspection of the Roxby Training Centre facilities and was done to meet the requirements of the Nebosh General Certificate (NGC3) practical application. The aim of this inspection is to highlight the good practices as well as to identify any breaches of Health and Safety legislation and hazards. completing paper work. two sets of male/female toilets. the Provision and Use of Workplace Equipment Regulations (PUWER). The areas concerned with the inspection are the training centre building and its immediate surrounding area.

The door should be unlocked and unobstructed (6) at all times when the building is in use. The Provision and Use of Work Equipment Regulations state that employers must ensure that all work equipment is suitable. They could also monitor the emergency exits and enforce a disciplinary procedure for miss-use and the overflowing waste paper bins are all issues that will present a very poor image to visitors but are low cost and not time consuming problems to resolve. None of these would incur an additional cost the organisation. A detailed description of the findings is listed below with reference to specific observations given in brackets.Breaches of statutory duty or failure to comply with improvement or prohibition notices may result in court action being taken which may lead to criminal prosecution and fines of up to £20 000 in a magistrates court and the possibility of up to 6 months imprisonment. The (RRFSO) states that fire exits must remain free from obstructions at all times (22). Management of Health and Safety Many problems stem from a poor management system and some could be rectified by members of staff specific tasks and at a very low cost to the organisation. New labels should be purchased for the extinguishers and new extinguishers purchased (5 + 21) and the old ones should be re-pressurised and protected (4). these issues may also be in breach of the Management of Health and Safety at Work Regulations 1999. The students are to be given extra training in the need for PPE and a disciplinary process should be brought in to enforce this training. (8 / 17 + 18). PPE. Issues The Personal Protective Equipment is vital to protect the students and for them to be forgetting theirs and borrowing from other students is unacceptable (19). . if a fire were to break out the students could not exit by these means. Therefore there is an urgent requirement to have extinguishers installed here as employees would be in extreme danger if a fire were to start in the office. Tutors can monitor housekeeping issues such as tangled cables. the students’ behaviour in the classroom more closely and this would save wear and tear on the furniture. Main findings of the inspection Fire precautions The emergency fire exit door (2) is a major concern. The PPE blocking the fire exit is not only creating a tripping hazard but it is putting the health and safety of the employees at risk of becoming trapped in the building if a fire were to start. The Regulatory Reform Fire Safety Order (RRFSO) requires that fire fighting arrangements must be provided in the workplace (27). maintained and inspected. However. The PPE blocking the fire exit must be removed and all the old PPE in the store room should be disposed of and replaces as it is no longer fit for purpose. The centre itself should ensure that it has enough new spare equipment to replace any unserviceable equipment (23). The Personal Protective Equipment regulations state that all PPE must be suitably stored and maintained (20+ 22). The head cleaner can monitor the cleanliness of the WC’s and ensure that they are always well stocked and a rota can be sorted amongst the tutors and they can do a close down procedure at the end of the day and sign to say that it is done. PUWER Issues It is unacceptable to have the students using broken tables and chairs (10 +11) but at the same time they should be disciplined for any miss-use. Although there are fire extinguishers located throughout the building there is an absence of any extinguisher in the office. The cleaner should be told to store his equipment in a more suitable place until a permanent place can be found. Fire drills and training should be carried out immediately for all staff and students and these should be factored into their daily programme and then regular tests and training should be carried out (3).

imprisonment and /or civil action. these costs are neglected then the cost to the centre may be much more. These materials should be stored correctly and at waist level to prevent injuries from bending and lifting. The improvement of H&S standards and therefore fewer accidents and near misses raises the moral of both the tutors and the students and makes it a better place to teach and learn. An industrial vacuum could be purchased to clean the corridor (8) this could suppress the amount of dust moved about when cleaning. some of these major breaches contravene H&S legislation. if a student were to be hurt. these form trip hazards and potential fire risks. however there are refurbishments being planned for later in the year. It should be made mandatory for the tutors to switch off all electrical items at the end of the day. there would be an ongoing annual cost that would need to be factored into the centres budget. this is a potential fire hazard. There are several cables running on floors in some classrooms (9). As stated there could be fines to pay and increases in insurance premiums if something were to happen. First Aid Issues A first aider should be available at all times. this may encourage parents to take their child away reducing your revenue. such as the tutors equipment being PAT tested and their computers being subjected to DSE assessments. and this could be replaced with a shorted cable if needed and a cable cover. The cost of rectifying the immediate points would be numbered in the thousands. Electricity Issues There are some good practices dealing with the use of electricity. At least one other member of staff should attend a first aid course (26). In one room a coiled extension cable (12) that was clearly not needed was found and because it was coiled it was hot to touch. However this training counts for little if it is not put into . there are still some major concerns and these should be corrected soonest. The employees have all had a very good level of workplace specific Health and Safety training with certificates on display on the notice board. which may or may not be required (broken chairs etc). that is suitably adequate for the numbers that use the centre. It could be kept in the staff office. Manual Handling Issues There are issues concerning heavy materials being stored at ground level (13). Many of the hazards found were as a result of a lapse in general Health and Safety management and many of the observations could be rectified by simple maintenance and tidying up of the building and yard. Any of these far outweigh the cost of correcting the points in the report. Conclusions There are some good practices here and it is obvious that management want to improve H&S standards. The management have a duty of care to everyone and by contravening this legislation leave themselves open to fines. As stated previously. this is not achieved by having the students using broken chairs and desks and worn out PPE. this is an obvious fire hazard.These items pose a risk to health. Also. but there are still some shortfalls. These cables could be covered with a cable cover and this in the short term would eliminate the risk although a better solution would be to run the cable along the walls. The names of the first aiders should be posted on a notice board. If however. therefore having just one first aider is not enough. Parents expect the centre to look after their children. These items should be fixed or replaced with more conventional teaching tables and chairs at the cost of £50 per table and chair. This is in breach of the Manual Handling Operations Regulations 1992 and presents a high risk of an injury to employees lifting or moving these materials. and these should be rectified immediately. A first aid box should be purchased (24). A PAT test register should be opened and the centres equipment should be checked immediately and regularly thereafter (16). However. This will prevent high costs through workplace incidents and loss of productivity. Some tutors are being lazy and not switching their IT equipment off at the end of the day (15). The building and yard are all of old design and is situated within a dock environment.

