You are on page 1of 31

COVER SHEET FIRE RISK ASSESSMENT

Occupier or other Responsible Person:

Owner (if different to occupier):

Address of Property:

Person(s) Consulted:

Assessor:

Assessors Statement: I certify that to the best of my knowledge, the information contained in this Fire Risk
Assessment is correct, based on information provided at the time the assessment was
undertaken.
Assessors Signature:

Date of Fire Risk Assessment:

Date of Previous Fire Risk Assessment:

Suggested Date for Review:


GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT

1.00 The Building

1.01 Number of floors and basements

1.02 Approximate floor area:

1.03 Construction Details:

1.04 Occupancy:

1.05 Hours premise in use:

1.06 Date of construction:

2.00 The Occupants

2.01 Approximate maximum number of persons:

2.02 Maximum number of staff at any one time:

2.03 Maximum number of members of public:

2.04 Name/position of responsible person(s):

3.00 Occupants at Special Risk

3.01 Confined to bed occupants:

3.02 Disabled occupants:

3.03 Occupants in remote areas:

3.04 Others:
GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT

4.00 Fire Loss Experience

4.01 Fires in past 10 years:

4.02 Cost of fire losses:

5.00 Other Relevant Information

5.01 Detail:

6.00 Relevant Fire Safety Legislation

6.01 Statutory provisions: Regulatory Reform (Fire Safety) Order 2005 / Fire (Scotland) Act 2005
FIRE HAZARDS FIRE RISK ASSESSMENT

INDEX DETAIL YES NO N/A CONTROL MEASURES

7.00 Electrical Sources of Ignition


7.01 Reasonable measures taken to prevent fires of Maintain safe separation distance of metre between appliance and
electrical origin? combustible materials. Enclose electrical intake in one hour fire resisting
enclosure. Prohibit any combustible or flammable storage in electrical intake
room. Ensure that sources of heat do not arise from faulty or overloaded
electrical equipment. Ensure that all electrical fuses and circuit breakers etc of
the correct rating and suitable for the purpose. Switch equipment off at the end
of the working day.

7.02 Fixed installation periodically inspected and Introduce a programme of inspection and tests by a competent electrician to the
tested? current IEE Guidance Note 3.
7.03 Does electrical equipment have current Portable Have portable electrical appliances tested by a competent person.
Appliance Test label attached?
7.04 Are there electrical extension leads of multi point Provide one electrical socket for each electrical appliance.
adaptors in electrical sockets?

8.00 Smoking
8.01 Reasonable measures taken to prevent fires as a Introduce a safe smoking policy in designated smoking areas and enforce
result of smoking? prohibiting smoking elsewhere.

9.00 Arson
9.01 Does basic security against arson by outsiders Take additional precautions to avoid the risk of arson by introducing external
appear reasonable? lighting, secure boundaries, increased security patrols or external CCTV.

10.00 Cooking
10.01 Are reasonable measures taken to prevent fires Maintain safe separation distance between appliances and
as a result of cooking? flammable/combustible materials. Introduce safe working practices.
10.02 Are filters changed and ductwork cleaned Change grease filters and clean ductwork on a regular basis.
regularly?
10.03 Are suitable extinguishing appliances available? Provide a 5Kg CO2 and a 6 Litre wet chemical extinguisher in the kitchen
adjacent to exit door.
FIRE HAZARDS FIRE RISK ASSESSMENT

11.00 Lightning
11.01 Does the building have a lightning protection Provide suitable lightning protection system to building in accordance with BS EN
system? 62305-1:2011.

12.00 Other Significant Ignition Sources


12.01 Are there other significant ignition sources Introduce programme for clearing ventilation vents. Maintain safe separation
present? distance of metre between appliances and combustible materials. Switch
equipment off at the end of the working day.
12.02 Does the activity involve processes such as Introduce safe systems of work.
frictional heat?
12.03 Is there gas or burning oil equipment? Ensure combustible storage is removed from the gas boiler room.
12.04 Are there light bulbs or heating appliances near Maintain safe separation distance of metre between appliances and
flammable/combustible materials? combustible materials. Replace tungsten light fitting with fluorescent fittings.

12.05 Are portable heaters in use? Secure heaters to wall with appropriate safety guards provided. Remove
portable heaters from under desks and adjust heating arrangements.

13.00 Housekeeping
13.01 Is the standard of housekeeping adequate? Ensure a programme is introduced to improve housekeeping.
13.02 Are combustible materials separated from ignition Maintain safe separation distance of metre between appliance and
sources? combustible storage.
13.03 Is there an avoidance of unnecessary Remove the accumulation of combustible materials or waste from the following
accumulation of combustible materials or waste? locations:

13.04 Is there appropriate storage of combustible Store timber pallets or combustibles at least 15 metres from the fabric of the
materials? building.
13.05 Is there avoidance of inappropriate storage of Reduce the risk by ensuring adequate separation distances between textiles or
combustibles materials? loose packing material and potential ignition causes.
13.06 Are all textiles and furniture treated to be fire Implement recommendation for textiles and furniture to be treated to be fire
retardant? retardant in the following areas:
13.07 Are substantial areas of walls or ceilings covered Replace flammable wall or ceiling coverings in the following locations:
with flammable linings or materials?

14.00 Outside Contractor and Building Works


Hazards
FIRE HAZARDS FIRE RISK ASSESSMENT

14.01 Is there satisfactory control over works carried out Introduce a safe system of work for contractors who carry out work within the
in the building by outside contractors? workplace?
14.02 Are fire safety conditions imposed on outside Introduce a permit to work system for contractors who carry out 'hot work'
contractors? involving processes such as welding or flame cutting?

15.00 Dangerous Substances


15.01 Have the hazardous properties of dangerous Reduce the quantity of dangerous substances to a minimum. Avoid or minimise
substances been considered? the release of a dangerous substance, Control the release of a dangerous
substance at source. Ensure that any release of a dangerous substance which
may give rise to risk is suitably collected, safely contained, removed to a safe
place, or otherwise rendered safe, as appropriate. Avoid ignition sources
including electrostatic discharges. Avoid such other adverse conditions as could
result in harmful physical effects from a dangerous substance. Segregate
incompatible dangerous substances.

