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MONTHLY DAYWORK AND OVERTIME RECORD

42856<< -409mmmm-yyyy >>

Name : ROLAND NICOLAS


Dept : Commissioning
Attendance Record of overtime work Record of leave
Date Ordinary Day Holiday National Holiday Paid Unpaid Note Approval
From Till
Before 22:00 After 22:00 Before 22:00 After 22:00 Before 22:00 After 22:00 Leave Leave
1 Mon

2 Tue

3 Wed

4 Thu

5 Fri

6 Sat

7 Sun

8 Mon

9 Tue

10 Wed

11 Thu

12 Fri

13 Sat

14 Sun

15 Mon

16 Tue

17 Wed

18 Thu

19 Fri

20 Sat

21 Sun

22 Mon

23 Tue

24 Wed

25 Thu

26 Fri

27 Sat

28 Sun

29 Mon

30 Tue

31 Wed

<Monthly Summary>
Ordinary Day Holiday National Holiday Acknowledged by
Total overtime hours Before 22:00 After 22:00 Before 22:00 After 22:00 Before 22:00 After 22:00

0.00 0.00 0.00 0.00


Entitlement Usage Usage this month Remaining Days A.Fortner
Annual leave Overall Commissioning
0 0 Manager

Manuals for daywork and overtime record

Marubeni Corporation Nghi Son Site Office
22/Mar/2011

We hereby set the procedure and new form on our daywork and overtime record. We hope this manual
provides the clearer and more useful system for our record. At the same time, we would like you staffs to
understand the rights and duties of both company and employees, and cooperate and work together more
confortablly .

1Daily/weekly procedure and actions


1.1 Daily/Weekly Procedure
Accoding to our site regulations, the normal working hours are as mentioned below;

8:00 to 17:30 - from Monday through Saturday


12:00 to 13:00 - Lunch time break
*Employees are entitled to take half-day off on Saturdays 2times per month.

For the purpose of controlling the working times, employese have to take records, what time he/she
comes to and what time leaves office, and get daily approval from his/her boss (at least weekly). If the
overtime work is applied, the time shall be mentioned on daily basis.

1.2 Leave
When taking the leave (both paid leave and unpaid leave), the employee shall submit the application
form to his/her boss and get approval on it in advance.

1.3 Half-day off on Saturdays


For the half-day off on Saturdays, employees have get approval form their boss in advance. And
employees shall inform the actual date by e-mail at least one day before.

2Monthly confirmation
2.1 Monthly daywork record
Before 10th day of every month, employees shall submit the completed daywork and overtime record
to administration section. Togheter with the monthly calculation of the overtime hours, the remaining
days of annual leave shall be confirmed accordingly. And if the employee takes his/her leave, the
approved application form shall be attached.

2.2 Payment
The overtime allowance shall be paid on next month together with the monthly salary.
(For example, The salary paid on 24th March consists of the basic salay and other allowance of March
(for 1st - 31st March) and overtime allowance of February (for 1st - 28th February))

3Annual Settlement
For bonus, annual leave, and/or any other annual settlement, we set the procedure in other time.

4. Application form
Please see the attached form. And also see the sample to complete it.
MONTHLY DAYWORK AND OVERTIME RECORD
40544<< -409mmmm-yyyy >>
Your Name

Name : Mr. Example


Dept : Nghi Son Site Office
Attendance Record of overtime work Record of leave
Date Ordinary Day Holiday Paid Unpaid Note Approval
From Till
Before 22:00 After 22:00 Before 22:00 After 22:00 Leave Leave
1 Sat - - Official holiday 7
Input the actual
2 Sun
time you come to
1 1
Get approval
3 Mon 8:00 17:30 and leave from the of your boss
2 2

4 Tue 8:00 17:30 office. day-by-day. 3 3

5 Wed 8:00 17:30 4 4

6 Thu 8:00 17:30 5 5

7 Fri 8:00 17:30 In case that


6 you take 6
halfday off7 on
8 Sat 8:00 12:00 Halfday off
Saturday, please input
7

9 Sun like this. 1


10 Mon - - 1 Annual leave 2

11 Tue 8:00 17:30 3

12 Wed 8:00 20:30 3.00 4

13 Thu 8:00 22:30 4.50 0.50 5

14 Fri 8:00 17:30 6

15 Sat 8:00 17:30 If the overtime is applied, 7


please input the overtime In case you are
16 Sun hours. absent, please1 input
"1(full day off)",
17 Mon 8:00 17:30 *Please input the digits
or"0.5(halfday2 off)"
of houry basis, i.e. if you
18 Tue 8:00 17:30
overworked one and half in paid or unpaid
3 cell.
19 Wed 8:00 20:30 hours, input 1.5. 4

20 Thu 8:00 22:30 5

21 Fri 8:00 17:30 6

22 Sat 8:00 17:30 7

23 Sun 13:00 23:00 9.00 1.00 1

24 Mon 8:00 17:30 2

25 Tue 8:00 17:30 3

26 Wed 8:00 20:30 4

27 Thu 8:00 22:30 In case that


5 you have
right to take halfday
28 Fri 8:00 17:30 6
off but you are
29 Sat 8:00 17:30 5.50 Halfday off requested 7 to work the
day, please input like
30 Sun
this.
1

31 Mon - - 1 Personal leave 2

<Monthly Summary>
Ordinary Day Holiday Acknowledged by
Before 22:00 After 22:00 Before 22:00 After 22:00
Total overtime hours
7.50 0.50 14.50 1.00
Entitlement Usage Remaining Days Tomoya Kawabata
Annual leave
6 1 5 Administration Manager

Calculate the Get Administration


Calculate the total Manager's signature
overtime hours balance of your
remaining annual monthly.
monthly, according
to the leave monthly.
classification.
C4: Your Name
E10: Input the actual time you come to and leave from the office.
F44: Calculate the total overtime hours monthly, according to the classification.
H46: Calculate the balance of your remaining annual leave monthly.
I10: If the overtime is applied, please input the overtime hours.
*Please input the digits of houry basis, i.e. if you overworked one and half hours, input 1.5.
J19: In case you are absent, please input "1(full day off)", or"0.5(halfday off)" in paid or unpaid cell.
M10: Get approval of your boss day-by-day.
M44: Get Administration Manager's signature monthly.
APPLICATION for LEAVE
Input date
Vietnam Power Project Office
Your boss
DATE: 30-Jul-15
Attn : Mr. YAMAMOTO Kiyohisa

Administration Manager of Thai Binh Site Office


Input your name

Name of Applicant Ms. Le Thu Ha


Input your department
Department Administration Section - Thai Binh Site Office
Select the
type of leave
Annual Sick Maternity Wedding Compassio Unpaid
Others
Leave Leave Leave Leave nate Leave Leave
Purpose of Leave


Input dat

Period From 31-Jul-15 To 31-Jul-15

Entitlement 12 days

Annual Leave used this year 5 days


Annual Leave
Status
Annual Leave to take this time 1 days

Remaining days 6 days

Approved by Applicant