AC305

Asset Accounting

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EXERCISES AND SOLUTIONS
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Course Version: 15

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v .Contents Unit 1: Organizational Structures 1 Exercise 1: Assign a Chart of Depreciation to a Company Code 7 Exercise 2: Define Depreciation Areas and Post Values to the General Ledger (G/L) Unit 2: Master Data 12 Exercise 3: Use Number Assignment for FI-AA 14 Exercise 4: Use Account Determination 17 Exercise 5: Maintain the Screen Layout of Asset Master Data 20 Exercise 6: Maintain the Screen Layout of Asset Depreciation Areas 22 Exercise 7: Copy Asset Classes from Reference 24 Exercise 8: Display Asset Class 4000 26 Exercise 9: Manage Asset Classes for LVA 28 Exercise 10: Create Asset Master Records 36 Exercise 11: Maintain Time-Dependent Data 39 Exercise 12: Define the User Fields and Mass Changes of Asset Master Records Unit 3: Asset Transactions 45 Exercise 13: Post an Integrated Asset Acquisition and Analyze the Asset Value in the Asset Explorer 51 Exercise 14: Create a Fixed Asset and Post Acquisition 59 Exercise 15: Fill Master Data for Segment and Profit Center Reporting 62 Exercise 16: Make Various Non-Integrated Asset Acquisition Postings 71 Exercise 17: Make Postings Integrated with Materials Management 77 Exercise 18: Post Integrated Asset Retirements with Accounts Receivable (AR) 85 Exercise 19: Transfer Assets Within Company Code 89 Exercise 20: Post Intercompany Asset Transactions (Within One Company) 94 Exercise 21: Post Intercompany Asset Transfer (Across Company Boundaries) 99 Exercise 22: Create and Post to an Asset Under Construction (AuC) and Settle It to Completed Assets 105 Exercise 23: Post Unplanned Depreciation © Copyright. All rights reserved.

All rights reserved. Unit 4: Periodic Processing and Valuation 109 Exercise 24: Analyze Depreciation Areas 114 Exercise 25: Understand and Maintain Depreciation Keys 119 Exercise 26: Maintain Time-Dependent Depreciation Parameters 122 Exercise 27: Analyze Cost-Accounting Depreciation Area 124 Exercise 28: Execute and Analyze the Depreciation Run 132 Exercise 29: Execute Year-End Closing in Asset Accounting (FI-AA) 137 Exercise 30: Manage Parallel Accounting in FI-AA Unit 5: Information System 150 Exercise 31: Analyze the Asset Portfolio 154 Exercise 32: Forecast Future Depreciation Amounts 160 Exercise 33: Execute the Asset History Sheet Unit 6: Legacy Data Transfer No exercises vi © Copyright. .

All rights reserved. .vii © Copyright.

ask your instructor about the chart of depreciation to use as a template before completing this exercise. In practice. If you are not sure about the depreciation areas that you can or should delete. This chart is a prerequisite for many other settings that affect FI-AA. ask your instructor. Link the chart of depreciation AA## to your company code AA## to use FI-AA in the SAP system with your new chart of depreciation. AC305 courses in the US can use chart of depreciation 1ACU as a template. you need to assign a chart of depreciation to a test company code. Task 2 Assign the chart of depreciation to your company code. use the sample chart of depreciation 0DE in Germany. where XY represents a country. Next. To achieve this. 1. 1 . you can use the country-specific sample chart of depreciation 0XY as your copy template. and 0GB in the UK. 0US in the US. All rights reserved. you need to process and analyze the chart of depreciation and depreciation area objects in a test system. for example. FI-AA will be mapped in the SAP system using general ledger (G/L) in FI. 3. Change the description of your new chart of depreciation AA##. System analysis © Copyright. Note: If the AC305 course is not taking place in a German-speaking country. 2. Unit 1 Exercise 1 Assign a Chart of Depreciation to a Company Code Business Example In your enterprise. Delete the depreciation areas that you do not require (in the course) in your chart of depreciation AA##. to chart of depreciation group ##. Create your own chart of depreciation with the short description AA## (## = your group number) by copying the chart of depreciation 1AC (in all German-language courses). For example. Task 1 Define and configure a chart of depreciation. Hint: Use the chart of depreciation 1AC in SAP training courses only. 1.

Various company codes can be assigned to the same chart of depreciation.Unit 1: Organizational Structures 1. A country-specific sample chart of accounts supplied by SAP cannot be adapted to your own requirements. When you analyze the tables displaying which charts of depreciation are assigned to a company code. . All rights reserved. What could be the reason for this? True or False 1. X True X False 3. X True X False 2 © Copyright. Determine whether this statement is true or false. Determine whether this statement is true or false. The chart of depreciation is defined at client level. Determine whether this statement is true or false. X True X False 2. you may find company codes with no chart of depreciation assigned to them.

where XY represents a country. 1. Note: If the AC305 course is not taking place in a German-speaking country. AC305 courses in the US can use chart of depreciation 1ACU as a template. under the Name of Activity column. you need to assign a chart of depreciation to a test company code. For example. FI-AA will be mapped in the SAP system using general ledger (G/L) in FI. In practice. object . choose Organizational object → Copy org. a) Copy the reference chart of depreciation or depreciation areas in Customizing for Financial Accounting (New) under Asset Accounting → Organizational Structures → Copy Reference Chart of Depreciation/Depreciation Areas . double-click Copy Reference Chart of Depreciation . Hint: Use the chart of depreciation 1AC in SAP training courses only. you need to process and analyze the chart of depreciation and depreciation area objects in a test system. d) In the Copy dialog box. Next. 3 . ask your instructor about the chart of depreciation to use as a template before completing this exercise. Create your own chart of depreciation with the short description AA## (## = your group number) by copying the chart of depreciation 1AC (in all German-language courses). b) In the Choose Activity dialog box. c) On the Organizational object Chart of depreciation screen. 1AC (Based on the chart of depreciation in your country) © Copyright. Unit 1 Solution 1 Assign a Chart of Depreciation to a Company Code Business Example In your enterprise. Task 1 Define and configure a chart of depreciation. All rights reserved. To achieve this. 0US in the US. enter the following data: Field Name or Data Type Value From Chart of dep. use the sample chart of depreciation 0DE in Germany. and 0GB in the UK. you can use the country-specific sample chart of depreciation 0XY as your copy template. This chart is a prerequisite for many other settings that affect FI-AA.

3. e) Choose Edit → Delete to delete the depreciation area 10. to chart of depreciation group ##.Unit 1: Organizational Structures Field Name or Data Type Value To Chart of dep. f) Similarly. enter your chart of depreciation AA## . for example. search for the line with your chart of depreciation AA## and the description Sample Chart of Depreciation for AC Courses (Copy of 0DE) . d) On the Change View "Define Depreciation Areas" Overview screen. b) In the Determine Work Area: Entry dialog box. g) Save the data. if there is no default value for the Chart of dep. . Note: In the AC305 course. a) In the Choose Activity dialog box. 2. All rights reserved. and 51 can be deleted without any problem. 41. 4 © Copyright. which states that the copy transaction was successful. ask your instructor. Delete the depreciation areas that you do not require (in the course) in your chart of depreciation AA##. e) Go back to the Choose Activity dialog box. c) Overwrite the Description column with the following data: Field Name or Data Type Value Chart of Depreciation (ChDep) AA## Description Chart of Depreciation Group ## d) Save the data. If you are not sure about the depreciation areas that you can or should delete. delete depreciation areas 41 and 51. f) Confirm the information from the system. field. select the row for depreciation area 10. the depreciation areas 10. AA## e) Choose Continue . a) In the Choose Activity dialog box. double-click Copy/Delete Depreciation Areas. b) On the Change View "Chart of depreciation: Specify name" Overview screen. g) Go back to the Choose Activity dialog box. double-click Specify Description of Chart of Depreciation. c) Choose Continue . Change the description of your new chart of depreciation AA##.

c) In the Chrtdep (Chart of Depreciation) column. you may find company codes with no chart of depreciation assigned to them. b) On the Change View (Maintain company code in Asset Accounting) Overview screen. d) Save and go back to the main Customizing screen. a) Assign the chart of depreciation to your company code in Customizing for Financial Accounting (New) under Asset Accounting → Organizational Structures → Assign Chart of Depreciation to Company Code . When you analyze the tables displaying which charts of depreciation are assigned to a company code. 1. Therefore. Link the chart of depreciation AA## to your company code AA## to use FI-AA in the SAP system with your new chart of depreciation. X True X False 2. Based on their size. All rights reserved. Determine whether this statement is true or false. A country-specific sample chart of accounts supplied by SAP cannot be adapted to your own requirements. What could be the reason for this? Company codes with no chart of depreciation cannot work with the FI-AA component. enter AA## . The chart of depreciation is defined at client level. you can perform Asset Accounting in an external system. Solution 1: Assign a Chart of Depreciation to a Company Code h) Choose Continue to confirm the messages that are displayed. these company codes may not need FI-AA as an FI subledger. Determine whether this statement is true or false. 5 . Task 2 Assign the chart of depreciation to your company code. i) Go back to the main Customizing screen for FI-AA. X True X False © Copyright. True or False 1. System analysis 1. find your company code AA##.

X True X False 6 © Copyright.Unit 1: Organizational Structures 3. . Various company codes can be assigned to the same chart of depreciation. All rights reserved. Determine whether this statement is true or false.

7 . Assign the financial statement version INT to all depreciation areas. ● Which FI-AA depreciation area posts the asset values in real-time to the G/L? ● Which depreciation area only posts depreciation? ● Which depreciation areas are currently reserved for reporting purposes and do not transfer values to the G/L? Caution: Do not change predefined entries. © Copyright. you need to assign the corresponding financial statement version to your depreciation areas. 1. Depreciation areas do not always post their values (asset values or depreciation) to the G/L in FI. The standard reporting functionality of FI-AA enables you to group your assets according to financial statement items and display the financial statement items in the asset reports. For the system to know with which financial statement version a depreciation area is to be listed. Verify how the depreciation areas of your chart of depreciation AA## post to the G/L. which are the standard areas for the consolidated balance sheet. Note: You can do so by simply selecting a sort variant with the financial statement item field (structure ANLAV/field ERGSO) in the selection screen of the report. Only the areas 30 and 31. 1. Task 2 Specify the financial statement version for asset reports. must receive the financial statement version CAUS . Unit 1 Exercise 2 Define Depreciation Areas and Post Values to the General Ledger (G/L) Business Example The FI-AA project team meets to agree on proposals for the settings and types of depreciation areas required or used. All rights reserved. Task 1 Define how depreciation areas post to the G/L.

S.Unit 1: Organizational Structures Task 3 Define a depreciation area for foreign currency. dollars (USD). . 8 © Copyright. Define that the asset values in depreciation areas 31 and 32 that report in the group currency of your depreciation plan AA## are displayed in U. 1. All rights reserved.

c) Save the data. The standard reporting functionality of FI-AA enables you to group your assets according to financial statement items and display the financial statement items in the asset reports. a) Define how depreciation areas post to the G/L in Customizing for Financial Accounting (New) under Asset Accounting → Integration with General Ledger Accounting → Define How Depreciation Areas Post to General Ledger . © Copyright. Task 1 Define how depreciation areas post to the G/L. b) In the Determine Work Area: Entry dialog box. Task 2 Specify the financial statement version for asset reports. depreciation area 20 posts only depreciation and all other areas do not update the G/L. 1. Unit 1 Solution 2 Define Depreciation Areas and Post Values to the General Ledger (G/L) Business Example The FI-AA project team meets to agree on proposals for the settings and types of depreciation areas required or used. 9 . Verify how the depreciation areas of your chart of depreciation AA## post to the G/L. ● Which FI-AA depreciation area posts the asset values in real-time to the G/L? ● Which depreciation area only posts depreciation? ● Which depreciation areas are currently reserved for reporting purposes and do not transfer values to the G/L? Caution: Do not change predefined entries. d) Go back to the Customizing screen. All rights reserved. 1. enter AA## and press ENTER. You can see depreciation area 01 posts values to the G/L in real-time. Depreciation areas do not always post their values (asset values or depreciation) to the G/L in FI.

1. caus rency Consolidated balance sheet in group cur. Only the areas 30 and 31. int cial statement Tax balance sheet int Cost-accounting depreciation int Consolidated balance sheet in local cur. c) Enter the following data: 10 © Copyright. All rights reserved. For the system to know with which financial statement version a depreciation area is to be listed. you need to assign the corresponding financial statement version to your depreciation areas. a) Specify the financial statement version for asset reports in Customizing for Financial Accounting (New) under Asset Accounting → Integration with General Ledger Accounting → Specify Financial Statement Version for Asset Reports . Define that the asset values in depreciation areas 31 and 32 that report in the group currency of your depreciation plan AA## are displayed in U. b) Select the line item for AA## and double-click Assign financial statement version under Company code selection in the dialog structure. Assign the financial statement version INT to all depreciation areas. Task 3 Define a depreciation area for foreign currency. c) Enter the following data: Field Name or Data Type Value Book depreciation int Special tax depreciation for APC in finan.Unit 1: Organizational Structures Note: You can do so by simply selecting a sort variant with the financial statement item field (structure ANLAV/field ERGSO) in the selection screen of the report. b) Select the line item for AA## and double-click Depreciation area currency under Company code selection in the dialog structure. . dollars (USD). a) Define depreciation areas for foreign currencies in Customizing for Financial Accounting (New) under Asset Accounting → Valuation → Currencies → Define Depreciation Areas for Foreign Currencies . caus rency Book depreciation in group currency int d) Save the data. which are the standard areas for the consolidated balance sheet.S. must receive the financial statement version CAUS .

All rights reserved. 11 . © Copyright. Solution 2: Define Depreciation Areas and Post Values to the General Ledger (G/L) Field Name or Data Type Value 31 USD 32 USD d) Save the data.

Unit 2
Exercise 3
Use Number Assignment for FI-AA

Business Example
The FI-AA project team is meeting to discuss proposals relating to the number of asset
classes and their settings in relation to account determination and number assignment.
Use number assignment for FI-AA.
Create settings for number assignment. The quickest way to define a separate number range
interval is to copy the number range interval of company code 1000. You can also choose
your cross-company-code number assignment together with company code 1000, though as
a result you may share number ranges with other groups.
Select and complete one of the following tasks:

1. Copy the interval of company code 1000.

2. Assign a cross-company-code number to company code 1000.

12 © Copyright. All rights reserved.

Unit 2
Solution 3
Use Number Assignment for FI-AA

Business Example
The FI-AA project team is meeting to discuss proposals relating to the number of asset
classes and their settings in relation to account determination and number assignment.
Use number assignment for FI-AA.
Create settings for number assignment. The quickest way to define a separate number range
interval is to copy the number range interval of company code 1000. You can also choose
your cross-company-code number assignment together with company code 1000, though as
a result you may share number ranges with other groups.
Select and complete one of the following tasks:

1. Copy the interval of company code 1000.
a) Define a number range interval in Customizing for Financial Accounting (New) under
Asset Accounting → Organizational Structures → Asset Classes → Define Number
Range Interval.

b) On the Range Maintenance: Asset Number screen, enter 1000 as the company code.

c) Choose Utilities → Copy.

d) In the Copy: Company Code dialog box, enter the following data:
Field Name or Data Type Value
From 1000

To AA##

e) Choose the Continue pushbutton.

f) Confirm the dialog box displayed and then look at the message displayed in the status
area.

2. Assign a cross-company-code number to company code 1000.
a) Specify the number assignment across company codes in Customizing for Financial
Accounting (New) under Asset Accounting → Organizational Structures → Specify
Number Assignment Across Company Codes.

b) Select the row for AA## .

c) Enter 1000 in the No. CoCd field.

d) Save the data.

© Copyright. All rights reserved. 13

Unit 2
Exercise 4
Use Account Determination

Business Example
The FI-AA project team is meeting to discuss proposals relating to the number of asset
classes and their settings in relation to account determination and number assignment.
Check the control parameters and account determination for asset class 3000.
Task 1
Run the transaction that provides you with an overview of all the existing asset classes.

1. Which transaction code provides you with an overview of all existing asset classes?

Task 2
Check the details for asset class 3000.

1. Check which control parameters are defined for asset class 3000.

2. Check which number range or number range interval is assigned to asset class 3000.

3. Use the help function to find detailed information about how account determination
works.

Task 3
Check the account determination key.

1. Check which account determination key is assigned for asset class 2000.

2. Check which balance sheet asset account is posted to by the system with account
determination key 20000 for an asset acquisition in depreciation area 01 and chart of
accounts INT.

3. Check which account number (in chart of accounts INT) is assigned for the expense
account for cost-accounting depreciation (depreciation area 20) in asset class 2100.

14 © Copyright. All rights reserved.

Check which control parameters are defined for asset class 3000. and number range. Unit 2 Solution 4 Use Account Determination Business Example The FI-AA project team is meeting to discuss proposals relating to the number of asset classes and their settings in relation to account determination and number assignment. 1. All rights reserved. Notice the following parameters: account determination. © Copyright. Task 1 Run the transaction that provides you with an overview of all the existing asset classes. a) Check the defined control parameters for an asset class in Customizing for Financial Accounting (New) under Asset Accounting → Organizational Structures → Asset Classes → Define Asset Classes . b) On the Change View “Asset classes”: Details screen. screen layout rule. Check the control parameters and account determination for asset class 3000. 1. 2. Which transaction code provides you with an overview of all existing asset classes? a) Access the overview of all asset classes in Customizing for Financial Accounting (New) under Asset Accounting → Organizational Structures → Asset Classes → Define Asset Classes. 3. Alternatively. Task 2 Check the details for asset class 3000. Use the help function to find detailed information about how account determination works. b) On the Change View “Asset classes”: Details screen. place the cursor on the row containing asset class 3000 . place the cursor on the row containing asset class 3000 and choose Goto → Details . d) Do not exit the Change View “Asset classes”: Details screen. Alternatively. c) Check that the number range interval is 03 . double-click the row containing asset class 3000 . Check which number range or number range interval is assigned to asset class 3000. and choose Goto → Details . a) Check the defined control parameters for an asset class in Customizing for Financial Accounting (New) under Asset Accounting → Organizational Structures → Asset Classes → Define Asset Classes . double-click the row containing asset class 3000 . 15 . The transaction code is OAOA .

The detailed information is displayed. a) Check the defined control parameters for an asset class in Customizing for Financial Accounting (New) under Asset Accounting → Integration with the General Ledger→ Assign G/L Accounts . f) Double-click the row for depreciation area 20 . All rights reserved. select the row for INT . Check which account number (in chart of accounts INT) is assigned for the expense account for cost-accounting depreciation (depreciation area 20) in asset class 2100. 3. d) Select the row for 20000 . The balance sheet asset account number is 11000 . field and press F1. Check which account determination key is assigned for asset class 2000. a) Check the defined control parameters for an asset class in Customizing for Financial Accounting (New) under Asset Accounting → Integration with the General Ledger → Assign G/L Accounts . 1. Check which balance sheet asset account is posted to by the system with account determination key 20000 for an asset acquisition in depreciation area 01 and chart of accounts INT. Task 3 Check the account determination key. a) Check the defined control parameters for an asset class in Customizing for Financial Accounting (New) under Asset Accounting → Organizational Structures → Asset Classes → Define Asset Classes . 2. double-click Account Determination . c) In the dialog structure. double-click Balance Sheet Accounts .Unit 2: Master Data a) Place the cursor on the Account determ. double-click Depreciation . b) Double-click the row containing asset class 2000 . c) In the dialog structure. The expense account number is 481000 . e) In the dialog structure. double-click Account Determination . c) Check that the account determination key for asset class 2000 is 20000 . 16 © Copyright. . b) Select the row for INT . d) Select the row for 20000 . e) In the dialog structure. b) In the Change View “Chart of Accounts”: Overview screen.

4. Unit 2 Exercise 5 Maintain the Screen Layout of Asset Master Data Business Example Your consultant has proposed an organizational structure for your corporate group. 1. do not change the Customizing entry. 17 . © Copyright. Using asset class 2100. The FI- AA project team is meeting to discuss the proposal regarding the settings and their effect on screen layout. Check which screen layout rule is assigned to asset class 2100. Maintain the screen layout of asset master data. Start transaction OAOA . must always be filled when you create a new asset master record. when using screen layout rule 3000. Check whether the Insurance Type field was copied while creating assets with reference. Note that the fields of the asset master record. Check whether these fields are defined as required in screen layout rule 2000 . All rights reserved. Description 1 in the General data logical field group and Cost Center in the Time-Dependent Data logical field group. 3. when using screen layout rule 3000. check the F1 help to get information about the functions of the screen layout rule. Check whether the Description 1 field was copied from the reference while creating assets with reference. 2. Hint: Even if it is not copied.

18 © Copyright. Description 1 in the General data logical field group and Cost Center in the Time-Dependent Data logical field group. must always be filled when you create a new asset master record. All rights reserved. Start transaction OAOA . Unit 2 Solution 5 Maintain the Screen Layout of Asset Master Data Business Example Your consultant has proposed an organizational structure for your corporate group. . e) In the dialog structure. You can see that the screen layout rule assigned is 2000 2. double-click Field group rules . do not change the Customizing entry. Maintain the screen layout of asset master data. Hint: Even if it is not copied. b) Double-click the row for asset class 2100 . Using asset class 2100. a) Execute transaction /NOAOA . The FI- AA project team is meeting to discuss the proposal regarding the settings and their effect on screen layout. c) Press F1 to use the help function. 3. 1. Check which screen layout rule is assigned to asset class 2100. when using screen layout rule 3000. double-click Logical field groups and select the logical field groups listed in the exercise. d) In the dialog structure. a) Define the screen layout for asset master data in Customizing for Financial Accounting (New) under Asset Accounting → Master Data → Screen Layout → Define Screen Layout for Asset Master Data . double-click Define Screen Layout for Asset Master Data . check the F1 help to get information about the functions of the screen layout rule. Check whether these fields are defined as required in screen layout rule 2000 . c) Select the row for screen layout rule 2000 . Check whether the Description 1 field was copied from the reference while creating assets with reference. b) In the Choose Activity dialog box. Note that the fields of the asset master record.

19 . double-click Logical field groups and select the Insurance logical field group. c) Select screen layout rule 3000 . choose Define Screen Layout for Asset Master Data . b) In the Choose Activity dialog box. 4. The Insurance Type field is copied. Solution 5: Maintain the Screen Layout of Asset Master Data a) Define the screen layout for asset master data in Customizing for Financial Accounting (New) under Asset Accounting → Master Data → Screen Layout → Define Screen Layout for Asset Master Data. © Copyright. All rights reserved. double-click Logical field groups and select the General Data logical field group. Check whether the Insurance Type field was copied while creating assets with reference. double-click Field group rules . a) Define the screen layout for asset master data in Customizing for Financial Accounting (New) under Asset Accounting → Master Data → Screen Layout → Define Screen Layout for Asset Master Data. b) In the Choose Activity dialog box. d) In the dialog structure. double-click Field group rules . c) In the dialog structure. d) In the dialog structure. e) In the dialog structure. choose Define Screen Layout for Asset Master Data and select screen layout rule 3000 . The Description 1 field is not copied. when using screen layout rule 3000.

All rights reserved. Check which screen layout rule is stored in the depreciation data section of asset class 3000. The transaction code is OAYZ . . 3. Note: If you start this transaction for the first time after you have logged on. Run the transaction code to move to the depreciation area data section. 2. 1. The FI- AA project team is meeting to discuss the proposal related to the settings and their effect on asset depreciation areas. Check the default values for the depreciation keys for asset class 2100. Maintain the screen layout rule stored in the asset depreciation data section. 20 © Copyright. Check whether the Depreciation key field for screen layout rule 1000 is specified as a required field. Unit 2 Exercise 6 Maintain the Screen Layout of Asset Depreciation Areas Business Example Your consultant has proposed an organizational structure for your corporate group. you still need to enter your chart of depreciation AA## in the Choose chart of depreciation dialog box and confirm your entries. 4.