15.02 Is there adequate information on safety provided Provide appropriate safety data sheets .
by the supplier on any relevant safety data sheet?

15.03 Has account been taken regarding:


15.03.1 the special, technical and organisational Ensure that the premises are designed, constructed and maintained so as to
measures and the substances used and their reduce risk. Ensure that suitable special, technical and organisational measures
possible interactions. are designed, constructed, assembled, installed, provided and used so as to
reduce risk. Ensure that special, technical and organisational measures are
maintained in an efficient state, in efficient working order and in good repair.

15.03.2 the amount of the substance involved Reduce quantities or substitute for a less volatile substance.
15.03.3 where the work will involve more than one Introduce appropriate segregation measures to ensure that incompatible
dangerous substance, the risk presented by such substances do not come into contact with each other. Ensure that equipment
substances in combination and protective systems meet the requirement to prevent confusion between
connecting devices.
15.03.4 the arrangements for the safe handling, storage Provide suitable personal protective equipment.
and transport of dangerous substances and of
waste containing dangerous substances
FIRE HAZARDS FIRE RISK ASSESSMENT

15.03.5 any other measures introduced as a result of the Implement the requirement to train all staff in the use of appropriate fire fighting
RRO/FSO equipment suitable for the risks present.
15.04 Are there safe systems of work for maintenance, Ensure that appropriate systems of work are applied for a system of permits to
where there is the potential for a high level of work, with such permits being issued by a person with responsibility for this
risk? function prior to the commencement of the work concerned. Ensure that
appropriate systems of work are applied for the issuing of written instructions for
the carrying out of work. Ensure that equipment and protective systems meet
the requirements where power failure can give rise to the spread of additional
risk, equipment and protective systems must be able to be maintained in a safe
state of operation independently of the rest of the plant in the event of power
failure. Ensure that equipment and protective systems meet the requirements
where means for manual override must be possible, operated by employees
competent to do so, for shutting down equipment and protective systems
incorporated within automatic processes which deviate from the intended
operating conditions, provided that the provision or use of such means does not
compromise safety.

15.05 Are sufficient control measures in place to Prevent the formation of an explosive atmosphere, including the application of
counter the likelihood that an explosive appropriate ventilation.
atmosphere will occur and its persistence
including adjacent areas?
15.06 Are sufficient control measures in place to Ensure that equipment and protective systems meet the requirements where on
counter the likelihood that ignition sources, operation of emergency shutdown, accumulated energy must be dissipated as
including electrostatic discharges, will be present quickly and as safely as possible or isolated so that it no longer constitutes a
and become active and effective hazard.
15.07 Has account been taken regarding the scale of Reducing to a minimum the number of persons exposed in the risk area.
the anticipated effects? Introduce additional measures to avoid the propagation of fires or explosions.
Provide explosion pressure relief arrangements. Provide explosion suppression
equipment. Provide plant which is constructed so as to withstand the pressure
likely to be produced by an explosion. Provide suitable personal protective
equipment.

15.08 Is sufficient additional safety information available Provide appropriate safety information on the following topics:
to enable the assessment to be completed?

15.09 Has account been taken regarding sources of


oxygen:
FIRE HAZARDS FIRE RISK ASSESSMENT

15.09.01 Is there piped oxygen in use? Confirm procedure for isolating piped oxygen to ward.
15.09.02 Are there oxygen cylinders used or stored? Ensure the safe use or storage of oxygen cylinders in the following areas:
15.09.03 Is there an operational procedure for isolation? Confirm procedures for isolating piped oxygen to ward and staff training
provided as necessary.
15.09.04 Are oxidising materials used or stored? Ensure the safe use or storage of oxidising agents in the following areas:
FIRE PROTECTION FIRE RISK ASSESSMENT

INDEX DETAIL YES NO N/A CONTROL MEASURES


16.0 Means of Escape
16.01 Is your building constructed, particularly in the Change the occupancy of room to normal risk from high risk category. Provide
case of multi-storey buildings, so that, if there is a additional exits in the following locations: # add locations#.
fire, heat and smoke will not spread uncontrolled
through the building to the extent that people are
unable to use the escape routes?

16.02 Are the existing escape routes adequate for the Increase the width of the escape corridors to 1.2 metres.
numbers and type of people that may need to use
them, e.g. members of the public, young people
and disabled people?
16.03 Are the exits in the right place and do the escape Provide additional exit from room using 45 rule.
routes lead as directly as possible to a place of
total safety?
16.04 Are exits easily and immediately openable where Remove one of the two securing devices from the final exit door from the #add
necessary? location#. Install suitable interlocks on doors normally kept close for security
reasons in the following locations: #add locations# .
16.05 Do the doors on escape routes open in the Re-hang and recess the door to #add location# to open in the direction of
direction of escape? escape.
16.06 Are the people who work in the building aware of Remove the wedges / fire extinguisher / chair from the fire doors in the following
the importance of maintaining the safety of the locations: # Add locations#. Install suitable hold open device such as dorgard
escape routes by ensuring that fire doors are not likely to be wedged open in the following locations: #add locations# .
wedged or held open?
16.07 Are fire doors holed or damaged? Infill the holes in fire doors with fire resisting material in the following locations:
(Add locations). Replace the damaged fire doors in the following locations: #add
locations#
16.08 If there is a fire will at least one escape route from Provide a pass door in the following locations: #add locations#
any part of the premises remain available?

16.09 Are fire doors provided with appropriate fire doors Provide "fire door keep shut" / "fire door keep locked" signs at eye level on both
signs? faces of the door to the following fire doors.
FIRE PROTECTION FIRE RISK ASSESSMENT

16.10 Are there satisfactory means for securing exits? Provide a panic bolt/latch and appropriate sign on the final exit door from #add
location#.
16.11 Is there a reasonable travel distance where there Provide external fire escape in the following location # add location#. Provide an
is a single direction of travel? additional exit to the escape corridor from the inner room #add location#.

