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4/11/2017 MonitoringandEvaluation|DIYCommitteeGuide

The Code of Good Governance


Monitoring and Evaluation

Monitoring and evaluation overview.

The Management Committee is responsible for monitoring all areas of the organisation's
activity, and for evaluating it to determine the impact, quality and effectiveness of its

In particular, the Management Committee will want to determine if the organisation is:

achieving its aims and objectives;

showing progress towards its mission/purpose;

meeting the needs of its beneciaries;

able to demonstrate the impact it is having;

using its resources efciently and to the greatest effect;

complying with the law; and

working within its policy framework.

Building in monitoring and evaluation

Monitoring mostly involves keeping track of what is going on. By undertaking this
regularly, the Management Committee have the opportunity to adjust the project to ensure
that the above concerns are addressed. This is usually carried out through consideration
of regular operational and nancial reports on the organisation's activities. For purposes
of accountability, the Management Committee should ensure that this reporting is regular
and that discussions on these are properly minuted.

Organisations evaluate in order to:

encourage ongoing improvement;

provide evidence of the impact of their activities; and

provide an informed basis for decision making and planning.

Evaluation and review should be an ongoing process of learning, continual improvement

and development. The key to evaluating is knowing what you are measuring. A
Management Committee cannot monitor and evaluate the organisation and its activities
effectively without clear advance planning of what they want to do and to achieve.
Effective strategic and operational planning (/article/what-strategic-planning),
incorporating clear measurable objectives, is therefore an important element of
accountable management. If your organisation is a charity, you will also need to
demonstrate the ( 1/2
4/11/2017 MonitoringandEvaluation|DIYCommitteeGuide

your-charity/the-public-benet-requirement/)public benet The Code of Good Governance

public-benet-requirement/) of your work and effective monitoring and evaluation systems
are necessary to do this.

For advice and training on monitoring and evaluation visit Community Evaluation Northern
Ireland at (

Click on the link for details of CENI's publication, 'Prove and Improve: a self-evalutation
resource for voluntary and community organisations' (/resource/prove-improve-self-
evaluation-resource-ceni)(available to download as pdf).

More information on measuring impact is available from Inspiring Impact NI

( website which has links to a range of tools to assist
organisations to measure impact.

For more details on monitoring progress click here. (


effectiveness (/quick/reference/effectiveness) monitoring and evaluation (/quick/reference/monitoring-and-evaluation)

impact (/quick/reference/impact)


Principle 1 - Role and Responsibilities (/code/principle/roles-and-responsibilities) +

Principle 2 Working Together (/code/principle/working-together) +

Principle 3 - Delivery of organisational purpose (/code/principle/delivery-of-organisational-purpose) +

Principle 4 - Exercising Control (/code/principle/exercising-control) +

Principle 5 - Being open and accountable (/code/principle/being-open-and-accountable) +

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