Unit 2 Solution 6 Maintain the Screen Layout of Asset Depreciation Areas Business Example Your consultant has proposed an organizational structure for your corporate group. Maintain the screen layout rule stored in the asset depreciation data section. The FI- AA project team is meeting to discuss the proposal related to the settings and their effect on asset depreciation areas. a) Screen layout rule 1000 is stored for all areas. double-click Field group rules . 1. The depreciation key LINA is stored in the area 20. Check the default values for the depreciation keys for asset class 2100. The Depreciation Key field is declared as a required entry field. a) Determine depreciation areas in the asset class in Customizing for Financial Accounting (New) under Asset Accounting → Valuation → Determine Depreciation Areas in the Asset Class . Note: If you start this transaction for the first time after you have logged on. b) In the dialog structure. 21 . The system displays depreciation key LINK. except for area 20. a) Select asset class 2100 . 4. Check whether the Depreciation key field for screen layout rule 1000 is specified as a required field. Run the transaction code to move to the depreciation area data section. b) Select screen layout rule 1000 . 3. double-click Depreciation Areas . The transaction code is OAYZ . you still need to enter your chart of depreciation AA## in the Choose chart of depreciation dialog box and confirm your entries. 2. a) Define the screen layout for asset depreciation areas in Customizing for Financial Accounting (New) under Asset Accounting → Master Data → Screen Layout → Define Screen Layout for Asset Depreciation Areas. © Copyright. c) In the dialog structure. All rights reserved. Check which screen layout rule is stored in the depreciation data section of asset class 3000.

All rights reserved. Hint: When you generate your new asset class by copying an existing asset class and changing this copy. you only obtain the master data section and have to configure the depreciation data section completely in a subsequent step. Create a new asset class by copying asset classes from reference. Create a new asset class MA## by copying class 2100. you need a separate asset class for special-purpose machines. you obtain a complete asset class containing the master data section and the depreciation data section. Unit 2 Exercise 7 Copy Asset Classes from Reference Business Example As part of your job. If you create a new asset class without a reference. . you need to map your assets in the system. To do so. you want to create a new asset class by copying an existing class. The short text of the new asset class is given as Special Machines ## and asset class description as Special Machines Group ##. Therefore. 22 © Copyright. 1.

e) Confirm and save your data. Hint: When you generate your new asset class by copying an existing asset class and changing this copy. you only obtain the master data section and have to configure the depreciation data section completely in a subsequent step. d) Overwrite 2100 in the Asset class field with the new entry MA##. All rights reserved. you need to map your assets in the system. If you create a new asset class without a reference. Create a new asset class MA## by copying class 2100. 23 . you want to create a new asset class by copying an existing class. Unit 2 Solution 7 Copy Asset Classes from Reference Business Example As part of your job. To do so. 1. c) Choose Edit → Copy As . you obtain a complete asset class containing the master data section and the depreciation data section. you need a separate asset class for special-purpose machines. Therefore. b) Select asset class 2100 . a) Define a new asset class in Customizing for Financial Accounting (New) under Asset Accounting → Organizational Structures → Asset Classes → Define Asset Classes . maintain the short text and the description. The short text of the new asset class is given as Special Machines ## and asset class description as Special Machines Group ##. Create a new asset class by copying asset classes from reference. © Copyright. mentioned in the exercise text.

your neighbor). compare the settings for asset class 4000 (AuC) with the features of other standard asset classes. you are concerned as to whether AuC can be adequately maintained in the SAP system. Investigate the settings for asset class 4000 (AuC). . and explain the differences to your colleague (in this case. Therefore. 24 © Copyright. Unit 2 Exercise 8 Display Asset Class 4000 Business Example As an employee of the FI-AA department. you want to know if there are different processes for settlement. All rights reserved. For this purpose. Investigate the settings for asset class 4000 (AuC). 1.

a) Display the asset class in Customizing for Financial Accounting (New) under Asset Accounting → Organizational Structures → Asset Classes → Define Asset Classes . and explain the differences to your colleague (in this case. 1. Investigate the settings for asset class 4000 (AuC). Investigate the settings for asset class 4000 (AuC). All rights reserved. © Copyright. b) Double-click asset class 4000. you want to know if there are different processes for settlement. you are concerned as to whether AuC can be adequately maintained in the SAP system. Therefore. your neighbor). Most important difference: Asset class 4000 specifies that in the Status of AUC field group an AuC is not processed as a summary settlement but is settled on a line item basis. For this purpose. 25 . compare the settings for asset class 4000 (AuC) with the features of other standard asset classes. Unit 2 Solution 8 Display Asset Class 4000 Business Example As an employee of the FI-AA department.

. All rights reserved. Check if asset class 3005 is checked against the maximum amount you defined. Unit 2 Exercise 9 Manage Asset Classes for LVA Business Example As an employee of the FI-AA department. 2. Define the maximum value for LVA for company code AA##. 1. you need to enter and administer LVA. Note: Remember that the LVA amount is country-specific. Define the maximum LVA amount of €1. You can set the maximum LVA amount for normal acquisition postings and for acquisitions using purchase orders.000 for your company code AA## in depreciation area 15. You do not need to set anything as this configuration has been adopted from your chart of depreciation template. You also need to manage asset classes for LVA. 26 © Copyright.

a) Specify the maximum amount for LVA and asset classes in Customizing for Financial Accounting (New) under Asset Accounting → Valuation → Amount Specifications (Company Code/Depreciation Area) → Specify Max. Depreciation area 15 checks against a value-based maximum amount. Define the maximum LVA amount of €1. You can set the maximum LVA amount for normal acquisition postings and for acquisitions using purchase orders. All rights reserved. You do not need to set anything as this configuration has been adopted from your chart of depreciation template. Amount for Low-Value Assets + Asset Classes . choose Specify LVA asset classes . Amount for Low-Value Assets + Asset Classes . choose Specify amount for low value assets . 27 . 2.000 for your company code AA## in depreciation area 15. c) Select the company code AA## . d) In the dialog structure. double-click Low-val. a) Check the maximum amount for LVA and asset classes in Customizing for Financial Accounting (New) under Asset Accounting → Valuation → Amount Specifications (Company Code/Depreciation Area) → Specify Max. double-click Amount for low-value assets. c) Select asset class 3005. Note: Remember that the LVA amount is country-specific. Unit 2 Solution 9 Manage Asset Classes for LVA Business Example As an employee of the FI-AA department. You also need to manage asset classes for LVA. b) In the Choose Activity dialog box. e) Enter the amount specified in the exercise in area 15 in the LVA Amount column. © Copyright. you need to enter and administer LVA. 1. d) In the dialog structure. Check if asset class 3005 is checked against the maximum amount you defined. asset check . Define the maximum value for LVA for company code AA##. b) In the Choose Activity dialog box.

28 © Copyright. Create a master record using the following data: Field Name or Data Type Value Asset class 3100 for vehicles Company code AA## Description Forklift group ## Cost center T-F05E## for Motorcycle Production Make a note of the asset master record number. Create or change all variations of master records in FI-AA. Make a note of the asset master record number. Next. You also need the master records for all subsequent parts of the exercise (asset master records may contain descriptions. ● Menu path to Customizing for FI-AA: On the SAP Easy Access screen. choose Tools → Customizing → IMG → Execute Project . choose Accounting → Financial Accounting → Fixed Assets . such as Drill ##). 2. Reminder about basic navigation: ● Menu path in the FI-AA application: On the SAP Easy Access screen. Create the second master record using your first one as a reference. Create a master record for your company code. choose the SAP Reference IMG pushbutton and navigate in the SAP Customizing Implementation Guide ( Financial Accounting (New) → Asset Accounting) . 1. . All rights reserved. Task 1 Create asset master records. Note: If no details are provided in the exercise related to what information to enter in an input field (for example. Your company has ordered two forklifts. for the cost center or the posting amounts to be used). Name the master record Forklift 2 Group ##. you can select the entry. These assets are to be mapped in the system using master records. Unit 2 Exercise 10 Create Asset Master Records Business Example Your company has ordered several assets.

Asset class 3000 for fixtures and fittings: One fax machine 4. Asset class 4000 for AuC: One AuC. Your colleagues from the corporate services department with the cost center T-F05A## need a new photocopier. Task 3 Create the following asset master records in the way that you find easiest. Create similar asset master records in the appropriate asset class using the quickest method. If necessary. straight-line: 10 asset master records with the descriptions Machine 01 to Machine 10 and inventory numbers 01 to 10 3. group ## 6. The required data is as follows: Field Name or Data Type Value Asset Class 3000 Description Car 3000 Group ## © Copyright. Exercise 10: Create Asset Master Records 3. Optional: Asset class 3005 for LVA in the fixtures and fittings area (individual management): One coffee machine for the office kitchen Task 4 Create a separate asset master record for another company car. Asset class MA## for your newly created asset class with short text “Special Machines ##”: Three assets with description Special machine 01 to Special machine 03 7. Enter inventory numbers 0001 to 0005 for the PCs. 29 . Asset class 3100 for vehicles: Two company cars with the descriptions Company car ## (1) and Company car ## (2) 5. Asset class 1100 for buildings: Two asset master records 2. create it in the wrong asset class. look at the solution. with description AuC. Enter PC 1 to PC 5 as descriptions. Create similar asset master records in the appropriate asset class. Create a separate asset master record for another company car. make a note of the asset master record number. 1. 1. Task 2 The production department will receive five new computers. Asset class 2100 for machines. 1. and assign a cost center to the master records. Make a note of the asset master record numbers. All rights reserved. Create an asset master record in the correct asset class with an appropriate description. As an exercise. Hint: If you do not know which asset class to use.

##. Change the asset master of your PC 1 in company code AA##. it is possible that data for some of the input fields can only be maintained at an asset main number level. The report can be found in the FI-AA menu (Information System → Reports on Asset Accounting → Day-to-Day Activities → International) . create two more subnumbers. depending on how the respective asset class is configured. with the descriptions Monitor and Keyboard in a single step. Based on the settings in the relevant screen layout rule. ##. All rights reserved. Hint: The subnumber can be assigned internally or externally. Task 6 Review the master data you created. The distinction or configuration can be displayed on the details screen for an asset class in transaction OAOA . 2. The technical name of this program is RAANLA_ALV01. 30 © Copyright. asset class 3200 in the training system is set up with an internal subnumber assignment. For the PC Superflux Scenic 4000 Gr.Unit 2: Master Data Field Name or Data Type Value Cost Center T-F05E## Task 5 Change the asset master record. 1. . 1. Change the description to Superflux Scenic 4000 Gr. Because you have to create two subnumbers in one step. View the directory of unposted assets report for your company code to review the master data you created.

All rights reserved. choose Tools → Customizing → IMG → Execute Project . You also need the master records for all subsequent parts of the exercise (asset master records may contain descriptions. Your company has ordered two forklifts. Next. enter the following data: © Copyright. These assets are to be mapped in the system using master records. choose Accounting → Financial Accounting → Fixed Assets . Create a master record for your company code. you can select the entry. 31 . 1. choose the SAP Reference IMG pushbutton and navigate in the SAP Customizing Implementation Guide ( Financial Accounting (New) → Asset Accounting) . a) On the SAP Easy Access screen. Unit 2 Solution 10 Create Asset Master Records Business Example Your company has ordered several assets. Reminder about basic navigation: ● Menu path in the FI-AA application: On the SAP Easy Access screen. Note: If no details are provided in the exercise related to what information to enter in an input field (for example. for the cost center or the posting amounts to be used). Create or change all variations of master records in FI-AA. Task 1 Create asset master records. such as Drill ##). choose Accounting → Financial Accounting → Fixed Assets → Asset → Create → Asset ( AS01 ). b) On the Create Asset: Initial screen. Create a master record using the following data: Field Name or Data Type Value Asset class 3100 for vehicles Company code AA## Description Forklift group ## Cost center T-F05E## for Motorcycle Production Make a note of the asset master record number. ● Menu path to Customizing for FI-AA: On the SAP Easy Access screen.

enter Forklift 2 Group ## in the Description field. All rights reserved. enter Forklift Group ## in the Description field. Your colleagues from the corporate services department with the cost center T-F05A## need a new photocopier. f) Save your entries. look at the solution. as described in the exercise text. enter the following data: Field Name or Data Type Value Company code AA## Reference area None Asset 3410 (number of the asset created in the previous step) Company code AA## c) Press ENTER. Hint: If you do not know which asset class to use. make a note of the asset master record number. a) On the SAP Easy Access screen. d) On the Create Asset: Master data screen. Name the master record Forklift 2 Group ##. d) On the Create Asset: Master data screen. This creates a new asset. 3. e) Save your entries.Unit 2: Master Data Field Name or Data Type Value Asset class 3100 Company code AA## c) Press ENTER. b) Use asset class 3000 and enter the data. . Create the second master record using your first one as a reference. a) On the SAP Easy Access screen. b) On the Create Asset: Initial screen. If necessary. Create an asset master record in the correct asset class with an appropriate description. Task 2 32 © Copyright. 2. choose Accounting → Financial Accounting → Fixed Assets → Asset → Create → Asset ( AS01 ). choose Accounting → Financial Accounting → Fixed Assets → Asset → Create → Asset ( AS01 ). e) Choose the Time-dependent tab page and enter T-F05A## in the Cost center field. Make a note of the asset master record number.

Enter inventory numbers 0001 to 0005 for the PCs. choose the Maintain pushbutton. Create similar asset master records in the appropriate asset class using the quickest method. with description AuC. 2. 3. 4. Asset class MA## for your newly created asset class with short text “Special Machines ##”: Three assets with description Special machine 01 to Special machine 03 a) Proceed following the solution to the previous exercise. enter PC1 in the Description field and 0001 as Inventory no. and assign a cost center to the master records. Asset class 3100 for vehicles: Two company cars with the descriptions Company car ## (1) and Company car ## (2) a) Proceed following the solution to the previous exercise. 1. straight-line: 10 asset master records with the descriptions Machine 01 to Machine 10 and inventory numbers 01 to 10 a) Proceed following the solution to the previous exercise. d) Save your data. Asset class 1100 for buildings: Two asset master records a) Proceed following the solution to the previous exercise. 5. h) In the Create multiple assets dialog box. choose Accounting → Financial Accounting → Fixed Assets → Asset → Create → Asset ( AS01 ). enter the following data: Field Name or Data Type Value Asset 3200 Number of similar records 5 c) Enter the data as specified in the exercise text initially for the first asset. All rights reserved. choose the Create pushbutton. Asset class 4000 for AuC: One AuC. Task 3 Create the following asset master records in the way that you find easiest. f) In the Maintain fields that Should Be Different in Similar Assets dialog box. 6. 33 . group ## a) Proceed following the solution to the previous exercise. b) On the Create Asset: Initial screen. Make a note of the asset master record numbers. Asset class 2100 for machines. © Copyright. a) On the SAP Easy Access screen. Asset class 3000 for fixtures and fittings: One fax machine a) Proceed following the solution to the previous exercise. 1. in the first row. Enter PC 1 to PC 5 as descriptions. Create similar asset master records in the appropriate asset class. g) Maintain the other fields and confirm your entries. Solution 10: Create Asset Master Records The production department will receive five new computers. e) In the Create multiple assets dialog box.

Task 5 Change the asset master record. Because you have to create two subnumbers in one step. asset class 3200 in the training system is set up with an internal subnumber assignment. a) On the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Asset → Change → Asset ( AS02 ). create it in the wrong asset class. 1. Change the description to Superflux Scenic 4000 Gr. ##. with the descriptions Monitor and Keyboard in a single step. 1. Hint: The subnumber can be assigned internally or externally. ##. Based on the settings in the relevant screen layout rule. . depending on how the respective asset class is configured. Create a separate asset master record for another company car. Optional: Asset class 3005 for LVA in the fixtures and fittings area (individual management): One coffee machine for the office kitchen a) Proceed following the solution to the previous exercise. 2. For the PC Superflux Scenic 4000 Gr. it is possible that data for some of the input fields can only be maintained at an asset main number level. b) Change the description of the asset master record to Superflux Scenic 4000 Gr. choose Accounting → Financial Accounting → Fixed Assets → Asset → Create → Subnumber → Asset ( AS11 ). Change the asset master of your PC 1 in company code AA##. ## . All rights reserved. Task 4 Create a separate asset master record for another company car. create two more subnumbers. The required data is as follows: Field Name or Data Type Value Asset Class 3000 Description Car 3000 Group ## Cost Center T-F05E## a) Proceed following the solution to the previous exercise.Unit 2: Master Data 7. c) Save your entries. As an exercise. b) Ensure that the Asset field contains the asset number of the correct PC. 34 © Copyright. The distinction or configuration can be displayed on the details screen for an asset class in transaction OAOA . a) On the SAP Easy Access screen.

The report can be found in the FI-AA menu (Information System → Reports on Asset Accounting → Day-to-Day Activities → International) . d) Press ENTER. b) On the Directory of Unposted Assets screen. 35 . e) On the Master data screen. change the description of the subnumber to Monitor . enter the following data: Field Name or Data Type Value Company code AA## Asset Class Blank Sort variant 0013 c) Choose the Execute pushbutton. The directory of unposted assets appears. Task 6 Review the master data you created. f) Save your data. choose Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Day-to-Day Activities → International → Directory of Unposted Assets ( S_ALR_87012056 ). View the directory of unposted assets report for your company code to review the master data you created. i) In the Create multiple assets dialog box. All rights reserved. and confirm your entry. choose the Maintain pushbutton. choose the Create pushbutton. Solution 10: Create Asset Master Records c) In the Number of similar subnumbers field. a) On the SAP Easy Access screen. The technical name of this program is RAANLA_ALV01. © Copyright. 1. g) In the Create multiple assets dialog box. h) In the Maintain Fields that Should Be Different in Similar Assets dialog box. change the description of the second subnumber to Keyboard . enter 2 .

. Change the time-dependent data. 3. 2. The photocopier asset is currently assigned to cost center T-F05A## for corporate services. map the next change for the copier. All rights reserved. Unit 2 Exercise 11 Maintain Time-Dependent Data Business Example During normal business operations. the photocopier is needed by the Board (cost center T-F05B##). After saving a draft. Check the related change documents. From June 01 to October 31 of the current year (CY). 1. 36 © Copyright. Change the time-dependent data accordingly. you should return it to the previous department. The CO department has to track and change the cost center assignment for these assets. assets can be transferred from one department to another. As of November 1 of the current year. The CO department has changed the cost center assignment for some of its office equipment.

f) In the Create New Interval dialog box. c) On the Change Asset: Master data screen. d) Scroll down and then choose the More Intervals pushbutton. After saving a draft. 2. 37 . d) In the top row of the table. CY. you should return it to the previous department. enter November 1. f) Go back to the Change Asset: Initial screen . Change the time-dependent data accordingly. change the cost center back to T-F05A##. enter June 1. Change the time-dependent data. change the cost center from T-F05A## to T-F05B##. g) In the top row of the table. The CO department has changed the cost center assignment for some of its office equipment. From June 01 to October 31 of the current year (CY). Unit 2 Solution 11 Maintain Time-Dependent Data Business Example During normal business operations. b) Choose the Add Interval pushbutton. b) Enter the asset number for the photocopier you created and confirm it. i) Go back to the master data screen. map the next change for the copier. h) Save the changes. c) In the Create New Interval dialog box. The photocopier asset is currently assigned to cost center T-F05A## for corporate services. e) On the Change Asset: Overview of time intervals screen. the photocopier is needed by the Board (cost center T-F05B##). a) On the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Asset → Change → Asset ( AS02 ). CY. 1. As of November 1 of the current year. e) Save the changes. All rights reserved. scroll down and choose the More Intervals pushbutton. assets can be transferred from one department to another. choose the Add interval pushbutton. a) On the Change Asset: Master data screen. © Copyright. choose the Time-dependent tab page in the asset master record. The CO department has to track and change the cost center assignment for these assets.

All rights reserved. . choose Environment → Change documents → On asset.Unit 2: Master Data 3. Check the related change documents. 38 © Copyright. a) On the Change Asset: Initial screen . The change document appears.

Maintain the new user field option 99## as a default entry for evaluation group 3 in the asset class MA##. but verify the proposal on the Allocations tab page and then end the transaction again. The description of the new step is Step 01 Group ##. Task 1 Define a user field and enter it in the asset class. define a new substitution Z## with description Substitution ## and save your data. 3. This means that all newly created assets of asset class MA## should have the proposal that a maintenance contract is signed. Contract gr. 3. Assign a substitution to the company code. you need to change the three existing assets of asset class MA## with a mass change. Insert a new step in which you substitute the Evaluation group 3 field (Table ANLA. © Copyright. Field ORD43) with a constant value. 2. 4. Make the new entry for the evaluation group 3 and save your data. existing asset master records have not been influenced. Now. Define the new entry 99## with the description Maint. All rights reserved. Use the Evaluation group 3 (user) field to store this information. Unit 2 Exercise 12 Define the User Fields and Mass Changes of Asset Master Records Business Example The FI-AA department wants to use mass processing to change asset master records and needs system support. Define the user fields and mass changes of asset master records. 1. 2. Hint: Confirm the displayed information messages when saving. 39 . Define asset class MA## as a prerequisite. 1. Do not save a new master record. Therefore. Verify if the proposal for the Evaluation group 3 field is displayed when you create asset master records in asset class MA##. Maintain a maintenance contract in all assets of asset class MA##. Task 2 Create a mass change rule and execute a mass change. ## in Customizing for the Evaluation group 3 field. With the previous changes.

Edit and release your worklist. . Create a worklist with the name Mass change group ## and the worklist task Change asset w/o dialog (bulk change) with all unposted assets of your company code AA##. Therefore. 6. Display asset master records with company code AA## of asset class MA## and. Note: When the system asks for a substitution. All rights reserved. 40 © Copyright. At the end. Verify if the change was successful. Use the 0007 sort variant so that you can easily see which assets have to be changed.Unit 2: Master Data 5. the system displays a work queue number in the status line. for example. of asset classes 2100 and 3100. enter the created one Z##. use the directory of unposted assets report. 7.

c) Enter the following data: Field Name or Data Type Value No (Number) 3 Evaluation groups 1-4 99## Description Maint. contract gr. Unit 2 Solution 12 Define the User Fields and Mass Changes of Asset Master Records Business Example The FI-AA department wants to use mass processing to change asset master records and needs system support. choose the New Entries pushbutton. 1. a) Define a 4-character evaluation group in Customizing for Financial Accounting (New) under Asset Accounting → Master Data → User Fields → Define 4-Character Evaluation Groups . Contract gr. Define the new entry 99## with the description Maint. Maintain the new user field option 99## as a default entry for evaluation group 3 in the asset class MA##. ## d) Press ENTER. Hint: Confirm the displayed information messages when saving. Maintain a maintenance contract in all assets of asset class MA##. e) Save your data. This means that all newly created assets of asset class MA## should have the proposal that a maintenance contract is signed. Use the Evaluation group 3 (user) field to store this information. b) On the Change View “Evaluation Groups for Asset Accounting”: Overview screen. 41 . All rights reserved. 2. Define the user fields and mass changes of asset master records. © Copyright. Task 1 Define a user field and enter it in the asset class. ## in Customizing for the Evaluation group 3 field.

Unit 2: Master Data

a) Enter your user fields in the asset class in Customizing for Financial Accounting (New)
under Asset Accounting → Master Data → User Fields → Enter Your User Fields in
Asset Class .

b) In the Change View “FI-AA: User fields for asset class”: Overview screen, select the
asset class MA## and then choose the Details pushbutton.

c) Enter 99## in the Evaluation group 3 field.

d) Save the changes.

e) Confirm the displayed information messages.

f) Go back to the SAP Easy Access screen.

3. Verify if the proposal for the Evaluation group 3 field is displayed when you create asset
master records in asset class MA##. Do not save a new master record, but verify the
proposal on the Allocations tab page and then end the transaction again.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Fixed
Assets → Asset → Create → Asset ( AS01 ).

b) On the Create Asset: Initial screen, enter the following data:
Field Name or Data Type Value
Asset Class MA##

Company Code AA##

Number of similar assets 1

c) Press ENTER.

d) On the Create Asset: Master data screen, enter Special machine 01 in the
Description field.

e) Choose the Time-dependent tab page and then enter T-F05A00 in the Cost center
field.

f) Choose the Allocations tab page and then enter 9900 in the Evaluation group 3 field.

g) Go back to the SAP Easy Access screen.

Task 2
Create a mass change rule and execute a mass change.

1. With the previous changes, existing asset master records have not been influenced.
Now, you need to change the three existing assets of asset class MA## with a mass
change. Therefore, define a new substitution Z## with description Substitution ## and
save your data.
Insert a new step in which you substitute the Evaluation group 3 field (Table ANLA, Field
ORD43) with a constant value. The description of the new step is Step 01 Group ##.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Fixed
Assets → Environment → Mass Change Rule ( OA02 ).

42 © Copyright. All rights reserved.

Solution 12: Define the User Fields and Mass Changes of Asset Master Records

b) Choose the Substitution pushbutton.

c) On the Change Substitution: INVKENN (Header data) screen, choose Create from the
Substitution menu.

d) On the Create Substitution: New substitution (Header data) screen, enter Z## in the
Substitution field and enter Substitution ## in the Description field.

e) Save the inputs. A new substitution is generated.

f) Choose Insert step from the Edit menu.

g) In the Substitution fields (Class 033) dialog box, scroll down and then select the line
with the description Evaluat.group 3.

h) Confirm the selection in the Entering the substitution method dialog box.

i) Confirm the dialog box with the Constant value option selected.