16.12 Is there a reasonable travel distance where there Provide external fire escape in the following location # add location#. Provide an
is an alternative means of escape? additional exit to the escape corridor from the inner room #add location#.

16.13 Is there suitable protection of escape routes? Repair or replace damaged partitions to the required fire resisting rating #add
location#.
16.14 Are the internal escape routes and final exits kept Clear external storage / trim undergrowth obstructions and provide an
clear at all times? appropriate "fire escape keep clear" signs from #add locations#.
16.15 Can all final exit doors be opened easily and Reduce the securing devices on final exit doors to a single device provided with
immediately if there is an emergency? a suitable sign on how to operate.
16.16 Are all external escape routes unobstructed and Clear obstructions from #add location# and provide an appropriate fire escape
providing a clear route to the fire assembly keep clear sign.
points?
16.17 Are any holes or gaps in walls, ceilings and floors Fire stop the holes in walls and ceilings with appropriate fire resisting materials.
properly sealed, e.g. where services such as
ventilation ducts and electrical cables pass
through them?
16.18 Can all the occupants escape to a place of total Increase the awareness of occupants with fire training to help overcome the
safety in a reasonable time? inertia in getting people evacuating promptly.
16.19 Will everybody including disabled persons be Train fire marshals in how to use evac chairs provided/place in safe refuge such
able to safely use the escape routes from your as fire rated staircase enclosure/relocate such workers or visitors to ground floor
premises? accommodation only. Provide evacuation lifts or fire lifts used to evacuate
disabled people from upper floors.
16.20 Are there any particular or unusual issues to Organise the delivery of stock to the premises so that escape routes are
consider? available.
16.21 Are fire assembly points in safe locations? Locate the fire assembly point at least 20 metres from the building in the
following location #add location#.
16.22 Are inner or inner-inner rooms provided with Provide vision panel, smoke detector in access room or provide a 500mm gap
appropriate means of escape? above the partition between inner room and access room. Provide a pass door
in the following positions:
FIRE PROTECTION FIRE RISK ASSESSMENT

16.23 Are suitable refuge areas provided? Provide a suitable refuge within the staircase enclosure in the following locations:

16.24 If refuge areas are provided are communications Ensure communication equipment in refuge is tested regularly as required.
provided and tested?
16.25 Is fire door integrity/strips/seals and all door Replace the intumescent strips/smoke brushes to the fire door/frame in the
furniture adequately maintained? following locations:
16.26 Are fire action notices adequate? Provide additional fire action notices adjacent to the fire alarm call points in the
following locations:
16.27 Are high risk rooms adequately protected? All stores throughout the premises should be separated from the remainder of
the building with 30 minute fire resisting construction and provide with an
appropriately marked lockable 30 minute fire door.
16.28 Are there security devices on doors that are Provide panic bolt with suitable sign to the door in the following location:
suitable and acceptable?
16.29 If vertical evacuation is necessary (internal or Provide an additional fire rated staircase in the following location:
external), are stairways suitable in size and
width?

17.00 Fire Spread and Development Limitation


17.01 Is it considered that there is compartmentation of Repair or replace damaged compartment walls to the required fire resisting
a reasonable standard? rating. Repair or replace damaged compartment floors or ceilings to the required
fire resisting rating.
17.02 Is it considered that there is reasonable limitation Remove the combustible construction and replace it with fire-resisting or non-
of linings that may promote fire spread? combustible alternatives. Reduce the risk by removing, covering or treating
large areas of flammable wall and ceiling linings to reduce the rate of flame
spread across the surface.
17.03 Are sprinklers if provided of the correct type for Upgrade the sprinkler to an OH2 system.
the risks present?
17.04 Are fire/smoke dampers and control systems Arrange testing and maintenance of fire/smoke dampers and control systems.
maintained and tested?

18.00 Escape Lighting


18.01 Are all your escape routes covered by an Provide emergency lighting to illuminate the escape routes and fire points.
acceptable form of emergency lighting?
18.02 Will there always be sufficient lighting to safely Increase the capacity of the emergency lighting system from 1 to 3 hour duration.
use escape routes?
FIRE PROTECTION FIRE RISK ASSESSMENT

18.03 Is there back-up power supplies for the Provide back-up power supply for emergency lighting.
emergency lighting?

19.00 Fire Safety Signs and Notices


19.01 Where necessary are escape routes and exits, Provide green moving person signs with appropriate directional arrows to
the locations of fire fighting equipment and indicate the secondary escape routes in the following locations: #add locations#.
emergency telephones indicated by appropriate
signs?
19.02 Have you provided notices such as those giving Provide push bar to open signs adjacent to panic bolts in the following locations:
information on how to operate security devices on #add locations#.
exit doors, those indicating doors enclosing fire
hazards that must be kept shut and fire action
notices for staff and other people?

19.03 Are you maintaining all the necessary signs and Replace defaced green moving person signs in the following locations: #add
notices so that they continue to be correct, legible locations#
and understood?
19.04 Are you maintaining signs that you have provided Provide dry riser outlet signs adjacent to dry risers on each floor of the building.
for the information of the fire and rescue service,
such as those indicating the location of water
suppression stop valves and the storage of
hazardous substances?

