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Brunswick School Department

School Construction Application
Major Capital Improvement Program
Rating Cycle 2003-2004
Coffin Elementary School
May 28, 2004

Table of Contents
Part I Summary of Project
Part II Educational Program Information
Part III Facility Information
Part IV Comprehensive Enrollment Analysis
Part V Maintenance and Capital Improvement Plan
Part VI Professional Facilities Studies
Part VII Instructions, Timeline & Site Location

Part I

Summary of Project

New Construction /
State of Maine Renovation Application
Department of Education Major Capital Improvement Program
School Facilities Services Rating Cycle 2003-2004

Application Submission Requirements
PLEASE SUBMIT IN SPIRAL BINDER.
PAGE

Part I: Application Information, Facilities Summary of Long-Range Facilities Plan............................... 1

Part II: Educational Program Information on Affected Facility(s) ........................................................... 6

Part III: Facility Information (provide attachment) .................................................................................. 13

Part IV: Comprehensive Enrollment Analysis (provide attachment) ...................................................... 18

Part V: Facility Maintenance and Capital Improvement Plan (provide attachment) ................................ 21

Part VI: Professional Facilities Studies/Asse ssment (not required) ....................................................... 27

Part VII: Instructions, Timeline & Location............................................................................................. 28

Part l: Applicant Information, Summary, & Requirements
A: Application Information
School Administrative Unit: Brunswick School Department________________________________

School Name & Address: COFFIN ELEMENTARY SCHOOL _______________________
20 Barrows Street, Brunswick, ME 04011_______________________

Superintendent: James Ashe_______________________________________________

Project Contact Person and Title: James Oikle, Business Manager_______________________________

Telephone Number: (207) 729-4148____________ Fax #: (207) 725-1700______

E-mail Address: joikle@brunswick.k12.me.us_______________________________

An application for the Major Capital Improvement Program may only be submitted for a single school.
If the proposed construction or major renovation project affects other school(s), the affects need to be
addressed in Section II of this application. The School Facilities Services Team will take this into
consideration and will visit the other affected schools.

Major Capital Improvement Application 1 5/28/04
Coffin Elementary

After careful study of our school facility needs, the board of directors/school committee has agreed to proceed
with the attached application (please include a copy of the board action with this application).

Nov 13, 2002 ___________________________________________________________________
Date of Vote Superintendent’s Signature Date

Results of Vote: _Unanimous of the members present__________________

B. Facilities Summary of Long-Range Facilities Plan
1. Briefly describe your long-range plan for the uses of each of the facilities in your unit to meet the
goals of your Comprehensive Plan.

The Brunswick School Department’s application addresses district-wide needs in a single
coordinated plan that involves all four elementary schools, the junior high school, and the
proposed construction of a new elementary school. The current high school is not
affected by this plan. The application is based on a series of studies commissioned by
the school board over the last three years to look at the entire district’s educational and
facility needs. Copies of these studies prepared by Harriman Associates, the Bruns wick
School Department, Planning Decisions Inc. and Northeast Building Consultants Inc. can
be made available to the Department of Education. The following are goals developed
from the district’s studies and their impact on each facility:

District-Wide Project Goals
§ All portables to be removed and replaced with permanent space
§ Grades K-5 in all elementary schools
§ Equity of educational programs among all elementary schools (e.g. - Special Ed)
§ Reduce overcrowding in all elementary schools
§ Provide capacity for all-day kindergarten
§ Provide better opportunities for technology integration with the curriculum to meet the
Maine Learning Results (MLR)
§ Discontinue the use of an outdated facility, pending approval of the School Board, and
replace it with a new elementary school
§ Provide capacity for a pre-kindergarten program in the new school
§ Provide capacity for reduced class sizes
§ Provide flexibility to respond to potential enrollment increases
§ Develop a simple and cost effective solution to the district’s needs
1. Minimize construction costs
2. Reduce district-wide operations and maintenance costs
§ Upgrade education programs based on The Maine Learning Results and No Child
Left Behind (NCLB), apply minimum state standards and amenities for all program
spaces
§ Improve the educational environment
§ Provide the opportunity for community use of the school buildings now lacking in
some facilities
• Bring all schools up to code

Major Capital Improvement Application 2 5/28/04
Coffin Elementary

• Minor renovations and additions to address educational program space requirements. Major Capital Improvement Application 3 5/28/04 Coffin Elementary . • The Longfellow School will continue to serve grades K-5. 1983 fire damage reconstruction • Additional classroom space to address overcrowding.1955 • Reduce the student population from 450 to 350 to reduce overcrowding and shortcomings in educational program space. • Renovations and additions to address educational program space requirements. Longfellow Elementary School – 1924 original. • The Junior High School will continue to serve grades 6 -8. and site issues.1972 • Reduce the student population from 490 to 350 to reduce overcrowding and shortcomings in educational program space. code and system upgrades. • Relocate its 129 students to other elementary schools in the district. crowded site. A New 500 Student Elementary School • Build a new 500 student elementary school to permit the reduction of student populations at Coffin. and site issues. and cost of operations.1893 • Discontinue use of Hawthorne as an elementary school because of its very small size. • The new school would serve grades K-5 and would plan for space for all day kindergarten and a pre-kindergarten program pending approval of the School Board. code and system upgrades. 1987. Any change would require School Board approval. Jordan Acres and Longfellow schools to levels that will ease the severe strain on those facilities. code and system upgrades. • The Coffin School will continue to serve grades K-5. Brunswick Junior High School – 1959 original. 1943. lack of expansion capability. shortcomings in its programs due to lack of space. • Minor renovations and additions to address educational program space requirements. It will also provide classroom space for the relocation of students from Hawthorne. 1998 additions • Reduce the student population from 396 to 350 to reduce overcrowding and shortcomings in educational program space. • The Jordan Acres School will continue to serve grades K-5. 1976 additions. Hawthorne Elementary School . • Minor renovations and additions to address educational program space requirements. code and system upgrades. The following summary is one option the Brunswick School Department has studied in detail to address its educational program and space needs for the whole district: Coffin Elementary School . age of the building and systems. 1966. • The school could potentially be reused for other educational or municipal functions. and site issues. lack of space for Kindergarten. Jordan Acres Elementary School .

car. The Brunswick School Department and school board have spent many hours reviewing current and future educational space needs and have concluded that the school district needs to construct a new elementary school of at least 500 pupils accompanying three remaining 350 student elementary schools. There would be approximately 60 students at each grade level K-5 with a full-day kindergarten. The overall student population would be reduced from 450 students to 350 students grades K-5. Autistic Program Room • Two Large Storage Rooms • Gifted & Talented Classroom • Tutoring Room • Reading Recovery Room • Conference/Meeting Room • English as a Second Language Classroom (page 10) • Tech Room for Technology Integrator and mobile carts • Foreign Language Classroom • Larger Art Room • Technology Wiring Closet With the proposed reduction in student population at each existing elementary school made possible by the construction of a new school. At its current student population there is a significant shortage of adequate educational program space at Coffin as described below: • Five Classrooms • Behavior Resource Room • Music Room • OT/PT Room • Testing Room • Special Ed. the Bus Garage. a shortage of parking all day but especially during events. 2.1995 • The high school was designed for 1200 students and currently has a population of 1137. the Facilities Office. and its relationship to the district’s Long Range Facilities Plan. Major Capital Improvement Application 4 5/28/04 Coffin Elementary . District Overview The Brunswick School Board seeks to have a facilities project that will meet the long range space needs of the school district for up to fifty years. summarize the proposed project. • The High School will continue to serve grades 9-12. The current half day kindergarten would grow to full day kindergarten. Because Coffin shares a site with the Junior High School. Brunswick High School . and a lack of separation between cars and busses at all times. the list of rooms above would decrease. and Food Services there are significant problems with bus. Coffin School Overview The long-range plan for Coffin School would be to replace the leased portable space with an addition to the main building. There would be code and system upgrades. If you know at this time. the small number of students the school serves and its high yearly operational costs. No work to the high school is envisioned with this application. It is anticipated that the Hawthorne elementary school would be closed due to ADA issues. and pedestrian congestion during drop-off and pick-up times.

