Professional Documents
Culture Documents
Table of Contents
1. Introduction
1.1. How to use this manual
1.1.1. Format 2.5.4. Privacy
1.1.2. Conventions 2.6. Safety, Emergencies, and
1.1.3. Definitions Personal Security
1.2. Mission Statement 2.6.1. Hazardous Actions
1.3. Organizational Philosophy 2.6.2. Hazardous
1.4. Service Philosophy Environmental
2. Administration Conditions
2.1. Organizational Structure 2.6.3. Unscheduled Library
2.2. Governance and Policy Closings
Revision 2.6.4. Power
2.2.1. Chain of Command Outages/Electrical
2.2.2. Policy Formulation Storms
2.2.3. Policy Revision 2.6.5. Fire
2.3. Records Management 2.6.6. Medical Emergencies
2.3.1. Records Kept 2.6.7. Other Disasters
2.3.2. Statistics Kept 2.6.8. Disaster Recovery
2.3.3. Patron Records Plan
2.3.4. Other records 2.6.9. Student Assistants
2.4. Finances and Emergencies
2.4.1. Grants 2.7. Communication
2.4.2. Budget Process 2.7.1. Meetings
2.4.3. Budget Proposals 2.7.2. Telephone &
2.4.4. Materials Allocation Telefacsimillies
2.4.5. Current Budget 2.7.3. Mail
2.4.6. Past Budgets 2.7.4. E-mail
2.4.7. Ordering 2.7.5. Memos/Announceme
2.4.8. Receiving and nts
Payment 2.7.6. Suggestion Box
2.4.9. Managing Orders & 2.7.7. Web Presence
Bookkeeping 2.7.8. Publications
2.5. Ethical and Legal Issues 2.7.9. Reports and Forms
2.5.1. Copyright 2.8. Outside Relationships
Compliance 2.8.1. Local Community
2.5.2. Intellectual Freedom 2.8.2. Library Friends
2.5.3. Equal Access Group
2.8.3. Cooperatives 3.5.6. Professional
2.8.4. Vendors Development
2.8.5. Professional 3.6. Travel
Associations 3.7. Benefits
2.8.6. Other Libraries 3.8. Individuals Files
2.8.7. Intra-Institutional 3.9. Staffing Issues
Relationships 4. Patrons
3. Personnel 4.1. Privileges and Eligibility
3.1. Job Descriptions 4.1.1. Privilege Levels
3.1.1. Director of Library 4.1.2. Termination of
Services Privileges
3.1.2. Public Services 4.2. Behavior
Librarian 4.3. Responsibility and
3.1.3. Technical Services Accountability
Supervisor 5. Buildings and Equipment
3.1.4. AGS Outreach 5.1. Building Access and Security
Librarian 5.1.1. Opening & Closing
3.1.5. Special Collections 5.1.2. Hours of Access
and Serials Librarian 5.1.3. Space Scheduling
3.1.6. Student Assistants 5.1.4. Use by Outside
3.1.7. Library Interns & Groups
Practicum Students 5.1.5. ADA Compliance
3.2. Work Expectations 5.1.6. Security Plan
3.2.1. Work Expectations 5.2. Building Maintenance and
for Regular Staff Ambiance
3.2.2. Work Expectations 5.2.1. Food and Drink
for Student Assistants Policy
3.2.3. Hours 5.3. Signage
3.2.4. Absenteeism 5.4. Library Furniture
3.3. Employee Status 5.4.1. Acquisition and
3.3.1. Hiring Maintenance
3.3.2. Evaluations 5.4.2. Arrangement
3.3.3. Rank, Tenure, and 5.4.3. Locking Study
Promotion Carrels
3.3.4. Termination 5.5. Audiovisual Equipment
3.4. Interaction 5.5.1. Use
3.4.1. Personal Problems 5.5.2. Maintenance
3.4.2. Staff Relationships 5.5.3. Equipment Inventory
3.4.3. Grievances 5.6. Computer Systems
3.5. Training & Professional 5.6.1. Use
Development 5.6.2. Security
3.5.1. Computer Skills 5.6.3. Routine Maintenance
3.5.2. Reference Skills 5.6.4. Hardware Acquisition
3.5.3. Teaching Skills and Documentation