2. Define asset class MA## as a prerequisite.
a) On the Change Substitution: Z## –Step 001 –Overview screen, enter Step 01 Group
## in the Step field.

b) Choose Prerequisite under Step 001 .

c) In the List of structures area, double-click Asset Master Record Segment .

d) In the Asset Master Record Segment area, double-click Asset Class .

e) Choose = from the Status area and then choose the Constant pushbutton.

f) In the Enter constants: dialog box, enter MA## in the Asset Class field.

g) Confirm your entries.

3. Make the new entry for the evaluation group 3 and save your data.
a) Choose Substitutions under Step 001 .

b) Enter 99## in the Constant value field for Evaluat. group 3.

c) Save your data.

d) Go back to the Change View “Substitution in Mass Changes”: Overview screen.

4. Assign a substitution to the company code.
a) Choose the New entries pushbutton and enter the following data:
Field Name or Data Type Value
Company Code AA##

Number 1

Substitution Z##

b) Save your data.

5. Create a worklist with the name Mass change group ## and the worklist task Change
asset w/o dialog (bulk change) with all unposted assets of your company code AA##.
Therefore, use the directory of unposted assets report.

© Copyright. All rights reserved. 43

Unit 2: Master Data

Note:
When the system asks for a substitution, enter the created one Z##. At the
end, the system displays a work queue number in the status line.

a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Fixed
Assets → Information System → Reports on Asset Accounting → Day-to-Day
Activities → International → Directory of Unposted Assets ( S_ALR_87012056 ).

b) On the Directory of Unposted Assets screen, enter the following data:
Field Name or Data Type Value
Company code AA##

Asset Class No entry
Sort variant 0007 (for Company code/Asset class )

c) Choose the Execute pushbutton.

d) Choose the Create worklist pushbutton. The Create Worklist: Choose Workflow Task
dialog box appears.

e) Enter Mass change group OC in WL name and select the Change asset w/o dialog
(bulk change) task.

f) Confirm your entries.

g) In the Mass Change: Select Substitution dialog box, enter Z## in the Substitution field.

h) Confirm your entries. The system displays a work queue number in the status line.

6. Edit and release your worklist.
Use the 0007 sort variant so that you can easily see which assets have to be changed.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Fixed
Assets → Environment → Worklist → Edit ( AR31 ).

b) On the Edit worklist screen, enter 0007 in the Sort Variant field.

c) Choose the Execute pushbutton.

d) Choose the Release pushbutton.

e) Choose the Refresh pushbutton until the status of the asset changes to Completed .

7. Verify if the change was successful. Display asset master records with company code
AA## of asset class MA## and, for example, of asset classes 2100 and 3100.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Fixed
Assets → Asset → Display → Asset ( AS03 ).

b) Display the assets of different asset classes and verify the values on the Allocations tab
page.

44 © Copyright. All rights reserved.

Task 2 Post and analyze the asset acquisition. post an acquisition to vendor 305## on January 7. Create the vendor using the Create with reference function in AP and enter the following data: Field Name or Data Type Value Vendor 305## Company Code AA## Account group Do not fill this field Reference vendor 1000 Reference Company code 1000 Confirm your entries and fill the required fields on the first screen. Then. save your entries. Task 1 Create a vendor to post an integrated asset acquisition. Create vendor 305## (where ## = your group number) in your company code AA##. Choose a document type with automatic deduction of discount. 45 . 1. Post and analyze an asset acquisition. 1. Asset transactions can be entered both in the FI-AA user department and in the AP department. so that you can post an integrated asset acquisition. All rights reserved. Hint: Use the asset master records that you created in the Master Data unit. CY (CY = current year). © Copyright. For your first forklift. Unit 3 Exercise 13 Post an Integrated Asset Acquisition and Analyze the Asset Value in the Asset Explorer Business Example The employees in the FI-AA department want to try out the various options for posting both integrated and non-integrated asset acquisitions.

In the Asset Explorer. 2. ask your instructor. look at how the new acquisition is displayed in the acquisition list. Go from the Asset Explorer to the asset master record and check the changes there. Are you able to display the ordinary depreciation start date of depreciation area 01 (book depreciation) in the Asset Explorer? If so. If you do not know which tax code to use. 7. All rights reserved. Check the asset values using the Asset Explorer. Are the planned depreciation values of the forklift the same in depreciation area 01 and area 20 in the current year? 6. .Unit 3: Asset Transactions The purchase price you selected must contain the tax on sales and purchases (calculated with the applicable sales tax rate or with the simplified course tax rate of 10% [tax code 1I]). 3. Explain to your neighbor how you can go from the Asset Explorer to the posted FI document? To which balance sheet asset account (of the general ledger) did the document post? 4. Make a note of the data displayed after you save. what is it? 5. 46 © Copyright.

All rights reserved. 1. Post and analyze an asset acquisition. choose Accounting → Financial Accounting → Accounts Payable → Master Records → Create ( FK01 ). b) On the Create Vendor: Initial Screen . so that you can post an integrated asset acquisition. Create vendor 305## (where ## = your group number) in your company code AA##. Then. 47 . a) On the SAP Easy Access screen. save your entries. Unit 3 Solution 13 Post an Integrated Asset Acquisition and Analyze the Asset Value in the Asset Explorer Business Example The employees in the FI-AA department want to try out the various options for posting both integrated and non-integrated asset acquisitions. Create the vendor using the Create with reference function in AP and enter the following data: Field Name or Data Type Value Vendor 305## Company Code AA## Account group Do not fill this field Reference vendor 1000 Reference Company code 1000 Confirm your entries and fill the required fields on the first screen. enter the following data: Field Name or Data Type Value Vendor 305## Company Code AA## Under Reference : Field Name or Data Type Value Vendor 1000 © Copyright. Asset transactions can be entered both in the FI-AA user department and in the AP department. Task 1 Create a vendor to post an integrated asset acquisition.

01.CY Type KN Posting Date 07. If you do not know which tax code to use. . Task 2 Post and analyze the asset acquisition. b) On the Acquisition from purchase w. post an acquisition to vendor 305## on January 7. enter the following data: Field Name or Data Type Value Document Date 07. Hint: Use the asset master records that you created in the Master Data unit. ask your instructor. All rights reserved. The purchase price you selected must contain the tax on sales and purchases (calculated with the applicable sales tax rate or with the simplified course tax rate of 10% [tax code 1I]). Make a note of the data displayed after you save. CY (CY = current year).CY Pstky 31 Account 305## c) Choose Enter . enter the following data: Field Name or Data Type Value Amount 55000 Tax code 1I Calculate tax Select PstKy 70 48 © Copyright. For your first forklift.Unit 3: Asset Transactions Field Name or Data Type Value Company Code 1000 a) Choose Enter . d) On the Enter Net vendor: Add Vendor item screen. 1. Vendor: Header Data screen. Choose a document type with automatic deduction of discount. b) Go back to the SAP Easy Access screen.01. a) On the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition → External Acquisition → With Vendor ( F-90 ).

2.dep. what is it? a) On the SAP Easy Access screen.dep. d) Choose Back . 49 . Document number: _______________ j) Go back to the SAP Easy Access screen. h) Save your entries.date field. b) On the Asset Explorer screen. g) On the Enter Net vendor: Add Asset item screen. a) On the SAP Easy Access screen. choose the Parameters tab page and check the date in the ord. i) Note down the document number. Field Name or Data Type Value Amount * (or € 55. select Book depreciation in the Depreciation Areas and then select the row for External asset acquisition in Transactions . Solution 13: Post an Integrated Asset Acquisition and Analyze the Asset Value in the Asset Explorer Field Name or Data Type Value Account Asset master record number of forklift 1 TType 100 e) Confirm your entries and continue. All rights reserved. Explain to your neighbor how you can go from the Asset Explorer to the posted FI document? To which balance sheet asset account (of the general ledger) did the document post? a) On the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ).start. b) On the Asset Explorer screen. c) Note down the balance sheet account: _______________ 4. b) On the Asset Explorer screen. c) On the Display Document: Data Entry View screen. double-click External asset acquisition . c) Select Cost-accounting depreciation in Depreciation and check the date in the ord. Check the asset values using the Asset Explorer. © Copyright. choose Document → Simulate .start. current year.000 ) f) Choose Enter . choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). 3. select the row for Account 2100 . Are you able to display the ordinary depreciation start date of depreciation area 01 (book depreciation) in the Asset Explorer? If so. Solution: The depreciation start date is January 1.date field.

a) On the SAP Easy Access screen. b) On the Asset Explorer screen. c) Select the row for APC transaction in Planned values Book depreciation . choose Goto → Display Master Data . choose the <0 pushbutton and then the 20 pushbutton. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). choose the Planned values tab page and select Book Depreciation .Unit 3: Asset Transactions 5. Are the planned depreciation values of the forklift the same in depreciation area 01 and area 20 in the current year? a) On the SAP Easy Access screen. 6. b) On the Asset Explorer screen. The values are not the same because of different depreciation keys and useful lives. 7. All rights reserved. a) On the SAP Easy Access screen. Go from the Asset Explorer to the asset master record and check the changes there. the changes on the Origin tab page. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). d) Choose the Comparison tab page. select Asset Acquisition . choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). look at how the new acquisition is displayed in the acquisition list. c) In the Select Report dialog box. b) On the Asset Explorer screen. d) Choose Continue . c) Look at the data in the Posting Information groups on the General tab page. choose Goto → Call up reports . d) Choose Back . 50 © Copyright. In the Asset Explorer. and the changes on the Depreciation tab page. .

Hint: From now on. from 1402 to profit center 1100. 4. and impact of the Segment Reporting item in Customizing for Asset Accounting within your SAP system. with your vendor. Verify that the Profit Center and Segment fields are derived and displayed in the asset master data. the Profit Center field is displayed. Calculate tax with the simplified course tax rate of 10% (tax code 1I). Create an asset in your company code AA## and asset class 2100 with the description New machine . try to post an external asset acquisition in your company code AA##. After that. requirements. For your new asset. The gross acquisition amount is €11. 305##. use transaction KS03 to display cost center T-F05B## and transaction KE53 to display profit center 1402. 1. you can post all asset transactions with profit center and segment information.Group ## and cost center T-F05B## . 51 . Check if Segment Reporting for fixed assets is activated in your client. To verify this characteristic. cancel the attempt. Specify the document and posting date as January 15 of the current year. 3. Save your data. Try to change the profit center in the asset you saved in step 2. On the screen. you want to know the possibilities. 2. but the Profit Center field is initial. © Copyright. Unit 3 Exercise 14 Create a Fixed Asset and Post Acquisition Business Example To work in the SAP system. New machine .Group ##. Hint: The profit center is derived from the cost center and the segment is derived from the profit center. and read the long text of the displayed error message.000. All rights reserved. Note: If document splitting is activated with Profit Center or Segment as mandatory fields. a posting will be denied. Create a fixed asset and post an asset acquisition with the profit center and segment characteristics.

Display the FI document and choose layout /AC_1. cancel the transaction. Is the profit center information displayed? 52 © Copyright. . Calculate tax with the simplified course tax rate of 10% (tax code 1I). The gross acquisition amount is €11. Check the asset values using the Asset Explorer.Unit 3: Asset Transactions Hint: Because you do not want to post without profit center and segment. 5. Select layout /AC_1 as your default setting. The profit center. Try to post an external asset acquisition in your company code AA## with vendor 305##. 8. 7.000. segment. 6. Use the document and posting date as January 15 of the current year. and business unit information are displayed. Define the account assignment type (APC values posting) for the account assignment objects Profit Center and Segment for your company code AA## and depreciation area 01. 9. All rights reserved.

Create a fixed asset and post an asset acquisition with the profit center and segment characteristics. 2. enter New machine-Group## in the Description field. d) Go back to the Customizing screen. b) On the Change View “Activate Segment Reporting”: Details screen. b) On the Create Asset: Initial screen. e) Choose the Time-dependent tab page and enter the following data: © Copyright. Save your data. and impact of the Segment Reporting item in Customizing for Asset Accounting within your SAP system. enter the following data: Field Name or Data Type Value Asset Class 2100 Company Code AA## c) Choose Enter . 53 . c) Save the data. Verify that the Profit Center and Segment fields are derived and displayed in the asset master data. you want to know the possibilities. choose Accounting → Financial Accounting → Fixed Assets → Asset → Create → Asset ( AS01 ). use transaction KS03 to display cost center T-F05B## and transaction KE53 to display profit center 1402. Create an asset in your company code AA## and asset class 2100 with the description New machine . requirements. a) On the SAP Easy Access screen. Hint: The profit center is derived from the cost center and the segment is derived from the profit center. To verify this characteristic. 1. a) Check the activation of Segment Reporting in Customizing for Financial Accounting (New) under Asset Accounting → Integration with General Ledger Accounting → Segment Reporting → Activate Segment Reporting .Group ## and cost center T-F05B## . Check if Segment Reporting for fixed assets is activated in your client. Unit 3 Solution 14 Create a Fixed Asset and Post Acquisition Business Example To work in the SAP system. d) On the Create Asset: Master data screen. select Segment Rpting Active . All rights reserved.

Unit 3: Asset Transactions

Field Name or Data Type Value
Business Area 9900

Cost Center T-F05B##

Profit Center 1402

Segment SERV

f) Save the data.

g) Go back to the SAP Easy Access screen.

3. Try to change the profit center in the asset you saved in step 2, from 1402 to profit center
1100, and read the long text of the displayed error message. After that, cancel the
attempt.
a) On the SAP Easy Access screen, choose Financial Accounting → Fixed Assets →
Asset → Change → Asset ( AS02 ).

b) Select the asset number of the previous exercise step.

c) On the Change Asset: Master data screen, choose the Time-dependent tab page.

d) Enter 1100 in the Profit Center field.

e) Save the data.

f) Read the displayed error message.

g) Choose the Cancel pushbutton or press F12.

h) Go back to the SAP Easy Access screen.

4. For your new asset, New machine - Group ##, try to post an external asset acquisition in
your company code AA##, with your vendor, 305##. Specify the document and posting
date as January 15 of the current year. The gross acquisition amount is €11,000. Calculate
tax with the simplified course tax rate of 10% (tax code 1I).
On the screen, the Profit Center field is displayed, but the Profit Center field is initial.

Hint:
From now on, you can post all asset transactions with profit center and
segment information.

Note:
If document splitting is activated with Profit Center or Segment as mandatory
fields, a posting will be denied.

Hint:
Because you do not want to post without profit center and segment, cancel
the transaction.

54 © Copyright. All rights reserved.

Solution 14: Create a Fixed Asset and Post Acquisition

a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Fixed
Assets → Posting → Acquisition → External Acquisition → With Vendor ( F-90 ).

b) On the Acquisition from purchase.w.vendor: Header Data screen, enter the following
data:
Field Name or Data Type Value
Document Date Current date
Account 305##

Company Code AA##

Posting date Current date
PstKy 31

c) Choose Enter .

d) On the Enter Vendor invoice: Add Vendor item screen, enter the following data:
Field Name or Data Type Value
Amount 11000

Calculate tax Select
Tax Code 1I

Pstky 70

Account Your asset number ####
TType 100

e) Choose Enter .

f) On the Enter vendor invoice: Add Asset item screen, enter the following data:
Field Name or Data Type Value
Amount *

g) Choose Enter .

h) On the Enter vendor invoice: Display Overview screen, the Profit Center field is
displayed, but the Profit Center field is initial. Because you do not want to post the
document, choose Cancel twice or press F12 twice and confirm the Exit Editing dialog
box with Yes . Then, press F3 and confirm the Exit Editing dialog box again with Yes .

i) Go back to the SAP Easy Access screen.

5. Define the account assignment type (APC values posting) for the account assignment
objects Profit Center and Segment for your company code AA## and depreciation area
01.
a) Specify the account assignment type for account assignment objects in Customizing
for Financial Accounting (New) under Asset Accounting → Integration with General

© Copyright. All rights reserved. 55

Unit 3: Asset Transactions

Ledger Accounting → Additional Account Assignment Objects → Specify Account
Assignment Types for Account Assignment objects .

b) On the Display View “Company Code”: Overview screen, select the row for AA## in the
Company Code area of the dialog structure.

c) Double-click Account Assignment Objects in the dialog structure.

d) In the Determine Work Area: Entry dialog box, enter 01 in the Depreciation area field.

e) Choose the Continue pushbutton.

f) On the Change View: “Account Assignment Object”: Overview screen, choose the New
Entries pushbutton.

g) On the New Entries: Overview of added Entries screen, enter the following data:
Acc. Ass. Object Transaction Type Acc. Ass Type Acct-Assignment
Profit Center * APC Values Posting Select
Segment * APC Values posting Select

h) Save the data.

i) In the Prompt for Customizing request dialog box, choose the Continue pushbutton.

6. Try to post an external asset acquisition in your company code AA## with vendor 305##.
Use the document and posting date as January 15 of the current year. The gross
acquisition amount is €11,000. Calculate tax with the simplified course tax rate of 10%
(tax code 1I).
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Fixed
Assets → Posting → Acquisition → External Acquisition → With Vendor ( F-90 ).

b) On the Acquisition from purchase w. vendor: Header Data screen, enter the following
data:
Field Name or Data Type Value
Document Date Current date
Document Type KR or KN

Company Code AA##

Posting Date Current date
Account 305##

Currency/Rate EUR

PstKy 31

c) Choose Enter .

d) On the Enter Vendor invoice: Add vendor item screen, enter the following data and
choose Enter :

56 © Copyright. All rights reserved.

select the row for AA##. f) Choose Document → Simulate . © Copyright. 8. h) On the General Ledger Simulation screen. b) On the Layout: Management screen. select the row for AC_1 and choose the Continue pushbutton. all posting lines contain the profit center and segment of the asset master record. The profit center. choose Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition → External Acquisition → With Vendor ( F-90) . choose Document → Display . choose the Layout pushbutton. a) On the Display Document: Data Entry View screen. select the row for AC_1 and choose the Define default Setting column. g) On the Enter vendor invoice: Display Overview screen. choose Document → Simulate General Ledger . 7. The profit center is assigned to the asset line. Select layout /AC_1 as your default setting. All rights reserved. enter the following data: Field Name or Data Type Value Amount * The Profit Center field is now filled with the profit center of the asset master record. e) Do not exit the Display Document screen. b) On the Acquisition from purchase w. d) In the Choose layout dialog box. i) Choose Back and post the data. c) On the Display Document: Data Entry View screen. a) On the SAP Easy Access screen. segment. choose Manage Layouts . vendor: Header Data screen. and business unit information are displayed. Hint: If the document splitting is active for your company code AA##. Display the FI document and choose layout /AC_1. 57 . Solution 14: Create a Fixed Asset and Post Acquisition Field Name or Data Type Value Amount 11000 Calculate tax Select Tax Code 1I Pstky 70 Account Your asset number #### Transaction Type 100 e) On the Enter vendor invoice: Add Asset item screen.

check the information. Check the asset values using the Asset Explorer. 9. . d) Go back to the SAP Easy Access screen. 58 © Copyright. Is the profit center information displayed? a) On the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01 ). All rights reserved.Unit 3: Asset Transactions c) Post the data. double-click Administration . b) On the Asset Explorer screen. c) On the Display Profit Center screen.

In this case. This means that you will have to derive the profit center and segment for the already created or activated assets. Execute this program for your company code AA## first in test mode. Unit 3 Exercise 15 Fill Master Data for Segment and Profit Center Reporting Business Example In the SAP system. 59 . Hint: As described earlier. Fill master data in one step for all assets using program FAGL_ASSET_MASTERDATA_UPD. 1. and then as a productive run (background execution). All rights reserved. Verify the results in the spool lists of the program. an acquisition posting to an asset without an updated profit center or segment is not possible. Post all asset transactions with the profit center and segment. 2. Furthermore. in practice. you no longer want to post asset transactions without first having derived the profit center and segment. © Copyright. the account assignment type (APC values posting) is also maintained for CO objects (for example for the cost center). Fill master data for segment (and profit center) reporting. you want to fill master data for segment (and profit center) reporting. Try to do so for your asset with the description Machine 01 in your company code AA##. An easy way to derive the new entities for one asset is to run the transaction code AS02 and maintain the time-dependent data manually.

1. the account assignment type (APC values posting) is also maintained for CO objects (for example for the cost center). a) On the SAP Easy Access screen. an acquisition posting to an asset without an updated profit center or segment is not possible. e) Enter 9900 in the Business Area field. Unit 3 Solution 15 Fill Master Data for Segment and Profit Center Reporting Business Example In the SAP system. you no longer want to post asset transactions without first having derived the profit center and segment. Hint: As described earlier. Furthermore. Post all asset transactions with the profit center and segment. Try to do so for your asset with the description Machine 01 in your company code AA##. are displayed. In this case. b) On the Change Asset: Initial Screen . 60 © Copyright. All rights reserved. An easy way to derive the new entities for one asset is to run the transaction code AS02 and maintain the time-dependent data manually. enter the following data: Field Name or Data Type Value Asset Machine 01 asset number Company Code AA## c) Choose Enter . The profit center and segment. choose the Time-dependent tab page. in practice. g) When asked whether you want to overwrite the existing time-dependent data. choose Yes . you want to fill master data for segment (and profit center) reporting. This means that you will have to derive the profit center and segment for the already created or activated assets. derived from the cost center. Fill master data for segment (and profit center) reporting. d) On the Change Asset: Master Data screen. f) Choose Enter . h) Save the data. . i) Go back to the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Asset → Change → Asset ( AS02 ).

analyze the displayed results and verify that the profit center and segment are derived. e) Go back to the Fill Master Data for Segment Reporting screen. enter the following data: Field Name or Data Type Value Company Code AA## With Cost Object Select Text Mode Select c) Choose the Execute pushbutton and confirm the warning message with Yes . d) On the Fill Profit Center and Segment screen. and deselect test mode . 61 . i) On the Fill Master Data for Segment Reporting screen. Fill master data in one step for all assets using program FAGL_ASSET_MASTERDATA_UPD. g) In the Background Print Parameters dialog box. choose LOCL ( LP01 ) in the Output Device field and choose the Continue pushbutton. choose the Immediate pushbutton and save the data. b) On the Fill Master Data for Segment Reporting screen. and then as a productive run (background execution). choose System → Own Spool Request (to verify the results). © Copyright. Execute this program for your company code AA## first in test mode. f) Choose Program → Execute in Background . a) Fill the master data for segment reporting in Customizing for Financial Accounting (New) under Asset Accounting → Integration with General Ledger Accounting → Segment Reporting → Fill Master Data for Segment Reporting . Verify the results in the spool lists of the program. All rights reserved. h) In the Start Time dialog box. Solution 15: Fill Master Data for Segment and Profit Center Reporting 2.

. to the first of your 10 machine master records with an APC (acquisition and production costs) value of €100. post an APC of €100. create the master record during the acquisition posting. Check the change in the asset master record. 3.PY (PY = previous year) in a single posting. post an external asset acquisition (with automatic offsetting entry). 3. For machines 02 to 05. Task 1 Make various non-integrated asset acquisition postings. 1.000 in the previous year and then subsequent costs of €10.000 in the current year. Check the asset values. Unit 3 Exercise 16 Make Various Non-Integrated Asset Acquisition Postings Business Example As an employee in the asset accounting department. All rights reserved. Task 2 For each of the machines 02 to 05. post APC of €100. 1. 2.01. 2. 62 © Copyright. 2.000 in the current year. Task 3 Post the acquisitions. For machines 03 and 04. Task 4 Enter the acquisition (for main numbers and subnumbers) with the automatic offsetting entry in the quickest way. you want to try out the various options for posting non-integrated asset acquisitions in the SAP system.000 each for 01. post APC of €100.000. For machine 05. Post an acquisition in the previous year to your forklift 2. this time with automatic offsetting. Post an acquisition in the current year to a new asset in class 3100 without first creating an asset master record. 1. That is. Post another acquisition.

