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July 12, 2017 File Number: BCPC 508

VIA EMAIL: 2010goldrush@gmail.com

Mr. Bob Mackin


29 - 3034 Edgemont Boulevard
North Vancouver, BC V7R 4X1

Dear Mr. Mackin:

Re: Freedom of Information and Protection of Privacy Act (the Act)


Request for Information
Your file reference: FOI 170615a

BC Pavilion Corporation received your request dated June 15, 2017 under the Freedom of
Information and Protection of Privacy Act for:

All agendas and minutes for meetings of the B.C. Place Stadium Joint Occupational
Health & Safety Committee for the period of Dec. 1, 2016 to present day.

Please find enclosed the responsive records in this matter.

The Legislation provides that you may ask the Information and Privacy Commissioner to review this
response. The Act allows you thirty (30) days from the date you receive this notice to request a
review by writing to:

Information and Privacy Commissioner


4th Floor 947 Fort Street
Victoria, BC V8V 3K3
Phone: (250) 387-5629
Fax: (250) 387-1696

If you request a review, please provide the Commissioners Office with the following:
1. The request number assigned to your request (found in the top right corner of this letter);
2. A copy of this letter; and
3. A copy of your original request for information that you sent to BC Pavilion Corporation.

Sincerely,

Rita Mogyorosi
Records and Information Officer
BC Pavilion Corporation

Suite 200 999 Canada Place, Vancouver, BC Canada V6C 3C1 Phone: 604.482.2200 Fax: 604.681.9017 Website: www.bcpavco.com
PavCo BC Pavilion Corporation
Joint Occupational Health & Safety Committee
Meeting Minutes
December 2016

Date: December 16, 2016 Time: 10:40am 12:48 pm

Chaired by: Herman Hui Recorded by: R. Robinson


Present: Representing:
Rob Robinson Co-Chair Health & Safety Specialist Management Representative
Trevor Bodill Full-Time Plumbing Worker Representative
Bill Bains Full-Time Tech 3 Worker Representative
Joseph Richard Manager, Event Management Management Representative

Shane Conn Centerplate Management Representative


Herman Hui Co-Chair Full-Time Skilled Trade - Worker Representative
Chris Grootendost Facility Operation Management Representative
Kevin Singh Building Security
Ken Kirby WorkSafeBC (Invited guest)
Absent: Ken Nevard

Call to order at 10:37am, H. Hui

1. Review of all outstanding items from previous minutes:

Page 1 of 8
BCPC - 508 1 of 38
Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Completion Date
Sept. 21, LED board are being lifted with 2 RR to send out the procedure for committee to RR/HH/CG June, 2017
2016 workers instead of 3 workers which is review before the next meeting.
#1 not proper procedure To be discussed next meeting.
Committee felt that it would be beneficial for
some members to observe the process so
everyone has a better understanding on how the
boards are set up. This would be during the week
of September 26th
On October 7th HH & TB, participated in the
moving of the LED Boards. It was suggested that
due to the length of time for the next move the
committee head out to the field lift one of the
boards to see what it is actually like. The
committee will make recommendations on what
we have found. In process of purchasing
equipment to configure lifting unit.
This item will remain on the minutes until
equipment in place. Parts are on order and we
can expect an update on progress at the next
meeting. The unit will be upgraded and used to
see how well it works.

April 28, HH Ramps - review the effectiveness RR to send CG an email with the locations and CG January, 2017
2016 of the directional Up/Down ramps specs of signs.
#2 compare to two way ramps. RR informed everyone that additional signage
was installed on the up ramp at 39 & 12 along
with the down ramp at 43
Group felt it would be beneficial to view the sign
location and determine if additional ones are
required or if it was adequate.
It was noted by the full committee that there
should be three (directional) signs at each ramp
for mobile equipment movement
CG to order additional signs for the area, based
on the recommendation of the committee after
the viewing the areas in question Extended

Page 2 of 8
BCPC - 508 2 of 38
Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Item # Completion Date
June, 2016 PS More safety signage in the east. PS - Signage outside the east for no idling TJ January, 2017
#3 PS - Speed control and right of way signage for
level 1
TJ looking into ordering signage
updates or additions to be discussed at next
meeting
Signs to be reviewed by PS at Augusts meeting
TJ to look for appropriate signs for speed in the
concourse for HH & RR to review
Extended until Dec. 2016
Sign examples were provided. HH & TB to walk
Level-1 concourse to see best locations for
speed signs

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date
June, 2016 SWP for Garbage Chute RR to create west compactor garbage chute TJ Dec, 2016
#4 signage and SWP.
RR to bring the procedure to September 2016
meeting.
RR brought pictures of the signs presently in the
compactor room. It was felt that the signs that
are crossed out should be removed and some
type of secondary blocking system should be put
in place to prevent the bin from coming down if
the hydraulics fail.
RR showed photos of the supports put onto the
cylinders and of the signs that were removed.
It was recommended to clean up the area and to
put additional fence or danger tape to prevent
people from walking under the bin. TJ to look to
see what can be done.
Extended until Dec. 2016