3.5.4. Service Skills 5.6.5. Software Acquisition
3.5.5. Student Training and Documentation
5.6.6. Programming 7. Technical Services
5.6.7. Printing 7.1. Collection
5.7. Image Reproduction Development/Acquisitions
Equipment 7.1.1. Selection
5.7.1. Photocopier 7.1.2. Approval Plans
5.7.2. Microform Reader- 7.1.3. Standing Orders
Printer 7.1.4. Out of Print Materials
5.8. Telecommunication 7.1.5. Gifts and Exchanges
Equipment 7.2. Cataloging and Processing
5.9. Other Equipment 7.2.1. Copy Cataloging
6. Collections 7.2.2. Shelf-Readiness
6.1. Print Serials Collections 7.2.3. Original Cataloging
6.1.1. Check In 7.2.4. Authority Control
6.1.2. Claiming 7.2.5. Database Integrity
6.1.3. Filing 7.3. Collection Management
6.2. Print Monographic 7.3.1. Stack Maintenance
Collections 7.3.2. De-selection
6.2.1. General Collection 7.3.3. Materials Inventory
6.2.2. Reference Collection 7.3.4. Conservation
6.2.3. Professional 7.3.5. Preservation
Collection 7.3.6. Format Migration
6.2.4. Education 8. Public Services
6.2.5. Oversize 8.1. Circulation
6.3. Media Collections 8.1.1. Patron Registration
6.3.1. Sound Media 8.1.2. Loan Transactions
6.3.2. Visual Media 8.1.3. Overdue/Lost/Damag
6.3.3. Audiovisual Media ed Items
6.3.4. Microform Media 8.1.4. Financial
6.4. Electronic Resources Transactions
6.4.1. OPAC 8.1.5. Reserves
6.4.2. Online Subscription 8.1.6. Circulation by Mail
Resources 8.2. Interlibrary Loan
6.4.3. Internet Use 8.2.1. Borrowing
6.4.4. Remote Access 8.2.2. Lending
6.4.5. Discovery Services 8.2.3. ILL Agreements
6.5. Special Collections and 8.3. Reference and Instructional
Archives Services
6.5.1. Boydell Shakespeare 8.3.1. Information Desk
6.5.2. Stevens H.L. Duty
Mencken 8.3.2. Reference Duty
6.5.3. Humanities 8.3.3. Library Skills Classes
6.5.4. College Archives 8.3.4. Tours
6.5.5. William Jennings 8.3.5. Consultation Services
Bryan 8.3.6. Support of Distance
6.5.6. Scopes Trial Learning
6.6. Subject Bibliographies
8.3.7. Information Literacy 8.9. Auxiliary Services
Instruction 9. Planning, Marketing & Assessment
8.4. Media Services of Services
8.5. Library Displays 9.1. Planning
8.5.1. Content 9.1.1. Process Overview
8.5.2. Display Areas 9.1.2. Timeline
8.5.3. Specific Displays 9.1.3. Design
8.6. Public Events 9.1.4. Sources of ideas
8.6.1. Fundraising 9.1.5. Goals, Objectives,
8.6.2. Art Shows and Activities
8.6.3. People Books 9.2. Marketing Library Services
8.6.4. Evenings of Readings 9.3. Assessment
8.6.5. Book Club 9.3.1. Assessment Cycle
8.6.6. National Library (Process)
Week 9.3.2. Measurement
8.6.7. International Gaming 9.4. Standards & Accreditation
Night 9.4.1. SACS
8.6.8. Other Events 9.4.2. ACRL
8.7. Institutional Repository 9.4.3. Other Standards
8.7.1. Platform 10. Appendixes
8.7.2. Content Selection 10.1. Glossary of Library terms
8.7.3. Copyright 10.2. Forms
considerations 10.3. Facility Maps
8.7.4. Publishing Services 10.4. Relevant Institutional
8.8. Academic Support Center Policies
Bryan College Library POLICY
Presidents Chapel
The BCL will close each week during the fall and spring semesters for the designated
presidential chapel hour, usually Wednesdays from 10:00 A.M. until 11:00 A.M.
