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e-Tutorial

Download Form 16

Copyright © 2012 Income Tax Department 1

Brief Steps for Downloading of Form 16
• Please check statement status under “Statement /Payment Tab ” before raising the request for Form
16. Request for Downloading Form 16 can only be Submitted when Statement Status is either
Statement Processed with Default or Statement Processed with out Default
• Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token
Number of the Regular (Original) Statement only, corresponding to the Financial Year, Quarter and
Form Type displayed. Enter CIN/ PAN details pertaining to the Financial Year, Quarter and Form Type
displayed on the screen on the basis of latest correction statement filed by you. Please DO NOT copy
/paste the data
• After providing correct KYC details, an authentication code will be generated, which is valid for same
calendar day for same Financial Year, Form Type and Quarter
• On successful submission of the request, a unique Request number will be generated
• The Form 16 will be available in “Requested Download”, Deductor can search for Form 16 by using:
a) Request Number b) Date c) View All.
• Details of Request Status:
a) Submitted: Successful submission, Request in processing
b) Available: Form 16 available for Downloading
c) Disabled: Duplicate request submitted for downloading
d) Failed: User are advised to contact CPC(TDS)
e) Not Available: a) Request submitted in Bulk but statement doesn’t have the minimum 11
PAN number in it
b) All PAN no. mentioned in the statement are Invalid

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Copyright © 2012 Income Tax Department

Important Information on Form 16
• Form 16 is a TDS Certificate certifying the amount of TDS deducted, Nature of Payments &
the TDS Payments deposited with the Income Tax Dept
• Form 16 downloaded ONLY from TRACES are considered as valid TDS certificates, as per CBDT
circular 04/2013 dated 17th April’2013
• Form 16 is generated only for valid PAN. In case of invalid PAN or if the PAN is not
reported in TDS statement, Form 16 will not be generated
• TDS certificates downloaded from TRACES are non-editable
• Form 16 can be downloaded from F.Y 2007-08 onwards for the statement processed by
TRACES
• Deductor can download Form 16 by using HTTP Download or Download manager
accordingly once it is available
• Downloaded file will be in ZIP format. Please do not Extract the File
• Deductor need to convert the downloaded Form 16 zip file into PDF by using latest version
of PDF convertor utility available on TRACES
• Authorized person of Deductor is required to Sign Form16 manually or by Using DSC
• DSC can be placed on Form 16 using PDF Generation utility while converting Form 16 Zip
file into PDF
• Ensure that you have filed Form 24Q for Quarter 4 with Annexure II. It is mandatory to file
Annexure II giving actual particulars for the entire financial year, as Form 16 is generated on
the basis of information provided in Annexure – II
• Password to open Form 16 is TAN number in Capital letters i.e. ABCD12345E
Copyright © 2012 Income Tax Department 3

Login to TRACES

Click on help ion For more details
next to each field on any screen,
for more details click on Help icon

Enter userid
and password

Enter TAN

Enter the text as
displayed in
Verification Code

Copyright © 2012 Income Tax Department 4

Welcome Page Landing page will be displayed Copyright © 2012 Income Tax Department 5 .

Select Form 16 under Downloads Tab Under ‘Downloads’. click on ‘Form 16’ to place download request Under ‘Downloads’. click on ‘Form 16’ to place download request Copyright © 2012 Income Tax Department 6 .

Enter Search Criteria: Search PAN For individual PANs. Click on ‘Go’ to proceed further. select Financial Year for which Form 16 is required and Valid PANs will be added to the enter PAN and click on ‘Add’ list. Select a PAN and click on ‘Remove’ to remove it from the list. • Validation screen will be presented on click of ‘Go‘ • PAN must be present in PAN database and also in the latest Form 24Q statements of Q4 in Annexure-1 & Annexure-2 • Form Type field is used to populate validation screen on next step Copyright © 2012 Income Tax Department 7 .

select Financial Year and click on ‘Go’ • Validation screen will be presented on click of ‘Go‘ • PAN must be present in PAN database and also in the latest Form 24Q statements of Q4 in annexure-1 & annexure-2 Copyright © 2012 Income Tax Department 8 .Enter Search Criteria: Bulk PAN Download For downloading Form 16 for all PANs .