Major Capital Improvement Application 5 5/28/04 Coffin Elementary . • All day kindergarten that many Brunswick parents strongly endorse and continually request of the administration and the school board. particularly in our military families. A K-5 elementary school organizational structure is well established in Brunswick and reflects the unique situation of a military community. This causes great anxiety. thereby reducing the number of military families at just one school. • The possibility of adding additional locally or federally funded teachers to lower class sizes. health education. and the Brunswick Junior High School. Grade 1 students transfer to the Hawthorne School after attending the kindergarten program at Jordan Acres School. The new school would allow for: • A pre-school program to provide student readiness skills for children. due to our many space needs problems. The reorganization of the elementary schools should be designed to bring about greater equity and cause these concerns to dissipate throughout the school district and the community. After attending both grades K and 1 at the Jordan Acres School. large numbers of students begin school at the Early Childhood Center at Jordan Acres School and then are required to transfer to either the Hawthorne School or the Coffin School after kindergarten. Currently. yet the space is not available at the present time. and career preparation. Jordan Acres School. The annual transition of over 50% of their students adds stress to this naval community. For example. Students from our military families would be able to be assigned to either the Coffin School or the new elementary school if it is located on Spring Street. and concern by parents. so Brunswick tries to eliminate as much transition for them as possible. anger. many students are required to transfer to the Coffin School for grades 2-5. Longfellow School. • Additional programming such as gifted and talented. Military students are required to change schools every two to three years. Our proposed building project envisions at minimum a K-5 500 student elementary school that provides the necessary space to allow for many programs not currently possible. Each renovation and addition plan outlined in this document will enhance the Coffin School. foreign language.

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Part II Educational Program Information .

The Brunswick School Board has been at work for nearly five years to assess our elementary space needs and to develop a process and a plan to ensure that any facility changes enhance our educational mission. to the best of their ability. Philosophy of the Brunswick Public Schools Our primary purpose is to educate students with an emphasis on the mastery of basic skills and expansion of knowledge. to appreciate aesthetics of life and to understand their responsibilities as individuals in a democratic society. to focus our efforts on building a new school. we worked through several scenarios through which we might attempt to meet current and future space needs simply through renovations at each of the existing elementary schools. and to become responsible individuals. other than to submit this application for State assistance in helping us meet the current and future educational needs of Brunswick. our initial emphasis was on replacing these spaces (found at two of our elementary schools and the junior high school) with permanent classroom space. students shall. The worth and dignity of the individual students are recognized in order to provide for maximum intellectual. After the Task Force issued its report in 2000. in terms of both cost and the quality of our education program. to utilize and adapt technology. to make choices. teachers and parents. led by two Board members and including administrators. School Board Vision The vision of the Brunswick School Board is a community of life -long learners able to contribute positively to society. to think critically and creatively. The Board has made no formal decision on any of these matters. we conducted a school-by-school assessment of the adequacy of our existing elementary schools to support current programming and to provide appropriate space for future program initiatives.Part II: Educational Program Information on Affected Facility(s) 1. students will be encouraged to explore ideas. and we also talked at length about the difficulty of maintaining the Hawthorne School in its current form. We envision students striving towards significant accomplishments and the attainment of their full potential. Vision. We examined the particular challenges posed by and for our large Navy population. social and emotional development. The process began in 1999 with the creation of an Elementary Space Needs Task Force. State the School Administrative Unit’s (SAU) Educational Mission. acquire and apply the skills necessary to effectively communicate. With the help of Harriman Associates. with more modest renovations at the remaining schools. Major Capital Improvement Application 6 5/28/04 Coffin Elementary . Aware that the State was moving to end its financial support for portable classrooms. the full Board began a series of workshops examining our educational goals as they relate to the development of additional elementary space and outlining the objectives we intend to pursue as we make these proposed changes. Preliminary cost estimates for any of these proposed plans suggested that it might make far more sense. The Board discussed such issues as the most appropriate size and grade configuration for Brunswick schools. physical. and how to ensure that every Brunswick student has an equal opportunity to receive a quality education. and Goals and relate them to the proposed project. Towards this end. In order to reach their potentials. In addition.

Principal’s Office. Lack of classroom space for elementary foreign language instruction. The portable units house 5 classrooms. 3. the teacher may want to use the space for a large circle around the perimeter of the room for large classroom discussion and eye contact. These inherent space needs limitations have been so ingrained over the years with our veteran teachers that they are resigned to the fact that when they design their lessons they design them based on the enduring reality of limited space. Functional Life Skills. This limitation on classroom instructional strategies and programmatic needs pose real limits on the school department’s long-term ability to comply with the requirements of the Maine Learning Results. Some examples are: 1. Nurse. or discourage individual teacher creativity in providing a wide variety of uses of classroom space for instructional or learning purposes. Although the curriculum and assessments may be the same at each grade level. The space limitations faced by many of Brunswick’s elementary teachers limit. Coffin School houses 15 classrooms. Guidance. This produces an inherent barrier to providing the same educational experience for all Brunswick students in meeting the standards of the Maine Learning Results. inhibit. Limitations on instructional practices of individual teachers due to the inability to use space flexibility for different instructional purposes at different times. Speech. Behavior Resource. Tutoring. the space available or not available depending on the specific school limits the learning experience. Lack of space for Gifted and Talented education classes. The current student population requires the use of 4 single portable units (built in 1969) and 2 double portable units. matched to curricular goals. by grade. Lack of space for all day kindergarten classes. Art. PE. house. 5.2. OT/PT. Major Capital Improvement Application 7 5/28/04 Coffin Elementary . department) Coffin School is a traditional closed classroom building in grade level teams from Kindergarten through Fifth Grade. Coffin School is the district site for ESL and the most difficult elementary behavioral students because space is not available to house these programs in the student’s own schools. and Behavior Resource. Maine Office. 4. The varied architectural designs and sizes of each of our schools make it unlikely that every student will experience the same educational experience across the district. teachers may want desks in a row for recitation and presentation lessons. Lack of classroom space for Career Education or Health classes. They may next want the desks arranged in a cluster of six to do “committee work” or cooperative team work. and Cafeteria. Describe the extent to which the Learning Results have been integrated into the educational program in the facilities and any limitations the current facilities presents in their further implementation. Classroom space is utilized in a rational manner by the skillful teacher. For example – on some days or points in the instructional day. The Brunswick School Department is committed to ensuring that all students achieve meeting the content standards of the Maine Learning Results. How are the buildings organized for program delivery? (Ex. Our teachers do the best they can to provide a quality learning experience within our classrooms although they are limited in implementing various instructional practices and programs due to space constraints. Non-Composite Resource. ESL. 3. Still later on. 2. Music.