Planning Table
The table below shows the normal schedules for each season with the annual exceptions.
Read each row of this table: The hours for the period known as [1st column] are [2nd column]
running from the beginning of [3rd column] thru [4th column] with the noted exceptions of [5th
column]. The Academic Support Center sets its own hours of operation and hours of specific
services (see http://www.bryan.edu/asc for details) which do not necessarily coincide with these
hours of library operation. Some service desks may not be staffed for every hour the library
building is open, and/or personnel may be working during hours when the library is closed to
users.
Period/Event Hours Begins on: Ends after: Notes
In such cases, hours will be set by the Director of Library Services after consulting with
all permanent library staff members and with the other service outlets housed in the library
building.
Curriculum Lab
The Registrar schedules certain small education classes in the Education/Curriculum
room, and the library does not schedule anything in this room.
Humanities Room
The Registrar schedules certain small seminar classes in this room, and the library may
schedule a one-time event on rare occasions in this room. The library does not schedule ongoing
classes in this room.
Spoede Caf
The library does not schedule the Spoede Caf for classes on a regular basis. We
recommend that the professor desiring to use this room for regularly scheduled classes contact
the director of the Academic Support Center to request use of the ASC Conference Room. The
library will, however, allow reservations for one-time events that do not monopolize the space
for more than 3 normal library business hours.
8.1 Circulation
8.1.1. Patron Registration
Bryan students, faculty and staff are automatically registered with the Bryan College
Library when they are issued a Bryan login. Revised student information is downloaded into the
library system from the campus administrative system at the beginning of each long semester and
once in May. On-campus full-time students, faculty and staff need their Bryan ID cards to check
out items and other Bryan students and part-time employees who are not issued an ID card by the
College can get a library card at the library circulation desk to check materials out.
As a community service, the Bryan College Library is also open to the public. Area
residents with a valid, official photo ID may apply for a library card and check out up to five
books at time. They may also use the librarys computers for access to the Internet and the
librarys online resources by signing in at the circulation desk. (For patron eligibility and
restrictions, see 4.1 Privileges and Eligibility.)
On-Campus Students
Books, CDs, and audiocassettes 2 weeks 2 renewals unlimited
DVDs, and VHS tapes 3 days no renewal 2 at a time
Reserve items (Set by instructor) (Set by instr.) 2 at a time
Headphones (library use only) All day no renewal 1 at a time
Manipulative kits 3 days 1 renewal 1 at a time
Interlibrary Loans 2 weeks no renewal unlimited
Updated 6/16/2014
On-Campus Faculty and Staff
Books To end of semester 1 renewal unlimited
All audiovisual items 2 weeks 2 renewals unlimited
Reserve items (Set by instructor) (Set by instr.) unlimited
Headphones (library use only) All day no renewal 1 at a time
Manipulative kits 3 days 1 renewal 1 at a time
Interlibrary Loans 2 weeks no renewal unlimited
Items that are otherwise normally non-circulating may be checked out by faculty for one
day with one renewal for use in a class.
Bryan Students and Faculty Not Participating in Classes on the Main Campus
See 8.1.6. Circulation by Mail policy below.
Overdue Fines
DVDs, daily reserve items $1.00 / day
Hourly reserve materials, headphones $0.50 / hour
ILL items borrowed from other libraries $0.50 / day
All other $0.10 / day
Patrons with $3.00 or more in fines or items 3 weeks or more overdue will be blocked
from checking out any items until the fines are paid and/or the items are returned. Faculty and
Staff overdue fines that are charged by the system are forgiven when the items are returned and
their checkout privileges are not restricted.
Updated 6/16/2014
considered lost if not returned by the end of the semester in which they are last checked out or
renewed.