Authorized Person Details to be printed on Form 16 This information will be printed on Form 16 for each PAN. Details will be populated from your profile information in TRACES Click on ‘Submit’ to Click on ‘Cancel’ and submit download go to ‘Profile’ section request for Form 16 to update details Copyright © 2012 Income Tax Department 9 .

Digital Signature supported KYC Validation contd. • Normal KYC Validation (without Digital Signature) – User can opt a normal KYC validation separately for each functionality without digital signature. Copyright © 2012 Income Tax Department 10 . Please refer – Digital Signature Certificate Registration e-Tutorial for more information. (Step 1) • Digital Signature Support KYC validation screen will appear only if Digital Signature is registered. Deductor can register/re register their Digital Signature in Profile.

(Step 2 & 3) Copyright © 2012 Income Tax Department 11 .Digital Signature supported KYC Validation contd.

Copyright © 2012 Income Tax Department 12 .

Copyright © 2012 Income Tax Department 13 .

•Authentication Code will not appear on the screen in case DSC Supported KYC •In one session this manual KYC page ( On the basis of input selected by the user ) will be displayed only once Copyright © 2012 Income Tax Department 14 .

This column is required to be filled only when same challan is mentioned more than once in Tick here if you do statement.Token Number Details (Contd.) Tick in check box for nil challan or book adjustment Government deductor not having BIN details tick here and need not provide BSR code and challan serial number Click on the Guide to select suitable challan Enter CIN details for a option challan used in the statement CD Record number is not mandatory. not have any valid PAN corresponding to above challan details Click on the Guide to select suitable PAN amount combination Please enter TDS deposited amount for respective PAN’s 15 .

Copyright © 2012 Income Tax Department 16 .

Quarter and Form Type displayed above Copyright © 2012 Income Tax Department 17 .KYC Validation Enter Authentication Code if the validation is done earlier and you have the Authentication Code Enter Token Number of only Regular (Original) Statement “Manually” corresponding to the Financial Year.

Token Number Details (Contd. not have any valid PAN corresponding to above challan details Click on the Guide to select suitable PAN amount combination PANs entered must be those for which payment has been Copyright © 2012 Income Tax Department 18 . This column is required to be filled only when same challan is mentioned more than Tick here if you do once in statement.) Tick in check box for Nil challan or book adjustment Government deductor not having BIN details tick here and need not provide BSR code and challan serial number Click on the Guide to select suitable challan Enter CIN details for a option challan used in the statement CD Record number is not mandatory.

. Notes for Validation Screen: • Authentication code is generated after KYC information details validation. Guide available on the screen can be referred for valid combinations. Quarter and Form Type displayed on the screen • CIN/BIN details must be entered for the challan/book entry mentioned in the statement corresponding to the FY. is mandatory only in case of challan is mentioned more than once in the statement Copyright © 2012 Income Tax Department 19 . Quarter and Form Type mentioned above • Government deductor can enter only Date of Deposit and Transfer Voucher amount mentioned in the relevant Statement • Amount should be entered in two decimal places (e. • Maximum of 3 distinct valid PANs and corresponding amount must be entered • If there are less than three such combinations in the challan.56) • Only Valid PAN(s) reported in the TDS/TCS statement corresponding to the CIN/BIN details in Part1 must be entered in Part 2 of the KYC. user must enter all (either two or one) • CD Record no. which remains valid for the same calendar day for same form type.g. 1234. financial year and quarter • Token Number must be of the regular statement of the FY.

Authentication Code Screen Authentication Code will be available here Copyright © 2012 Income Tax Department 20 .

Request Number Screen Request Number will be available here Copyright © 2012 Income Tax Department 21 .

In order to check Request Status Click on Requested Downloads Click on ‘Requested Downloads’ under ‘Downloads’ • File will be available in ‘Requested Downloads’ Copyright © 2012 Income Tax Department 22 .

Copyright © 2012 Income Tax Department 23 . Click on a row to select it In case of Submitted status please wait for 24 – 48 hrs. download request 24Q Bulk Form 16 Available In case of Submitted status please wait for 24 – 48 hrs.Check the Status of Request submitted Enter Request Enter Request NumberNumber (Search (Search 1) or Request Date Option Option 1) (Search or RequestOption Date2 or option 3 (Search Option 2 or option 3the download “view all” to view In case of Submitted status “view all” to view request the please wait for 24 – 48 hrs.