20.00 Fire Warning Arrangements


20.01 Is a reasonable manually operated electrical fire Install an electrical fire alarm system conforming to BS 5839. Install a fire control
alarm system provided? panel that can be seen from the outside through an entrance to the building.
Install a fire control repeater panel linked to the existing system on an external
wall. Provide additional fire alarm call points linked into the existing system in
the following locations: #add location#
20.02 Are fire alarm call points located at all final exits, Provide an additional fire alarm call point linked into the system in the following
storey exits, fire compartment wall exits or exits location #add location#.
from rooms of high risk?
20.03 Is the fire control panel located at an exit and Relocate the fire alarm panel to the main entrance to the building, so that it can
visible to the emergency services from the be seen by the fire service when the building is unoccupied. Provide a repeater
outside of the building? panel on the front face of the building.
FIRE PROTECTION FIRE RISK ASSESSMENT

20.04 Can the existing means of detection ensure a fire Install a L1/L2/L3/L4/L5/P1/P2 electrical fire alarm system with blanket automatic
is discovered quickly enough for the alarm to be smoke detection.
raised in time for all the occupants to escape to a
place of total safety?
20.05 Are the automatic fire detectors of the right type Replace the smoke detector with a heat detector in the kitchen.
and in the appropriate locations?
20.06 Can the means of warning be clearly heard or be Provide additional fire alarm sounders in the following locations: #add locations#.
perceptible and understood by everyone Arrange an audibility test for the fire alarm system.
throughout the whole building when initiated from
a single point?
20.07 Are there provisions for people in locations where Provide a red flashing lights linked to the fire alarm system in the following
the alarm cannot be heard? location: #add location#. Provide a sentinel red flashing light and vibrating
device for the following bedrooms: add locations#.
20.08 If the fire-detection and warning system is Provide back-up batteries that comply with BS 5839.
electrically powered, does it have a back-up
power supply?
20.09 Is there a remote transmission of alarm signal? Install an auto-dialler device to inform a remote manned centre of a fire alarm
activation via a secure telephone line.

21.00 Portable Fire Extinguishing Appliances


21.01 Are the extinguishers suitable for the purpose? Replace the non standard fire extinguishers with BS/LPC approved extinguishers
in the following locations.
21.02 Are there enough extinguishers sited throughout Provide additional 2Kg carbon dioxide extinguishers in the following locations:
the premises at appropriate locations? add location#. Remove surplus 9 litre water fire extinguishers from the following
locations: #add location#.
21.03 Are the right types of extinguishers located close Provide additional 9 litre wet chemical extinguisher in the kitchen on the #add
to the fire hazards and can users get to them location#.
without exposing themselves to risk?
21.04 Are the extinguishers hidden from view and their Provide a fire extinguisher sign with indicating arrow for appliances hidden from
position need indicating? view in the following locations: #add location#.
21.05 Have steps been taken to prevent the misuse of Provide cover for extinguishers in public access areas.
extinguishers?
21.06 Are fire fighting appliances checked that they are Train fire wardens to carry out physical inspection of fire extinguishers for their
in good order at least monthly by the occupier? area of evacuation responsibility and ensure results are recorded.
FIRE PROTECTION FIRE RISK ASSESSMENT

21.07 Are those who test and maintain the fire fighting Ensure only competent persons maintain the fire fighting appliances.
equipment competent to do so?
21.08 Are hose reels provided and maintained? Provide additional hose reels in the following locations: add location#.
Decommission the hose real and replace the cover with 4 class "A" 13A rated
extinguishers

22.00 Automatic Fixed Systems


22.01 Is there a suitable sprinkler or water based Provide an ordinary hazard group 2 wet pipe sprinkler system to cover the whole
system that is adequate for the risk present? of the building.
22.02 Is there a suitable gaseous local application or Provide a gaseous gas flooding system to cover the computer suite.
total flooding provided that is adequate for the
risk?
22.03 Are those who test and maintain the fixed fire Ensure only competent persons maintain the fixed fire systems.
fighting systems competent to do so?

23.00 Other Fixed Systems


23.01 Are there suitable smoke control facilities for the Provide a system of roof ventilators, powered by automatic fire detectors and
risk present? sub-divide roof into appropriate smoke reservoirs.
23.02 Are those who test and maintain the smoke Ensure only competent persons maintain the smoke control equipment.
control facilities competent to do so?

24.00 Luminous Discharge Tubes


24.01 Has notice been given notice to the fire and Inform fire authority of required details.
rescue authority regarding luminous discharge
tubes cut-off switch, its colouring and marking.
MANAGING FIRE SAFETY FIRE RISK ASSESSMENT

INDEX DETAIL YES NO N/A CONTROL MEASURES

25.00 Procedures and Arrangements


25.01 Appropriate fire procedures in place (including Ensure that the fire emergency plan covers the appropriate fire procedures
calling the fire service)? for the building. Ensure that the plan provide clear instructions on
procedures for liaising with the fire brigade on arrival and notifying them of
any special risks?
25.02 Are staff aware of the emergency plan, including Include details of the fire emergency plan in staff fire awareness training
the identity of people nominated to do a particular sessions.
fire duty task?
25.03 Have visitors and guests been informed about Set up a system to inform visitors and guests of the fire evacuation
what to do in an emergency? arrangements in the building.
25.04 Have staff been given information about any Provide information regarding hazardous substances in staff training
dangerous substances? sessions.
25.05 Do you have arrangements for informing Set up a system to inform temporary or agency staff of the fire evacuation
temporary or agency staff? arrangements in the building.
25.06 Is there an arrangement for informing other Set up a system to inform maintenance contractors and cleaners of the fire
employers whose staff are guest workers in your evacuation arrangements and safe systems of work in the building.
premises, such as maintenance contractors and
cleaners?
25.07 Have fire safety arrangements been co-ordinated Co-ordinate fire safety arrangements with other occupiers through the
with other responsible people and with any managing agents in the building.
contractors in the building?
25.08 Have details been recorded of any information or Ensure that fire information and instructions details have been recorded in
instructions you have given and the details of any the fire emergency plan.
arrangements for co-operation and co-ordination
with others?
25.09 Has a fire safety manager/deputy fire safety Appoint a fire safety manager/deputy fire safety manager in writing and
manager been appointed in writing with a suitable provide them with a suitable job description.
job description?
25.10 Have sufficient fire wardens been appointed to Appoint additional fire wardens in the following locations:
help in evacuating the premises?
MANAGING FIRE SAFETY FIRE RISK ASSESSMENT

26.00 Training and drills


26.01 Are all staff given instruction on induction? Introduce an appropriate induction training presentation for the workplace.