Equipment necessary to support those Major Capital Improvement Application 8 5/28/04 Coffin Elementary . Speech Therapist and half time Behavior Resource Teacher. Service programs include self-contained classes for students with emotional disabilities and functional skills needs. Behavior Resource. and Reading Recovery. Also. The physical therapist and occupational therapists share a small converted storage area. the Principal’s office has no room for conferencing with teachers. such as double sessions. Wheelchairs and other special ed equipment must be placed in the hallway 4. Four of our portables require students to walk across an access road. English as a Second Language. Coffin has a full time resource class. One room is used for English as a Second Language. Special Education Issues The Coffin School houses many programs necessary to address the needs of youngsters with identified special education handicaps. A storage closet has been converted to Physical Therapy and Occupational Therapy areas. or in facilities use problems. Four of the modular buildings are over 30 years old and were not designed to be permanent facilities. Within the main building. and tutoring are also located in the portable or modular units. Have building limitations resulted in unusual or difficult scheduling. space needs have required some rooms to serve multiple purposes or require some programs to be held in unsuitable areas. or classes in unsuitable areas? General Notes At its current student population there is a significant shortage of adequate educational program space at the Coffin Elementary School. Half of these units do not have bathroom facilities. which is a safety concern. Security is a major concern as we have unlocked doors to allow for student flow to and from the portables. Other storage areas are overflowing with materials and equipment. extended day. Coffin is sadly lacking the space to provide services. We currently ha ve over 25% of our classrooms outside of the main building. parents or community members. Specific issues for Coffin are: • Physical Education space is used by another school due to its space limitations • Occupational Therapy and Physical Therapy are currently delivered in a former storage closet • Space does not exist for Gifted and Talented • Space does not exist for Foreign Language • Space does not exist for All Day Kindergarten • Space does not exist for a Pre-K program • Staff communication issues due to portable classroom • Storage space is severely limited • ESL and tutoring share the same space • Title One and Reading Recovery Share the same space • Functional Skills space is overcrowded. students. Playground areas have been compromised to make space for the modular classrooms. including related services to the many student that attend those programs. Music. We have not been able to schedule all day Kindergarten due to building limitations. Title One Math and Reading Assistance.

This would require re-wiring of the network cables in the building. Valuable time is spent searching for an available and quiet location. I would envision Coffin having a learning center. we currently provide Physical Education classes for another school within the district. If services were provided in a central area it would be efficient and professionals could work together. Currently. This creates a safety concern. or new programs. There is no space designated for evaluators to do the extensive assessment necessary to diagnose and identify students requiring specialized instruction. The behavior resource room is in a separate facility. Carpeting is thin in some areas and the room designated for students who may need a time out area. Currently. Technology Issues The long range goals for Coffin School include the additional use of wireless laptops on mobile charging / security carts to expand the use of computers beyond the traditional fixed lab environment. The space for that classroom is inadequate and presents an unsafe situa tion. services is crammed into shelves. will this project allow you to implement? How do these specific program changes related to the Learning Results? We will be able to implement a Gifted and Talented Program as well as have adequate space for our Foreign Language Program. There is also a need to move the wiring closet which is currently located in a small electrical closet with inadequate ventilation and space for maintenance. Also. What specific program changes. while legally sufficient. Students must cross a road in order to get from their classes to the resource room. she must carry all materials with her since no space exists that she can call her own. The classroom for the Emotionally Disturbed program consists of 3 small rooms that run together. A new project would allow greater access to the gymnasium for the students at Coffin School. Staff are scattered around the building so that children who require the services of special education service providers have to ambulate or be assisted to each provider. Ideally. Major Capital Improvement Application 9 5/28/04 Coffin Elementary . Students would lose less time going from service to service since they could be piggy-backed in one efficient area. not just for those involved with the Occupational Therapist and Physical Therapist but for any student passing through the halls. We will also have much needed storage for our new and existing programs. There is no closet space in any of the rooms making it necessary to stack materials along all of the walls. This space should also function as a temporary holding facility for desktops. We will have the ability to offer all-day kindergarten classes. is poorly ventilated and arranged. 5. At Coffin we have 5 students in wheelchairs. A new space is required to store the additional carts for security and charging overnight. Coffin School has one half-lab of laptops on a cart. There are inadequate electrical outlets to charge the cart when the lab is being used. This project will help us to house our entire K- 5 grade programs in one building by replacing the outdated portable classrooms. Our district wide Elementary Behavior Resource and ESL programs could also be held in the building. It should also serve as a space for the technology integrator to store materials used in the classroom. printers and laptops that are awaiting repair. corners and lined up in the corridors. This is stored in a cramped space in the fixed desktop lab. This will allow for flexibility in scheduling and greater student access to computer technology. Supplies could also be shared by the various staff who need specialized equipment which could decrease the local budget for this costly expense. Four of those students receive instruction in the functional skills class.

For example. We share transportation services with other towns where possible for out of district placement special education students. we are a member of Maine Vocational Region TEN and contribute approximately 43. Brunswick School Department has for the past five years been in an ongoing process of reviewing and evaluating space needs. Many students work on assistive technology which requires designated outlets. the nature and intensity of these conversations has resulted in a proposal to regionalize specific functions of both regular and special education. A wide range of options were considered and it was determined that consolidation within the school district is not practicable and that maintaining elementary schools in the 350 to 500 student range best meets the needs of Brunswick. The room is small. Presently there is no office space. there is no room or phone for confidential meetings or calls. Major Capital Improvement Application 10 5/28/04 Coffin Elementary . Those conversations have led to nascent regionalized activities in transportation and professional development.5% of their budget. I also have a serious FERPA concern. 7. (See question 1). and Freeport). We are a member (with Bath and MSAD 75) of the Midcoast Regional Gifted and Talented Program. We participate in Merrymeeting Child Development Services. Describe any studies or consideration of consolidation with other school administrative units. professional development and assessment We have also actively sought and currently participate in collaboration with other school districts and municipalities. The superintendents and directors of special education in Cumberland County have already initiated a number of conversations concerning regionalized services. barely accommodating the 6 or more required members of the team and as a result the furniture is child sized. Falmouth. Describe any consideration given to consolidation within your school administrative unit. We accept tuition students from surrounding towns. We are a member of Merrymeeting Adult Education operated by MSAD 75. Given the expanding expenses associated with special education and the new demands placed on school districts by No Child Left Behind. Because of the high numbers of special education students at Coffin there are Pupil Evaluation Team meetings every day. We are a member of the I-95 Consortium for Administrator Certification (with MSAD 51. Other than the principal’s office. sadly lacking at this time. Some functions of special education and general education that could be supported and enhanced through regionalized activities include programs and services. a new facility would also provide space for social work services. We join with the Town of Brunswick and MSAD 75 to collectively purchase heating fuel. A room that was designated for science exploration to be used by the whole school has been procured to schedule these meetings. We are a member of the Cumberland County Superintendent’s and Special Education Directors’ collaborative team to address Essential Programs and Services. which is also used by a student who requires Braille instruction. Special education space needs would also include wiring needs. While Coffin has a guidance counselor. There should be a conference room with smaller offices close by so that examiners and other service providers would have the space available 6. We share some procurement functions with the Town of Brunswick. MSAD 75.