Click to Download File Click on the buttons to download file • HTTP Download is useful to download small files. Copyright © 2012 Income Tax Department 24 . It will directly download file for the user • Download Manager is useful to download large files and where internet bandwidth is slow.

Step to Download Traces PDF Converter V 1.4L Light Version All content in this e-tutorial are purely for information purpose. Copyright © 2012 Income Tax Department 25 . All names may be trademarks of their respective owners.

Downloading PDF Utility Conversion (contd.) Click here to download ‘TRACES PDF Generation Utility V 1.4L’ Copyright © 2012 Income Tax Department 26 .

) For more details on any screen.Downloading PDF Utility Conversion (contd. click on Help icon Enter the text as displayed in Click on Verification Code Submit Copyright © 2012 Income Tax Department 27 .

) Click on the appropriate utility for downloading Copyright © 2012 Income Tax Department 28 .Downloading PDF Utility Conversion (contd.

java. JRE version 1.bat file and TRACES-PDF-ConverterV1. JAVA 8 update 45.zip file in a folder on your system • If WinZIP is not already installed on your system .4L.jar in a same folder • To run this Utility. Get the same from www.4L Light Version • Extract TRACES-PDF-CONVERTERV1. Oracle and Java are registered trademarks of Oracle and/or its affiliates.7 or above is required.Downloading Traces PDF Converter V1.4L.download it from www.winzip. Other names may be trademarks of their respective owners Copyright © 2012 Income Tax Department 29 .com and install.com and install it • After extraction you will have Run.

java.com Click on “Free Java Download” button Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners 30 .Java Installation Steps Go to www.

Other names may be trademarks of their respective owners 31 . Oracle and Java are registered trademarks of Oracle and/or its affiliates.) Click on “Agree and Start Free Download” If you want to know how to install Java.Java Installation Steps (contd. please click on “Installation Instructions” link.

Setting Java Path in Environment Variable Copyright © 2012 Income Tax Department 32 .

Setting Java Path in Environment Variable(contd.) Copyright © 2012 Income Tax Department 33 .

Setting Java Path in Environment Variable(contd.) Copyright © 2012 Income Tax Department 34 .

) Copyright © 2012 Income Tax Department 35 .Setting Java Path in Environment Variable(contd.

) The screen may vary if Windows version is other than 7. Please look for ‘Advanced System Settings’ option in the screen if it is different then what is shown above Copyright © 2012 Income Tax Department 36 .Setting Java Path in Environment Variable(contd.

) Copyright © 2012 Income Tax Department 37 .Setting Java Path in Environment Variable(contd.

Setting Java Path in Environment Variable(contd.) Copyright © 2012 Income Tax Department 38 .

Setting Java Path in Environment Variable(contd.) Copyright © 2012 Income Tax Department 39 .

Setting Java Path in Environment Variable(contd.) Copyright © 2012 Income Tax Department 40 .

) Copyright © 2012 Income Tax Department 41 .Setting Java Path in Environment Variable(contd.

Setting Java Path in Environment Variable(contd.) Copyright © 2012 Income Tax Department 42 .

3L Select Run File Copyright © 2012 Income Tax Department 43 .Launching TRACES PDF Converter V1.

Click on ‘Proceed’ to continue with generation of PDF files. Certificate details will be displayed here.Double Click Run.Bat file. which will launch User Interface Select Form 16\16A Zip Files. enter Password as your TAN and select destination folder to save PDF files. Select digital certificate to digitally sign the PDF files. This is not Mandatory. Copyright © 2012 Income Tax Department 44 .

a PAN holder can have those many Form 16s Copyright © 2012 Income Tax Department 45 . there will be only one Form 16. TAN and PAN. PDF Files • Separate PDF files will be generated for each PAN and will be saved in the destination folder selected by you • User can opt to manually sign Form 16 PDFs after printing them • For a given FY. In case of more than one employer.

in 2) For any Query : You can raise your concern on “Request for Resolution” as Online Grievance on TRACES Website. 3) For any query related to website: You can raise your concern on below mentioned numbers Toll Free Number .0120 4814600 Copyright © 2012 Income Tax Department 46 .1800103 0344 Land Line Number .gov. THANK YOU Please Note: 1) For Feedback : You can share your feedback on contactus@tdscpc.