Task 5 Post the corrected APC amount of an asset.07. Post an acquisition of 1. Try a subsequent acquisition on the same low-value asset in the current year. Post either an integrated or a non-integrated asset acquisition from the solutions of the preceding exercises. © Copyright. ##. Exercise 16: Make Various Non-Integrated Asset Acquisition Postings 1.PY. 3. Check the values in the Asset Explorer.000. The asset machine 01 was posted with an incorrect acquisition value. 1. you have received an invoice containing the following net amounts: Field Name or Data Type Value PC 1000 Monitor 500 Keyboard 20 Enter the acquisition (for main numbers and subnumbers) with the automatic offsetting entry in the quickest way. with a capitalization amount of €800. Look at the error message issued when the posting is executed. 4. 1. Double-click the error message. the system issues an error message in the status line. using the current date and an amount of €100.200 for your low-value asset (coffee machine) on 01/07 of the previous year. Analyze all the values of the asset in the Asset Explorer. Reverse the document and then post the correct APC amount of €150. 2. For PC Superflux Scenic 4000 Gr. for example. All rights reserved. 2. Retain the posting and document date as 01. Post an acquisition with an automatic clearing entry. 63 . During transaction entry. Task 6 Optional: This exercise only works if you complete the optional exercises on low-value assets in the previous unit. The system should reject the posting.

Task 1 Make various non-integrated asset acquisition postings. enter AA## in Company Code field and choose Continue . 2. Offsetting Entry ( ABZON ). c) Do not exit the screen. choose Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition → External Acquisition → Acquis. Check the asset values.000 d) Choose Extras → Simulate . g) Choose Back. 1. this time with automatic offsetting. Offsetting Entry screen. All rights reserved. enter the following data: Field Name or Data Type Value Existing asset Existing master record of machine num- ber 1 Document Date Current date Posting Date Current date Amount posted 100. Post another acquisition. .000. c) On the Enter Asset Transaction: Acquis. f) Note the document number. b) On the Asset Explorer screen. Unit 3 Solution 16 Make Various Non-Integrated Asset Acquisition Postings Business Example As an employee in the asset accounting department. you want to try out the various options for posting non-integrated asset acquisitions in the SAP system. a) On the SAP Easy Access screen. w/Autom. 64 © Copyright. e) Post the data. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). to the first of your 10 machine master records with an APC (acquisition and production costs) value of €100. b) In the Enter a Company Code dialog box. check the asset values in Transactions . a) On the SAP Easy Access screen. w/Autom.

PY (PY = previous year) in a single posting. c) Go back to the SAP Easy Access screen. a) On the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Asset → Posting → Acquisition → External Acquisition → Acquis.000 in the current year. and check the data. 1. post an external asset acquisition (with automatic offsetting entry). Check the change in the asset master record. e) Note the document number. post APC of €100. d) Post the acquisition. choose Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition → External Acquisition → Acquis. Offsetting Entry screen. enter the following data: Field Name or Data Type Value Existing asset Existing master record of machine num- ber 2 Document Date Current date Posting Date Current date Amount posted 100. w/Autom.PY Document Date 01. b) On the Enter Asset Transaction: Acquis. c) Enter the following data: Field Name or Data Type Value Asset Value Date 01.PY © Copyright.000 each for 01. one by one. choose the Time-dependent . select Transaction and then choose Goto → Display Master Data . w/Autom. For machines 03 and 04. For machines 02 to 05. 2. Offsetting Entry ( ABZON ). All rights reserved.000 c) Choose Extras → Simulate . Task 2 For each of the machines 02 to 05. b) On the Enter Asset Transaction: Acquis. 65 . a) On the SAP Easy Access screen. Offsetting Entry ( ABZON ). Offsetting Entry screen. Solution 16: Make Various Non-Integrated Asset Acquisition Postings 3.01. Allocations .01. w/Autom. and General tab pages. w/Autom. a) On the Asset Explorer screen. choose the Multiple assets pushbutton.01. b) On the Display Asset: Master Data screen. post APC of €100.

e) Create a separate posting in the same transaction of €10.PY Amount posted 100. All rights reserved. Offsetting Entry screen.000 in the previous year and then subsequent costs of €10. Offsetting Entry ( ABZON ).000 each. w/Autom.Unit 3: Asset Transactions Field Name or Data Type Value Posting Date 01. choose Accounting → Financial Accounting → Fixed Asset → Posting → Acquisition → External Acquisition → Acquis. w/Autom.PY d) In the List of assets table.PY Document Date 01. w/Autom. Offsetting Entry screen.01. . w/Autom. enter the two asset numbers for machines 03 and machine 04 and the posting amount of €100.000 c) Choose the Simulate pushbutton. g) Confirm the warning message with yes . a) On the SAP Easy Access screen. d) Save your entries. f) Post the data.PY Posting Date 01. 1.01. b) On the Enter Asset Transaction: Acquis. 3. a) On the SAP Easy Access screen. Task 3 Post the acquisitions. b) On the Enter Asset Transaction: Acquis. enter the following data: Field Name or Data Type Value Forklift 2 Your asset number #### 66 © Copyright.000 to the same asset with dates in the current year. choose Accounting → Financial Accounting → Fixed Asset → Posting → Acquisition → External Acquisition → Acquis. e) Choose the Simulate pushbutton.01. Offsetting Entry ( ABZON ).000 in the current year. Post an acquisition in the previous year to your forklift 2. f) Save your entries. enter the following data: Field Name or Data Type Value Asset Value Date 01. post an APC of €100.01. For machine 05.

For PC Superflux Scenic 4000 Gr. choose the Display message pushbutton. e) Post your data. 67 . w/Autom.PY Posting Date 01. c) Enter the following data: Field Name or Data Type Value Description Large car TDI Asset Class 3100 Cost Center T-F05A## Document Date Current date Posting Date Current date Amount posted 30. 2. Offsetting Entry screen. choose Accounting → Financial Accounting → Fixed Asset → Posting → Acquisition → External Acquisition → Acquis.PY Amount posted 100. choose the Continue pushbutton. b) On the Enter Asset Transaction: Acquis. a) On the SAP Easy Access screen. w/Autom. All rights reserved. create the master record during the acquisition posting. h) Go back to the SAP Easy Access screen. d) Save your entry.000 d) Choose Extras → Simulate.PY Document Date 01.01.000 c) Choose Extra → Simulate . Post an acquisition in the current year to a new asset in class 3100 without first creating an asset master record. g) In the Document lines: Display message dialog box. ##. f) On the report screen. 1. Task 4 Enter the acquisition (for main numbers and subnumbers) with the automatic offsetting entry in the quickest way. That is.01. Solution 16: Make Various Non-Integrated Asset Acquisition Postings Field Name or Data Type Value Asset Value Date 01.01. Offsetting Entry ( ABZON ). select the New Asset radio button. e) Choose Back . you have received an invoice containing the following net amounts: © Copyright.

Offsetting Entry ( ABZON ). w/Autom. Analyze all the values of the asset in the Asset Explorer. d) Enter 1000. 2. b) On the Enter Asset Transaction: Acquis. The asset machine 01 was posted with an incorrect acquisition value. choose Accounting → Financial Accounting → Fixed Asset → Posting → Reverse Document → Other Asset Documents ( AB08 ). Task 5 Post the corrected APC amount of an asset. 68 © Copyright. a) On the SAP Easy Access screen. Offsetting Entry screen. choose Accounting → Financial Accounting → Fixed Asset → Posting → Acquisition → External Acquisition → Acquis.000. All rights reserved. 1. . w/Autom.Unit 3: Asset Transactions Field Name or Data Type Value PC 1000 Monitor 500 Keyboard 20 Enter the acquisition (for main numbers and subnumbers) with the automatic offsetting entry in the quickest way. f) Post your data. choose Accounting → Financial Accounting → Fixed Asset → Asset → Asset Explorer ( AW01N ). choose the Multiple assets pushbutton and enter the following data: Field Name or Data Type Value Asset Value Date Current date Document Date Current date Posting Date Current date Asset Your asset number #### c) Choose the Subnumbers pushbutton. 500 and 20 in the Posting Amounts field. g) Choose Back. replace the subnumber 0 with an asterisk ( * ) and choose the Enter pushbutton. a) On the SAP Easy Access screen. a) On the SAP Easy Access screen. e) Choose Extra → Simulate. b) On the Asset Explorer screen. c) Go back to the SAP Easy Access screen. The system displays the main number and all subnumbers of the asset in the List of Assets table. Reverse the document and then post the correct APC amount of €150.

Offsetting Entry screen.07. w/Autom. w/Autom. a) On the SAP Easy Access screen.07. 2. f) Choose the Continue pushbutton.200 for your low-value asset (coffee machine) on 01/07 of the previous year. w/Autom. Retain the posting and document date as 01.PY. e) In the Specifications for reverse posting dialog box. All rights reserved. 1. Task 6 Optional: This exercise only works if you complete the optional exercises on low-value assets in the previous unit. 69 . The system should reject the posting. choose Accounting → Financial Accounting → Fixed Asset → Posting → Acquisition → External Acquisition → Acquis. Offsetting Entry ( ABZON ). b) On the Enter Asset Transaction: Acquis. enter the following data: Field Name or Data Type Value Existing asset Your asset number #### Document Date 01. Post an acquisition of 1. d) On the Overview of Asset Accounting Documents screen. with a capitalization amount of €800. g) Post your data.PY Posting Date 01.07. w/Autom. Offsetting Entry screen. Post an acquisition with an automatic clearing entry. enter the reversal reason as 01 (reversal in current period). select the asset and then choose the Reverse pushbutton. Solution 16: Make Various Non-Integrated Asset Acquisition Postings b) On the Document for Asset screen.PY Amount posted 1200 c) Choose Enter . b) On the Enter Asset Transaction: Acquis. The system rejects this data. enter the following data: Field Name or Data Type Value Asset Machine 01 asset number Subnumber 0 c) Choose Enter. a) On the SAP Easy Access screen. h) Post an acquisition with an automatic clearing entry as specified in the exercise. Offsetting Entry ( ABZON ). choose Accounting → Financial Accounting → Fixed Asset → Posting → Acquisition → External Acquisition → Acquis. enter the following data: © Copyright.

Offsetting Entry screen. b) On the Asset Explorer screen.07. Check the values in the Asset Explorer. choose Accounting → Financial Accounting → Fixed Asset → Asset → Asset Explorer ( AW01N ). . Offsetting Entry ( ABZON ). using the current date and an amount of €100. choose Continue . w/Autom. for example. 4.07.Unit 3: Asset Transactions Field Name or Data Type Value Existing asset Your asset number #### Document Date 01. e) Go back to the SAP Easy Access screen. All rights reserved. the system issues an error message in the status line. 70 © Copyright. enter CY-1 in the Fiscal year field and choose Enter . choose Accounting → Financial Accounting → Fixed Asset → Posting → Acquisition → External Acquisition → Acquis. e) Choose Back . Try a subsequent acquisition on the same low-value asset in the current year. d) Choose Enter . Double-click the error message.PY Amount posted 800 c) Post your data. Look at the error message issued when the posting is executed. a) On the SAP Easy Access screen.PY Posting Date 01. enter the following data: Field Name or Data Type Value Existing asset Your asset number #### Document Date Current date Posting Date Current date Amount posted 100 c) Post the data. d) In the Document Header: AA## Company Code dialog box. Post either an integrated or a non-integrated asset acquisition from the solutions of the preceding exercises. During transaction entry. b) On the Enter Asset Transaction: Acquis. d) Double-click the error message. c) Select the row for External asset acquisition in Transactions and choose the Translate Currency amounts pushbutton. w/Autom. 3. a) On the SAP Easy Access screen. e) Go back to the SAP Easy Access screen.

All rights reserved. you should try out the postings in company code 1000. this is seldom done. you can use a dummy asset. Has a capitalization date been set in the master data for the asset? 6. Create a standard purchase order for the PC. 3. Do you see the PO number immediately? 5. 7. the logistics process chain purchase order – goods receipt – invoice receipt use the example of a PC acquisition. Post the logistics goods receipt. they ask you to test the posting transactions. Hint: Your company code AA## does not have MM integration. 1. © Copyright. Therefore. Check the data for your PC by starting the Asset Explorer for this asset. 71 . Unit 3 Exercise 17 Make Postings Integrated with Materials Management Optional Exercise Business Example Your asset accounting department plans to use MM functions for asset acquisitions. In the following steps below. and. This is due to the fact that company code 1000 works with another. Hint: This step is not necessary if the asset is created in the purchase order transaction (by a logistics employee). Check the asset value again by starting the Asset Explorer for the asset. 4. Write down the asset number _______. global-oriented chart of depreciation. if you do want to use this integration feature. 2. However. Create an asset (description: PC 1000 group ##) in company code 1000. Use asset class 3200 (personal computer) and cost center 1000. In practice. Hint: The depreciation areas of the asset in company code 1000 may be structured differently than the depreciation areas in your company code AA##.

All rights reserved.50 9. . 72 © Copyright.Unit 3: Asset Transactions 8.50 Invoice amount (gross): €2. Post an invoice receipt for the above purchase order.995 (Sales) tax amount (10%): €199.194. using the current date and containing the following (accepted) amounts: Invoice amount (net): €1. Check the asset value again by starting the Asset Explorer for the asset.

1. Hint: This step is not necessary if the asset is created in the purchase order transaction (by a logistics employee). choose Accounting → Financial Accounting → Fixed Asset → Asset → Create → Asset ( AS01 ). However. Use asset class 3200 (personal computer) and cost center 1000. you can use a dummy asset. This is due to the fact that company code 1000 works with another. All rights reserved. 73 . Hint: Your company code AA## does not have MM integration. global-oriented chart of depreciation. Therefore. In the following steps below. Unit 3 Solution 17 Make Postings Integrated with Materials Management Optional Exercise Business Example Your asset accounting department plans to use MM functions for asset acquisitions. a) On the SAP Easy Access screen. Write down the asset number _______. you should try out the postings in company code 1000. the logistics process chain purchase order – goods receipt – invoice receipt use the example of a PC acquisition. if you do want to use this integration feature. In practice. and. they ask you to test the posting transactions. Hint: The depreciation areas of the asset in company code 1000 may be structured differently than the depreciation areas in your company code AA##. b) On the Create Asset: Initial Screen . enter the following data: Field Name or Data Type Value Asset Class 3200 Company Code 1000 © Copyright. Create an asset (description: PC 1000 group ##) in company code 1000. this is seldom done.

Create a standard purchase order for the PC. Group 001 Company Code 1000 Under Item Overview screen area: Field Name or Data Type Value A (account assignment type) A Material Do not fill Short text Purchase order PC Group ## PO Quantity 1 OUn=order unit PC Deliv. Org. b) On the Create Purchase Order screen. choose the general tab page and enter the following data: Field Name or Data Type Value Description PC 1000 group## e) On the Time-dependent tab page. enter the following data: Field Name or Data type Value Cost Center 1000 f) Save your data and go back to the SAP Easy Access screen. . 2.Unit 3: Asset Transactions c) Choose the Enter pushbutton. Data tab page: Field Name or Data Type Value Purchasing organization 1000 Purch. All rights reserved. Date Current date + 4days Net price 2000 Material group 00103 (=Electronics 74 © Copyright. enter the following data: Field Name or Data Type Value Vendor 1000 Doc. a) On the SAP Easy Access screen. Date Current date Under Header screen area. d) On the Create Asset: Master data screen. choose Logistics → Materials Management → Purchasing → Purchase Order → Create → Vendor/Supplying Plant Known ( ME21N ).

However. a) On the SAP Easy Access screen. The PO screen containing the PO number is displayed. Do you see the PO number immediately? a) No.) e) Choose the Enter pushbutton. 4. All rights reserved. g) Save your data and note your purchase order document number _______________. scroll down to the bottom. enter your purchase order number at the top of the screen in the third input field from the left. b) Double-click the purchase order date that is displayed. but in the screen area Objects related to the asset . not immediately. f) At the top right of the screen. a) On the SAP Easy Access screen. because only a purchase order document has been created and no values have been posted. f) Choose the Check pushbutton. 7. h) Go back to the SAP Easy Access screen. 6. 5. g) If the document is OK. you can decide whether the goods receipt should be valuated or non-valuated. you see that a purchase order exists for this asset. e) In the Item screen area. d) Open the Detail data . 75 . h) Go back to the SAP Easy Access screen. the purchase order date is displayed. choose Logistics → Materials Management → Inventory Management → Goods Movement → Goods Receipt → For Purchase Order → PO Number Known ( MIGO ). and set the OK indicator by selecting Item OK. © Copyright. Do not make any changes. the goods receipt screen is filled with data from the purchase order. you can Post or Save it. Has a capitalization date been set in the master data for the asset? a) No. choose the Delivery tab page. (This should occur automatically. Solution 17: Make Postings Integrated with Materials Management Field Name or Data Type Value Plant 1000 (Plant Hamburg) c) Choose Enter to go to the Item screen area that opens along with the Account Assignment tab page. c) If you choose Enter . b) On the Goods Receipt Purchase Order screen. d) Enter your asset master record number ___________. Post the logistics goods receipt. 3. Check the data for your PC by starting the Asset Explorer for this asset. choose Accounting → Financial Accounting → Fixed Asset → Asset → Asset Explorer (AW01N ). Check the asset value again by starting the Asset Explorer for the asset. as you want to enter a valuated goods receipt.

8. choose Accounting → Financial Accounting → Fixed Asset → Asset → Asset Explorer (AW01N ). g) Select the Calculate tax indicator.50 a) On the SAP Easy Access screen. Post an invoice receipt for the above purchase order. b) On the Enter incoming Invoice: Company Code 1000 screen. initially.50 Invoice amount (gross): €2. Does this amount agree with the amount in the invoice above? If so. f) Choose Enter . check (at the top of the screen) whether the correct tax code. you will see the gross invoice amount displayed as a balance next to the red traffic light. choose Accounting → Financial Accounting → Fixed Asset → Asset → Asset Explorer (AW01N ). using the current date and containing the following (accepted) amounts: Invoice amount (net): €1. displayed on the screen. 9.194. First. 76 © Copyright. only the gross invoice amount is still missing. the invoice check is complete. j) Go back to the SAP Easy Access screen.Unit 3: Asset Transactions a) On the SAP Easy Access screen. a) On the SAP Easy Access screen. You will see another transaction that reduces the capitalization amount of the asset by €5. At the top right. i) Post your data. d) When you choose Enter . h) Enter the gross invoice amount 2194. enter the current date as the invoice and posting date. agree with the accepted net order amount above? Change the amount in the row marked in yellow to the net invoice price (€1.50 at the top of the screen in the Amount field. All rights reserved.995) in the Amount column. 1I has been set. The system should display a tax amount next to this indicator on the left. e) Does the net order amount. the relevant amounts are copied from the purchase order to the MIGO screen. choose Logistics → Materials Management → Logistics Invoice Verification → Document Entry → Enter Invoice ( MIRO ). c) Look at the lower part of the screen/lower table and enter your purchase order number to the right of the entry field Purchase Order/Scheduling Agreement . The amount field remains empty.995 (Sales) tax amount (10%): €199. . Now have the system check whether the vendor has included the correct tax on the invoice. Check the asset value again by starting the Asset Explorer for the asset. Even if the tax amount is correct.

000 (net). 3. you want to learn and test the various options for posting asset retirement. © Copyright. Hint: The Revenue from asset retirement account has the number 820000 in the chart of accounts you are using. 77 . You gain a sales price/sales revenue of €10. 2. you can choose 0000000001 [North region] as the transport zone) and then save your entries. Create customer 305## (## = your group number) in your company code AA## so that you can post an integrated asset retirement. and use the following data: Field Name or Data Type Value Account group Leave as selected (No changes) Customer 305## Company code AA## Reference customer 1000 Reference company code 1000 Using your own judgment. Display the asset retirement on the Asset Explorer. Note: If you want to work with an output tax of 10%. Current Year (CY)). Calculate the gross sales price using the selected output tax key. Unit 3 Exercise 18 Post Integrated Asset Retirements with Accounts Receivable (AR) Business Example To be able to use the SAP component FI-AA. 1. use tax key 1O (in words: one O. Post an integrated complete retirement for machine 03 (value date: July 1. Task 1 Machine 03 is to be sold (completely) on July 01 of the current year. All rights reserved. Create the customer using the Create with Reference function in AR. not one zero). enter data in the required fields on the first screen (for example.

the change in the asset master record.Unit 3: Asset Transactions 4. How are the values of the assets sold displayed in the asset history sheet? Task 2 Part (60%) of a second asset (machine 04) should be sold. 1. Post the asset retirement without revenue in the current year. and the asset values. 2. Check the posting document. 2. Post an asset acquisition to this asset in the previous year (PY). and the asset values in the Asset Explorer. Task 3 The production department wants to scrap PC 02. 1. and check the asset values in the Asset Explorer. the changes in the asset master record. Has the asset been deactivated? 78 © Copyright. Post the integrated retirement in the current year. 3. and enter a revenue or sales price of your choice. . Check the posting document. All rights reserved. Post the (integrated) retirement in the current year.

enter the following data: In Account group : Field Name or Data Type Value Customer 305## Company Code 1000 In Reference : Field Name or Data Type Value Customer 1000 © Copyright. Unit 3 Solution 18 Post Integrated Asset Retirements with Accounts Receivable (AR) Business Example To be able to use the SAP component FI-AA. Task 1 Machine 03 is to be sold (completely) on July 01 of the current year. b) In the Customer Create: Initial Screen dialog box. and use the following data: Field Name or Data Type Value Account group Leave as selected (No changes) Customer 305## Company code AA## Reference customer 1000 Reference company code 1000 Using your own judgment. 1. a) On the SAP Easy Access screen. 79 . Create customer 305## (## = your group number) in your company code AA## so that you can post an integrated asset retirement. All rights reserved. choose Accounting → Financial Accounting → Accounts Receivable → Master Records → Create ( FD01 ). you want to learn and test the various options for posting asset retirement. you can choose 0000000001 [North region] as the transport zone) and then save your entries. Create the customer using the Create with Reference function in AR. enter data in the required fields on the first screen (for example.

Calculate the gross sales price using the selected output tax key. You gain a sales price/sales revenue of €10. Hint: The Revenue from asset retirement account has the number 820000 in the chart of accounts you are using.07. a) On the SAP Easy Access screen.CY Period 7 Account 305## Type DR Company Code AA## Currency/Rate EUR PstKy 01 c) Confirm your entries and press Continue pushbutton. Note: If you want to work with an output tax of 10%. All rights reserved. Post an integrated complete retirement for machine 03 (value date: July 1. b) On the Asset Retire. Current Year (CY)).000 (net).07. e) Go back to the SAP Easy Access screen. d) On the Enter Customer invoice: Add Customer item screen. enter the following data and choose Enter : Field Name or Data Type Value Amount 11000 80 © Copyright. 2. .Unit 3: Asset Transactions Field Name or Data Type Value Company Code 1000 c) Choose the Continue pushbutton. d) Save your data. use tax key 1O (in words: one O. enter the following data and choose Enter : Field Name or Data Type Value Document Date 01. frm Sale w/Customer: Header Data screen. not one zero). choose Accounting → Financial Accounting → Fixed Assets → Posting → Retirement → Retirement w/revenue → With Customer ( F-92 ).CY Posting Date 01.

All rights reserved. b) On the Asset Explorer screen. f) On the Enter Customer invoice: Correct Customer item screen. enter the following data and choose Enter : Field Name or Data Type Value PstKy 50 Account 820000 g) On the Enter Customer invoice: Add G/L account item screen.07. double-click Retirement of current-year acquis. 81 . a) On the SAP Easy Access screen. double-click the Asset History Sheet report to select it. i) In the Create Asset Retirement dialog box. c) In the Select Report dialog box. d) In the Document Header: AA## Company Code dialog box. enter the following data and choose the Continue pushbutton: Field Name or Data Type Value Asset The value may vary Asset value date 01.CY Complete retirement Select j) Choose Document → Simulate . choose the Display Document Header pushbutton. 3. c) On the Display Document: Data Entry View screen. How are the values of the assets sold displayed in the asset history sheet? a) Enter the transaction code AW01 . choose Goto → Call up reports . Solution 18: Post Integrated Asset Retirements with Accounts Receivable (AR) Field Name or Data Type Value Calculate Tax Select Tax Code 10 e) Confirm your entries and press Continue pushbutton. with revenue . e) Go back to the SAP Easy Access screen. k) Save the data and go back to the SAP Easy Access screen. Display the asset retirement on the Asset Explorer. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). b) On the Asset Explorer screen. © Copyright. 4. enter * in the Amount field and select Asset retirement . choose the Continue pushbutton. h) Choose Enter .

07. enter the following data: Field Name or Data Type Value Amount 11000 Calculate Tax Select Tax Code 10 PstKy 50 Account 820000 d) Choose Enter .07. . Task 2 Part (60%) of a second asset (machine 04) should be sold.Unit 3: Asset Transactions d) Go back to the SAP Easy Access screen. enter the following data and choose Enter : Field Name or Data Type Value Document Date 01. enter the following data: Field Name or Data Type Value Asset The value may vary Asset value date 01. 1. b) On the Asset Retire. All rights reserved. Post the integrated retirement in the current year. enter * in the Amount field and select Asset retirement and choose Enter . choose Accounting → Financial Accounting → Fixed Assets → Posting → Retirement → Retirement w/revenue → With Customer ( F-92 ). e) On the Enter Customer invoice: Add G/L account item screen.07. f) In the Create Asset Retirement dialog box. and check the asset values in the Asset Explorer. a) On the SAP Easy Access screen. Post the (integrated) retirement in the current year.CY Posting Date 01. and enter a revenue or sales price of your choice.CY 82 © Copyright.CY Period 7 Account 305## Type DR Currency/ Rate EUR c) On the Enter Customer invoice: Add Customer item screen. frm Sale w/Customer: Header Data screen.