Room Behavioral Resource (1) No Inadequate Space (Overcrowded). CR 14 Second Yes Space Exists. This space is for most of the district students with functional skills needs. NE Bathrooms Yes Space Exists. PE Yes Space Exists. limitations or impact the space has on each specific program. CR 3 First Yes Space Exists. Testing Room No Space Does Not Exist. OT/PT No Inadequate Space (In a Converted Closet). CR 9 Fourth Yes Space Exists. SE Bathrooms Yes Space Exists. CR 11 Third Yes Space Exists. NW Bathrooms Yes Space Exists. CR 16 Art No Inadequate Space and Storage. Tutorial No Portable/Shared with English Second Language. CR 12 K Yes Space Exists. Gifted and Talented No Space Does Not Exist. CR 18 Computer Lab Yes Space Exists. Major Capital Improvement Application 11 5/28/04 Coffin Elementary . CR 2 First Yes Space Exists. SW Bathrooms Yes Space Exists. In the table below please indicate all of the major spaces in your building and briefly describe what. if any. CR 5 Second Yes Space Exists. Foreign Language No Space Does Not Exist. Guidance Yes Space Exists. Multimedia Storage Yes Space Exists. CR 13 K Yes Space Exists. slightly undersized. Include core and education spaces as well as community use spaces. CR 15 Third Yes Space Exists. Library Circulation No Undersized. Special Ed Autistic Room No Space does not exist. Computer Tech Room No Space does not exist. CR 7 Second Yes Space Exists. Library Stacks Yes Space Exists. Title One No Shared with Reading Recovery. Speech Yes Space Exists. CR 19 Fifth Yes Space Exists. CR 4 First Yes Space Exists. Reading Recovery No Shared with Title One. slightly undersized. CR 10 Third Yes Space Exists. Non Composite Resource Yes Space Exists. Table 1 Facility Appropriateness for Program Needs Extent to Whi ch S pa ce M eets Exist ing Program Space Needs Acceptable (yes/no) Facility D eficie ncy or Lim ita tion s Space Acceptable Facility Deficiency/Limitations CR 1 First Yes Space Exists. CR6 Functional Skills No Inadequate Space (Overcrowded). CR 8 Fourth Yes Space Exists. Cafeteria Yes Space Exists. CR 20 Fifth Yes Space Exists.

Library Equipment/Storage Yes Space Exists. too small. Stage No Some Space Used for Storage. Conference Room No Space Does Not Exist. M-7 Second No Portable. Kitchen Yes Space Exists. Supply Storage No Inadequate Space. Clinic Yes Space Exists. M-6 Fifth No Portable. Custodian Room Yes Space Exists. Discovery Mini Lab Yes Space Exists. Library Office/Workstation Yes Space Exists. too small. Kitchen Storage Yes Space Exists. Teacher Work Room Yes Space Exists. English Second No Portable/Shared with Tutorial (This is a space for Language the district wide program). Custodian Storage Yes Space Exists. M-4 Behavioral Resource (2) No Portable. GYM Bathrooms Yes Space Exists. M-5 Fifth No Portable. Major Capital Improvement Application 12 5/28/04 Coffin Elementary . too small. Gym/Multi purpose Yes Space Exists. M-2. too small. M-1. Music No Portable. too small. Teacher Lounge Yes Space Exists. too small. Wiring Closet No Inadequate Ventilation and Space. M-3 Second No Portable. too small. M-8 Second No Portable. too small. too small. Principal’s Office No Inadequate Space Main Office Yes Space Exists.

Part III Facility Information .

None. and playgrounds. Inadequate drainage at either end of parking lot shared with Junior High School. Describe any significant site issues (accessibility. sewer & water.8 acre site 19 + 108 shared w/ 1. safety/traffic. 4. that are not connected to storm drains. Site Size: shared with Junior High and Bus Garage st. Major Capital Improvement Application 13 5/28/04 Coffin Elementary . 6. large areas of ice in freezing weather. List all available off-site athletic fields. practice areas. Number of Parking Spaces: Junior High School 2. etc) that present a current or long range Health & Safety issue to the building occupants. located on either side of main entrance. How many acres at this site are unused but developable for educational purposes? Approximately one acre would be available without encroaching on existing playgrounds or parking. Removal of the 4 portable classroom buildings in front of the school would free up another acre. Playgrounds are located on both the eastern and western sides of the school building. Problem severely exacerbated when there are simultaneous events at both Coffin Elementary and Junior High School Traffic Flow: Significant traffic bottleneck at common entrance to site shared with Junior High School. drainage. size. EPA considerations. Accessibility of South Playground: Traffic on access road between Coffin and Junior High/Bus Garage must be blocked in both directions while children use the south playground. List all available on-site athletic fields. Describe any difficulties that these off-site facilities create for the program. Crimmins Field (operated by Brunswick School Department) Athletic fields adjacent to Municipal Meeting Facility (operated by Town Parks and Recreation) Both of these facilities are extensively used by various organizations and can often be difficult to schedule. Drainage: Drainage from bus canopy and north wing roof drains into sumps. significant rainfall/snowmelt results in large areas of standing water and mud in warm weather. 5. Neither are used nor required by Coffin Elementary School. practice areas. significant rainfall/snowmelt results in large areas of standing water in warm weather. Most of this area is wooded area located on the north side of the school opposite the parking area. large areas of ice in freezing weather. and playgrounds. Sewer (septic/public): ______Public____________Water: (well/public): ______Public__________ 3. 7. Parking: Barely adequate availability of parking for staff. A third paved play area is located across an access road from the south side of the building and adjacent to the bus parking area. A: Site Characteristics T Urban o Rural ~8 acres of 29.Part III: Facility Information Is this a historic building or site? No.

wood roof deck. Are any of the following safety issues? o Exit Locations T Fire Doors T Emergency Egress o Dead End Corridors T Storage Locations o Boiler Room o Open Stairwells o Other Explain: Fire Doors: Fire doors from the multi-purpose room and cafeteria into corridors are not adequately fire-rated. OT-PT equipment. Wet system. Office door lacking door closer and electromagnetic hold-open. Major Capital Improvement Application 14 5/28/04 Coffin Elementary .6 acres across the southwest quadrant of the overall site is designated as a Natural Resource Protection Zone by the Town of Brunswick. Multi-Purpose: Concrete block walls. Where in the building is the furnace room located? Separate building between Coffin Elementary and Junior High School.) must be staged in hallways adjacent to Special Education classrooms due to lack of dedicated storage in or near these rooms. carts. Below Grade Classrooms (yes/no)______No________ If yes. 5. This area is located adjacent to the Junior High School. 8. The building serves both schools. exposed bar joists. When was the present boiler installed? Two cast-iron 40 psi HB Smith hot water boilers installed in 1966 and 1983. cafeteria/kitchen area. and multi-purpose room only. Cafeteria: light steel exposed frame. describe:_____________________________________________________________________________ _____________________ _______________________________________________________________ 3. glass/ 1. etc. 6. Shared with Junior High School. Booster pumps for hot water feed from shared Boiler House are located in basement mechanical room directly underneath the Multi-Purpose Room stage. Emergency Egress/Storage: Substantial amounts of ready-access Special Education equipment (wheelchairs. B: Building Characteristics Main Structure: Masonry bearing walls. 4. wood roof deck. Type of Construction: aluminum and masonry walls_________ Number of Stories:______1_________ 2. Approximately how many acres are classified as wetlands? 3. A third. Sprinkler System: o Full Sprinkled o % Sprinkled T Partial Sprinkled o Custodial Closets COMMENTS: Corridors. steel joists. older boiler in the Boiler House is no longer used.

