4/11/2017 Monitoring and Evaluation | DIY Committee Guide

The Code of Good Governance

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Monitoring and Evaluation
Monitoring and evaluation overview.

The Management Committee is responsible for monitoring all areas of the organisation's
activity, and for evaluating it to determine the impact, quality and effectiveness of its
work. 

In particular, the Management Committee will want to determine if the organisation is:

achieving its aims and objectives;

showing progress towards its mission/purpose;

meeting the needs of its bene婬ciaries;

able to demonstrate the impact it is having;

using its resources ef婬ciently and to the greatest effect;

complying with the law; and

working within its policy framework.

Building in monitoring and evaluation

Monitoring mostly involves keeping track of what is going on.  By undertaking this
regularly, the Management Committee have the opportunity to adjust the project to ensure
that the above concerns are addressed.  This is usually carried out through consideration
of regular operational and 婬nancial reports on the organisation's activities.  For purposes
of accountability, the Management Committee should ensure that this reporting is regular
and that discussions on these are properly minuted.

Organisations evaluate in order to:

encourage ongoing improvement;

provide evidence of the impact of their activities; and

provide an informed basis for decision making and planning.

Evaluation and review should be an ongoing process of learning, continual improvement
and development.  The key to evaluating is knowing what you are measuring.  A
Management Committee cannot monitor and evaluate the organisation and its activities
effectively without clear advance planning of what they want to do and to achieve.
 Effective strategic and operational planning (/article/what-strategic-planning),
incorporating clear measurable objectives, is therefore an important element of
accountable management.  If your organisation is a charity, you will also need to
demonstrate the (https://www.charitycommissionni.org.uk/manage-your-charity/register-

http://www.diycommitteeguide.org/resource/monitoring­and­evaluation 1/2

org. For advice and training on monitoring and evaluation visit Community Evaluation Northern Ireland at www.org/) for Northern Ireland and Big Lottery (https://www. More information on measuring impact is available from Inspiring Impact NI (http://inspiringimpactni.uk/northernireland).co.org. http://www.org/) website which has links to a range of tools to assist organisations to measure impact.Being open and accountable (/code/principle/being-open-and-accountable) + Developing Governance Group (/developing-governance-group) ABOUT Produced by Volunteer Now (http://www. For more details on monitoring progress click here.biglotteryfund.nicva.4/11/2017 Monitoring and Evaluation | DIY Committee Guide your-charity/the-public-bene婬t-requirement/)public bene婬t The Code of Good Governance (https://www.nicva.uk/) In partnership with the Developing Governance Group (/developing-governance- group).net/node/259) QUICK REFERENCE effectiveness (/quick/reference/effectiveness) monitoring and evaluation (/quick/reference/monitoring-and-evaluation) impact (/quick/reference/impact) CODE O F G OV E R N ANCE CONTENTS Principle 1 . 'Prove and Improve: a self-evalutation resource for voluntary and community organisations' (/resource/prove-improve-self- evaluation-resource-ceni) (available to download as pdf). Kindly supported by the Halifax Foundation NI (http://www.diycommitteeguide.org).ceni. (http://www.halifaxfoundationni.org (http://www.uk/manage-your-charity/register-your-charity/the- public-bene婬t-requirement/) of your work and effective monitoring and evaluation systems are necessary to do this.org/resource/monitoring­and­evaluation 2/2 .Exercising Control (/code/principle/exercising-control) + Principle 5 .Delivery of organisational purpose (/code/principle/delivery-of-organisational-purpose) + Principle 4 . Developed by NICVA (www.charitycommissionni.Role and Responsibilities (/code/principle/roles-and-responsibilities) + Principle 2 – Working Together (/code/principle/working-together) + Principle 3 .volunteernow.org)  Click on the link for details of CENI's publication.ceni.