Offsetting Entry ( ABZON ).07. c) Choose Goto → Call up reports . © Copyright.000. Task 3 The production department wants to scrap PC 02. 1. 83 . Post an asset acquisition to this asset in the previous year (PY). choose Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition → External Acquisition → Acquis.PY Amount Posted 10000 Use help to find out your PC 02 asset. Solution 18: Post Integrated Asset Retirements with Accounts Receivable (AR) Field Name or Data Type Value Percentage rate 60 g) Choose the Continue pushbutton. and the asset values in the Asset Explorer. Offsetting Entry screen. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). Hint: If you cannot find PC 02 initially when using help. w/Autom. the changes in the asset master record. w/Autom. select the row for 60.PY Posting Date 01. 2. e) Go back to the SAP Easy Access screen. All rights reserved.00 in the Transaction field. select the Asset History Sheet and choose the Continue pushbutton. If so. i) Save your data and go back to the SAP Easy Access screen. you can use the All Values pushbutton to display all master records. enter the following data: Field Name or Data Type Value Asset The value may vary Document Date 01. remember that it may be because only the last 10 assets edited are displayed. c) Post your data.07. b) On the Asset Explorer screen. Check the posting document. b) On the Enter Asset transaction: Acquis. d) In the Select Report dialog box. a) On the SAP Easy Access screen. a) On the SAP Easy Access screen. h) Choose Document → Simulate .

and the asset values. Has the asset been deactivated? a) On the SAP Easy Access screen. b) On the Enter Asset Transaction: Asset Retirement by Scrapping screen. On the Display Equipment: Organization screen. select Asset History Sheet and choose the Continue pushbutton. 84 © Copyright. 2. e) Choose Goto → Call up reports . a) On the SAP Easy Access screen. b) On the Asset Explorer screen. the change in the asset master record. 3.Unit 3: Asset Transactions d) Choose Enter . double-click PC2 in Equipment . d) On the Asset Explorer screen . choose Accounting → Financial Accounting → Fixed Assets → Posting → Retirement → Asset Retirement by Scrapping ( ABAVN ). Post the asset retirement without revenue in the current year. All rights reserved. g) Go back to the SAP Easy Access screen. you will notice that the asset is deactivated. Check the posting document. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). d) Go back to the SAP Easy Access screen. e) Go back to the SAP Easy Access screen. c) Choose Back . . f) In the Select Report dialog box. select the row for Retirement without revenue . enter the following data: Field Name or Data Type Value Asset PC02 Document Date Current date Asset Value Date Current date Posting Date Current date c) Post your data.

Task 2 Now.000 (net) to this master record for January of the previous year. Result: An expired useful life of one year must be displayed. also check the Original asset field (on the Origin tab page) and the useful life. Result: You should see the asset number of the original asset (of asset class 3000). you have noticed your error and would like to transfer the asset to a (new) asset master record in the correct asset class (asset class 3100). set the asset value date to January 01. Post a (complete) transfer within company code of your Car 3000 Group ## asset to the new master record (Car 3100 Group ##). current year (CY). In the new asset. go to the master record for the (new) asset and display the Origin tab page. 1. Create a (new) master record in asset class Vehicles (asset class 3100) of your company code AA## with the description Car 3100 Group ## and cost center T-F05E##. Field transfers allow you to copy data from the old master record to the entry fields of the new master record. Unit 3 Exercise 19 Transfer Assets Within Company Code Business Example As part of your job. All rights reserved. 3. Typically. you need to transfer an asset within a company code because an incorrect asset class was selected earlier. 2. 1. The remaining useful life is four years. 85 . Display the asset values of both assets and check the posting and asset value dates. Task 1 Transfer an asset within a company code. From the Asset Explorer. Caution: The system should calculate the correct depreciation for the complete current year. When you created an asset master record for a company car ( CAR 3000 group ## ) you made a mistake and created it in the wrong asset class (exercise in the Master Data unit). Make a note of the asset number. the system uses the (acquisition) transaction type to control how the depreciation start date is copied into the new master record. Post €60. Enter the current date as the posting and document date. Therefore. Assumption: You still do not identify the mistake. © Copyright.

01. a) On the SAP Easy Access screen. Task 1 Transfer an asset within a company code.000 c) Choose Extras → Simulate . Post €60. Assumption: You still do not identify the mistake. Unit 3 Solution 19 Transfer Assets Within Company Code Business Example As part of your job. you need to transfer an asset within a company code because an incorrect asset class was selected earlier.PY Posting Date 20.000 (net) to this master record for January of the previous year. All rights reserved.01. Offsetting Entry ( ABZON ). 86 © Copyright. b) On the Enter Asset Transaction: Acquis. you have noticed your error and would like to transfer the asset to a (new) asset master record in the correct asset class (asset class 3100). e) Go back to the SAP Easy Access screen. 1. w/Autom. 1. Create a (new) master record in asset class Vehicles (asset class 3100) of your company code AA## with the description Car 3100 Group ## and cost center T-F05E##. choose Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition → External Acquisition → Acquis. . w/Autom. When you created an asset master record for a company car ( CAR 3000 group ## ) you made a mistake and created it in the wrong asset class (exercise in the Master Data unit). Make a note of the asset number. d) Save your data and choose Enter . Task 2 Now.PY Amount posted 60. enter the following data: Field Name or Data Type Value Existing asset Asset number created in the wrong asset class Document Date 20. Offsetting Entry screen.

b) On the Enter Asset Transaction: Transfer within Company Code screen. Enter the current date as the posting and document date. g) Go back to the SAP Easy Access screen. Post a (complete) transfer within company code of your Car 3000 Group ## asset to the new master record (Car 3100 Group ##). enter the following data: Field Name or Data Type Value Cost Center T-F05E## f) Save your data. b) On the Create Asset: Initial Screen . Caution: The system should calculate the correct depreciation for the complete current year. a) On the SAP Easy Access screen. 87 . enter the following data: Field Name or Data Type Value Asset Class 3100 Company Code AA## c) Choose Enter . current year (CY). a) On the SAP Easy Access screen. d) On the Create Asset: Master data screen. set the asset value date to January 01. choose Accounting → Financial Accounting → Fixed Assets → Asset → Create → Asset ( AS01 ). enter the following data: Field Name or Data Type Value Asset Asset number created in the wrong asset class Document Date Current date Posting Date Current date © Copyright. All rights reserved. Typically. the system uses the (acquisition) transaction type to control how the depreciation start date is copied into the new master record. Therefore. enter the following data: Field Name or Data Type Value Description Car 3100 Group ## e) Click the Time-dependent tab page. choose Accounting → Financial Accounting → Fixed Assets → Posting → Transfer → Transfer within Company Code ( ABUMN ). Solution 19: Transfer Assets Within Company Code Field transfers allow you to copy data from the old master record to the entry fields of the new master record. 2.

3. b) On the Asset Explorer screen. you see a value adjustment of €20. .00 in Transactions . If you have defined the posting amounts and data in accordance with the exercise. c) On the Display Document: Data Entry view screen. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). Display the asset values of both assets and check the posting and asset value dates.000. From the Asset Explorer. check the values. d) On the Enter Asset Transaction: Transfer within Company Code screen. f) Go back to the SAP Easy Access screen. check the Posting Date and Document Date . 88 © Copyright. Look at the value adjustment. also check the Original asset field (on the Origin tab page) and the useful life.CY Existing asset Select the asset created in the previous step (asset class 3100) c) Choose the Switch on Simulation pushbutton. Result: You should see the asset number of the original asset (of asset class 3000). d) Go back to the Asset Explorer screen and go to the Parameters tab page for your (new) asset in class 3100.000 in the document simulation. The remaining useful life is four years. a) On the SAP Easy Access screen. double-click the row for 60.Unit 3: Asset Transactions Field Name or Data Type Value Asset Value Date 01. e) Save your data. go to the master record for the (new) asset and display the Origin tab page. All rights reserved. and this adjustment is adopted by the new class 3100 master record. Result: An expired useful life of one year must be displayed. Is the depreciation of the previous year corrected completely? Answer: Yes.01. In the new asset.

You want to move the company car you created (Car 3100 Group##) from company code AA## to your trainers company code (usually AA00).CY Transfer variant(Additional Details tab 1 page) Description of the asset to be created in the Car company code AA00/Gr. Note: If your trainer does not work with company code AA00. All rights reserved. Use the following data: Field Name or Data Type Value Document Date 23. when doing so. Assumption: Your corporate group has several small units that are mapped using different company codes but are defined (in Customizing) as belonging to the same (global) company (1000). Unit 3 Exercise 20 Post Intercompany Asset Transactions (Within One Company) Business Example As part of your job. you must transfer the asset from your company code AA## to company code AA00.. 89 . Caution: Carry out a transfer using the gross variant and.12. create a new asset master record in the new company code AA00 with cost center T- F05E00. you need to perform intracompany asset transactions between company codes belonging to one company. 1. you must use a different target company code and target cost center as appropriate in the following exercise.CY Posting Date 23.## transfer transaction in company code AA00 Cost center for new asset in company code T-F05E00 AA00 © Copyright.12. Therefore.12.CY Asset Value Date 23.

. Note: The system always shows you the most recently edited asset in the Asset Explorer. call up the cross-company (document) number. you can use a user exit. Access Asset Explorer for the transferred asset from your company code AA## (asset Car 3100 Group ##). 2. To view both documents of the transfer. All rights reserved. This asset is the asset in company code AA00 . revenue is not posted.Unit 3: Asset Transactions Hint: The standard SAP system assumes that in the case of a transfer of relationship type 2 (transfer within a company). Go back to your company code AA## . If you think otherwise and want to implement a different model. Display the transfer’s FI document. 4. 90 © Copyright. Which transaction type was used? 3.

12. create a new asset master record in the new company code AA00 with cost center T- F05E00. Note: If your trainer does not work with company code AA00. you must use a different target company code and target cost center as appropriate in the following exercise. You want to move the company car you created (Car 3100 Group##) from company code AA## to your trainers company code (usually AA00). Caution: Carry out a transfer using the gross variant and. Unit 3 Solution 20 Post Intercompany Asset Transactions (Within One Company) Business Example As part of your job. 91 . Assumption: Your corporate group has several small units that are mapped using different company codes but are defined (in Customizing) as belonging to the same (global) company (1000). Therefore. you need to perform intracompany asset transactions between company codes belonging to one company.## transfer transaction in company code AA00 Cost center for new asset in company code T-F05E00 AA00 © Copyright. All rights reserved. when doing so. 1. you must transfer the asset from your company code AA## to company code AA00.12.CY Transfer variant(Additional Details tab 1 page) Description of the asset to be created in the Car company code AA00/Gr..12. Use the following data: Field Name or Data Type Value Document Date 23.CY Asset Value Date 23.CY Posting Date 23.

All rights reserved. i) Choose the Continue pushbutton.12. If you think otherwise and want to implement a different model. check the values and save your data. Access Asset Explorer for the transferred asset from your company code AA## (asset Car 3100 Group ##).CY Posting Date 23.12. f) Choose Extras → Simulate . you can use a user exit. a) On the SAP Easy Access screen. 2. d) In the Create Asset dialog box. revenue is not posted. g) On the Enter Asset Transaction: Intercompany Asset transfer screen. the last message shows you the new asset number in company code AA00 .CY Asset Value Date 23. enter the following data: Field Name or Data Type Value Asset class 3100 Description Car company code AA00/Gr.12. b) On the Enter Asset Transaction: Intercompany Asset Transfer screen. h) In the Document lines: Display message dialog box. choose Accounting → Financial Accounting → Fixed Assets → Posting → Transfer → Intercompany Asset Transfer ( ABT1N ). enter the following data: Field Name or Data Type Value Asset Your asset number #### Document Date 23.Unit 3: Asset Transactions Hint: The standard SAP system assumes that in the case of a transfer of relationship type 2 (transfer within a company). 92 © Copyright. .CY Company Code AA## c) Select the New Asset radio button and choose the Master Data pushbutton to enter data for the new asset to be created in company code AA00. Cost Center T-F05E00 e) Choose the Continue pushbutton.

select the row for 300 ( TType ) and then double-click. Which transaction type was used? a) On the SAP Easy Access screen. a) On the Asset Explorer screen. To view both documents of the transfer. b) On the Asset Explorer screen. 4. visible in the document header. © Copyright. 93 . b) On the Display Document: Data entry view screen. The second transaction is the transfer. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). Solution 20: Post Intercompany Asset Transactions (Within One Company) Note: The system always shows you the most recently edited asset in the Asset Explorer. c) Do not exit the screen. d) Do not exit the screen. enter the following data: Field Name or Data Type Value Asset Your asset number #### Company Code AA## Fiscal year CY c) Choose Enter . All rights reserved. a) Double-click the cross-company (document) number. This asset is the asset in company code AA00 . You now see two transactions on the Planned Values tab page. Display the transfer’s FI document. Answer: Transaction type 300 was used for the transfer. Go back to your company code AA## . check the transferred data. call up the cross-company (document) number. 3.

1. First. It is €30. CY.12. . 2. All rights reserved. Intercompany asset transfer between legally independent companies (across company ID boundaries). which is legally independent (across company ID boundaries).000. After 2 years of use in your company code AA##. a sale price is also agreed upon. Carry out the transfer using the following data: Field Name or Data Type Value Value Date 31.12.CY Posting Date 31. Another driver of a company car in your company code AA## moves to company code AA31 (company ID AC305 ) and takes the car along. the asset is depreciated for further three years.000 (net) to one of your previously unposted company cars on January 01. the asset is to be transferred to company code AA31. the net book value of the asset after two years use. post an acquisition with a value of €50.Yes action) the new asset in company code AA31 and use the sending asset as refer- ence: Cost center in company code AA31 T-F05A31 94 © Copyright.CY Document Date 31.CY Specifications for revenue Net book value from area 01 Transfer to company code AA31 Transfer variant (see Additional Details tab 7 page) Create (in the intercompany transfer trans. you need to transfer an asset to another company. Unit 3 Exercise 21 Post Intercompany Asset Transfer (Across Company Boundaries) Business Example As part of your job. PY.12. on December 31. Since both company codes are legally independent. In the new company code AA31.

Analyze the transactions and both FI documents. but depreciations are calculated correctly on the sending and receiving sides. Display the Transaction Type and Trading Partner fields (technical filed name ANBWA and VBUND) by changing the layout in the cross-company number display. 4. Exercise 21: Post Intercompany Asset Transfer (Across Company Boundaries) Note: Transfer variant 7 is also one of the standard transfer variants supplied by SAP. This is not automatically the case for transfer variant 2. Display also the cross-company number. 3. 95 . even in the case of mid-year transfers. Display the values of both assets in the Asset Explorer. It is effectively the gross equivalent of transfer variant 2. All rights reserved. © Copyright.

e) Go back to the SAP Easy Access screen. Another driver of a company car in your company code AA## moves to company code AA31 (company ID AC305 ) and takes the car along.PY Asset Value Date 01. choose Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition → External Acquisition → Acquis.01.CY 96 © Copyright.PY Amount posted 50. a sale price is also agreed upon.01. enter the following data: Field Name or Data Type Value Existing asset Your existing asset Document Date 01.000 (net) to one of your previously unposted company cars on January 01. Offsetting Entry screen. Since both company codes are legally independent.000 c) Choose Extras → Simulate .12. CY. In the new company code AA31. 1. . 2. All rights reserved. d) Save your data and choose Enter . the asset is to be transferred to company code AA31. post an acquisition with a value of €50. It is €30. Intercompany asset transfer between legally independent companies (across company ID boundaries). PY. which is legally independent (across company ID boundaries).PY Posting Date 01. After 2 years of use in your company code AA##. Carry out the transfer using the following data: Field Name or Data Type Value Value Date 31. w/Autom. First. Unit 3 Solution 21 Post Intercompany Asset Transfer (Across Company Boundaries) Business Example As part of your job. b) On the Enter Asset Transaction: Acquis.01. a) On the SAP Easy Access screen. the net book value of the asset after two years use. on December 31.000. Offsetting Entry ( ABZON ). the asset is depreciated for further three years. you need to transfer an asset to another company. w/Autom.

CY Specifications for revenue Net book value from area 01 Transfer to company code AA31 Transfer variant (see Additional Details tab 7 page) Create (in the intercompany transfer trans. It is effectively the gross equivalent of transfer variant 2. © Copyright.CY Posting Date 31.Yes action) the new asset in company code AA31 and use the sending asset as refer- ence: Cost center in company code AA31 T-F05A31 Note: Transfer variant 7 is also one of the standard transfer variants supplied by SAP.12.CY d) Select the Rev. 97 . in the Create Asset dialog box.12. enter AA## in the Company Code field and choose the Continue pushbutton. e) Enter AA31 in the Company Code field. b) In the Enter a Company Code dialog box. on the Enter Asset transaction: Intercompany Asset transfer screen.12.CY Asset value date 31. This is not automatically the case for transfer variant 2. choose Accounting → Financial Accounting → Fixed Assets → Posting → Intercompany Asset Transfer ( ABTIN ).12. check the value.from NBV radio button and enter 01 in the Depreciation area field. enter T-F05A31 in the cost center field and choose the Continue pushbutton.CY Posting Date 31. c) On the Enter Asset transactions: Intercompany Asset Transfer screen. enter the following data: Field Name or Data Type Value Asset Your existing asset Document Date 31. g) Choose Extras → Simulate . f) Choose the Master data pushbutton. even in the case of mid-year transfers. and select the New asset radio button.12. a) On the SAP Easy Access screen. Solution 21: Post Intercompany Asset Transfer (Across Company Boundaries) Field Name or Data Type Value Document Date 31. All rights reserved. but depreciations are calculated correctly on the sending and receiving sides.

and choose the Continue pushbutton. d) Choose the Copy pushbutton. Display the Transaction Type and Trading Partner fields (technical filed name ANBWA and VBUND) by changing the layout in the cross-company number display. h) Save the data.12. b) In the Change layout dialog box.type in Column Set and transfer in to (left-hand) table Displayed Columns . b) On the Asset Explorer screen. Display also the cross-company number. e) On the Display Document: Data Entry View screen.CY. 98 © Copyright. Analyze the transactions and both FI documents. f) Do not exit the screen. 4. a) On the Display Document: Data Entry View screen. a) Enter the transaction code AW01 . i) In the Document lines: Display messages dialog box. choose the Change Layout pushbutton. Display the values of both assets in the Asset Explorer. 3. All rights reserved. note down the asset number created for company code AA31. check the cross-company number. d) Double-click the row in Transaction . . c) Select the row for Trading Partner and transfer into (left-hand) table Displayed Columns . select the row for transact.Unit 3: Asset Transactions Note: The value adjustment should be corrected by 20000 on the source asset and net book value of the new asset in company code AA31 is 30000 on 31. e) Choose Back . enter the following data: Field Name or Data Type Value Company Code AA31 Asset New asset created in company code AA31 Fiscal year CY c) Choose Enter .

1.000 Posting Text: Acquisition 1 Oct 1. Distribute the acquisition of €60. Unit 3 Exercise 22 Create and Post to an Asset Under Construction (AuC) and Settle It to Completed Assets Business Example You work in the asset accounting department. Assign a settlement profile to your company code AA##.000 completely to the (completed) asset of Machine 07. All rights reserved. Distribute and settle the other two acquisitions to the AuC as follows: 70% to the asset of Machine 08 and 30% to the asset Machine 09. © Copyright. Post. distribute. 2. PY 10.000 Posting Text: Acquisition 3 3. 99 . Hint: If you have not created a class 4000 asset in the exercise part at the beginning of the course where asset master records were created. PY 60. CY 35. Post three acquisitions for the previous and current year to your master record in the class AuC (asset class 4000) in your company code AA##. and settle an AuC. 4. and asset value dates are correct: Jan 1.000 Posting Text: Acquisition 2 Feb 1. Depending on your personal value list. document. Enter the following acquisitions on the AuC and ensure that the posting. Look at your AuC in the Asset Explorer and view the transactions in the previous and current years. you can do so now. your master record in class 4000 does not directly display in the help. SAP provides standard settlement profile AI. and want to demonstrate a settlement for the AuC without integrating the IM.

Your posting texts display. 5. CY. Call the Asset Explorer for the AuC. use the settlement date February 18. Always start an update run after the test run. . If the course is being held in January. How do the values display in the asset history sheet? 100 © Copyright. Has the AuC been credited completely? Is the same transaction type used for all credit transactions? If not. All rights reserved. Look at the values of your assets of Machine 07 to Machine 09 in the Asset Explorer and in the asset history sheet. why? 6. Select the SAP standard layout in the line item list of the distribute transaction.Unit 3: Asset Transactions Hint: You can enter the current date as the settlement date if the course is not being held in January.

b) In the Choose Activity dialog box. PY 10. select Assign Settlement Profile to Company Code and choose the choose pushbutton. All rights reserved. 1. 2. enter AA## as the company code and choose the Continue pushbutton. and settle an AuC. your master record in class 4000 does not directly display in the help. e) Enter AI (settlement AuC) in your company code AA## . Post. Depending on your personal value list. distribute. you can do so now. document. and asset value dates are correct: Jan 1. Hint: If you have not created a class 4000 asset in the exercise part at the beginning of the course where asset master records were created. d) In the Another Entry dialog box. a) Assign a settlement profile in Customizing for Financial Accounting (New) under Asset Accounting → Transactions → Capitalization of Assets under Construction → Define/ Assign Settlement Profiles . f) Save the data.000 Posting Text: Acquisition 1 © Copyright. c) On the Change View “FI-AA: Settlement profile”: Overview screen. Post three acquisitions for the previous and current year to your master record in the class AuC (asset class 4000) in your company code AA##. Assign a settlement profile to your company code AA##. choose the Position pushbutton. and want to demonstrate a settlement for the AuC without integrating the IM. Enter the following acquisitions on the AuC and ensure that the posting. Unit 3 Solution 22 Create and Post to an Asset Under Construction (AuC) and Settle It to Completed Assets Business Example You work in the asset accounting department. 101 . g) Go back to the Customizing screen. SAP provides standard settlement profile AI.

a) On the SAP Easy Access screen.PY Asset Value Date 01.000 Posting Text: Acquisition 2 Feb 1.000 Posting Text: Acquisition 3 a) On the SAP Easy Access screen. d) Save the data and choose Enter . f) Go back to the Asset Explorer screen. c) In the Document Header: AA## Company Code dialog box. b) On the Enter Asset Transaction: Acquis.PY Posting Date 01. .01. 3. select the previous fiscal year in the entry field Fiscal Year . choose the Continue pushbutton. e) Similarly. choose the Display Document Header pushbutton. f) Go back to the SAP Easy Access screen. All rights reserved. Offsetting Entry screen. e) In the Document Header: AA## Company Code dialog box. 102 © Copyright. Carry out the three acquisitions to the AuC consecutively. d) On the Display Document: Data Entry View screen. CY 35.000 Text Acquisition 1 c) Choose Extra → Simulate . choose the Continue pushbutton. choose Accounting → Financial Accounting → Fixed Assets → Posting → External Acquisition → Acquis. w/Autom.01.01.PY Amount posted 10. To view the acquisitions of the previous year. enter the following data: Field Name or Data Type Value Existing asset Your asset number #### Document Date 01. and select CY in the Fiscal Year field. b) On the Display Document: Data Entry View screen. g) Repeat the previous steps.Unit 3: Asset Transactions Oct 1. Offsetting Entry ( ABZON ). w/Autom. create the other two acquisitions. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). choose the Display Document Header pushbutton. Look at your AuC in the Asset Explorer and view the transactions in the previous and current years. in accordance with the exercise text. PY 60. and fill out the entry field text in the posting transaction.