/Behavioral 40 M-5 (Leased) Grade 2 23 M-6 (Leased) Grade 2 22 M-7 (Leased) Grade 5 22 M-8 (Leased) Grade 5 22 Major Capital Improvement Application 15 5/28/04 Coffin Elementary . Ready-access storage issues impacting egress are described in Part III. In the table below please list all temporary classroom spaces that support this facility’s educational program. Create and attach a chart listing the educational function(s) that take place in each of the temporary classrooms. Only heated storage for outside equipment (snow blower.B. Table 2 Temporary Classroom Space Analysis # of Total Permanent Leasing # of Class.4 above. OT-PT equipment.) is in extremely short supply throughout building.420 Temporary 2. Class Size District Owned 4 4 2. Inadequate flammable storage throughout building. 7. extra classroom furniture. Leased Space Information 1. Tutoring. on the stage. or in small elevated storage areas in the stage wings which do not have safety railings. Non-ready-access equipment is stored in hot water heater rooms. Classroom Function No. Students Served M-1 (Owned) Music 450 M-2 (Owned) ESL/Tutoring 22 M-3 (Owned) Grade 2 22 M-4 (Owned) Class Size Reduct. etc. Storage for audio-visual carts.) is in Boiler House. Behavioral Resource Other (specify) 0 0 0 N/A Totals 6 8 5. etc. Music. Are there storage issues in this building? If yes.880 Temporary Grades 2 & 5 Lease/Purchase 0 0 0 N/A Grade 2. C. and Special Education equipment (wheelchairs. explain: Yes. Square or Use as it Relates to Program Status Units Room Footage Temporary s Leased Space 2 4 2. ESL.540 Temporary Reduction. carts. Do not include administrative or transportation leases.

OSHA: Handrails on stairs leading to stage not in compliance. older unit air exchangers in the individual classrooms. air quality in the main building is good to excellent. use of leased space will remain a necessity. While air quality parameters in the portable classrooms remain within acceptable parameters. Will this facility need additional program space through the Leased Space Program in the near future? If so. Fire Safety: Stage curtains are not adequately fire-rated. 4. Communications: Intercom and telephone system is antiquated. Asbestos pipe/fitting insulation in hot water heater rooms and cellar mechanical room. 3. plumbing.6 and III. or other significant facility deficiencies that impacts the educational program including any hazardous material issues. limited number of telephones and phone lines (installation of new telephone system scheduled for Summer 2004 pending budget approval). Heating: Internals for 1966 boiler in shared Boiler House are difficult to maintain/replace and are reaching the end of useful life. Major Capital Improvement Application 16 5/28/04 Coffin Elementary .A. A new ventilation system was recently installed in the main school building. Structural: Classroom windows in south wings are inefficient and past useful life (replacement of windows in southeast wing scheduled for Summer 2004 pending budget approval). please explain the rationale and describe any plans and timelines that have been developed to meet the need. ventilation. Both boilers are older and relatively inefficient. and if the student population remains steady. code compliance. and electrical. Has this facility received Revolving Renovation Fund monies in the past? Please explain: No. All are monitored/maintained under the school’s AHERA Operation & Maintenance Plan. Additional Information on Facilities 1. air movement and volumetric change is provided by small. 2.B. 3. Stage storage lofts require safety railings and toeboards. Describe in detail all health & safety. D.4 plus: AHERA: Asbestos floor tile in all classrooms and most other individual rooms with some enclosed under vinyl composition tile (enclosure of remaining exposed asbestos floor tile in north wings scheduled for Summer 2004 pending budget approval). How many additional spaces will be needed in each of the next five years? If this project does not go forward. Interior windows between Science Room and corridor are not tempered. please describe in detail. Items provided in Parts III. Please describe any deficiencies related to mechanical or other building systems such as heating. Are there air quality issues in the school? If yes.

Please complete the table below. special education.5 x 11 floor plan. square footages.190 (Oth) See attached floor plans of the school. OT-PT. Include an 8. food services Additions N/A 1990 1. library. school Original K-5 1955 53.360 0 Food services Portables 4 1969 (Own) 635 450 Music 1969 (Own) 635 22 ESL.880 (Lease) 450 1. Tutoring 1969 (Own) 635 22 Grade 2 educational program 1969 (Own) 635 40 Class Size Reduction. health Building services. Submit any drawings or diagrams that may be helpful in understanding the current building configuration. and additions to the original facility. Table 3 Existing Building Space Analysis NOTE: Complete one Table for each school in the administrative unit. Behavioral Resource 2 1995 (Lease) 1.440 44 Grade 5 educational program Other N/A 1966 1.440 45 Grade 2 educational program 5 1995 (Lease) 1. Building Name: Coffin Elementary School Town: Brunswick Total Grade Date of Total Building Square Uses as they Relate to Program Level Construction Enrollment Footage Grades K-5 educational programs.440 (Main) Totals 2.190 0 Boiler House (shared with Junior High School) 57. Major Capital Improvement Application 17 5/28/04 Coffin Elementary .540 450 administration.

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Coffin Elementary School Brunswick School Department Special Ed equipment .

Part IV Comprehensive Enrollment Analysis .

For example. In communities with significant residential development. this should include a review of residential and business development trends and the relationship of development to changes in the entering class size. Their report is attached. including changes in the size of the class resulting from in or out migration should be stated. a district with three K-5 elementary schools that is proposing a project at an elementary school should do district -wide K-5 projections and projections for each of the three elementary schools. The commission’s initial report is expected to be released sometime in 2005. Beginning next year. contracted. The anticipated size of the future K and first grade classes based upon birth levels and the pattern of migration of preschool aged children should be articulated. The Brunswick School Board commissioned Planning Decisions. enrollment projections obtained from the State Planning Office are attached. Major Capital Improvement Application 18 5/28/04 Coffin Elementary . Maine will be evaluated by the Department of Defense Base Realignment and Closure Commission as part of the next round of nationwide evaluation of military facilities. and they could recommend that the mission of the Naval Air Station be expanded. the addition of a pre-school program or the opening. The grade-to-grade progression of a class as it moves through the system.Part IV: Comprehensive Enrollment Analysis Please attach a copy of the district’s current enrollment data and projections. The same district would not need to do school by school elementary projections if it is proposing a project at the high school. The enrollment projections should address the following areas: 1.S. Naval Air Station at Brunswick. The Brunswick School Board commissioned Planning Decisions. In the “worst-case” speculative scenario that the Naval Air Station is closed. enrollment projections obtained from the State Planning Office are attached. Also. or remain the same. 3. This Comprehensive Enrollment Analysis should include: School enrollment projections that estimate future enrollments in each grade on a year-by-year basis for the next ten years. to develop enrollment projections for this application. Their report is attached. thereby minimizing the effect on the school system’s student load. The enrollment projections should be done on a district-wide basis and a school-by- school basis if there is more than one school serving a grade grouping that is affected by the building project. Although we are not aware of any specific changes being contemplated by any major employer. expansion. Inc. For example. or closing of a major local employer should be considered in the projection. this should include a review of the relationship of the new residential development to changes in class size. it is highly probable that the housing now occupied by military families with school age children will be rented to civilian families looking for rental and any type of affordable housing in our area. Inc. to develop enrollment projections for this application. Any changes in administrative policy or external factors that may have influenced historical enrollments or that may influence future enrollments should be documented. the government-owned housing now occupied by military families will be leased to a private contractor for a fifty year term. In communities with significant levels of residential development. it is a matter of public record that the U. 2. Also.