PC Printing
Students and employees must print from their student account while logged in. If students
do not have any printing credits left, they purchase more for their account at the campus book
store. Community patrons must request permission to print on the guest account from a library
staff member and will be charged the same as for copies.
Copier Fees
8 x 11 and 8 x 14 pages are 10 cents each.
11 x 17 pages and double-sided pages are 20 cents each.
Color copies are double the cost of B&W copies.
Laminator Fees
8 x 11 laminations are $.75 cents each.
Wide lamination is charged at $.50 per linear foot
8.1.5 Reserves
The Library Reserve service may be utilized by faculty wishing to have special materials
set aside with specified checkout restrictions for students in their classes. The instructor placing
items on reserve designates the checkout restrictions for the items, except for the library
limitation on all students of two reserve items at a time. Reserve checkout periods and
restrictions instructors may choose from are:
Updated 6/16/2014
A link to the required online form for reserving items can be found on the Library website and
can be completed and submitted by clicking the submit button at the bottom of the page.
Books, DVDs, articles and other items to be placed on reserve may be brought to the Library by
a faculty member or by a student assistant after the online form has been submitted.
Reserve items normally will be processed and available for reserve checkout within two
working days, at which time an e-mail will be sent to the faculty member informing them that the
reserve items are ready for checkout by their students. All reserve items are kept on the shelves
behind the main circulation desk in the Library.
The Service
The patron may call 423-775-7307 in or email a request to library@bryan.edu with author,
title and call number for any circulating item appearing in the BCL online catalog.
If the item is available for checkout it will be mailed to the current address for the patron as it
appears in the library system downloaded from the College administration system. Patrons
must keep their address updated with the Registrars office in order to use this service.
The loan period begins on the day the item is mailed and items not received back by the end
of the loan period will be considered overdue with all applicable fines and fees accruing. The
periods for different types of items are:
o Books, CDs, and audiocassettes 28 days 1 (14-day) renewal 5 items total
o DVDs, and VHS tapes 14 days no renewal 2 at a time
o Reserve items and Headphones Not available
A total of 5 items may be borrowed by mail at a time including up to 2 DVDs.
The library recommends return shipment by UPS.
Interlibrary loan is available by mail through the BCL, however since the amount of transit
time would be greatly increased, thus limiting the time these patrons would have to use such
items, it is recommended that they try to obtain the materials by ILL through their local
public library first.
Updated 6/16/2014
Bryan College Library Policy
8.2.1 Borrowing
To request an item through ILL, a patron must fill out form found on the BCL website or
email the Public Services Librarian.
Patron Eligibility
All Bryan students, faculty and staff may request up to 5 items at a time free of charge.
Thesis students may request up to 10 books at a time. Community patrons are charged for this
service (see below) and are therefore encouraged to make ILL requests through their public
library first. Chattanooga State Community College students residing in Rhea County or taking
classes at the CSCC campus in Dayton may use this service the same as a Bryan student.
Charges
Normally, the BCL does not borrow from libraries that charge, and covers the cost of
shipping or faxing items, so the service is usually free to Bryan students, faculty and staff. If a
book is only available from a library that charges, the ILL worker will ask the patron if he or she
is willing to pay the charge to borrow that item. Community patrons may request a book for a
charge of $3.00 per book and $0.10 per page for articles.
Overdue Materials
To ensure that items are returned promptly, maintaining the good relationship between
libraries, patrons with overdue Interlibrary Loan materials will be charged $1.00 per day, per
item for up to seven days. If a patron has an item overdue for more than seven days, his or her
Interlibrary Loan privileges will be terminated for the rest of the semester. If ILL materials are
lost, the BCL pays replacement costs and processing fees to the lending library and then attempts
to recover the charges from that patron.
8.2.2 Lending
The BCL policies for lending ILL materials are similar to the rules for borrowing. Books,
photocopies of articles and some audio-visual materials are loaned to other libraries without
charge. The Bryan College Library typically lends materials through ILL for 30 days, with one
2-week renewal period.