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ADDITIONAL INFORMATION ON THE FOLLOWING POST

:

OFFICE OF THE CITY MANAGER

HEAD: CORPORATE PLANNING AND PERFORMANCE (Ref. 13)
POSITION CODE: 5512
A MARKET-RELATED REMUNERATION PACKAGE WILL BE OFFERED

JOB DESCRIPTION FORM

SECTION A: JOB TITLE AND INFORMATION SECTION
A1. POST IDENTIFICATION
1. Municipality Nelson Mandela Bay Municipality
2. Post title Head: Corporate Planning and Performance
3. Number of posts 1

A2. LOCATION OF POST
Directorate City Manager’s Office
Sub-Directorate Corporate Planning and Performance

A3. SURROUNDING POSTS
Immediate supervisor
Job title
1. City Manager

1. Performance Monitoring, Evaluation &
Reporting
2. Strategic & Integrated Development Planning
3. Delivery Coordination & Integration
4. International & Intergovernmental Relations

___________________________________________________________________________________
(JOB NO. ……………………….)

including the Integrated Development Plan (IDP) and Service Delivery and Budget Implementation Plan (SDBIP) o Managing the alignment of strategies and goals within the Municipality o Assessing and monitoring the impact of national. DUTIES AND RESPONSIBILITIES OF THE POST B. integrated To ensure that Ongoing Service Delivery development and performance planning and reporting strategic goals and Planning and processes: plans are set and Management o Leading and managing the planning processes for the achieved within (municipal wide) Municipality the Municipality o Providing direction and coordinating the development and review of credible plans. Performance Focus Area Duties/ Tasks (HOW) Purpose (WHY) Frequency Area (WHAT) 1 Strategic Strategic  Provides strategic leadership to the Municipality by: To ensure that the Ongoing Leadership Leadership o Determining the strategic vision and plan pertaining to Municipality is and the area of responsibility productive. and  Undertaking specific responsibilities as a member of the top management team.2 DUTIES OF THE POST Key NO. B.SECTION B: JOB PURPOSE. in ensuring the provision of effective and efficient corporate planning and performance services and the management of the administration. including the development of the Municipality’s long term strategy. ___________________________________________________________________________________ (JOB NO. supportive and effective leadership o Motivating and empowering staff to deliver on strategies and goals o Fostering a positive and creative management culture Strategic and  Coordinates and leads the Municipality’s strategic. ………………………. Management o Leading the process of determining the ideal institutional effective and arrangements pertaining to the area of responsibility efficient o Providing visible.1 JOB PURPOSE The purpose of the post of the Head: Corporate Planning & Performance is to oversee and manage the provision of corporate planning and performance services to the Municipality including:  Being administratively in charge of the entire corporate planning process.) . which reports directly to the City Manager.  Assisting the accounting officer to carry out his or her (in line with delegations).

………………………. strategies and goals based on the past and current performance and the financial position of the Municipality Strategic Support  Provides strategic support to the Council.) . Performance Focus Area Duties/ Tasks (HOW) Purpose (WHY) Frequency Area (WHAT) provincial and sector wide changes on plans (including national and provincial policy statement changes) o Managing the development and implementation of service delivery plans within the legislative and regulatory framework o Identifying and managing all relevant risks in plans o Formulating plans. accuracy. performance by evaluation and reporting system for the Municipality the Municipality o Leading the process of monitoring. as required o Providing leadership in reviewing decisions that have been made o Developing/Managing the development of models and scenario plans to support decision making processes (including human resources management and development models) Strategic  Manages the performance of the Municipality by: To ensure Ongoing Performance o Overseeing the development and implementation of a accountability and Management municipal wide performance (management) monitoring.2 DUTIES OF THE POST Key NO. accounting officer and To contribute to Ongoing the senior management team by: the effective and o Providing solicited and unsolicited advice on relevant efficient policy objectives functioning of the o Providing technical input to support Council in Municipality undertaking its obligations and to support management decision making. 2 B. evaluating and reporting on the performance of the Municipality in line with agreed measures and standards o Managing the performance reporting process in order to ensure measurability. reliability and timeliness of submissions o Making submissions and presentations to relevant ___________________________________________________________________________________ (JOB NO. validity.