26.02 Are all staff given annual refresher training? Introduce an appropriate annual fire refresher training presentation for the
workforce.
26.03 Are regular fire drills carried out? Arrange fire drills for every six months for the building occupiers. Ensure
out of hour workers also participate in additional fire drills every six
months.
26.04 Are employees aware of specific tasks if there is Ensure fire wardens training covers their evacuation responsibilities.
a fire?
26.05 Are joint training and fire drills sessions carried Co-ordinate fire safety training and fire drills with other occupiers through
out in multi-occupied buildings? the managing agents in the building.
26.06 Have staff working in areas for used or store Ensure staff working with hazardous materials receive regular appropriate
hazardous or explosive substances had training sessions.
appropriate fire training?
26.07 Has the fire manager/deputy fire manager had Provide the fire manager/deputy fire manager with appropriate training for
appropriate training for their role? their role?

27.00 Testing and Maintenance


27.01 Adequate maintenance of workplace? Ensure that checks, inspections and maintenance are carried out at
appropriate intervals.
27.02 Weekly testing and periodic servicing of fire Senior fire marshal to ensure that weekly fire alarm test and periodic
detection and alarm system? servicing are carried out and recorded by competent persons.
27.03 Monthly, six-monthly and annual testing routines Senior fire marshal to ensure that monthly, six monthly and annual
for emergency lighting? emergency lighting carried out and recorded by competent persons.
27.04 Annual maintenance of fire extinguishing Ensure that monthly checks, and annual maintenance of portable fire
appliances? fighting appliances are carried out and recorded by competent persons.

27.05 Weekly testing and periodic inspection of Senior fire marshal to ensure that weekly test and periodic inspection of
sprinkler installations? sprinkler installations are carried out and recorded by competent persons.

27.06 Other relevant inspections or tests: Ensure that periodic inspections of Inergen/FM200/Argonite total
flooding/local application system are carried out and recorded by
competent persons.
MANAGING FIRE SAFETY FIRE RISK ASSESSMENT

27.07 Do you carry out daily checks to ensure that there Ensure a system is adopted to ensure fire service access routes are
is clear access for fire engines? available.
27.08 Do you have the necessary procedures in place Provide a maintenance and test contract for the dry riser installation.
to maintain any facilities that have been provided Provide a maintenance and test contract for the fire lift.
for the safety of people in the building (or for the
use of fire fighters, such as access for fire
engines and fire fighting lifts)?
27.09 Are appropriate training measures in place for Provide an appropriate method of training for workers with language
those workers with language difficulties? difficulties?

28.00 Records
28.01 Are appropriate records kept for fire training and Provide and maintain a register of fire safety records including fire training
fire evacuation drills? and fire evacuation drills.
28.02 Are appropriate records kept for fire alarm tests? Provide and maintain a register of fire safety records including fire alarm
tests.
28.03 Are appropriate records kept for escape lighting Provide and maintain a register of fire safety records including escape
tests? lighting tests.
28.04 Are appropriate records kept for the maintenance Provide and maintain a register of fire safety records including
and testing of other fire protection systems? sprinkler/Inergen/FM200/Argonite total flooding/local application systems.

28.05 Are your fire records immediately available for Ensure that fire records are readily available for enforcing authority
inspection by the enforcing authority? inspection in the form a fire record folder.
28.06 Is there an emergency plan in place? Ensure that fire emergency plan is regularly reviewed and revised following
fire risk assessments.
28.07 Does the fire emergency plan take account of Ensure that fire emergency plan takes account of the other emergency
other emergency plans applicable in the building? plans in the building.

28.08 Is the fire emergency plan readily available for Ensure that fire emergency plan is available for staff who wish to read it.
staff to read?
28.09 Is the fire emergency plan available to the Ensure that fire emergency plan is readily available for enforcing authority
enforcing authority? inspection.
28.10 Are Personal Emergency Evacuation Plans Ensure that Personal Emergency Evacuation Plans are compiled in
(PEEPS) required and in place? accordance DCLG guidance and is readily available for enforcing authority
inspection.
MANAGING FIRE SAFETY FIRE RISK ASSESSMENT

29.00 Young Persons


29.01 Have the following matter matters to be taken into
particular account in risk assessment in respect of
young persons:
29.01.1 the inexperience, lack of awareness of risks and Provide comprehensive induction training package to raise awareness
immaturity of young persons levels of young persons.
29.01.2 the fitting-out and layout of the premises Change the fitting out and layout arrangements in the premises.
29.01.3 the nature, degree and duration of exposure to Remove young persons from exposure to physical or chemical agents.
physical and chemical agents
29.01.4 the form, range, and use of work equipment and Re-assess the form, range and use of work equipment by young persons.
the way in which it is handled;
29.01.5 the organisation of processes and activities Re-evaluate the processes and work activities of young persons.
29.01.6 the extent of the safety training provided or to be Provide comprehensive induction training and fire awareness training for
provided to young persons young persons.
29.01.7 risks from agents, processes and work listed in Re-evaluate the risks, processes and work activities listed in the Annex to
the Annex to Council Directive 94/33/EC on the Council Directive 94/33/EC on the protection of young people at work.
protection of young people at work
FIRE RISK ASSESSMENT FIRE RISK ASSESSMENT

Risk Value Matrix

Likelihood Value Severity of Outcome(s)


Negligible 1 Negligible
Low 2 Slight damage to property- Minor injury to occupants, fire aid required
Moderate 3 Moderate damage to property. Partial evacuation required. Injury to occupants, medical attention required.
High 4 Large scale damage to property. Complete evacuation required. Occupants required hospitalisation.
Extreme 5 Major loss of property. Major loss of life.

Likelihood
Severity 1 2 3 4 5
2 4 6 8 10
3 6 9 12 15
4 8 12 16 20
5 10 15 20 25

Risk Rating Score:

Risk Rating Action


1 Record findings and review in 12 months
2-3 Record findings and review in 12 months
4-6 Moderate Risk- Implement interim measures immediately and full controls within 3 months
8-12 High Risk - Implement interim measures immediately and full controls within 3 months
15-25 Extreme Risk - Cease use of area until additional controls have been applied

Fire Risk Assessment Review

Assessments should be kept under constant review, and in any case reviewed whenever
circumstance change which affect the validity of the current assessment. Whilst there is no
maximum period between assessments, it is recommended that the review period should
FIRE RISK ASSESSMENT FIRE RISK ASSESSMENT

not exceed 12 months.


