Excel 2010 QUICK REFERENCE GUIDE -Commonly used Functions

Function Ribbon ->Group

Charts/Graphs Insert ->Charts
Comments Review->Changes
Conditional Formatting Home ->Styles
Data Validation Data ->Data Tools
Find Home ->Editing
Formatting Home ->Font or Alignment
Formula Auditing Formulas ->Formula Auditing
Freeze Panes View ->Window
Group Data ->Outline
Links Data ->Connections
Macros View ->Macros
Merge & Center Home ->Alignment
Name Manager Formulas ->Defined Names
Page Setup Page Layout ->Page Setup
Pivot Tables Insert ->Tables
Protect Sheet Review->Changes
Screenshot Insert ->Illustrations
Show Gridlines Page Layout ->Sheet Options
Slicers Insert->Filter
Sort & Filter Home ->Editing
Sort & Filter Data ->Sort & Filter
Sparklines Insert ->Sparklines
Spelling Review ->Proofing
Subtotal Data ->Outline
Text Box Insert->Text
Text to Columns Data ->Data Tools
What If Analysis Data ->Data Tools
Wrap Text Home ->Alignment
Zoom View ->Zoom
EXCEL SHORT CUT KEYS -CHEAT SHEET
Short Cut Keys Description
"Ctrl" + "C" Copy
"Ctrl" +"V" Paste
"Ctrl" + "X" Cut
"Ctrl" + "Z" Undo
"Ctrl" + "A" Select Entire Worksheet
"Ctrl" + "B" Bold Formatting
"Ctrl" + "U" Underline Formatting
"Ctrl" + "I" Italics Formatting
"Ctrl" + "F" Find / Replace
"Ctrl" + "S" Save file
"Ctrl" + "O" Open file
F2 key Edit a cell
F4 key When creating/editing formula -this locks cells (add $$ signs)
Esc Cancel a cell entry

"Ctrl" + "PgDn" Toggle between tabs -right

"Ctrl" + "PgUp"
"Ctrl" + "down arrow"
"Ctrl" + "Shift" + "down arrow"
"Ctrl" + "Shift" + "8"
"Shift" + "Spacebar"
"Ctrl" + "Spacebar"
"Ctrl" + "Shift" + "="
"Ctrl" + " -"
"Alt" + "down arrow"
Toggle between tabs -left
Move cursor to bottom of data
Highlight data to bottom of selection
Highlight table around active cell
Highlight row
Highlight column
Insert cell/row/column
Delete cell/row/column
Display a dropbox/AutoFilter list
EXCEL FORMULAS -CHEAT SHEET

Type Formula Desc

Math =SUM( Sums the values in a range
=AVERAGE( Returns the Average of a range
=MIN( Returns the lowest value in a range
=MAX( Returns the largest value in a range
=COUNT( Counts all numeric values in a range
=COUNTA( Counts all non-blank values in a range
=SUBTOTAL(

Text =CONCATENATE( Combines values/text.can also use &...=A1&"-"&A2

=LEFT( Returns far left charcters
=MID( Returns middle characters
=RIGHT( Returns far right characters
=TRIM( Removes any excess spaces at beginning or end of text
=LEN( Counts number of characters in a cell
=UPPER( Changes text in a cell to all upper case
=LOWER( Changes text in a cell to all lower case
=PROPER( Changes text in a cell to first letter upper and remaining lower case
=TEXT( Converts numeric value to text and lets you specify the display formatting
=FIND( Find a character within a cell

Date =DATE( Combine Month/Day/Year into a single cell and fomatted as a Date
=DAY( Return the Day of a Date
=YEAR( Return the Year of a Date
=MONTH( Return the Month of a Date
=TODAY() Inserts Today's date

# Format =ROUND( Round a number to set amount of decimal places

=ABS( Return the absolute value of a number

Functions =IF( Performs a Logical test and a value if True or false

=SUMIF( Sum values if a logical test is met
=COUNTIF( Count values if a logical text is met
=VLOOKUP( Lookup a value in a table array. Looks up value in left column counts right
=HLOOKUP( Lookup a value in a table array. Looks up value in top row and counts down
=OFFSET( From a set cell moves down/over 'x' amount of cells -also allows to select a range
=INDIRECT( Reads a cell value as a Named Range
=INDEX( In a table move down/over 'x' amount of cells to return a single value (works best combines with Match formula)

Sub-Function =MATCH( Looks up a value in a table and returns how cells down or over that value appears at
=AND( Returns True if multiple logical tests are met
=OR( Returns True if one of multiple tests are met
=ISERROR( Returns True if a cell/formula returns an error message (#N/A, #DIV, etc)
 Errors
Circular References Formula refers back to its own cell
=SUM(M5:M23)/C6 - Cannot divide by own cell
=SUM(M5:M

#NULL - An intersecting range which in fact does not intersect

=M11+M20+M21+M22 M23 - No plus sign or comma
#REF!

#DIV /0! - Cannot divide zero into a number

=M24/M6 - Cannot divide by zero
#DIV/0!

#VALUE! Wrong type of argument used (value, cell reference, names, etc.)
=M5*L24 - Cannot multiply text by numerical data
#VALUE!

#REF! Non-valid reference (columns / rows / cells get deleted)

=M24+N24+#REF! - Feb data was deleted
#REF!

#NAME? Function not being recognized

=AVRAGE(M5:M24) - Funtion Typo
#NAME?

#NUM! Non-valid number (using a negative number when should be positive)

Err:502 =SQRT(M22) - No square root of a negative number

#NA Cannot find a match for the value that is being referenced
=VLOOKUP(L5,M31:O35,2,0) - Table Array not valid
#N/A
Acctmo Jan Mar
Wwspend Element
01 SALARIES (SEC) 3,264,497 3,145,775
02 VARIABLE PAY
05 OTHER COMPENSATION 204,052 115,391
06 AWARDS 18,992 1,000
07 EMPLOYEE WELFARE BENEFITS 215,725 191,679
08 TRAVEL 50,293 22,307
09 CONTRACT SERVICES 226,564 513,167
10 PRGRM SPENDING 701
11 BUSINESS MEETINGS AND EVENTS 878 327
12 IT DEPRECIATION 467,736 468,239
13 PURCHASED SOFTWARE 2,426 31,027
14 OTHER IT 164,524 148,530
15 FACILITIES (37,648) 27,017
16 OTHER EXPENSES 855,307 15,967
17 APPLIED BURDEN 962,409 933,110
19 ICA OUT
20 ICA IN (1,572) 309
21 RECOVERIES (15,999) (16,099)
24 OTHER INTRACOUNTRY TRANSFERS 65,390 48,091
PMS 316 306