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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
SR 2017-095
July 11, 2017
Consent Agenda

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Chief Paul Tomasi, Public Safety Director

APPROVED BY: Chip Rerig, City Administrator

SUBJECT: Consideration of a resolution appointing the Citys Emergency Services Director


(City Administrator) as the agent representing the City for reimbursement of State and
Federal disaster grant money.

RECOMMENDATION

Adopt a resolution appointing the Citys Emergency Services Director (City Administrator) as the agent
representing the City for reimbursement of State and Federal disaster grant money.

BACKGROUND / SUMMARY

On April 1, 2017, President Donald J. Trump declared 42 counties in California, including Monterey eligible for
funding as a result of three significant storm systems that hit the State during January and February 2017. This
was identified through the California Governors Office of Emergency Services (Cal-OES) as a public
assistance grant (FEMA-4308-DR-CA). The grant if approved will reimburse up to 75% of the eligible costs of
either Emergency Work or Permanent Work. Emergency Work consists of debris removal, emergency
response and protective measures. Permanent Work consists of roads and bridges, water control facilities,
building and equipment, utilities, parks, recreational facilities and other items.

The City submitted a Request for Public Assistance (RPA) application in April and was awarded the Grant
Application May 26th. Completion of the grant application requires the City to appoint an agent by resolution to
represent the City. Form 130, from the State of California Governors Office of Emergency Services will be
completed upon adoption of the resolution appointing the Emergency Services Director as the agent to
represent the City. The Emergency Services Director is a position in the Citys Emergency Operations Center
filled by the City Administrator or in his absence the Public Safety Director. The appointment will be valid for
three years and can be used for future eligible federally claimed disasters.

The City will be requesting approximately $35,000 to cover the costs for repairs and staff time related to storm
damages. This estimate is based on actual repairs from storm related damages, debris removal, mitigation
efforts and both overtime and straight time incurred by the City to handle storm related calls for service.

FISCAL IMPACT

Any grant reimbursement will be deposited into the General Fund.

PRIOR CITY COUNCIL ACTION


N/A

ATTACHMENTS

1. Resolution
2. Completed Designation of Applicants Agent Resolution for Non-State Agencies. (Cal-OES form 130)
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL

RESOLUTION NO. 2017-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADOPTING A


RESOLUTION APPOINTING THE EMERGENCY SERVICES DIRECTOR AS THE AGENT REPRESENTING
THE CITY FOR REIMBURSEMENT OF STATE AND FEDERAL DISASTER GRANT MONEY.

WHEREAS, on April 1, 2017, President Trump declared Monterey county a disaster area as a result of
three significant storm cells in January and February 2017; and

WHEREAS, both FEMA and the State Governors Office of Emergency Services has made money
available through a grant for reimbursement of costs to the City during the specified storm period; and

WHEREAS, completion of the grant requires the City to have a resolution designating an authorizing
agent to represent the City; and

WHEREAS, the resolution assigns the Emergency Services Director as the agent representing the City;
and

WHEREAS, this position is a position in the Emergency Operations Center filled by the City
Administrator or Director of Public Safety; and

WHEREAS, the resolution would remain in effect for a period of three years for all open and future
disasters claims.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-
THE-SEA DOES HEREBY:

Adopt a resolution designating the Emergency Services Director as the agent representative for the
City of Carmel-by-the-Sea for State and Federal reimbursement money allocated for natural disasters.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this
11th day of July, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

SIGNED: ATTEST:

_______________________ ___________________________
Steve G. Dallas, Mayor Ashlee Wright, City Clerk
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No: - - - - - - - -
Cal OES 130

DESIGNATION OF APPLICANT'S AGENT RESOLUTION


FOR NON-STATE AGENCIES

BEITRESOLVEDBYTHE ____________________ THE CITY QF CARMEL~BY-THE-SEA


CARMEL CITY COUNCIL OFTHE ______________________ __
(Govenring Body) (Name of Applicant)

THAT _ ___.T-l..IH...... .....R~G~Eoi.&.JNL->o<C-F-X--'S~E=R:=...:V:-.::l"""'C:..:E=


E___._..EM......,E S--'D
=:..;I=R=E::..C
.::..T_
;;; O_R_ _, OR
(Title of Authorized Agent)

----------~~~~~~~~----------~OR
(Title of Authorized Agent)

(Title of Authorized Agent)

is hereby authorized to execute for and on behalfofthe CITY OF CARMEL:BY_-.THE-SEA a public entity
(Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor's Office ofEmergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act

TIIAT the CIT-"OF CARMEL.:BY -THE-SEA . a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.

Please check the appropriate box below:

ffiJThis is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
12)This is a disaster specific resolution and is effective for only disaster number(s) - - - - - - - - -

Passed and approved this 11th day of_J_U_L_Y_ _ _ ___, 20~

(Name and Title of Governing Body Representative)

(Name and Title of Governing Body Representative)

(Name and Title of Governing Body Representative)

CERTIFICATION
WRIGHT
I, _____A_S_H_L_E_E_ _ CITY CLERK
_ _ _ _ _ _ _ __,.duly appointed and ____________________of
{Name) (Title)
_ _ _ _ _T_H_E_C_I_T_Y_O_F_C
_A_R_M_EL_-_B_Y_-_T_H_E_-~~o hereby certify that the above is a true and correct copy of a
{Name of Applicant)

Resolution passed and approved by the CARMEL CITY COUNCIL of the CITY OF CARMEL-BY-THE-SEA
(Governing Bodv) (Name of Applicant)

on the ______,1=-=1=-=T=H=---_ _day of JULY 20'17.

CI'fY CLERK
(Signature) (Title)

Cal OES 130 (Rev.9/13) Page 1