© Copyright. Call the Asset Explorer for the AuC. f) On the Settlement AuC: Line Items list screen. Select the SAP standard layout in the line item list of the distribute transaction. why? a) On the SAP Easy Access screen. Select the other two acquisitions using the CTRL key. Distribute and settle the other two acquisitions to the AuC as follows: 70% to the asset of Machine 08 and 30% to the asset Machine 09. c) On the Settlement AuC: Line Items list screen. In the Choose Layout dialog box. If the course is being held in January. Distribute the acquisition of €60. d) Select the row for 60. Construction → Distribute ( AIAB ). use the settlement date February 18. and then choose Back . Solution : The AuC is credited completely. 5. Choose Back and save your data. i) On the AuC Settlement: Initial Screen . choose the Execute pushbutton. choose the Settings → Layout → Choose from the menu bar. Go back to the previous screen. choose Accounting → Financial Accounting → Fixed Assets → Posting → Capitalize Asset u. select the row for 3SAP . CY. The credit transaction types are not the same because the acquisitions on the AuC were from the previous and current years. enter the asset number of Machine 07 in the settlement receiver field. and choose Edit → Enter Distribution Rules . h) On the Settlement AuC: Line Items list screen. choose Settlement → Execute . c) Go back to the SAP Easy Access screen. You can distribute and capitalize the acquisitions.000 completely to the (completed) asset of Machine 07. 103 . 4. g) On the Maintain Settlement Rules: Overview screen. enter the asset number of Machine 08 ( 70% ) and Machine 09 ( 30% ) in the settlement receiver field. Solution 22: Create and Post to an Asset Under Construction (AuC) and Settle It to Completed Assets The AuC has now been completely posted. Hint: You can enter the current date as the settlement date if the course is not being held in January. Your posting texts display. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). check Transaction Type in the Transactions field. Choose Enter . deselect Test Run and choose Settlement → Execute . Select Edit → Enter Distribution Rules again . choose Enter . b) On the Asset Explorer screen. All rights reserved.000 . choose Environment → Execute Settlement . Has the AuC been credited completely? Is the same transaction type used for all credit transactions? If not. Acquisition 2 now appears with a green traffic light. a) On the SAP Easy Access screen. Always start an update run after the test run. b) On the Settlement AuC: Initial Screen. e) On the Maintain Settlement Rules: Overview screen.

g) Go back to the SAP Easy Access screen.Unit 3: Asset Transactions 6. Look at the values of your assets of Machine 07 to Machine 09 in the Asset Explorer and in the asset history sheet. select Asset History Sheet and choose the Continue pushbutton. All rights reserved. enter the following data: Field Name or Data Type Value Asset number Asset number of Machine 07-09 Sort variant 0013 List Asset radio button Select f) Choose the Execute pushbutton. . 104 © Copyright. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). d) To display the asset history sheet for Machines 07–09 in one go. e) On the Asset History Sheet screen. choose Goto → Call up reports . b) On the Asset Explorer screen. choose Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Notes to Financial Statements → International → Asset History Sheet ( S_ALR_870990 ). How do the values display in the asset history sheet? a) On the SAP Easy Access screen. c) In the Select Report dialog box. on the SAP Easy Access screen.

The unplanned depreciation amount should be higher in the book depreciation area than in the cost-accounting depreciation area. using transaction type 030. which was delivered and capitalized last year. 2. Limit transaction types to depreciation areas. 105 . was involved in an accident in the current year. and then check the asset values. Enter this long-term. you want to map a long-term. the group depreciation areas) are posted with values? 2. The second forklift. unplanned reduction of value in the system with the current date. Display the asset values and explain to the course participant beside you why no FI document is present when you double-click the relevant transaction. 4. Display the asset values in depreciation areas 30 and 31. Start the Asset Explorer for this asset. unplanned reduction of value for an asset. © Copyright. How can you make sure that only certain depreciation areas (for example. All rights reserved. Unit 3 Exercise 23 Post Unplanned Depreciation Business Example To work in the SAP system for the FI-AA department. What transaction type would you use to post unplanned depreciation on a new acquisition? Task 2 Limit transaction types to depreciation areas and check the result. 1. Make postings to the PC 03 master record that you created in the previous unit. 3. Task 1 1. 3.

Task 1 1. a) On the SAP Easy Access screen. e) In the Area: 20 Cost-acc dialog box. a) On the SAP Easy Access screen. which was delivered and capitalized last year. b) On the Asset Explorer screen. d) On the Create Asset Transaction: Unplanned depreciation on old assets data screen. Display the asset values and explain to the course participant beside you why no FI document is present when you double-click the relevant transaction. The unplanned depreciation amount should be higher in the book depreciation area than in the cost-accounting depreciation area. was involved in an accident in the current year. select the row for Unplanned depreciation on old assets data and choose the Display FI document pushbutton. you want to map a long-term. enter 500. Enter this long-term. 106 © Copyright. . b) On the Unplanned depreciation: Initial Screen .00 in the Amount posted field. Unit 3 Solution 23 Post Unplanned Depreciation Business Example To work in the SAP system for the FI-AA department. 2. All rights reserved. Reason: The system has only made a note of the unplanned depreciation. enter the following data: Field Name or Data Type Value Asset Your asset number #### Transaction Type 640 Company Code AA## c) Choose Enter . unplanned reduction of value in the system with the current date. h) Go back to the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Posting → Manual Value Correction → Unplanned Depreciation ( ABAA ). c) Check that there is not FI document. f) Choose the Continue pushbutton. It is not posted until the depreciation posting runs along with all other depreciations. enter 1000 in the Amount Posted field and choose the Line Items pushbutton. choose Accounting → Financial Accounting → Fixed Assets → Asset Explorer ( AW01 ). g) Save your data. The second forklift. unplanned reduction of value for an asset.

a) Define the transaction types for acquisitions in Customizing for Financial Accounting (New) under Asset Accounting → Transactions → Acquisitions → Define Transaction Types for Acquisitions .000 in the posting amount field. d) On the Change view “Transaction type selection”: Overview screen. e) In the dialog structure. using transaction type 030. choose Accounting → Financial Accounting → Fixed Assets → Posting → Miscellaneous ( ABSO ). b) In the Choose Activit y dialog box. 2. select Limit Transaction Types to Depreciation Areas . double-click Depreciation Area Specification . and then choose the Choose pushbutton. d) On the Create Asset transaction: Acquisition in the group area screen. 3. you can restrict transaction types so that they only post to specific depreciation areas. Make postings to the PC 03 master record that you created in the previous unit. Limit transaction types to depreciation areas. and then check the asset values. Task 2 Limit transaction types to depreciation areas and check the result. the group depreciation areas) are posted with values? a) Answer: In Customizing. enter 100. f) Go back to the Customizing screen. select the row for transaction type 030 . All rights reserved. On the Change view “Depreciation area specification”: Overview screen. © Copyright. transaction type 030 posts only to depreciation areas 30 and 31 . Solution 23: Post Unplanned Depreciation 3. 107 . How can you make sure that only certain depreciation areas (for example. 1. What transaction type would you use to post unplanned depreciation on a new acquisition? a) Transaction type 650 . enter the following data: Field Name or Data Type Value Company Code AA## Asset Your asset number #### Document Date Current date Posting Date Current date Posting Period 2 Transaction type 030 c) Choose Enter . a) On the SAP Easy Access screen. enter AA## and choose Continue. b) On the Miscellaneous Transactions: Initial Screen . c) In the Chart of depreciation selection dialog box.

All rights reserved. Start the Asset Explorer for this asset. Display the asset values in depreciation areas 30 and 31. d) Check the values in the depreciation area. .Unit 3: Asset Transactions e) Post the data. choose Accounting → Financial Accounting → Fixed Asset → Asset Explorer ( AW01N ). a) On the SAP Easy Access screen. f) Go back to the SAP Easy Access screen. b) On the Asset Explorer screen. 4. c) Choose Enter . enter the master number record for PC 03. 108 © Copyright.

Before you confirm the changes. All rights reserved. 2. CY to an asset of asset class 3000 that is not yet capitalized. 5. Caution: Do not change any of the entries. One of the texts in the warning messages you called previously explains the situation with the one-to-one transfer of depreciation terms. go to the master record of the asset and change the depreciation key in depreciation areas 01 and 02 of LINR to LINK. you need to support the asset accounting department during month-end closing.000 on January 01. Is it true that if you start the Asset Explorer. 109 . you can see that the system shows a planned depreciation of €4. Where can you find the table or control options for your chart of depreciation AA## in Customizing? © Copyright. 4. Analyze the planned book depreciation again in the Asset Explorer. Analyze depreciation areas and master data changes for depreciation terms. Unit 4 Exercise 24 Analyze Depreciation Areas Business Example As part of your job. reduce the useful life from 3 to 2 years. For this reason. 1. Task 1 Check which depreciation areas allow ordinary depreciation. Did the planned depreciation amount change? Display the calculation of the planned depreciation amount. Save the changes and read the warning messages the system displays by calling the warning messages with a double-click.000 for the current year because of the depreciation key LINR in area 01? 3. In change mode. 1. you want to analyze depreciation areas and master data changes for depreciation terms. Task 2 Post the asset. Check which depreciation areas allow ordinary depreciation in your chart of depreciation AA##. Post €12.

All rights reserved.Unit 4: Periodic Processing and Valuation Caution: Do not make changes to the system. 110 © Copyright. .

All rights reserved.01. Analyze depreciation areas and master data changes for depreciation terms. c) Check which depreciation areas allow ordinary depreciation. b) Enter AA## as the chart of depreciation and then confirm the entries. you need to support the asset accounting department during month-end closing. choose Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition → External Acquisition → Acquis. you want to analyze depreciation areas and master data changes for depreciation terms. 1. For this reason. Post €12.000 on January 01.CY © Copyright. CY to an asset of asset class 3000 that is not yet capitalized. 111 .01. Caution: Do not change any of the entries. Task 1 Check which depreciation areas allow ordinary depreciation. Task 2 Post the asset. Unit 4 Solution 24 Analyze Depreciation Areas Business Example As part of your job. w/Autom. a) Determine depreciation areas in Customizing for Financial Accounting ( New ) under Asset Accounting → Depreciation → Ordinary Depreciation → Determine Depreciation Areas . b) Enter the following data: Field Name or Data Type Value Document Date 01. Offsetting Entry .CY Asset value date 01.CY Posting Date 01. d) Go back to the SAP Easy Access screen. a) On the SAP Easy Access screen.01. 1. Check which depreciation areas allow ordinary depreciation in your chart of depreciation AA##.

choose Accounting → Financial Accounting → Fixed Assets → Asset → Change → Asset ( AS02 ).000. Save the changes and read the warning messages the system displays by calling the warning messages with a double-click. reduce the useful life from 3 to 2 years. Where can you find the table or control options for your chart of depreciation AA## in Customizing? 112 © Copyright. the depreciation amount is €4.000 for the current year because of the depreciation key LINR in area 01? a) On the SAP Easy Access screen. . 5. Did the planned depreciation amount change? Display the calculation of the planned depreciation amount. In change mode. b) Double-click a transaction and check the depreciation amount. you can see that the system shows a planned depreciation of €4. the planned depreciation amount is now €6.000 per year and this amount is to be distributed over two years. 3. d) Save the data.Unit 4: Periodic Processing and Valuation Field Name or Data Type Value Amount Posted 12000 c) Choose the Simulate pushbutton. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer . go to the master record of the asset and change the depreciation key in depreciation areas 01 and 02 of LINR to LINK. enter the following data: Field Value Asset #### Company Code AA## c) Press ENTER. d) Choose the Deprec. Before you confirm the changes. Analyze the planned book depreciation again in the Asset Explorer. 2. The line items are posted. All rights reserved. b) On the Change Asset : Initial screen. a) On the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AWO1N ). Areas tab page and enter the following data: Field Value Useful 2 (for all depreciation areas) Dkey LINK (for 01 and 02 depreciation areas) 4. Answer: Yes. Answer: Yes. a) On the SAP Easy Access screen. One of the texts in the warning messages you called previously explains the situation with the one-to-one transfer of depreciation terms. Is it true that if you start the Asset Explorer.

The Change View “Depreciation areas: Rules for takeover of deprec. a) Specify the transfer of depreciation terms in Customizing for Financial Accounting under Asset Accounting → Valuation → Depreciation Areas → Specify Transfer of Depreciation Terms . © Copyright. All rights reserved. terms” screen is displayed. 113 . Solution 24: Analyze Depreciation Areas Caution: Do not make changes to the system.

the following measure is relevant to the valuation of complex assets: A reduction of straight line depreciation for buildings in the company assets from 4% to 3%.6A: Create a new depreciation key (for example. all depreciation keys will already have their status as active. Gr. GL30 with the description Building linear 3%. However. you need to support the asset accounting department during month-end closing. Understand and maintain the depreciation keys. In the training system. Task 1 Maintain the depreciation keys. 114 © Copyright.09. Unit 4 Exercise 25 Understand and Maintain Depreciation Keys Business Example As part of your job. Page 1 Field Name or Data Type Value Number 328780 Version 8 dated 09/01/08 Set on 02. 1. All rights reserved.2008 Language EN Text Changes according to German law on tax reduction Responsible P. SAP Note 328780. 2. A typical example from everyday experience: Sections of SAP Note 328780 are listed (with some course-specific supplements) 1. look at the Customizing settings for the depreciation keys (for your chart of depreciation AA##). For this reason. Mustermann Component FI-AA Long text/symptom: With the introduction of the German law on tax reduction. What is the transaction code used for Customizing? Task 2 Create a new depreciation key. Procedure as of release 4. ##) by copying the depreciation key GL20. you need to understand and maintain the depreciation keys. .

2.. change the depreciation terms of all areas (except for depreciation area 20) from GD50 to the new depreciation key GL30. 4. 5.. you can simplify the procedure by using a reference. 3. Exercise 25: Understand and Maintain Depreciation Keys After that. Implement the solution described for your chart of depreciation AA##. Search for one of your building master records (asset class 1100) that has not been posted to yet. Did the new depreciation key calculate the values correctly? How high is the annual-planned depreciation amount now? When will the asset in depreciation area 01 be written off completely? © Copyright.year Year Per BaseVal. Post €1. After activating and analyzing the asset.. copying an existing method (for example.. multilevel method 007). All rights reserved. Hint: When you create the new multilevel method. It must have the following values: Acq. Percent 9999 999 12 01 3 . Look at the values in the Asset Explorer. 115 .000 to this master record on 01/01/CY. and changing the copy. replace multilevel method 007 with the new multilevel method A## (## = your computer number) and the description Multilevel method A##. 3%. . Analyze the planned depreciation values of the asset.000... .

Understand and maintain the depreciation keys. A typical example from everyday experience: Sections of SAP Note 328780 are listed (with some course-specific supplements) 1.09. However. In the training system. the following measure is relevant to the valuation of complex assets: A reduction of straight line depreciation for buildings in the company assets from 4% to 3%. you need to support the asset accounting department during month-end closing. For this reason. 2. Task 1 Maintain the depreciation keys. 1. all depreciation keys will already have their status as active. What is the transaction code used for Customizing? a) Solution: The transaction is called AFAMA . Page 1 Field Name or Data Type Value Number 328780 Version 8 dated 09/01/08 Set on 02. . All rights reserved. look at the Customizing settings for the depreciation keys (for your chart of depreciation AA##). SAP Note 328780. Unit 4 Solution 25 Understand and Maintain Depreciation Keys Business Example As part of your job. Task 2 Create a new depreciation key. 116 © Copyright. Mustermann Component FI-AA Long text/symptom: With the introduction of the German law on tax reduction. you need to understand and maintain the depreciation keys.2008 Language EN Text Changes according to German law on tax reduction Responsible P. a) Maintain the depreciation keys in Customizing for Financial Accounting ( New ) under Asset Accounting → Depreciation → Valuation Methods → Depreciation Key → Maintain Depreciation Key .

change the depreciation terms of all areas (except for depreciation area 20) from GD50 to the new depreciation key GL30. Implement the solution described for your chart of depreciation AA##. copying an existing method (for example. Search for one of your building master records (asset class 1100) that has not been posted to yet. c) Enter a new multilevel method in the new depreciation key in Customizing for Financial Accounting ( New ) under Asset Accounting → Depreciation → Valuation Methods → Depreciation Key → Maintain Depreciation Key . choose Posting → Acquisition → External Acquisition → Acquis. a) In the FI-AA application. choose Asset → Change → Asset . Solution 25: Understand and Maintain Depreciation Keys Procedure as of release 4. It must have the following values: Acq. Analyze the planned depreciation values of the asset. Look at the values in the Asset Explorer..000 to this master record on 01/01/CY. 3. a) In the FI-AA application.. After activating and analyzing the asset. replace multilevel method 007 with the new multilevel method A## (## = your computer number) and the description Multilevel method A##. 3%. All rights reserved. Post €1. 117 .000. Offsetting Entry . Gr. .. a) Copy the depreciation key in Customizing for Financial Accounting ( New ) under Asset Accounting → Depreciation → Valuation Methods → Depreciation Key → Maintain Depreciation Key . Did the new depreciation key calculate the values correctly? How high is the annual-planned depreciation amount now? When will the asset in depreciation area 01 be written off completely? © Copyright.. you can simplify the procedure by using a reference. a) In the FI-AA application. multilevel method 007). Percent 9999 999 12 01 3 . After that. 5. choose Asset → Asset Explorer . Hint: When you create the new multilevel method. Make the changes according to the exercise and save them.6A: Create a new depreciation key (for example. Confirm the warning messages. ##) by copying the depreciation key GL20.year Year Per BaseVal.. 2. GL30 with the description Building linear 3%. w/Autom.. b) Copy the multilevel method in Customizing for Financial Accounting ( New ) under Asset Accounting → Depreciation → Valuation Methods → Depreciation Key → Calculation Methods → Define Multi-Level Methods . and changing the copy. 4. .

000. The asset in area 01 is written off completely over the course of year CY+33.Unit 4: Periodic Processing and Valuation a) In the FI-AA application. Solution: The yearly planned depreciation is €30. All rights reserved. choose Asset → Asset Explorer . . 118 © Copyright.

Look at the planned depreciation value of the current year +1. change the useful life in both the areas. every asset including already activated assets. must be written off within 10. From July 1. CY+1 (current year = CY) onward. Also. which is €30. change the useful life to 12 years in both areas. Analyze your asset in the Asset Explorer. Change the depreciation key GL30 to LINR from the preceding exercise from July 1. CY+1 onward in depreciation areas 01 and 02. Change the time-dependent depreciation parameters. It is greater than the planned value of the current year. Change the time-dependent depreciation parameters. All rights reserved. in a future year) are displayed immediately on the Depreciation Areas tab page of the asset master record. Caution: You can only do this exercise if you completed the previous exercise. Hint: Changes you marked as time-dependent (for example. 3. 119 . 2. A time interval display is only available on the detail screen of the depreciation area and in the Asset Explorer. Unit 4 Exercise 26 Maintain Time-Dependent Depreciation Parameters Business Example The legislature changed its mind.5 years starting from this date. Also. 1. What would the planned depreciation values of the asset be if you did not have the new depreciation calculation active? © Copyright.000.

Caution: You can only do this exercise if you completed the previous exercise. All rights reserved. enter the following data: Field Name or Data Type Value Asset Your asset number Company code AA## c) Choose the Deprec. must be written off within 10. enter July 1. A time interval display is only available on the detail screen of the depreciation area and in the Asset Explorer. CY+1 onward in depreciation areas 01 and 02. a) On the SAP Easy Access screen. every asset including already activated assets. Change the time-dependent depreciation parameters. CY+1. 120 © Copyright. From July 1. b) On the Change Asset: Initial screen. Change the time-dependent depreciation parameters. Also. Area tab page and double-click the first depreciation area. . e) Choose the Add Interval pushbutton. 1. Unit 4 Solution 26 Maintain Time-Dependent Depreciation Parameters Business Example The legislature changed its mind. d) On the Change Asset: Depreciation area Book deprec. choose the More Intervals pushbutton.5 years starting from this date. Change the depreciation key GL30 to LINR from the preceding exercise from July 1. Hint: Changes you marked as time-dependent (for example. change the useful life in both the areas. choose Accounting → Financial Accounting → Fixed Assets → Asset → Change → Asset ( AS02 ). Also. in a future year) are displayed immediately on the Depreciation Areas tab page of the asset master record. area 01. CY+1 (current year = CY) onward. screen. f) In the Create New Interval dialog box. change the useful life to 12 years in both areas.

000. which is €30. h) Once you create the new interval in area 01. make the same change for depreciation area 02. pushbutton and see how the planned depreciation values would change when calculated using the old logic. c) Choose the Recalculate dep. Go to the Comparisons tab page. What would the planned depreciation values of the asset be if you did not have the new depreciation calculation active? a) Run the transaction code /OAW01_AFAR . you see the planned depreciation values of the current year in a new session. 3. d) Go to the Comparisons tab page of the Asset Explorer to see all the years of the useful life of the asset. All rights reserved. © Copyright. After confirming the warning messages. a) In Asset Accounting. calculated using the old logic. 121 . Analyze your asset in the Asset Explorer. i) Save your data. 2. It is greater than the planned value of the current year. Solution 26: Maintain Time-Dependent Depreciation Parameters g) Make the depreciation term changes in the new interval as described in the exercise. b) Confirm the dialog box with the warning messages. Look at the planned depreciation value of the current year +1. choose Asset → Asset Explorer . Hint: The warning message explains that in the old depreciation logic. the current year is also calculated again because it was not closed yet. but they are still calculated using the new logic.

you want to understand how to create and use index series. in depreciation area 20. you can work with a simulated yearly rate of + 5% (that is. 4. Then go back to the Asset Explorer and determine whether the revaluation has been calculated based on your new index series. In particular. For this reason. Use the current year as the base year with the valuation key figure 100 and reduce this amount by 10 index points per year over three years. Based on this replacement value. which increases the APC. All rights reserved. Unit 4 Exercise 27 Analyze Cost-Accounting Depreciation Area Business Example As part of your job.000). Check the values in the cost-accounting depreciation area (depreciation area 20). If you wish. replace the index series 00070 with the new index series AA##. CY for the amount of €7. and how these values will develop in the future. . 3. look at the APC and the cost-accounting interest. Create a new index series and replace the old series with this new series in your asset. you must see an amount in the Revaluation row. Create a new index series AA## (## = group number) in index class 3. 2. you need to support the asset accounting department during month-end closing. In your asset (of asset class 3200. Carry out an acquisition posting to one of your unposted master records of class 3200 on January 15. 1. with APC values of € 7. 105%) after this period.000. You need to revalue some assets based on the index series. It means that from CY+1. the planned ordinary depreciation is calculated for the CY+1. 122 © Copyright. because the effect of the index (index series 00070) cannot be viewed until the following year.

In your asset (of asset class 3200. the planned ordinary depreciation is calculated for the CY+1. Create a new index series and replace the old series with this new series in your asset. a) Go to Customizing for Financial Accounting ( New ) under Asset Accounting → Special Valuation → Revaluation of Fixed Assets → Indexed Replacement Values → Define Index Series . b) Create the new index series described in the exercise. All rights reserved. w/Autom. © Copyright. with APC values of € 7. If you wish. you must see an amount in the Revaluation row. 123 . You need to revalue some assets based on the index series. Check the values in the cost-accounting depreciation area (depreciation area 20). b) Post the acquisition described in the task. b) Select depreciation area 20 and then choose the Comparisons tab page. Offsetting Entry . you want to understand how to create and use index series. choose Asset → Change → Asset . Then go back to the Asset Explorer and determine whether the revaluation has been calculated based on your new index series. CY for the amount of €7. a) In Asset Accounting. Unit 4 Solution 27 Analyze Cost-Accounting Depreciation Area Business Example As part of your job. which increases the APC. 2. a) In the Asset Accounting application. choose Asset → Asset Explorer . because the effect of the index (index series 00070) cannot be viewed until the following year.000). you need to support the asset accounting department during month-end closing. Based on this replacement value. look at the APC and the cost-accounting interest. Carry out an acquisition posting to one of your unposted master records of class 3200 on January 15. Create a new index series AA## (## = group number) in index class 3. 1. 3. and how these values will develop in the future. 4. b) Choose the Valuation tab page and make the changes described in the exercise. In particular. Use the current year as the base year with the valuation key figure 100 and reduce this amount by 10 index points per year over three years. choose Posting → Acquisition → External Acquisition → Acquis. you can work with a simulated yearly rate of + 5% (that is. It means that from CY+1. 105%) after this period. replace the index series 00070 with the new index series AA##.000. For this reason. a) In the FI-AA application. in depreciation area 20.