as well as an occasional student from Arrowsic. a more comprehensive enrollment projection should also be included in the application. The final enrollment projections should provide year-by-year estimates for both individual grades and for the grade groupings that are in use within the district. Phippsburg. 7. West Bath. Major Capital Improvement Application 19 5/28/04 Coffin Elementary . Brunswick has always accepted any Durham student wishing to attend Brunswick High School. There are no current plans to expand this program into the local budget due to the cost of staff and additional portable units. rarely are any students accepted as tuition students in those grades. however. please indicate current enrollment data on all buildings. The State Planning Office has enrollment projections by school. Westport and Woolwich. 5. What is the status of pre-school programs in your system? Brunswick schools currently offer very limited preschool programs to the extent that federal funds permit. The Brunswick School Board is pursuing the objective of all day kindergarten and has included the capacity for it in this application. Does your school administrative unit have full day or half-day kindergarten? If half day. Georgetown. we have historically accepted secondary tuition students from Durham. Although no formal signed tuition contract exists. However. Due to the current crowded K-8 situation. 6. we had five students. What is the length of term of the tuition contract? The Brunswick School Department is currently accepting most of Durham’s high school students.4. what are your future plans for your kindergarten program? Brunswick schools currently have half-day kindergarten. What number of tuition students are under a tuition contract with your school administrative unit? Brunswick School Department does not have any written contracts for tuition students at this time. it is not possible to offer all day kindergarten without leasing additional portable units. In the tables that follow. Due to space constraints. Presently the Superintendent and School Board leadership are reviewing the possibility of signing some sort of agreement concerning 9 -12 students. During 03-04 and 02-03 we have had only one elementary tuition student and for each of the two years preceding.

- Scott Sneddon 0 90 98 78 75 68 81 0 0 0 0 0 0 0 490 Longfellow Elem.138 3 Current Enrollment (Tuition Students) Current Enrollment by Grade – Tuition Students School Name and Principal Other K 1 2 3 4 5 6 7 8 9 10 11 12 Totals Coffin Elementary- Walter Wallace 0 0 0 0 0 0 1 0 0 0 0 0 0 0 1 Hawthorne Elem.- Gregory Scott 0 56 65 64 71 68 72 0 0 0 0 0 0 0 396 Brunswick Jr.- Scott Snedden 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Longfellow Elem. High- John Paige 0 0 0 0 0 0 0 254 243 240 0 0 0 0 737 Brunswick High- Bruce Cook 0 0 0 0 0 0 0 0 0 0 247 266 213 211 937 TOTAL 0 220 268 253 241 212 270 254 243 240 247 266 213 211 3. High- John Paige 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Brunswick High- Bruce Cook 0 0 0 0 0 0 0 0 0 0 60 47 50 43 200 Totals 0 0 0 0 0 0 1 0 0 0 60 47 50 43 201 Major Capital Improvement Application 20 5/28/04 Coffin Elementary .- Michael Galarneau 0 0 23 31 23 22 30 0 0 0 0 0 0 0 129 Jordan Acres Elem. Current Enrollment by Grade – Resident Students School Name and Principal Other K 1 2 3 4 5 6 7 8 9 10 11 12 Totals Coffin Elementary- Walter Wallace 0 74 82 80 72 54 87 0 0 0 0 0 0 0 449 Hawthorne Elem.- Michael Galarneau 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Jordan Acres Elem.- Gregory Scott 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Brunswick Jr. Table 4 Current Enrollment (Resident Students) Complete the following two charts for each school in your district.

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Part V Maintenance and Capital Improvement Plan .

The areas addressed shall include (but not be limited to): Site and site improvements. III. b.). II. and predictive maintenance and planned capital improvements (replacements/upgrades). and repaired with no more than a 1-2 day turnaround. etc. General Services: Water and sewer service is provided by the Brunswick-Topsham Water District and Brunswick Sewer District respectively. The vendor provides annual inspection. sprinklers. data. Heating oil and trash pickup are contracted by the Town of Brunswick. The Department of Education has made available Capital Management Asset software and MeSFMP (Maine School Facilities Maintenance Plan) to assist districts with the development of Maintenance Plans. etc. c. with access in each custodial office and in the Facilities Director’s office. Roof Systems: All roofs are formally inspected by our roofing service provider every October. is planned for the near future. foundations. Main Buildings: HVAC systems in all buildings are covered by a service and maintenance contract with one of two providers. 1 . All suspected air quality issues are immediately investigated and testing conducted once identified. Submit a copy of your administrative unit’s Maintenance and Capital Improvement Plan. structural system (interior and exterior walls. Major Capital Improvement Application 21 5/28/04 Coffin Elementary . preventive. Local telephone service is contracted with Verizon. Capital Renewal Plans (MRSA Title 20-A. restoration of all flashing details. have individual kerosene monitor heating units and air exchangers serviced under a service and maintenance agreement with the installing vendor. and routine preventive maintenance service during the summer vacation period. Water: Annual backflow preventer inspection and seasonal activation/shut-off of irrigation systems are provided by the Brunswick-Topsham Water District. and code compliance and inspections (ADA.). Propane and propane system service is provided by a local vendor on an on-call basis. water. boiler. Section 15918 and Section 4001). septic. asbestos management plan. The service providers have remote system monitoring and diagnostic capability via modem connection with each building control system. Portable Classrooms: All portable classrooms. both owned and leased. Appendices No. filter replacement) are conducted by custodial personnel. This program entails full planned restoration of the roof system. 1 and 2 below summarize the Brunswick School Department’s capital improvement procedures: APPENDIX NO. Utilities: a. etc. I. cleaning. as well as year-round repair service on an on-call basis. ventilating. Enhancement of this capability to an active on-line mode. Emergent internal plumbing issues are immediately addressed with local licensed plumbing service providers. roof system. safety systems (fire alarms. indicator monitoring. All suspected roof leaks are immediately addressed with our roofing service provider. All RLE projects and non-immediate remediate repairs are incorporated into subsequent facilities with phasing as recommended by our roofing inspectors. investigated. access and evacuation. and renovation of all roof drains. air conditioning). HVAC and Air Quality: a.). including resealing of all splices. b. etc. Electrical power is provided by Central Maine Power. Minor routine preventive maintenance actions (local adjustments. Air Quality: Air quality testing is conducted on an as-required basis by either the HVAC service provider or a local environmental service vendor. trusses. gas.). The program includes routine. monitoring. building.Part V: Facility Maintenance and Capital Improvement Plan Maine law and Chapter 125 (Comprehensive Plan) require school administrative units to maintain a Maintenance and Capital Improvement Plan for all school facilities.BRUNSWICK SCHOOL DEPARTMENT – FACILITIES MAINTENANCE MANAGEMENT PROGRAM This plan delineates regular actions and responsibilities for preventive and periodic maintenance/inspections of key systems and equipment in Brunswick School Department facilities. HVAC (heating. utilities (electric. This inspection evaluates both small-scale remedial repair requirements and condition trend-based requirements for Roof Life Extension (RLE).