ACTION PLAN FIRE RISK ASSESSMENT

Appendix B Fire Risk Assessment


ORGANISATION:
ADDRESS:

ASSESSOR:

DATE:

ACTION PLAN

QUESTION SIGNIFICANT HAZARDS RESPONSIBLE TARGET DATE DATE COMPLETED/ COMPETENT


PERSON PERSONS INITIAL

7.00 Electrical Sources of Ignition


7.01 Maintain safe separation distance of metre between appliance and
combustible materials. Enclose electrical intake in one hour fire resisting
enclosure. Prohibit any combustible or flammable storage in electrical
intake room. Ensure that sources of heat do not arise from faulty or
overloaded electrical equipment. Ensure that all electrical fuses and circuit
breakers etc of the correct rating and suitable for the purpose. Switch
equipment off at the end of the working day.

7.02 Introduce a programme of inspection and tests by a competent electrician


to the current IEE Guidance Note 3.
7.03 Have portable electrical appliances tested by a competent person.
7.04 Provide one electrical socket for each electrical appliance.

8.00 Smoking
8.01 Introduce a safe smoking policy in designated smoking areas and enforce
prohibiting smoking elsewhere.

9.00 Arson
ACTION PLAN FIRE RISK ASSESSMENT

9.01 Take additional precautions to avoid the risk of arson by introducing


external lighting, secure boundaries, increased security patrols or external
CCTV.

10.00 Cooking
10.01 Maintain safe separation distance between appliances and
flammable/combustible materials. Introduce safe working practices.
10.02 Change grease filters and clean ductwork on a regular basis.
10.03 Provide a 5Kg CO2 and a 6 Litre wet chemical extinguisher in the kitchen
adjacent to exit door.

11.00 Lightning
11.01 Provide suitable lightning protection system to building in accordance with
BS EN 62305-1:2011.

12.00 Other Significant Ignition Sources


12.01 Introduce programme for clearing ventilation vents. Maintain safe
separation distance of metre between appliances and combustible
materials. Switch equipment off at the end of the working day.
12.02 Introduce safe systems of work.
12.03 Ensure combustible storage is removed from the gas boiler room.
12.04 Maintain safe separation distance of metre between appliances and
combustible materials. Replace tungsten light fitting with fluorescent
fittings.
12.05 Secure heaters to wall with appropriate safety guards provided. Remove
portable heaters from under desks and adjust heating arrangements.

13.00 Housekeeping
13.01 Ensure a programme is introduced to improve housekeeping.
13.02 Maintain safe separation distance of metre between appliance and
combustible storage.
13.03 Remove the accumulation of combustible materials or waste from the
following locations:
13.04 Store timber pallets or combustibles at least 15 metres from the fabric of
the building.
13.05 Reduce the risk by ensuring adequate separation distances between
textiles or loose packing material and potential ignition causes.
ACTION PLAN FIRE RISK ASSESSMENT

13.06 Implement recommendation for textiles and furniture to be treated to be


fire retardant in the following areas:
13.07 Replace flammable wall or ceiling coverings in the following locations:

14.00 Outside Contractor and Building Works Hazards


14.01 Introduce a safe system of work for contractors who carry out work within
the workplace?
14.02 Introduce a permit to work system for contractors who carry out 'hot work'
involving processes such as welding or flame cutting?

15.00 Dangerous Substances


15.01 Reduce the quantity of dangerous substances to a minimum. Avoid or
minimise the release of a dangerous substance, Control the release of a
dangerous substance at source. Ensure that any release of a dangerous
substance which may give rise to risk is suitably collected, safely
contained, removed to a safe place, or otherwise rendered safe, as
appropriate. Avoid ignition sources including electrostatic discharges.
Avoid such other adverse conditions as could result in harmful physical
effects from a dangerous substance. Segregate incompatible dangerous
substances.

15.02 Provide appropriate safety data sheets .


15.03
15.03.1 Ensure that the premises are designed, constructed and maintained so as
to reduce risk. Ensure that suitable special, technical and organisational
measures are designed, constructed, assembled, installed, provided and
used so as to reduce risk. Ensure that special, technical and
organisational measures are maintained in an efficient state, in efficient
working order and in good repair.

15.03.2 Reduce quantities or substitute for a less volatile substance.


15.03.3 Introduce appropriate segregation measures to ensure that incompatible
substances do not come into contact with each other. Ensure that
equipment and protective systems meet the requirement to prevent
confusion between connecting devices.
15.03.4 Provide suitable personal protective equipment.
15.03.5 Implement the requirement to train all staff in the use of appropriate fire
fighting equipment suitable for the risks present.
ACTION PLAN FIRE RISK ASSESSMENT

15.04 Ensure that appropriate systems of work are applied for a system of
permits to work, with such permits being issued by a person with
responsibility for this function prior to the commencement of the work
concerned. Ensure that appropriate systems of work are applied for the
issuing of written instructions for the carrying out of work. Ensure that
equipment and protective systems meet the requirements where power
failure can give rise to the spread of additional risk, equipment and
protective systems must be able to be maintained in a safe state of
operation independently of the rest of the plant in the event of power
failure. Ensure that equipment and protective systems meet the
requirements where means for manual override must be possible,
operated by employees competent to do so, for shutting down equipment
and protective systems incorporated within automatic processes which
deviate from the intended operating conditions, provided that the provision
or use of such means does not compromise safety.

15.05 Prevent the formation of an explosive atmosphere, including the


application of appropriate ventilation.
15.06 Ensure that equipment and protective systems meet the requirements
where on operation of emergency shutdown, accumulated energy must be
dissipated as quickly and as safely as possible or isolated so that it no
longer constitutes a hazard.
15.07 Reducing to a minimum the number of persons exposed in the risk area.
Introduce additional measures to avoid the propagation of fires or
explosions. Provide explosion pressure relief arrangements. Provide
explosion suppression equipment. Provide plant which is constructed so
as to withstand the pressure likely to be produced by an explosion.
Provide suitable personal protective equipment.