Caution: Do not change the entries in this table. But. So. . 3. Select the respective checkbox. 6. you also want to derive a profit center and a segment in the FI documents of areas 01 and 20. this is not the case. In USA. To achieve that. If necessary. In the cost accounting area. create the corresponding entry. you want to post the cost accounting depreciation costs to the respective cost center in the asset master record. Make sure you have made all necessary Customizing settings for your company code AA##. For this reason. All rights reserved. at the minimum. 5. you must execute and analyze the depreciation run. AA##. Unit 4 Exercise 28 Execute and Analyze the Depreciation Run Business Example As part of your job. you have to maintain the account assignment type as the depreciation run for the profit center and segment account assignment objects in depreciation areas 01 and 20. you need to support the asset accounting department during month-end closing. In addition. Execute and analyze the depreciation run. For the cost center account assignment object. An FI document for depreciation areas 01 and 20 and a CO document for area 20 will be posted. Check which document type for depreciation posting is specified in your company code. 4. obtain more information from your trainer. You made all the settings to execute the depreciation run for your company code AA## without errors. in depreciation area 20. Make sure all depreciation areas in your company code (that are supposed to post depreciation) are posting depreciation monthly by default. Task 1 You must post the depreciation for the complete previous year of your company code AA##. 2. Additional objects are also activated. the Cost Center (KOSTL) and the Internal Order (CAUFN). verify whether the account assignment type for depreciation run has been set for your company code AA##. Other objects may also remain active. area 20 (cost-accounting) in your chart of depreciation AA## must post interest along with depreciation. However. these exercises cannot be performed in this manner. Make sure the active account assignment objects in the client you are using include. 1. 124 © Copyright.

From the Asset Explorer. What were the start and end times of your program? Task 3 Call the Asset Explorer and check whether the depreciation of the previous year is posted. Execute a test run of the depreciation posting program for your company code AA## for the month of January in the previous year. 1. 125 . You decide to assign cost accounting depreciation from depreciation area 20 to WBS elements. Start the job immediately. Select List assets . and branch to one or more simulated FI documents. 2. Compare the columns showing the Planned and To be Posted amounts. you can also display the posted documents at any time. in the background. Here. 1. you can have the system list all the assets again. Call the Asset Explorer. go directly to the monitor of the Schedule Manager. What two basic settings do you need to change in Customizing for Asset Accounting before you can maintain a WBS element characteristic in the asset master data and post the depreciation to this object? © Copyright. From the log. Or. can you see the corresponding FI document number using which the depreciation for Machine 03 was posted? Task 4 Assign cost accounting depreciation to WBS elements. Task 2 Display the posted documents. All rights reserved. Carry out the update run for your company code AA##. Enter the LP01 printer as the output device. Analyze the log of the test run. Start another (unplanned) test run for the complete previous year. 8. You can call up the log (program RAPOST2001) of the depreciation run that you just posted. and use your Machine 03 (machine with complete retirement) as an example to check whether the depreciation of the previous year is posted. Post the depreciation for the entire previous year in a single step. 9. 2. 1. for the complete previous year. Exercise 28: Execute and Analyze the Depreciation Run 7.

obtain more information from your trainer. Task 1 You must post the depreciation for the complete previous year of your company code AA##. you want to post the cost accounting depreciation costs to the respective cost center in the asset master record. a) Activate the account assignment objects in Customizing for Financial Accounting ( New ) under Asset Accounting → Integration with General Ledger Accounting → Additional Account Assignment Objects → Activate Account Assignment Objects . this is not the case. 1. 2. the Cost Center (KOSTL) and the Internal Order (CAUFN). In USA. For this reason. In the cost accounting area. Additional objects are also activated. double-click Depreciation Area and select the row for depreciation area 20 (cost-accounting). Make sure you have made all necessary Customizing settings for your company code AA##. All rights reserved. verify whether the account assignment type for depreciation run has been set for your company code AA##. select the row for your company code AA## . a) Verify the account assignment types in Customizing for Financial Accounting ( New ) under Asset Accounting → Integration with General Ledger Accounting → Additional Account Assignment Objects → Specify Account Assignment Types for Account Assignment Objects . Make sure the active account assignment objects in the client you are using include. Other objects may also remain active. However. at the minimum. these exercises cannot be performed in this manner. So. in depreciation area 20. create the corresponding entry. If necessary. you need to support the asset accounting department during month-end closing. For the cost center account assignment object. 126 © Copyright. Execute and analyze the depreciation run. Unit 4 Solution 28 Execute and Analyze the Depreciation Run Business Example As part of your job. c) In the dialog structure. b) On the Display View “Company Code”: Overview screen. . you must execute and analyze the depreciation run. Caution: Do not change the entries in this table.

Make sure all depreciation areas in your company code (that are supposed to post depreciation) are posting depreciation monthly by default. b) On the Change View "Company code selection": Overview screen. 5. 127 . a) Check the intervals and posting rules in Customizing for Financial Accounting ( New ) under Asset Accounting → Integration with General Ledger Accounting → Post Depreciation to General Ledger Accounting → Specify Intervals and Posting Rules . choose Specify Document Type for Posting of Depreciation . Select the respective checkbox. Note: The derived area 03 is not that important in this exercise. b) Select the row for your company code AA## . 4. AA##. 3. In addition. a) Check the document type in Customizing for Financial Accounting ( New ) under Asset Accounting → Integration with General Ledger Accounting → Post Depreciation to General Ledger Accounting → Specify Document Type for Posting of Depreciation . double-click Account Assignment Objects. c) In the dialog structure. Solution: AF document type is specified. f) Enter the following data: Field Name or Data Type Value Account Assignment Object KOSTL (Cost Center) Transaction type * Account assignment type Depreciation Run Account Assignment Select g) Save your data. e) Choose the New Entries pushbutton. area 20 (cost-accounting) in your chart of depreciation AA## must post interest along with depreciation. All rights reserved. Solution 28: Execute and Analyze the Depreciation Run d) In the dialog structure. Check which document type for depreciation posting is specified in your company code. double-click Posting rules . © Copyright. a) Activate the post interest checkbox in Customizing for Financial Accounting ( New ) under Asset Accounting → Integration with the General Ledger Accounting → Post Depreciation to the General Ledger → Specify Intervals and Posting Rules . b) In the Choose Activity dialog box. select the row for AA##. c) In the dialog structure. double-click Posting rules . d) Double-click area 01 and 20 and check whether posting is set to take place monthly in these areas.

e) Choose the New Entries pushbutton and enter the following data: AcctAsgnOb Acct. 6. An FI document for depreciation areas 01 and 20 and a CO document for area 20 will be posted. a) In the Asset Accounting application. you have to maintain the account assignment type as the depreciation run for the profit center and segment account assignment objects in depreciation areas 01 and 20. AcctAssgnt Obj. All rights reserved. . Assgnmt Tra Account As. You made all the settings to execute the depreciation run for your company code AA## without errors. g) Similarly. e) In the Other posting settings field group. choose Periodic Processing → Depreciation Run → Execute . To achieve that. d) In the dialog structure. select the Post interest checkbox. c) In the dialog structure. Select List assets . b) Enter the following data: Field Name or Data Type Value Company code AA## Fiscal year Previous year: CY-1 Posting Period 01 Planned posting run Select List Assets Select 128 © Copyright. 7. b) Select the row for your company code AA## . double-click the Depreciation Area and select the row for 01 . But. * Depreciation select ter Run SEGMENT Segment * Depreciation select Run f) Save your data. a) Maintain the account assignment type as the depreciation run in Customizing for Financial Accounting ( New ) under Asset Accounting → Integration with the General Ledger → Additional Account Assignment Objects → Specify Account Assignment Types for Account Assignment Objects . Execute a test run of the depreciation posting program for your company code AA## for the month of January in the previous year. Name signment Type PRCTR Profit Cen.Unit 4: Periodic Processing and Valuation d) Double-click area 20 . create account assignment objects for depreciation area 20. you also want to derive a profit center and a segment in the FI documents of areas 01 and 20. double-click the Account Assignment Objects . Compare the columns showing the Planned and To be Posted amounts. f) Save your entries.

for the complete previous year. d) In the Start Time dialog box. and branch to one or more simulated FI documents. b) Enter the following data: Field Value Company code AA## Fiscal year Previous year Posting Period 12 Unplanned posting run Select List Assets Select Test Run Select c) Choose Program → Execute . © Copyright. Carry out the update run for your company code AA##. Post the depreciation for the entire previous year in a single step. in the background. 8. enter the following data: Field Value Company code AA## Fiscal year Previous year Posting Period 12 Unplanned posting run Select Test Run Deselect b) Choose Program → Execute in Background . Start another (unplanned) test run for the complete previous year. choose Periodic Processing → Depreciation Run → Execute . d) Confirm the dialog box. c) In the Background Print Parameters dialog box. All rights reserved. d) Confirm the message appearing in the dialog box. e) Choose the Save pushbutton. enter LOCL as the output device and confirm the details. a) On the Depreciation Posting Run screen. choose the Immediate pushbutton. Enter the LP01 printer as the output device. 129 . Analyze the log of the test run. a) In the FI-AA application. Start the job immediately. Solution 28: Execute and Analyze the Depreciation Run Field Name or Data Type Value Test Run Select c) Choose Program → Execute . 9.

you can also display the posted documents at any time. and period 12. b) Choose the Display Deprec. Call the Asset Explorer. You decide to assign cost accounting depreciation from depreciation area 20 to WBS elements. c) Display the values of the previous year. Task 4 Assign cost accounting depreciation to WBS elements. Task 3 Call the Asset Explorer and check whether the depreciation of the previous year is posted. 2. What two basic settings do you need to change in Customizing for Asset Accounting before you can maintain a WBS element characteristic in the asset master data and post the depreciation to this object? a) Activate the account assignment object WBS Element (PS_PSP_PNR2) in Customizing for Asset Accounting. . 1. using F4. You can call up the log (program RAPOST2001) of the depreciation run that you just posted. b) Select Machine 03. Or. choose Periodic Processing → Depreciation Run → Display Log . 130 © Copyright. c) Go to the FI document and the cost accounting document by clicking one of the figures displayed in the Reference Document column. Here. go directly to the monitor of the Schedule Manager. choose Asset → Asset Explorer .Unit 4: Periodic Processing and Valuation Task 2 Display the posted documents. 1. a) In the Asset Accounting application. From the log. can you see the corresponding FI document number using which the depreciation for Machine 03 was posted? a) Select the row that displays the posted period. All rights reserved. From the Asset Explorer. Log pushbutton. a) In the Asset Accounting application. What were the start and end times of your program? a) Choose the Log of Schedule Manager pushbutton on the Depreciation Run Log for Company Code AA## screen. and use your Machine 03 (machine with complete retirement) as an example to check whether the depreciation of the previous year is posted. you can have the system list all the assets again. choose Integration with the General Ledger → Additional Account Assignment Objects → Activate Account Assignment Objects . d) Choose the Posted Values tab page. 1. b) Execute the report for your company code. 2. the previous year.

choose Integration with the General Ledger → Additional Account Assignment Objects → Specify Account Assignment Types for Account Assignment Objects . c) Create the corresponding entry as described. All rights reserved. 131 . Solution 28: Execute and Analyze the Depreciation Run b) Specify this account assignment object for account assignment type Depreciation Run for your company code AA## and depreciation area 20 in Customizing for Asset Accounting. © Copyright.

If the test run does not show any errors. Understand the logic of year-end closing program of FI-AA and execute the program. Execute a test run of program RAPERB2000 and you will see that it cannot be started immediately. For background processing. use printer LP01 to start immediately. start the update run. It is a document type the course author created in the SAP ERP training system. 132 © Copyright. The program used for this purpose is (as of release 4. 5. Unit 4 Exercise 29 Execute Year-End Closing in Asset Accounting (FI-AA) Business Example Many tests have been completed and assets have been created.7. Run the test run and verify whether you can complete the year-end closing of the previous year for company code AA##. posted. Use document type AP for periodic posting of asset values in Customizing for Asset Accounting for the company code AA##. you may create it.10 ) program RAPERB2000. Enterprise Extension 1. You are supposed to create a new document for the periodic postings of asset values. you will receive another error message. 1. Hint: Document type AP is not a standard document type delivered by SAP. . You must start the periodic posting program as an update run. and depreciated. Start a test run of the year-end closing program for your company code AA## for the previous year. Start the test run for your company code AA## using the periodic posting program RAPERB2000 again. Start the update run if the test run of program RAPERB2000 does not have any documents to post. Year-end closing can only be carried out in the company code AA## when there are no periodic transactions left to be posted. 4. 6. Note: You need to specify the document type for periodic posting of asset values beforehand. All rights reserved. 2. If document type AP does not already exist. 3. Carry out the year-end closing for the previous year in company code AA##. You now need to help the FI-AA department with the year-end closing.

Check whether the previous year is entered as the last closed fiscal year for company code AA##. 133 . All rights reserved. © Copyright. Exercise 29: Execute Year-End Closing in Asset Accounting (FI-AA) 7.

7. Note: You need to specify the document type for periodic posting of asset values beforehand. Understand the logic of year-end closing program of FI-AA and execute the program. choose Accounting → Financial Accounting → Fixed Assets → Periodic Processing → APC Values Posting ( ASKB ). you will receive another error message. Carry out the year-end closing for the previous year in company code AA##. a) On the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Periodic Processing → Year-End Closing → Execute ( AJAB ). b) On the Year-end closing Asset Accounting screen. Start a test run of the year-end closing program for your company code AA## for the previous year. d) In the Limitation online dialog box. 134 © Copyright. Year-end closing can only be carried out in the company code AA## when there are no periodic transactions left to be posted. You must start the periodic posting program as an update run. . enter the following data: Field Name or Data Type Value Company code(s) AA## Fiscal year to be closed Previous year c) Choose the Execute pushbutton. Unit 4 Solution 29 Execute Year-End Closing in Asset Accounting (FI-AA) Business Example Many tests have been completed and assets have been created.10 ) program RAPERB2000. You will find that the year-end closing cannot be performed because it is possible that not all transactions were posted periodically. a) On the SAP Easy Access screen. You now need to help the FI-AA department with the year-end closing. and depreciated. e) The report of year-end closing for previous fiscal year is displayed. posted. Enterprise Extension 1. The program used for this purpose is (as of release 4. Execute a test run of program RAPERB2000 and you will see that it cannot be started immediately. 2. 1. choose the Yes pushbutton to continue processing anyway. All rights reserved.

choose the Yes pushbutton. use printer LP01 to start immediately. a) On the SAP Easy Access screen. b) On the Periodic Asset Postings screen. choose the Execute pushbutton. 5. check whether AA## is displayed in the Company Code field. deselect Test Run and choose Program → Execute in Background from the menu bar. e) Save the data. c) In the Background Print Parameters dialog box. Start the test run for your company code AA## using the periodic posting program RAPERB2000 again. the status must say that no documents were created in this run. c) In the Limitation online dialog box. c) Save your data. d) Go back to the SAP Easy Access screen. d) In the Start Time dialog box. After the test run completes successfully. 3. a) Specify the document type for periodic posting of asset values in Customizing for Financial Accounting (New) under Asset Accounting → Integration with the General Ledger Accounting → Post APC Values Periodically to General Ledger Accounting → Specify Document Type for Periodic Posting of Asset Values . choose Accounting → Financial Accounting → Fixed Assets → Periodic Processing → APC Values Posting ( ASKB ). you may create it. 135 . Solution 29: Execute Year-End Closing in Asset Accounting (FI-AA) b) On the Periodic Asset Postings screen. All rights reserved. b) On the Change View “Document Types for Periodic Posting of Asset Values”: Overview screen. Start the update run if the test run of program RAPERB2000 does not have any documents to post. For background processing. choose Accounting → Financial Accounting → Fixed Assets → Periodic Processing → APC Values Posting ( ASKB ). choose the Immediate pushbutton. enter LP01 in the Output Device field and then choose the Continue pushbutton. If document type AP does not already exist. Use document type AP for periodic posting of asset values in Customizing for Asset Accounting for the company code AA##. The background job is scheduled for program RAPERB2000. an error message appears. You are supposed to create a new document for the periodic postings of asset values. 4. Hint: Document type AP is not a standard document type delivered by SAP. enter AP in the DocTy field for the row of company code AA## . b) On the Periodic Asset Postings screen. It is a document type the course author created in the SAP ERP training system. © Copyright. Notice that when you try to start the program for your company code AA## in a test run. a) On the SAP Easy Access screen.

start the update run. . Check whether the previous year is entered as the last closed fiscal year for company code AA##. b) On the Year-end closing Asset Accounting screen. 7. The background job is scheduled. e) Go back to the previous screen. choose Accounting → Financial Accounting → Fixed Assets → Periodic Processing → Year-End Closing → Undo → Entire Company Code ( OAAQ ). h) In the Start Time dialog box. a) On the SAP Easy Access screen. a) On the SAP Easy Access screen. Blank c) Select Test run . choose Accounting → Financial Accounting → Fixed Assets → Periodic Processing → Year-End Closing → Execute . g) In the Background Print Parameters dialog box. If the test run does not show any errors. d) Choose Program → Execute and confirm the message that appears . 136 © Copyright. check whether the previous year appears in the row for AA## . enter the following data: Field Name or Data Type Value Company code(s) AA## Fiscal year to be closed Previous year Asset class asset u. Run the test run and verify whether you can complete the year-end closing of the previous year for company code AA##. choose the Immediate pushbutton to select the start date of the job and then choose the Save pushbutton.Unit 4: Periodic Processing and Valuation 6. i) Save the data. All rights reserved. const. b) On the Change View “Remove Year-End Closing for Company Code”: Overview screen. f) Deselect Test run and choose Program → Execute in Background . enter LOCL in Output Device field and confirm your entries.

create the most important group accounts centrally for your company code AA##. 1. and extend the account groups to a seven character account number interval. a new depreciation area in your chart of depreciation AA## must periodically post asset balances of the group to the G/L. your instructor already made settings. In the G/L application. the values can be posting directly to the G/L. For example. 137 . Hint: In the new group accounts. In the system. for the G/L account to have seven characters. in Customizing for FI. Use the accounts for your company code as a reference. © Copyright. you can use the program RAPERB2000 for the periodic postings. delete the alternative account number in the Control Data tab page and. which your company codes are using. Customizing for FI permits the account numbers of chart of account INT. Task 1 In the future. you need to configure a depreciation area that posts values periodically. remove the Recon. Use the accounts approach to represent this scenario. account for acct type assets indicator. Leave them out during the first tests. Hint: It always makes sense to make such changes at the beginning of the fiscal year. Caution: The blank spaces in the account numbers listed in the table are only there to help you read the numbers. if necessary. For this purpose. enter the account numbers without spaces. Alternatively. You only need the optional accounts if you also want to enter an asset retirement later on. Unit 4 Exercise 30 Manage Parallel Accounting in FI-AA Business Example As part of your job. Configure and execute the periodic APC values posting. for example. All rights reserved.

enter the document type AP for your company code AA## to post asset values periodically. In Customizing for Asset Accounting. Call your new account 8 204 000 and change the field status group from G013 to G001 on the Create/bank/interest tab page. All rights reserved. In the default values that appear for the new area. 138 © Copyright. 5. technical as. change the en- try from 1 to 2 (Area posts asset values and depreciation periodically). 3. Possible account descrip. ## Short text Group Real dep. Activate your new depreciation area 60 as an example in your asset class 2100 (in the depreciation data section of the asset class) by removing the deactivation indicator for the new area. Go to the account determination of asset class 2100. because you do not have to maintain them). Asset Acquisition 199 990 8 204 000 Other Expense 204 000 8 211 100 Depreciation SA 211 100 Optional: As mentioned 8 825 000 Clear. . Therefore. fixed asset retirement 825 000 8 250 000 Gain on asset retirement 250 000 8 200 000 Loss on asset retirement 200 000 8 200 010 Losses from scrap 200 010 8 211 200 Unplanned depreciation 211 200 8 399 999 Stock initialization 399 999 2. 11 010 sets 8 199 990 Clrg. Reference Account ed tion (for orientation purpos- es only. Verify whether the group accounts you created are included in your new group depreciation area 60. For your chart of depreciation AA##. 8 011 000 Technical Assets 11 000 8 011 010 Accum.Unit 4: Periodic Processing and Valuation Group Account to be Creat. area Must be correct from the reference Post in general ledger The new area must post asset values to the G/L periodically. 4. create the new depreciation area 60 by copying depreciation area 01 and changing it as follows: Field Name or Data Type Value Depreciation area 60 Long text Parallel valuation GR. change the useful life to 5 years. dep.

139 . 8. In Customizing. you have to change the depreciation posting rules for your new area 60 again. call up the definition of the depreciation areas and change the entry for area 60 from 2 (area posts asset values and depreciation periodically) to 4 (area posts APC directly and depreciation) for the post in the General Ledger column. 7. which differs from depreciation area 01? 2. ## asset using the transaction code ABZO . Use January 12 of the current year (CY) as the posting and document date. areas tab page. Since segment reporting is activated in the SAP training client. In your new group area 60. Post the Press Gr. CY. Do you see a reference number in the log of the test run? 8. Create a new asset master record with the description Press Gr. ## asset for € 10. Is the APC amount of the new area entered. enter a different acquisition value. Call the Asset Explorer and check if the different base values for depreciation are present. check if your new depreciation area appears in the asset master record on the Dep. © Copyright. you want to derive the profit center and segment from the asset master record when posting APC values periodically for the new depreciation area 60. This time. 6. the capitalized amount must be the same in all areas. 1. at least in FI-AA. 9. ## in asset class 2100 of your company code AA##. you still have to start the program for periodic APC postings using the RAPERB2000 program to keep the group values in the G/L consistent with FI-AA. Task 2 For your company code AA##. Post a value of € 100. Is the document type correct? 4. Post an acquisition to your Press Gr. Execute a test run of program RAPERB2000 and navigate to the document simulation. to post the first acquisition to your new group depreciation area. Are the group accounts correct? 3. Note that the transaction code ABZO is the old automatic offset posting that enables a different basis for valuation in the depreciation areas. All rights reserved. Start an update run for program RAPERB2000 in the background. 7.000 in the book depreciation area 01.000 with a posting and document date of January 14. Hint: Do not execute an update run so you can see the direct posting documents in the log by performing the following steps. Exercise 30: Manage Parallel Accounting in FI-AA 6. You also need to define the two account assignment types for the profit center and segment in depreciation area 60 for posting depreciation in chart of depreciation AA##. 5. In addition. If you want to use the direct posting function. Start the test run of periodic APC posting program RAPERB2000 in your company code AA## again.

## asset in the group depreciation area in the relevant group accounts. All rights reserved. for January. .Unit 4: Periodic Processing and Valuation Hint: A test run of the depreciation run (for example. 140 © Copyright. Note: The test run of program RAPOST2000 may run into errors if you have not already defined the optional accounts for one of the tasks before. CY) shows that depreciation has also been entered for the Press Gr.

You only need the optional accounts if you also want to enter an asset retirement later on. for the G/L account to have seven characters. Alternatively. and extend the account groups to a seven character account number interval. you can use the program RAPERB2000 for the periodic postings. Use the accounts approach to represent this scenario. for example. 141 . Caution: The blank spaces in the account numbers listed in the table are only there to help you read the numbers. the values can be posting directly to the G/L. For example. if necessary. In the G/L application. account for acct type assets indicator. in Customizing for FI. For this purpose. a new depreciation area in your chart of depreciation AA## must periodically post asset balances of the group to the G/L. you need to configure a depreciation area that posts values periodically. Configure and execute the periodic APC values posting. your instructor already made settings. which your company codes are using. Use the accounts for your company code as a reference. Unit 4 Solution 30 Manage Parallel Accounting in FI-AA Business Example As part of your job. delete the alternative account number in the Control Data tab page and. Hint: It always makes sense to make such changes at the beginning of the fiscal year. Leave them out during the first tests. Hint: In the new group accounts. All rights reserved. create the most important group accounts centrally for your company code AA##. remove the Recon. In the system. © Copyright. Task 1 In the future. 1. enter the account numbers without spaces. Customizing for FI permits the account numbers of chart of account INT.