Financial Regulations and Treasury instructions finances are by: managed o Monitoring and addressing non-compliance with financial effectively and management policies and procedures efficiently o Leading and managing the budget preparation.) .2 DUTIES OF THE POST Key NO. 3 B. ………………………. efficient and economic financial management To ensure that the Ongoing Management Management and administration of the Division’s financial resources in line Municipality’s with the MFMA. adjustment and implementation process o Overseeing capital and operational budget expenditure o Monitoring and managing irregular. unauthorised and/or wasteful expenditure o Managing and providing pertinent financial management information in line with the policies and procedures of the Municipality 3 Supply Chain Supply Chain  Oversees the supply chain management practices within area of To ensure Ongoing Management Management responsibility by: compliance to o Managing compliance to the supply chain management minimum policy and procedures requirements and o Developing and managing the implementation of a to ensure that the procurement plan Municipality has ___________________________________________________________________________________ (JOB NO. Performance Focus Area Duties/ Tasks (HOW) Purpose (WHY) Frequency Area (WHAT) stakeholders on the substantive details contained in the performance reports Change  Guides the management of change within the area of In order to ensure Ongoing Management responsibility by: the creation of a o Analyzing the financial and non-financial impact of conducive work changes in the external and internal environment that environment could affect area of responsibility o Managing and implementing change management initiatives within area of responsibility (as required) o (Proactively) finding creative and innovative solutions to change o Consulting with and managing various stakeholders particularly regarding change 2 Financial Financial  Guides effective.

Performance Focus Area Duties/ Tasks (HOW) Purpose (WHY) Frequency Area (WHAT) o Participating in relevant panels and structures as may be access to the deemed appropriate goods and o Implementing and monitoring delegations for supply services that it chain management powers and duties in accordance requires to carry with Supply Chain Management Regulations out its mandate in o In line with the delegations framework. objections. resolving relevant a timely manner supply chain management related disputes. evaluating and reporting on compliance with to ensure that the asset management policies and procedures Municipality’s o Maintaining asset registers in line with the Municipality’s assets are policies and procedures managed appropriately and efficiently. Management of  Oversees the management of the Municipality’s liabilities within To ensure Ongoing Liabilities area of responsibility by: compliance with o Managing liabilities and payment processes in line with minimum the Municipality’s policies and procedures requirements and o Monitoring and addressing irregular payments to ensure effective o Monitoring. ………………………. evaluating and reporting on compliance with management of its policies and procedures liabilities 5 Audit and Audit and  Contributes towards effective and efficient audit processes by: In order to ensure Ongoing Assurance Assurance o Preparing the relevant reports and documents compliance with necessary for carrying out an effective and efficient audit minimum process requirements and o Making sure that the relevant audit authorities have attainment/ timely access to records and all relevant information of maintenance of the Municipality to enable them to perform their favorable audit respective functions findings ___________________________________________________________________________________ (JOB NO.) .2 DUTIES OF THE POST Key NO. 4 B. complaints and queries 4 Assets and Asset  Oversees the management of the Municipality’s assets within To ensure Ongoing Liabilities Management area of responsibility by: compliance with Management o Managing assets in line with the policies and procedures minimum of the Municipality requirements and o Monitoring.