15.08 Provide appropriate safety information on the following topics:


15.09
15.09.01 Confirm procedure for isolating piped oxygen to ward.
15.09.02 Ensure the safe use or storage of oxygen cylinders in the following areas:

15.09.03 Confirm procedures for isolating piped oxygen to ward and staff training
provided as necessary.
15.09.04 Ensure the safe use or storage of oxidising agents in the following areas:
ACTION PLAN FIRE RISK ASSESSMENT

16.00 Means of Escape


16.01 Change the occupancy of room to normal risk from high risk category.
Provide additional exits in the following locations: # add locations#.
16.02 Increase the width of the escape corridors to 1.2 metres.
16.03 Provide additional exit from room using 45 rule.
16.04 Remove one of the two securing devices from the final exit door from the
#add location#. Install suitable interlocks on doors normally kept close for
security reasons in the following locations: #add locations# .
16.05 Re-hang and recess the door to #add location# to open in the direction of
escape.
16.06 Remove the wedges / fire extinguisher / chair from the fire doors in the
following locations: # Add locations#. Install suitable hold open device
such as dorgard likely to be wedged open in the following locations: #add
locations# .
16.07 Infill the holes in fire doors with fire resisting material in the following
locations: (Add locations). Replace the damaged fire doors in the following
locations: #add locations#
16.08 Provide a pass door in the following locations: #add locations#
16.09 Provide "fire door keep shut" / "fire door keep locked" signs at eye level on
both faces of the door to the following fire doors.
16.10 Provide a panic bolt/latch and appropriate sign on the final exit door from
#add location#.
16.11 Provide external fire escape in the following location # add location#.
Provide an additional exit to the escape corridor from the inner room #add
location#.
16.12 Provide external fire escape in the following location # add location#.
Provide an additional exit to the escape corridor from the inner room #add
location#.
16.13 Repair or replace damaged partitions to the required fire resisting rating
#add location#.
16.14 Clear external storage / trim undergrowth obstructions and provide an
appropriate "fire escape keep clear" signs from #add locations#.
16.15 Reduce the securing devices on final exit doors to a single device provided
with a suitable sign on how to operate.
16.16 Clear obstructions from #add location# and provide an appropriate fire
escape keep clear sign.
16.17 Fire stop the holes in walls and ceilings with appropriate fire resisting
materials.
ACTION PLAN FIRE RISK ASSESSMENT

16.18 Increase the awareness of occupants with fire training to help overcome
the inertia in getting people evacuating promptly.
16.19 Train fire marshals in how to use evac chairs provided/place in safe refuge
such as fire rated staircase enclosure/relocate such workers or visitors to
ground floor accommodation only. Provide evacuation lifts or fire lifts used
to evacuate disabled people from upper floors.
16.20 Organise the delivery of stock to the premises so that escape routes are
available.
16.21 Locate the fire assembly point at least 20 metres from the building in the
following location #add location#.
16.22 Provide vision panel, smoke detector in access room or provide a 500mm
gap above the partition between inner room and access room. Provide a
pass door in the following positions:
16.23 Provide a suitable refuge within the staircase enclosure in the following
locations:
16.24 Ensure communication equipment in refuge is tested regularly as required.

16.25 Replace the intumescent strips/smoke brushes to the fire door/frame in the
following locations:
16.26 Provide additional fire action notices adjacent to the fire alarm call points in
the following locations:
16.27 All stores throughout the premises should be separated from the
remainder of the building with 30 minute fire resisting construction and
provide with an appropriately marked lockable 30 minute fire door.
16.28 Provide panic bolt with suitable sign to the door in the following location:

16.29 Provide an additional fire rated staircase in the following location:

17.00 Fire Spread and Development Limitation


17.01 Repair or replace damaged compartment walls to the required fire resisting
rating. Repair or replace damaged compartment floors or ceilings to the
required fire resisting rating.
17.02 Remove the combustible construction and replace it with fire-resisting or
non-combustible alternatives. Reduce the risk by removing, covering or
treating large areas of flammable wall and ceiling linings to reduce the rate
of flame spread across the surface.
17.03 Upgrade the sprinkler to an OH2 system.
ACTION PLAN FIRE RISK ASSESSMENT

17.04 Arrange testing and maintenance of fire/smoke dampers and control


systems.

18.00 Escape Lighting


18.01 Provide emergency lighting to illuminate the escape routes and fire points.

18.02 Increase the capacity of the emergency lighting system from 1 to 3 hour
duration.
18.03 Provide back-up power supply for emergency lighting.

19.00 Fire Safety Signs and Notices


19.01 Provide green moving person signs with appropriate directional arrows to
indicate the secondary escape routes in the following locations: #add
locations#.
19.02 Provide push bar to open signs adjacent to panic bolts in the following
locations: #add locations#.
19.03 Replace defaced green moving person signs in the following locations:
#add locations#
19.04 Provide dry riser outlet signs adjacent to dry risers on each floor of the
building.

20.00 Fire Warning Arrangements


20.01 Install an electrical fire alarm system conforming to BS 5839. Install a fire
control panel that can be seen from the outside through an entrance to the
building. Install a fire control repeater panel linked to the existing system
on an external wall. Provide additional fire alarm call points linked into the
existing system in the following locations: #add location#

20.02 Provide an additional fire alarm call point linked into the system in the
following location #add location#.
20.03 Relocate the fire alarm panel to the main entrance to the building, so that it
can be seen by the fire service when the building is unoccupied. Provide a
repeater panel on the front face of the building.
20.04 Install a L1/L2/L3/L4/L5/P1/P2 electrical fire alarm system with blanket
automatic smoke detection.
20.05 Replace the smoke detector with a heat detector in the kitchen.
20.06 Provide additional fire alarm sounders in the following locations: #add
locations#. Arrange an audibility test for the fire alarm system.
ACTION PLAN FIRE RISK ASSESSMENT

20.07 Provide a red flashing lights linked to the fire alarm system in the following
location: #add location#. Provide a sentinel red flashing light and vibrating
device for the following bedrooms: add locations#.
20.08 Provide back-up batteries that comply with BS 5839.
20.09 Install an auto-dialler device to inform a remote manned centre of a fire
alarm activation via a secure telephone line.