Site: a. by a local contractor. and master clock systems are covered under vendor service agreements providing service on an on-call basis. and more frequently if required. c. along with their control systems. with an internal inspection of dry systems every five years. VII. AHERA: Designated Person services. Grounds Maintenance: Grounds maintenance on all school sites. and sidewalks is generally performed by custodial/groundskeeping personnel and bus drivers. VI. General Inspection: All school buildings are inspected annually by the Town Fire Marshal and by a loss control representative of the School Department’s Workers’ Compensation insurance carrier for fire and general safety. parking lots. and turf management at Brunswick High School is accomplished under a service agreement with a local landscape contractor. Plowing of parking lots and roads at Brunswick High School is contracted annually with a local vendor. Security: Security systems at Brunswick Junior High School. staff training. d. including survey. Routine quarterly elevator lubrication is likewise performed under a service contract. IV. b. Miscellaneous: a. Bleachers/Backboards: All motorized retractable bleacher and backboard installations are inspected annually for safety and proper operation by the installer. and. b. c. V. Safety Systems: a. as well as eye wash stations and deluge showers are conducted monthly by custodial personnel. b. and at least one night custodian at each school are licensed low-pressure boiler operators. e. Playgrounds: All school playgrounds and playground equipment are visually inspected semi-annually by groundskeeping personnel for safety and operability. All school building alarm systems are continuously monitored. c. is performed by groundskeeping personnel. Major Capital Improvement Application 22 5/28/04 Coffin Elementary . Boilers: All boilers and pressure vessels are inspected annually by a licensed boiler inspector. ADA Compliance: All vertical/inclined lifts and elevators are serviced and annually inspected by a licensed inspector. under a service agreement with an outside vendor. Snow Clearance: Plowing/snowblowing of roadways. and are licensed by the State Board of Elevator and Tramway Safety. all head custodians. Brunswick High School. and serviced on an as-required basis. Pest Management: Monthly inspection and monitoring in accordance with the Brunswick School Department Integrated Pest Management Policy is performed under an annual contract with a certified vendor. are covered in the HVAC repair and maintenance contracts. The night security guard. e. d. c. with the exception of Brunswick High School. Annual weeding. Fire Protection/Emergency Equipment: All fire extinguishers and emergency lighting systems are tested and serviced annually by a licensed vendor. under AHERA are provided under a services contract with a licensed environmental service provider. by the equipment installer. The Facilities Director maintains all AHERA documentation and initiates all required public and contractor notifications required by AHERA. garden maintenance/upkeep. d. and Superintendent’s Office are monitored 24 hours a day. and abatement support. Electrical: Planned and emergent electrical repairs and service are addressed with local licensed electricians. inspection. Interior Communication: Internal phone switching systems. Gross snow removal is arranged with a local vendor on an as-required basis. Underground Storage Tanks: All underground fuel storage tanks and monitoring systems are inspected annually by a licensed tank inspector. Monthly inspections of this equipment. Code Compliance: a. Fire Alarms: All building fire alarm systems are inspected and serviced annually under a service agreement with the equipment provider. d. intercom. Sewer: The on-site pump station at Brunswick High School is cleaned and serviced annually. Sprinkler Systems: All installed sprinkler systems are inspected annually.

000 are included if the total cost of the project is over that amount. integrated Capital Improvement Plan for the Town Council. the Town of Brunswick established a Capital Improvement Plan Committee to gather. or add required functionality to. c. or vehicle that would increase the life of.000 are considered individually by the School Board. Longfellow. that structure. and stage curtains are deep-cleaned semi-annually by a local cleaning contractor. “ROPES” Challenge Course: The ROPES Course at Brunswick Junior High School is inspected annually for safety and operability by the designer/installer. to a lesser extent. Junior High School (1996) New boilers-Hawthorne and Bus Garage (1996) Classroom window replacements-Coffin.BRUNSWICK SCHOOL DEPARTMENT – CAPITAL IMPROVEMENT/ RENEWAL PROGRAM This section outlines the history. carpeting. single-year projects estimated at less than $25. ADA compliance survey. once approved. School Department capital improvement proposals now undergo parallel approval processes with the School Board and Capital Improvement Plan Committee prior to inclusion in the proposed Town budget. building component.. and to present a unified. 2008) Major Capital Improvement Application 23 5/28/04 Coffin Elementary . Items with estimates between $25. grounds. Performance to Date. this plan was presented to the Brunswick School Board for approval and. from the results of periodic and one-time inspections and surveys (i. the Brunswick School Department has maintained and annually updated a Five-Year Capital Improvement Plan for its buildings. energy conservation survey. or replacement of a structure.000 or greater. Background. renewal. 2005).000 or greater are considered as separate line items by both the School Board and the Town Capital Improvement Committee. This program is being considered for expansion to all schools with proscenium-style stages.e. and current guidance for capital improvement/renewal efforts for Brunswick School Department facilities. performance. Significant past and projected capital improvement projects for Brunswick school facilities since 1996-97 have included: New roofs-Hawthorne. Since 1969. Crooker Theater: All stage rigging and support equipment at the Crooker Theater (Brunswick High School) is inspected annually for safety and operability by the original installer. evaluate. 2002. Longfellow (proj. component. was included in the Town Capital Improvement Plan along with those from all other Town departments for consideration and approval by the Town Council. status. Requirements have been most commonly generated from the results of the School Department’s 1995 Facilities Study and. II. Hawthorne. Junior High School (1997-2003) Gym window replacements-Coffin.). Until 2003.000 and $150. All seats. 2004). Jordan Acres (proj. and vehicles in accordance with the Town Charter. and consolidate the various capital needs requests for the Town departments. APPENDIX NO. Junior High School (1998) Ceiling and lighting upgrades-All schools (1997-2002) ADA lift installations-Coffin. or vehicle. I. The criteria for inclusion of an item into the School Department Plan is: (1) a non-recurring upgrade. but are combined into a single summary line item by the Town Capital Improvement Committee. 2 . In November. Junior High School (2000-2001) Air quality improvement upgrades-Coffin (2003). Junior High School (proj. Individual phases of a multi-year project less than $25. Longfellow. Jordan Acres. Repairs and maintenance are conducted by the groundskeeping staff. 2006-2008) Second access/egress road-High School (proj.000 are not included in the Plan. with (2) an estimated total cost of $25. Individual items with estimates of $150. b. etc.