e. fraud. transparency and accountability within area of responsibility o Supporting the formulation and implementation of codes of conduct o Supporting the implementation of strategies and systems to encourage good governance.g. ethics and the code of conduct. procedures and codes of good practice o Promoting a culture of good governance. and responding to relevant queries 6 Governance Corporate  Contributes towards good governance by: To ensure good Ongoing and Risk Governance o Clarifying roles and responsibilities.2 DUTIES OF THE POST Key NO. evaluating and reporting on compliance to audit. corruption. mechanisms for reporting misconduct. 5 B. relevant policies. reduction in overall efficient and transparent systems for corporate services risk in the risk management and internal control management of o Contributing to and supporting the accounting officer in the affairs of the ___________________________________________________________________________________ (JOB NO. Management powers and reporting lines for all relevant role-players strategic o Coordinating and managing the implementation of management and initiatives aimed at maintain or improving governance contribute towards within area of responsibility ensuring a clean o Monitoring. ……………………….) . separation of governance. Performance Focus Area Duties/ Tasks (HOW) Purpose (WHY) Frequency Area (WHAT) o Analyzing the reports and advice of the relevant audit authorities and providing appropriate management responses o Managing/Coordinating the implementation of specific actions within/related to areas of responsibility as part of the process of responding to audit queries and/or findings o Managing relevant communications with the Auditor General o Responding to audit queries and requests for additional information. etc Risk Management  Guides the management of risks within area of responsibility by: To contribute Ongoing o Contributing to and supporting the accounting officer towards a with the establishment and maintenance of effective.

o Determining staffing levels and authorising motivations for the filling of vacancies to complement functional objectives and requirements. environment and o Defining/Adjusting the role boundaries.) . o Managing compliance to relevant intergovernmental relations frameworks and policies within area of responsibility 7 People Operational  Leads the effective and efficient management and development To contribute Ongoing management Human of human resources within area of responsibility by: towards the Resources o Managing the performance of all the direct reports.2 DUTIES OF THE POST Key NO. o Promoting intergovernmental relations within area of effective and responsibility efficient o Supporting and advising the accounting officer with governance regard to pertinent intergovernmental relations issues and obligations o Participating in and contributing towards processes and initiatives aimed at ensuring good cooperative governance. ………………………. workflow process improved and job design against laid down service delivery performance. requirements and statutory financial regulations referring to good and accountable financial management and governance. 6 B. ___________________________________________________________________________________ (JOB NO. Performance Focus Area Duties/ Tasks (HOW) Purpose (WHY) Frequency Area (WHAT) implementation a risk management and fraud prevention municipality plan o Contributing to and supporting the accounting officer in undertaking risk assessments o Mitigating corporate services risks within the Municipality by undertaking the necessary measures to predict and manage those risks Cooperative  Leads the effective and efficient management of To contribute Ongoing Governance intergovernmental relations within area of responsibility by towards seamless. creation of a Management and o Overseeing the management of performance of all staff conducive work Development within the Division.

proposing to ___________________________________________________________________________________ (JOB NO. procedures and by-laws governance and o Advising the accounting officer on the implications of administration proposed policies and by-laws o Supporting the accounting officer and leading the administrative aspects of the process for adopting policies and by-laws o Conceptualising and formulating corporate services related policies in line with relevant frameworks and within the Municipality’s constraints Legislation and  Implements.2 DUTIES OF THE POST Key NO. monitoring and evaluating the implementation of relevant skills development plans and priorities for the area of responsibility. manages and oversees the implementation of To ensure Ongoing Compliance financial legislation by: compliance with o Supporting the accounting officer. Performance Focus Area Duties/ Tasks (HOW) Purpose (WHY) Frequency Area (WHAT) o Participating in the recruitment and selection process.) . o Monitoring. o Approving. ………………………. where necessary.  Supports and contributes to the formulation of policies. To contribute Ongoing policy and Laws procedures and municipal by-laws that are pertinent to this area towards effective Implementation of responsibility by: and efficient o Reviewing relevant policies. 7 B. evaluating and reporting on human resources management and development practices within area of responsibility and in line with the policies and procedures of the Municipality. 8 Legislation. Policy and By. establishing and legislation and maintaining a register of non-compliance with legislative thereby effective requirements and efficient o Regularly monitoring and reporting to the accounting governance officer on the implementation of legislation and policies and compliance thereof o Regularly reviewing and. approving minimum design and specifications for inclusion in job advertisements and evaluating applicant’s suitability through analysis of selected short- listed CVs and interviews.