21.00 Portable Fire Extinguishing Appliances


21.01 Replace the non standard fire extinguishers with BS/LPC approved
extinguishers in the following locations.
21.02 Provide additional 2Kg carbon dioxide extinguishers in the following
locations: add location#. Remove surplus 9 litre water fire extinguishers
from the following locations: #add location#.
21.03 Provide additional 9 litre wet chemical extinguisher in the kitchen on the
#add location#.
21.04 Provide a fire extinguisher sign with indicating arrow for appliances hidden
from view in the following locations: #add location#.
21.05 Provide cover for extinguishers in public access areas.
21.06 Train fire wardens to carry out physical inspection of fire extinguishers for
their area of evacuation responsibility and ensure results are recorded.

21.07 Ensure only competent persons maintain the fire fighting appliances.
21.08 Provide additional hose reels in the following locations: add location#.
Decommission the hose real and replace the cover with 4 class "A" 13A
rated extinguishers

22.00 Automatic Fixed Systems


22.01 Provide an ordinary hazard group 2 wet pipe sprinkler system to cover the
whole of the building.
22.02 Provide a gaseous gas flooding system to cover the computer suite.
22.03 Ensure only competent persons maintain the fixed fire systems.

23.00 Other Fixed Systems


23.01 Provide a system of roof ventilators, powered by automatic fire detectors
and sub-divide roof into appropriate smoke reservoirs.
23.02 Ensure only competent persons maintain the smoke control equipment.
ACTION PLAN FIRE RISK ASSESSMENT

24.00 Luminous Discharge Tubes


24.01 Inform fire authority of required details.

25.00 Procedures and Arrangements


25.01 Ensure that the fire emergency plan covers the appropriate fire procedures
for the building. Ensure that the plan provide clear instructions on
procedures for liaising with the fire brigade on arrival and notifying them of
any special risks?
25.02 Include details of the fire emergency plan in staff fire awareness training
sessions.
25.03 Set up a system to inform visitors and guests of the fire evacuation
arrangements in the building.
25.04 Provide information regarding hazardous substances in staff training
sessions.
25.05 Set up a system to inform temporary or agency staff of the fire evacuation
arrangements in the building.
25.06 Set up a system to inform maintenance contractors and cleaners of the fire
evacuation arrangements and safe systems of work in the building.

25.07 Co-ordinate fire safety arrangements with other occupiers through the
managing agents in the building.
25.08 Ensure that fire information and instructions details have been recorded in
the fire emergency plan.
24.09 Appoint a fire safety manager/deputy fire safety manager in writing and
provide them with a suitable job description.
24.10 Appoint additional fire wardens in the following locations:

26.00 Training and drills


26.01 Introduce an appropriate induction training presentation for the workplace.

26.02 Introduce an appropriate annual fire refresher training presentation for the
workforce.
26.03 Arrange fire drills for every six months for the building occupiers. Ensure
out of hour workers also participate in additional fire drills every six
months.
26.04 Ensure fire wardens training covers their evacuation responsibilities.
26.05 Co-ordinate fire safety training and fire drills with other occupiers through
the managing agents in the building.
ACTION PLAN FIRE RISK ASSESSMENT

26.06 Ensure staff working with hazardous materials receive regular appropriate
training sessions.
25.06 Provide the fire manager/deputy fire manager with appropriate training for
their role?

27.00 Testing and Maintenance


27.01 Ensure that checks, inspections and maintenance are carried out at
appropriate intervals.
27.02 Senior fire marshal to ensure that weekly fire alarm test and periodic
servicing are carried out and recorded by competent persons.
27.03 Senior fire marshal to ensure that monthly, six monthly and annual
emergency lighting carried out and recorded by competent persons.
27.04 Ensure that monthly checks, and annual maintenance of portable fire
fighting appliances are carried out and recorded by competent persons.

27.05 Senior fire marshal to ensure that weekly test and periodic inspection of
sprinkler installations are carried out and recorded by competent persons.

27.06 Ensure that periodic inspections of Inergen/FM200/Argonite total


flooding/local application system are carried out and recorded by
competent persons.
27.07 Ensure a system is adopted to ensure fire service access routes are
available.
27.08 Provide a maintenance and test contract for the dry riser installation.
Provide a maintenance and test contract for the fire lift.
27.09 Provide an appropriate method of training for workers with language
difficulties?

28.00 Records
28.01 Provide and maintain a register of fire safety records including fire training
and fire evacuation drills.
28.02 Provide and maintain a register of fire safety records including fire alarm
tests.
28.03 Provide and maintain a register of fire safety records including escape
lighting tests.
28.04 Provide and maintain a register of fire safety records including
sprinkler/Inergen/FM200/Argonite total flooding/local application systems.
ACTION PLAN FIRE RISK ASSESSMENT

28.05 Ensure that fire records are readily available for enforcing authority
inspection in the form a fire record folder.
28.06 Ensure that fire emergency plan is regularly reviewed and revised following
fire risk assessments.
28.07 Ensure that fire emergency plan takes account of the other emergency
plans in the building.
28.08 Ensure that fire emergency plan is available for staff who wish to read it.

28.09 Ensure that fire emergency plan is readily available for enforcing authority
inspection.

29.00 Young Persons


29.01
29.01.1 Provide comprehensive induction training package to raise awareness
levels of young persons.
29.01.2 Change the fitting out and layout arrangements in the premises.
29.01.3 Remove young persons from exposure to physical or chemical agents.
29.01.4 Re-assess the form, range and use of work equipment by young persons.

29.01.5 Re-evaluate the processes and work activities of young persons.


29.01.6 Provide comprehensive induction training and fire awareness training for
young persons.
29.01.7 Re-evaluate the risks, processes and work activities listed in the Annex to
Council Directive 94/33/EC on the protection of young people at work.