and establish better chairs. £89.practice on a daily basis. Waste paper bins are Contact the contractor and for Low 1 week overflowing with hand this to be rectified and monitored towels lying on the floor. (7) found to store the cleaning equipment. Remove battery chargers Install an extra plug socket to Medium 1 month from power when not in prevent tangling cables under use. £50 per due to student misuse. easy High Immediate installed in the office. table & chair. An emergency exit to be A quick release catch can be High Immediate unlocked at all times. & a remain in the proper suitable disused locker was containers. If the centre were to act on the recommendations the insurance should be kept to a manageable level and the good publicity for the centre when students complete their studies will be immeasurable.(32) . Recommendations: Recommendation Likely resource implications Priority Target date Fire exit door should PPE to be removed from exit High Immediate remain free from area and signs to be erected obstructions at all advising to keep clear. Arrange for the cleaners The manufacture can supply High 1 month and spray bottles to be replacement containers for all stored correctly & also their cleaning products. entrance handrail. (28) plus parts. Minimal cost if any. It appears there have also been many bad habits picked up over the years such as poor general housekeeping. (10/11) Bracket for wall mounted New bracket approx £20 or Medium 1 week first aid kit to be install in-house and less than 1 replaced. £30. times. £50 approx Arrange for a repair to be Hire of a welder for 1 hour. Electrician for 1 hour layout of cables.(24) man hour to install. £200. more closely. ill health to employees and in the long run save money from unnecessary claims. (1) Students are sitting on These items need to be repaired Medium 1 month damaged chairs & desks in-house or replaced. (18) Yard store flooring to be General clean up and disposal of Medium 1 week then cleared of obstructions to any disused and waste review each gain access to materials. £50 Medium 1 week carried out on the approx. 2 staff hours month shelving.(27) to install by a member of staff. this should reduce the misuse issue. £0. losses of production and a poor corporate image. (2) installed.(22/6) Fire extinguisher to be New fire extinguisher. Employers and employees should take pride in a safe workplace and this will also reduce the risk of accidents.

1 month A water fire extinguisher label was scuffed and cannot be read. 1.(29) 2 hours Remove the old office Disposal of the chair. the There are only water cost of this should not exceed 1 month extinguishers available. suitable for the staff and Furthermore. More importantly or £85 (EFaW). Mounting the and students do not know signage – ½ staff hours where to find one. resulting in ill-fitting dictated at the start of each PPE to be worn. safety glasses and badly damaged safety footwear.(21/4/5) . academy year but for immediate Furthermore some of the replacement purposes it is PPE is old and damaged calculated at no more than /Torn gloves. the tutors student £60.Recommendation Likely resource implications Priority Target date Students have to share The budget for this should be High 1 month PPE. they are not always at this site. 10 minutes restroom. in the Low 1 month swivel chair in the correct manner. scratched £3000. £500 even though there are electrical items used within the centre. for the extinguishers and new resulting in LOW OR NO extinguishers purchased and the pressure. There is no first aid box Purchase correct signage first High 1 week within this wing. old ones should be re- pressurised and protected. aid box. (14) There is only one qualified At least one other member of Medium 1 month first aider and the students staff should attend a first aid may not know who they course for the cost of £120(FaW) are. month area. (26) Students have misused New labels should be purchased High 1 week some fire extinguishers. Keep all areas around and review each equipment from office under desks free from clutter. (19/20) Remove spray cans and General clean up of office by Medium 1 week then all outdoor work staff. (25) work.

(12/9) The cleaner is using a An industrial vacuum could be Low 1 month brush to sweep a very purchased to clean the corridor dusty corridor. this could suppress the amount of dust moved about when cleaning Old work boots and gloves The centre itself should ensure High 1 week in poor condition lying that the new spare equipment is around on store room stored on the shelves or replace shelves. 1 hours’ work to remove all unusable equipment. with a cable cover £10 each or which runs the length of run the cables along the walls. A 10 metre extension Replaced with a shorted cable if cable to the desktop is needed for £10 and a £10 cable mostly coiled and cover connected the mains power supply (cable is warm) – potential fire hazard. the middle of the classroom – for computer.(23) any unserviceable equipment asap. . (8) for about £200. near the tutors table.Recommendation Likely resource implications Priority Target date Trailing cables on the These cables could be covered Medium 1 month floor.