evaluating and reporting on the area of implementation of financial projects responsibility o Contributing towards establishing a system for managing projects within the Municipality ___________________________________________________________________________________ (JOB NO.) . regulations and policies 10 Project Management of  Directs and guides strategic corporate services projects by: To ensure the Ongoing Management Special Projects o Managing the process for conceptualizing and designing effective and the projects in line with the IDP and SDBIP efficient o Overseeing the development and implementation of management of project plans projects within o Monitoring. establishes and maintains appropriate stakeholder To contribute Ongoing Management Stakeholder relations by: towards effective Relations o Establishing and maintaining effective stakeholder and efficient relations within areas of responsibility stakeholder o Establishing and maintaining clear roles and relations responsibilities. 8 B. Performance Focus Area Duties/ Tasks (HOW) Purpose (WHY) Frequency Area (WHAT) the accounting officer amendments to corporate services policies o Monitoring and ensuring compliance to municipal by- laws through the enforcement of fines and penalties within areas of responsibility o Regularly considering impact of amendments to the legislative framework that governs local government on the Municipality’s by-laws and policies as they pertain to the area of responsibility 9 Stakeholder Maintenance of  Guides.2 DUTIES OF THE POST Key NO. service level standards. ………………………. reporting lines management and communications to ensure effective and efficient internal stakeholder relations o Managing stakeholder consultation processes and advising the accounting officer on stakeholder consultations in line with relevant legislation.

……………………….) . 9 ___________________________________________________________________________________ (JOB NO.

 The ability to provide supportive leadership to the accounting officer and senior management team. personal characteristics or abilities C. in order to obtain the optimum level of assurance from the Auditor-General ___________________________________________________________________________________ (JOB NO.  The ability to guide the management of change for the Municipality within the area of responsibility. * Proven experience in ensuring the coordination and integration of cross-sectoral plans. competitive and cost effective supply chain management function  The ability to manage the supply chain management functions within area of responsibility  The ability to support the audit process.  The ability to implement and manage the performance reporting process of the Municipality. establish and maintain appropriate stakeholder relations.and long-term service delivery plans to deliver on municipal strategies and goals. transparent.  Within the area of responsibility.  The ability to implement and manage the financial reporting process of the Municipality. medium. manage and oversee the implementation of legislation and policy within the area of responsibility  Within the area of responsibility. ………………………. the ability to guide.1 ESSENTIAL REQUIREMENTS OF THE POST Qualification A B. specialised training.  The ability to manage and oversee a fair.) .  The ability to provide direction and guide project management within the area of responsibility  The ability to support and contribute to the formulation of policy and By- laws by the municipal Council  The ability to implement. Competencies  Within the Division.  The ability to manage the budget preparation and implementation process and provide technical expertise in this regard  The ability to support and implement good governance in the area of responsibility. the ability to develop and maintain strategic alliances with various stakeholders. equitable. * Proven experience and knowledge of the relevant legislative frameworks of local government and the government-wide planning framework.SECTION C JOB SPECIFICATION Skills relevant to a job include education or experience. the ability to contribute to service delivery systems of a complex nature and to manage the achievement of municipal strategies and goals.  Within the area of responsibility. Degree in Business Administration or a related degree Experience At least seven years’ relevant experience at senior management level * Proven experience in corporate planning and performance management within a municipality * Knowledge and expertise in Spatial and Development Planning. the ability to formulate and influence short-.  The ability to understand risk and guide the management of risk for the Municipality within the area of responsibility.

2 PREFERRED REQUIREMENTS OF THE POST Qualification An MBA will be an added advantage C. The incumbent as a member of the municipality’s senior management team may be assigned additional responsibilities over and above the core requirements of this job description.) . ___________________________________________________________________________________ (JOB NO. 2 C. Ability to work extended hours C4 SPECIAL CONDITIONS ATTACHED TO THE POST (Specify) 1. ………………………. Dealing with tight deadlines and pressure 2.3 PHYSICAL/MENTAL REQUIREMENTS OF THE POST 1.

TITLE NAME SERVICE NO SIGNATURE DATE ___________________________________________________________________________________ (JOB NO.1 CERTIFIED CORRECT We the undersigned confirm that we have consulted on the content contained in the job description and hereby confirm that we consider that the information contained is a correct reflection of the context of the post and its content.) . ………………………. 3 SECTION D: APPROVAL OF JOB DESCRIPTION D.