Do the same for all other accounts from the tables in the exercise. 8 011 000 Technical Assets 11 000 8 011 010 Accum. fixed asset retirement 825 000 8 250 000 Gain on asset retirement 250 000 8 200 000 Loss on asset retirement 200 000 8 200 010 Losses from scrap 200 010 8 211 200 Unplanned depreciation 211 200 8 399 999 Stock initialization 399 999 a) On the SAP Easy Access screen. i) Go back to the Create G/L Account Centrally screen. c) Choose the With Template pushbutton. 142 © Copyright. technical as. . because you do not have to maintain them). Account for acct type and alternate account no. They must be blank. b) On the Edit G/L Account Centrally screen. enter AA## in the Company Code field and 8011000 in the G/L Account field. Accounting → Financial Accounting → General Ledger → Master Records → G/L Accounts → Individual Processing → Centrally ( FS00 ). 11 010 sets 8 199 990 Clrg. dep. check if Fixed assets accounts appears in the Account Group field. Reference Account ed tion (for orientation purpos- es only. g) Choose the Control Data tab page and remove the entries in the Recon. Asset Acquisition 199 990 8 204 000 Other Expense 204 000 8 211 100 Depreciation SA 211 100 Optional: As mentioned 8 825 000 Clear. h) Save your data. Confirm the messages displayed. fields.Unit 4: Periodic Processing and Valuation Group Account to be Creat. d) In the Reference Account dialog box. enter the following data: Field Name or Data Type Value G/L Account 11000 Company Code AA## e) Confirm the entries. All rights reserved. f) On the Create G/L Account Centrally screen. Possible account descrip.

enter the document type AP for your company code AA## to post asset values periodically. a) Define a new depreciation area in Customizing for Financial Accounting (New) under Asset Accounting → Valuation → Depreciation Areas → Define Depreciation Areas . g) Go back to the Customizing screen. c) In the Determine Work Area: Entry dialog box. enter AA## as the chart of depreciation and confirm the entries. select the row for 1 and then choose the Copy As pushbutton. b) In the Choose Activity dialog box.00 Group Posting in G/L Select Area Posts APC and Depreciation on Periodic Basis f) Press ENTER. c) Enter G001 in the Field status group field. d) On the Change View “Define Depreciation Areas”: Overview screen. 143 . ## Short text Group Real dep. enter the following data: Field Name or Data Type Value Deprec. 3. © Copyright. For your chart of depreciation AA##. Solution 30: Manage Parallel Accounting in FI-AA 2. change the en- try from 1 to 2 (Area posts asset values and depreciation periodically). create the new depreciation area 60 by copying depreciation area 01 and changing it as follows: Field Name or Data Type Value Depreciation area 60 Long text Parallel valuation GR. e) Save your change. b) On the Change G/L Account Centrally screen. d) Confirm the message displayed in the information box. Therefore. e) On the Change View “Define Depreciation areas”: Details of Selected Set screen. double-click Define Depreciation Areas . Call your new account 8 204 000 and change the field status group from G013 to G001 on the Create/bank/interest tab page. area Must be correct from the reference Post in general ledger The new area must post asset values to the G/L periodically. In Customizing for Asset Accounting. All rights reserved. choose the Create/bank/interest tab page. Area 60 Description Parallel Valuation GR. a) Choose G/L account → Change .

as already mentioned. select the row for INT . In the default values that appear for the new area. a) Assign the G/L accounts in Customizing for Financial Accounting (New) under Asset Accounting → Integration of General Ledger Accounting → Assign G/L Accounts . select the row for 2100 . a) Determine the depreciation area in the asset class in Customizing for Financial Accounting (New) under Asset Accounting → Valuation → Determine Depreciation Areas in the Asset Class . change the useful life to 5 years. Activate your new depreciation area 60 as an example in your asset class 2100 (in the depreciation data section of the asset class) by removing the deactivation indicator for the new area. double-click Account Determination and select the row for 20000 . not necessary for the time being: Loss made on asset retirement without 8 200 010 revenue Clearing account revenue from asset sale 8 825 000 Gain from asset sale 8 250 000 Loss from asset sale 8 200 000 144 © Copyright. double-click Balance Sheet Accounts and select the row for 60 . . c) In the dialog structure. e) Choose the Details pushbutton. Check the details of the accounts stored for the new depreciation area 60. d) In the dialog structure. double-click Depreciation areas and check the following data for row 60 : Field Name or Data Type Value Deact Not selected Use 5 d) Save the data and go back to the Customizing screen. and production costs 8 011 000 Contra account: Acquisition value 8 199 990 Near the bottom: Capitalization differen.Unit 4: Periodic Processing and Valuation 4. Go to the account determination of asset class 2100. c) In the dialog structure. Verify whether the group accounts you created are included in your new group depreciation area 60. b) On the Change View “Asset class”: Overview screen. All rights reserved. Verify the following accounts are maintained for your new depreciation area 60: Field Name or Data Type Value Acquisition: Acquis. 8 204 000 ces/Non-operating expense Optional and. b) On the Change View “Chart of Accounts”: Overview screen. 5.

8 011 010 ciation account Expense account for special depreciation 8 211 200 f) Go back to the SAP Easy Access screen. b) On the Display View “Company Code”: Overview screen. c) In the dialog structure. a) Specify the account assignment types for the account assignment objects in Customizing for Financial Accounting (New) under Asset Accounting → Integration of General Ledger Accounting → Additional Account Assignment Objects → Specific Account Assignment Types for Account Assignment Objects .8 011 010 dinary dep. areas tab page. choose Accounting → Financial Accounting → Fixed assets → Asset → Create → Asset ( AS01 ). 6. check if your new depreciation area appears in the asset master record on the Dep. Expense account for ordinary depreciation 8 211 100 Optional and. select the row for AA## . ## in asset class 2100 of your company code AA##. Create a new asset master record with the description Press Gr. g) Go back to the SAP Easy Access screen. double-click Account Assignment Objects . 7. You also need to define the two account assignment types for the profit center and segment in depreciation area 60 for posting depreciation in chart of depreciation AA##. you want to derive the profit center and segment from the asset master record when posting APC values periodically for the new depreciation area 60. a) On the SAP Easy Access screen. Since segment reporting is activated in the SAP training client. d) In the dialog structure. as already mentioned. double-click Depreciation Area and then select the row for 60 . not necessary for the time being: Special depreciation accumulated depre. In addition. Solution 30: Manage Parallel Accounting in FI-AA Store the following accounts for your new depreciation area 60: Field Name or Data Type Value Accumulated depreciation account for or. 145 . e) Choose the New Entries button and enter the following data: AcctAsgnOb Tra Account Assign. © Copyright. All rights reserved. AcctAssgnt ment Type PRCTC * APC Values Posting Select PRCTC * Depreciation Run Select SEGMENT * APC Values Posting Select SEGMENT * Depreciation Run Select f) Save the entries.

enter the following data: Field Name or Data Type Value Asset Class 2100 Company code AA## c) Press ENTER. autom.Unit 4: Periodic Processing and Valuation b) On the Create Asset: Initial screen.000 in the book depreciation area 01. . Note that the transaction code ABZO is the old automatic offset posting that enables a different basis for valuation in the depreciation areas. 146 © Copyright. enter Press Gr. CY Posting Date Jan 12. e) Choose the Time-dependent tab page and enter T-F05A00 in the Cost Center field. h) Go back to the SAP Easy Access screen. e) Choose the Line Items pushbutton. change the amount posted in the row 60 to 10000 . Post the Press Gr. b) On the Asset acquis. d) On the Create Asset: Master data screen. i) Go back to the SAP Easy Access screen. Areas tab page and check whether the new depreciation area is available. offset. f) Choose the Deprec. Posting: Initial screen. g) Save the data. f) In the Overview of Posted Areas dialog box. 8. enter 100000 in the Amount Posted field. d) On the Create Asset Transaction: External asset acquisition screen. ## asset using the transaction code ABZO . CY Posting period 1 c) Choose Enter . All rights reserved. enter a different acquisition value. ## in the Description field. Use January 12 of the current year (CY) as the posting and document date. check or enter the following data: Field Name or Data Type Value Company Code AA## Asset Asset created in the last step Document Date Jan 12. a) Enter the transaction code /NABZ0 . In your new group area 60. h) Save your data. g) Confirm your entries. Post a value of € 100.

you have to change the depreciation posting rules for your new area 60 again. 3. A simulated FI document is displayed in the log. Call the Asset Explorer and check if the different base values for depreciation are present. Test run is completed successfully. Choose the displayed document number to have the system go directly to the simulated periodic document. at least in FI-AA. 1. you still have to start the program for periodic APC postings using the RAPERB2000 program to keep the group values in the G/L consistent with FI-AA. If you want to use the direct posting function. © Copyright. d) In the Limitation online dialog box. choose Accounting → Financial Accounting → Fixed Assets → Asset → Asset Explorer ( AW01N ). Is the document type correct? a) Search for the FI document type in the simulated document. Execute a test run of program RAPERB2000 and navigate to the document simulation. If they have seven digits. the result is correct. Task 2 For your company code AA##. enter the following data: Field Name or Data Type Value Company code AA## List assets select List direct items select Test run select c) Choose Program → Execute . All rights reserved. Is the APC amount of the new area entered. Hint: Do not execute an update run so you can see the direct posting documents in the log by performing the following steps. choose Accounting → Financial Accounting → Fixed Assets → Periodic Processing → APC Values Posting ( ASKB ). confirm to continue processing. a) On the SAP Easy Access screen. 147 . b) On the Asset Explorer screen. 4. 2. which differs from depreciation area 01? a) On the SAP Easy Access screen. Solution 30: Manage Parallel Accounting in FI-AA 9. b) On the Periodic Asset Postings screen. choose depreciation area 60 . Are the group accounts correct? a) Look at the accounts posted to in the simulation. c) Check its details.

w/Autom. a) On the SAP Easy Access screen. change the G/L value for the row 60 from 2 to 4 . CY Amount posted 10000 d) Choose Extras → Simulate . This time. Start the test run of periodic APC posting program RAPERB2000 in your company code AA## again. Offsetting Entry screen. 6. the capitalized amount must be the same in all areas. enter AA## . choose Accounting → Financial Accounting → Fixed Assets → Posting → Acquisition → External Acquisition → Acquis. d) In the Limitation online dialog box. Post an acquisition to your Press Gr. Do you see a reference number in the log of the test run? 148 © Copyright. .000 with a posting and document date of January 14. enter the following data: Field Name or Data Type Value Company Code AA## List Assets Select List Direct Select Test Run Select c) Choose Program → Execute . b) In the Company Code dialog box. choose Accounting → Financial Accounting → Fixed Assets → Periodic Processing → APC Values Posting ( ASKB ). a) On the SAP Easy Access screen. CY. c) On the Enter Asset Transaction: Acquis. 7. ## asset for € 10. w/Autom. e) Post the acquisition. confirm to continue processing. b) In the Choose Activity dialog box. double-click Define Depreciation Areas . CY Asset Value Date Jan 14. enter the following data: Field Name or Data Type Value Document Date Jan 14.Unit 4: Periodic Processing and Valuation In Customizing. 5. All rights reserved. b) On the Periodic Asset Postings screen. CY Posting Date Jan 14. Offsetting Entry ( ABZON ). a) Define the depreciation area in Customizing for Financial Accounting (New) under Asset Accounting → Valuation → Depreciation Areas → Define Depreciation Areas . call up the definition of the depreciation areas and change the entry for area 60 from 2 (area posts asset values and depreciation periodically) to 4 (area posts APC directly and depreciation) for the post in the General Ledger column. c) On the Change View “Define Depreciation Areas”: Overview screen.

Start an update run for program RAPERB2000 in the background. All rights reserved. 8. ## asset in the group depreciation area in the relevant group accounts. CY) shows that depreciation has also been entered for the Press Gr. a) On the Periodic Asset Postings screen. Solution 30: Manage Parallel Accounting in FI-AA a) Check the reference document number and take special notice of the document header text. d) In the Start Time dialog box. choose the Immediate pushbutton and then choose the Save pushbutton. enter the following data: Field Name or Data Type Value Company Code AA## List Assets Select List Direct Select Test Run Do not select b) Choose Program → Execute in Background . Note: The test run of program RAPOST2000 may run into errors if you have not already defined the optional accounts for one of the tasks before. Hint: A test run of the depreciation run (for example. © Copyright. enter LP01 in the Output Device field. 149 . to post the first acquisition to your new group depreciation area. c) In the Background Print Parameters dialog box. for January.

AA##. Analyze the asset portfolio and execute the report using sort variants. Use SAPmail to send the list to the user sitting in front of or behind you. In your company code. 7. search for all posted assets that contain your group number in the Description master record field. All rights reserved. so that the assets of your company code are listed by acquisition value in descending order. . AA##. are assigned. 150 © Copyright. Start an asset balance report (program RABEST_ALV01) with the appropriate sort variant. 1. Unit 5 Exercise 31 Analyze the Asset Portfolio Business Example The cost-accounting department wants the asset accounting department to list the posted assets of your company code. sorted and totaled according to cost center. 4. 5. AA##. Test the Dynamic Selections function. 3. 6. 2. AA## . Check which sort variant to use if you want to display the assets assigned to segments. Save the settings in a user-specific display variant or a user-specific layout and then call the variant again. Change the asset report of your company code. Use the appropriate sort variant to confirm the profit centers to which the activated assets of your company code.

Start an asset balance report (program RABEST_ALV01) with the appropriate sort variant. b) On the Asset Balances screen. e) Go back to the Asset Balances screen. Unit 5 Solution 31 Analyze the Asset Portfolio Business Example The cost-accounting department wants the asset accounting department to list the posted assets of your company code. enter the following data: Field Name or Data Type Value Company code AA## Report date Last day of the CY Sort variant 0016 c) Select List assets . enter the following data: Field Name or Data Type Value Company code AA## Report date Last day of the CY Sort variant 0014 c) Select List assets . Analyze the asset portfolio and execute the report using sort variants. e) Do not exit the screen. AA##. a) On the SAP Easy Access screen. are assigned. 1. b) On the Asset Balances screen. sorted and totaled according to cost center. Use the appropriate sort variant to confirm the profit centers to which the activated assets of your company code. All rights reserved. a) On the SAP Easy Access screen. choose Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Asset Balances → Balance Lists → Asset Balances → …by Asset Number ( S_ALR_87011963 ). Use SAPmail to send the list to the user sitting in front of or behind you. A report is generated showing the asset balances. A report is generated showing the asset balances. d) Choose Program → Execute . © Copyright. choose Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Asset Balances → Balance Lists → Asset Balances → …by Asset Number ( S_ALR_87011963 ). 151 . 2. 3. AA##. d) Choose Program → Execute .

Value column and choose the Sort in Descending Order pushbutton. f) Choose Settings → Layout → Choose . enter the following values: Field Name or Data Type Value Company code AA## Report date Last day of the CY Sort variant 0013 b) Select List assets . VAR## . In your company code. 5. AA## . so that the assets of your company code are listed by acquisition value in descending order. enter VAR## (## = your group number) in the Layout and Name fields. AC305-##) as the recipient. Save the settings in a user-specific display variant or a user-specific layout and then call the variant again. All rights reserved. h) Go back to the Asset Balances screen. choose Settings → Layout → Save . search for all posted assets that contain your group number in the Description master record field. AA##. 6.Unit 5: Information System a) On the report screen. select your variant. enter the following data: 152 © Copyright. Test the Dynamic Selections function. c) Select User-specific and confirm your entries. A report is generated showing the asset balances. b) Enter the relevant user name (typically. Check which sort variant to use if you want to display the assets assigned to segments. d) Go back to the Asset Balances screen. a) Enter 0024 (company code and segment) in the Sort variant field. The layout is applied to the report. . g) In the Choose Layout dialog box. choose List → Mail Recipient . 4. The layout is saved. c) Confirm your entries. 7. c) Choose Program → Execute . c) Go back to the Asset Balances screen. d) Choose Document → Send . a) On the Asset Balances screen. e) Execute the report. d) Select the Acquis. a) On the Asset Balances screen. b) Execute the report to see the difference between sort variant 0016 and 0024. b) In the Save as dialog box. a) After sorting in descending order. Change the asset report of your company code. e) Go back to the Asset Balances screen.

d) Choose Edit → Dynamic Selections . c) Do not execute this program yet. e) In the frame displayed. 153 . All rights reserved. g) In the Dynamic selections area. enter *##* in the Description field. © Copyright. Solution 31: Analyze the Asset Portfolio Field Name or Data Type Value Company code AA## Report date Last day of the CY Sort variant 0013 b) Select List assets . expand General data . f) Double-click Description . A report is generated based on the dynamic selection entry. h) Choose Program → Execute .

Unit 5
Exercise 32
Forecast Future Depreciation Amounts

Business Example
You want to simulate depreciation for assets in the depreciation forecast.
Forecast and simulate future depreciation amounts.

Task 1
Forecast future depreciation amounts.

1. Post an acquisition to the last unposted company car master record. If you do not have
any more asset master records without values, simply create a new one in asset class
3100. Post a value of €50,000 on 01/10/CY.

2. What is the quickest way to look at the changes in value of the asset for the next five
years?

3. How high is the straight-line annual depreciation amount?

4. For tax reasons, you are considering reducing the useful life in area 01 and area 02 from
five to four years.
Simulate this change in the Asset Explorer.

5. How high would the annual depreciation amount be?

6. Simulate a subsequent acquisition of €20,000 for the asset on 06/30/CY.

7. You are now interested to find out where annual changes in value will occur in the future,
not just for one asset, but for many assets, for example, and entire asset class. Therefore,
call the depreciation simulation report (program RASIMU02) for your company code,
AA##, and asset class 3100, and display values up to 12/31/CY+2.

8. Display the monthly depreciation amounts of the current year, rather than display the
annual planned depreciation amounts, using program RASIMU02.

9. You now want to display the depreciation with alternative depreciation terms for several
assets.
Which object will you use?

Task 2
Simulate your complete asset class, 3100, again up to CY+2 with depreciation key DG30
instead of the default depreciation key of the asset class LINR.

154 © Copyright. All rights reserved.

Exercise 32: Forecast Future Depreciation Amounts

Hint:
Germany currently does not allow depreciation DG30, but this exercise is only to
understand the logic of the simulation versions.

1. Create a simulation version ## (## = group number), which reflects the scenario for
depreciation areas 01 and 02. A change to the planned useful life is not expected.

2. Start program RASIMU02 for your company code, AA##, and asset class 3100, and
display values up to 12/31/CY+2.
Also use your new simulation version. What do you notice if you look at the values of the
company car asset from preceding exercises, and why?

© Copyright. All rights reserved. 155

Unit 5
Solution 32
Forecast Future Depreciation Amounts

Business Example
You want to simulate depreciation for assets in the depreciation forecast.
Forecast and simulate future depreciation amounts.

Task 1
Forecast future depreciation amounts.

1. Post an acquisition to the last unposted company car master record. If you do not have
any more asset master records without values, simply create a new one in asset class
3100. Post a value of €50,000 on 01/10/CY.
a) On the SAP E asy Access screen, choose Accounting → Financial Accounting → Fixed
Assets → Posting → Acquisition → External Acquisition → Acquis. w/Autom.
Offsetting Entry ( ABZON ).

b) Enter the posting date and enter 50000 in the Amount posted field.

c) Post the acquisition.

2. What is the quickest way to look at the changes in value of the asset for the next five
years?
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Fixed
Assets → Asset → Asset Explorer ( AW01N ).

b) Choose the Comparisons tab page.

3. How high is the straight-line annual depreciation amount?
Answer: €10,000

4. For tax reasons, you are considering reducing the useful life in area 01 and area 02 from
five to four years.
Simulate this change in the Asset Explorer.
a) On the Asset Explorer screen, choose the Switch on simulation pushbutton.

b) Choose the Parameters tab page.

c) Enter 004 in the Useful life field.

d) Similarly, change the useful life for depreciation area 02.

e) Choose the Planned values tab page.

5. How high would the annual depreciation amount be?
Answer: €12,500

6. Simulate a subsequent acquisition of €20,000 for the asset on 06/30/CY.

156 © Copyright. All rights reserved.

Simulation pushbutton. for example. enter the following data and execute the report: Field Name or Data Type Value Company code AA## Asset Class 3100 Report date 12/31/CY+2 The report is generated. 157 . Solution 32: Forecast Future Depreciation Amounts a) On the Planned values tab page. a) On the SAP Easy Access screen. All rights reserved. 8. © Copyright. call the depreciation simulation report (program RASIMU02) for your company code. this report will display the master record of your company car as well. 7. choose Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Depreciation Forecast → Depreciation on Capitalized Assets ( S_ALR_87012936 ). not just for one asset. b) On the Depreciation Simulation screen. Therefore. and display values up to 12/31/CY+2. and entire asset class. area. AA##. rather than display the annual planned depreciation amounts. Display the monthly depreciation amounts of the current year. enter the following values: Field Name or Data Type Value Document date 06/30/CY Posting date 06/30/CY Asset Value Date 06/30/CY Document type AA Amount posted 20. Type 100 c) Choose the Copy pushbutton. b) On the SAP Easy Access screen. d) Go back to the SAP Easy Access screen. but for many assets. in the Simulation Transact. and asset class 3100. b) On the Simulate Asset Transaction screen.000 Trans. You are now interested to find out where annual changes in value will occur in the future. select a different evaluation period. choose Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Depreciation Forecast → Depreciation on Capitalized Assets ( S_ALR_87012936 ). a) On the report screen. using program RASIMU02. Hint: If you simulate correctly. choose the Trans.

enter 12/31/CY as the report date. b) On the Change View “Simulation versions”: Overview screen. a) On the SAP Easy Access screen. key 1 3100 DG30 2 3100 DG30 h) Save your data. Task 2 Simulate your complete asset class. f) Choose the New Entries pushbutton. Which object will you use? Answer: Use a simulated version. e) In the dialog structure. Create a simulation version ## (## = group number). again up to CY+2 with depreciation key DG30 instead of the default depreciation key of the asset class LINR. 9. choose the New Entries pushbutton and create simulation version ##. f) Execute the report. c) Confirm your entries. g) Create a substitution rule using the following values: Area Class Dep. which reflects the scenario for depreciation areas 01 and 02. Hint: Germany currently does not allow depreciation DG30. d) Choose Edit → All Selections . A change to the planned useful life is not expected. . but this exercise is only to understand the logic of the simulation versions.Unit 5: Information System c) On the Depreciation Simulation screen. 1. double-click Simulation Rules . e) Scroll down to the Evaluation period field group and select Month . 158 © Copyright. you can restrict the selection to asset class 3100 again. Note: If there is too much information. d) Select the new variant. i) Go back to the Depreciation Simulation screen. choose Accounting → Financial Accounting → Fixed Assets → Information System → Tools → Simulation Versions ( OAV7 ). You now want to display the depreciation with alternative depreciation terms for several assets. 3100. All rights reserved. The simulated document appears.

therefore. Solution 32: Forecast Future Depreciation Amounts 2. you see that all asset values are simulated on 01/01/CY. d) Choose the Execute pushbutton. choose the All Selections pushbutton. setting the Use asset values as of FY start indicator is not needed. If you only carry out a depreciation simulation for active fixed assets. What do you notice if you look at the values of the company car asset from preceding exercises. the company car in question has not been capitalized.yr (orders/WBS elements) box/group area. by capitalization . © Copyright. therefore. AA##. Start program RASIMU02 for your company code. in the Investment Management (IM) component. For further clarification. the program ignores the setting. at this point. Hint: As you can see from the note. Here. All rights reserved. Note: Using asset values on the start date of the fiscal year. you can see the alternative values. However. the report does not display any values of this asset. b) Scroll down to the Treatment of capitalizations in current fisc. 159 . c) Select Reduce the basis for deprec. ensure that parts of planned capital investments that have been realized already are not counted twice: as plan or budget value of a planned capital investment and as a capitalization posting to an already active fixed asset. and display values up to 12/31/CY+2. Now. see SAP Note 333818. a) On the Depreciation Simulation screen. simulation of plan inv. Also use your new simulation version. and asset class 3100. but also for colleagues who carry out major investment measures. the simulation report generated using program RASIMU02 is not only relevant for Asset Accounting (FI-AA). and why? Answer: No values are simulated.

The asset accounting department wants to know how the program works. By default. SAP delivers the RAGITT_ALV01 program for that purpose. Request the asset sheet history (program RAGITT_ALV01) and. individually and then as a group total. 1. you must present your assets in an asset history sheet. All rights reserved. 160 © Copyright. . using sort variant 13 and asset history sheet version 0001. Unit 5 Exercise 33 Execute the Asset History Sheet Business Example As part of the year-end closing. AA##. display all assets of your company code. Execute and interpret the asset history sheet.

f) Select …or group totals only . d) Choose Program → Execute . display all assets of your company code. AA##. Request the asset sheet history (program RAGITT_ALV01) and. The asset history sheet is generated as a group total. choose Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Notes to Financial Statements → International → Asset History Sheet ( S_ALR_87011990 ). a) On the SAP Easy Access screen. individually and then as a group total. All rights reserved. © Copyright. The asset accounting department wants to know how the program works. The asset history sheet is generated individually. 1. SAP delivers the RAGITT_ALV01 program for that purpose. enter 0013 in the Sort Variant field. you must present your assets in an asset history sheet. e) Go back to the previous screen. h) Double-click the aggregated company code row to display the sheet for each asset. b) On the Asset History Sheet screen. using sort variant 13 and asset history sheet version 0001. 161 . g) Choose Program → Execute . c) Select List assets . Execute and interpret the asset history sheet. Unit 5 Solution 33 Execute the Asset History Sheet Business Example As part of the year-end closing. By default.