High School Egress Road ($315. New Planning Process.500 Does not include Phase 1 cost of Junior High IAQ Project ($200. have not yet been formally planned and estimated. nor have funding levels for these items been determined. Overarching Ten-Year Capital Renewal/Improvement Guidance for K-8 Facilities.000). 2005-06 (projected) $325.500 2000-01 $359. Based on the initial field survey information provided by Northeast Building Consultants in May 2004. High School Tennis Courts ($130. On January 28.405 1997-98 $321.000 Does not include cost of Longfellow IAQ Project ($375. the FCI is not expected to exceed 0.700 Does not include the cost of system wide energy conservation projects ($330. III. The Brunswick School Department has been committed to continual reinvestment in its facilities. it will drive the proposed Plan input from 2005-06 onward.100 2003-04 $303. and is awaiting approval by the Brunswick Town Council.000 Does not include cost of Jordan Acres IAQ Project ($375. While this change in the facilities planning process cannot influence the 2004-05 Five-Year Capital Improvement Plan currently in the approval pipeline. and all renewal items beyond 2008-09. The spending projections for capital renewal items with a value of $25. NOTE: Amounts only include those projects with estimated cost between $25. 2004. This value will most likely increase as the initial survey data is currently being refined and lower-value requirements are being added.000 or greater for the K-8 facilities through 2008-09.000 1998-99 $384.000. The School Department Capital Improvement Plan for 2004-05 has been approved by the Brunswick School Board and Town Capital Improvement Plan Committee.000).000 or greater beyond 2008-09 are based on the average yearly planned expenditure for these items over the period of the current Five-Year Capital Improvement Plan (2004-05 through 2008-09) adjusted for inflation each year.000 2002-03 $291.14 once these efforts are completed.800 Does not include cost of Coffin IAQ Project ($400. Major Capital Improvement Application 24 5/28/04 Coffin Elementary .000).000) or any renovations/construction resulting from this application.000 beyond 2004-05.000) 2001-02 $300. 2006-07 (projected) $321.000). Renewal items of value less than $25. Capital Improvement Expenditures to Date Year Amount Comments 1996-97 $156. The current School Department Five-Year Capital Improvement Plan delineates the projected expenditures for capital renewal items with a value of $25.000).000). or any renovations/construction resulting from this application.000 Does not include Phase 3 cost of Junior High IAQ Project ($200.400 1999-00 $332. the Brunswick School Department contracted with Northeast Building Consultants for facility assessment and database startup services to support future long-range facilities planning using the DOE-provided VFA Capital Asset Management software system. 2004-05 (projected) $317.000) or any renovations/construction resulting from this application. the composite Facility Condition Index (FCI) for the Brunswick School Department K-8 facilities is 0. IV. 2008-09 (projected) $331.500 Does not include Phase 2 cost of Junior High IAQ Project ($200.000 and $150. Table 1 shows the annual budget allocations toward the School Department Capital Improvement Plan since 1996-97. These out-year funding requirements have been modeled based on the following parameters: a. however. 2007-08 (projected) $329. Table 1.12.

02 $100.14 Brunswick K-8 Composite $800. four boiler replacements.000 0. c. Historically.06 $300. and roof life extensions at five schools – will reduce the out-year funding requirements to maintain current composite FCI.000 0. Major Capital Improvement Application 25 5/28/04 Coffin Elementary .000 0. Out-year capital renewal spending projections include 55% of the proposed 2004-05 budget for contracted repairs adjusted for inflation each year. The cumulative capital renewal projections for the next ten years are shown in the following chart along with their impact on the School Department’s composite K-8 FCI based on the initial field survey data: $900. Out-year capital renewal spending projections include 15% of the proposed 2004-05 budget for supplies and materials adjusted for inflation each year.12 $700.04 $200.000. approximately 55% of expenditures for “Contracted Repairs” have been for capital renewal work items with value less than $25. approximately 15% of expenditures for “Supplies and Materials” have been used for capital renewal work items with value less than $25.08 FCI $400. b. Historically.000 0.10 $600.000 Funding $500.000 performed in-house as “self-help projects”. and will actually lower the projected FCI in the out-years by renewing these large systems earlier than would otherwise be indicated by their respective service lives.000 0.000 0.000 0.000 $0 0.00 2004-05 2005-06 2006-07 2007-08 2008-092009-10 2010-11 2011-122012-13 2013-14 Funding to Maintain FCI Funding Projection FCI Maintained FCI from Projection It is expected that the high-value renewal projects planned for the first five years of this projection – ventilation upgrades at three schools.

Based on the initial field survey information provided by Northeast Building Consultants in May 2004. This value will most likely increase as the initial survey data is currently being refined and lower-value requirements are being added. will drive the actual out-year FCI even lower. the capital renewal projections for the next ten years for Coffin Elementary School are shown in the following chart along with the impact on FCI based on the initial field survey data: $150. the FCI is not expected to exceed 0.10 $100.000 in 2005-06 Roof life extension work for 6 of 12 roof sections: $30.11.14 Coffin Elementary School 0. $45. $6.04 $25. $20.000 0.02 $0 0.000 0.000 in 2008-09 As stated previously.000 0.00 2004-05 2005-06 2006-07 2007-08 2008-092009-10 2010-11 2011-122012-13 2013-14 Funding to Maintain FCI Funding Projection FCI Maintained FCI from Projection Specific capital renewal projects listed in the current Five -Year Capital Improvement Plan (over $25. however.08 Funding FCI $75.000 in 2006-07 Telephone system installation: $28.13 once these efforts are completed. Specific Capital Renewal/Improvement Guidance for Coffin Elementary School.000 in 2004-05. $30.000 0. Major Capital Improvement Application 26 5/28/04 Coffin Elementary .V.000 in 2005-06 Classroom window replacement in south wings: $35.000 in value) include the following: Enclosure/abatement of asbestos floor tile: $20.000 0.000 in 2004-05.12 $125.06 $50. it is expected that the high-value. Using the methodology described above. and as-yet-unplanned projects for 2009-10 and beyond. the FCI for Coffin Elementary School is 0.000 in 2005-06.000 in 2004-05 Replacement of bathroom sinks nearing obsolescence: $30.000 0.000 in 2004-05.

Part VI Professional Facilities Studies .

Part VI: Professional Facilities Studies/Assessment Attach any professional facility study/assessment of the building that may have been completed within the last five years (the absence of a study/assessment will not adversely affect your rating). Brunswick School Department. Previous studies include: 1995 – Brunswick Schools Facilities Study (Harriman Associates. The Brunswick School Department will make copies of all studies available to the Department of Education upon request. studied all five schools in this application and did space allocation workbooks and concept design options with cost estimates to solve their space and program needs) 2004 – Capital Asset Management Facilities Survey (Northeast Building Consultants) See Part V for summaries of the annual facilities maintenance plans. 729-4148. Major Capital Improvement Application 27 5/28/04 Coffin Elementary . Please contact Jim Oikle. inventoried the physical condition of the systems and code status of all schools in the district to support their capital improvements plans) 2002 – Elementary Schools Space Needs Feasibility Study (Harriman Associates. Business Manager.

Timeline & Site Location .Part VII Instructions.

Turn Left onto McKeen St and proceed to Baribeau Drive.bossie@Maine.S. Site Location Please see the attached map to the schools in these applications. ME 04333-0023 If you have further questions regarding the application or the application process please contact: Scott Brown. SPIRAL BINDERS ARE REQUIRED. AIA. Director OR Karen Bossie. Submit applications to: School Facilities Services Team Department of Education 23 State House Station Augusta. Application Instructions APPLICATIONS WILL NOT BE ACCEPTED IF PRESENTED IN A 3-RING BINDER.Gov B. follow Pleasant St. Turn left onto Columbia Ave and proceed to Coffin Elementary School on the right. (Route U. Timeline. All forms must be filled out completely.. 2004 Department of Education rating period: July 2004 through completion C.Gov E-Mail: Karen.brown@Maine. 1 North) to first traffic light at Church Road. Major Capital Improvement Application 28 5/28/04 Coffin Elementary . 2003-2004 Rating Cycle Timeline Applications made available: September 2002 – Revised December 2003 Applications accepted at Department of Education through June 1. Turn right onto Baribeau Drive and proceed to Columbia Ave. & Site Location A. Please summit the original application and one copy. Use additional sheets where necessary. Turn right onto Church Road to McKeen St. Telephone number for school: (207) 729-5577.l.Part VII: Instructions. From I-295 exit 28. Administrative Secretary School Facilities Services School Facilities Services Phone: (207) 624-6883 Phone: (207) 624-6848 E-Mail: scott.