Page 3 of 8
BCPC - 508 3 of 38
Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Completion Date
Dec. 2016 TB. Are we going to install fall WSP Engineering has assessed the areas above RR/JL Update Jan. 2017
#5 protection the booths and have approved a horizontal Review procedure
anchor points on the concourse anchor system during Feb.
Booths? (Ticketmaster) Level 3 ticket booth H, A, B and Level 2 ticket booth G, meeting
An employee was observed working C, D have had anchor points installed and the
on a booth roof with no fall remaining will require a different system due to the
Protection. glass/steel beams in the structure.
Supervisors must remind all employees of fall
protection requirements.

Dec. 2016 TB. If we dont have a procedure, K. Kirby stated that if there was no safe work CG/RR Jan. 2017
#6 should we be following the procedure in place the manufacturers
manufacturers manual? KK of operations manual must be followed (see
WorkSafeBC suggested that this doc. attached email from WorkSafeBC.
should be followed to ensure worker Facility Ops. will perform a risk assessment of
safety as long as it does not the tasks and develop a safe work procedure
contravene regulations. that includes all safety compliance issues and
requirements

Dec. 2016 BB. People Staff and Contractors This issue will be added to daily Briefing notes RR Ongoing
#7 continue to cross into control zones and staff will be reminded.
Control zone information has been added to the
safety orientation and contractors will be
informed prior to starting work.

Dec. 2016 The plastic bollards along safety The bollards could be replaced with a sturdier RR/CG Update Jan. 2017
#8 walkway at the east exhibitors material such as steel or concrete
entrance are not doing their job.
Contactors backing in hit them and
they bend over onto the walkway.

Page 4 of 8
BCPC - 508 4 of 38
Monthly Review Items:

Operating Procedures
Nothing to report

First Aid Statistics


Statistics were reviewed by the committee.
There is now a process in place where HR contacts the Safety Specialist as soon as a claim is filed. All supervisors have been advised of the
incident reporting process as well as a statement added to the monthly Communication Blast sent out to all event staff.
RR commented that injuries are down again this month and it seems that we are seeing a positive trend in lowered first aid calls. Zero medical
aid and zero lost time incidents in the month of November. A 12 months report will be provide at the Jan. 2017 meeting.

Accident/Incident Investigations Since Last Safety Meeting


Zero incidents and/or near miss situations for the month of November.

Lost Time Injuries Since Last Safety Meeting


Zero Lost Time Incidents in the month of November.

Workplace Inspection
Inspections:
- CG & BB completed inspection on Centre Node
Nothing serious on any, just mainly housekeeping type items.

Review of Outstanding Work Safe BC Orders

Date Order # & Description Status of


Compliance
Nov. 17/16 No outstanding orders

Page 5 of 8
BCPC - 508 5 of 38
Annual Evacuation Drill
Date of Last Monthly Review Item and Feedback
Drill
August 25, 2016

Annual 8 Hours Training for Committee Members


Date of Last Details of Training
Training
HH asked the committee who had taken their 2016 annual training and if everyone has attended the Basic
OHS Committee training. He also recommended that anyone who has not had this training in the last 5
years should re-take it, due to recent changes
It was also recommended that the course on Incident Investigation should be taken

BC Place Health and Safety Program Review

Contractors Safety Coordination


Nov. 2016 Anyone entering the facility is required to attend a Contractor/Exhibitor/Visitor Safety Orientation. Cards
and stickers identifying as having attended are issues and are valid for one year

Long Term Projects/Items to Discuss with Management:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date

Page 6 of 8
BCPC - 508 6 of 38
New Business:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target Completion


Date
Dec. 2016 Are workers accessing the Restricted YES, this is why we no longer allow access to RR/CG Update Jan. 2017
#1 Areas still required to sign in and out these areas without a full restricted area access
on the Whiteboard? orientation. New permitting program to be
introduced in yearly 2017

Dec. 2016 There are still particles coming from Filters have been changed out and ducting JL Update Jan. 2017
#2 the A/C Heat vents in the control cleaned, Eng. maint. will investigate and change
room filters again, may include charcoal filters.
Housekeeping will clean diffusers and lights.

New Business:
Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Completion Date
Nov. 2016 Regs state guardrails must be 42 and Will investigate and contact WorkSafeBC for RR December 2016
#2 railing on level-4 is 30 do we require clarification
fall protection when working there? Ken Kirby confirmed that BC place is in full
compliance

Nov. 2016 Workers, primarily contractors are New Restricted Area Access Permit program will RR CG January 2017
#3 entering restricted access areas be introduced ASAP and includes specific
without entering names on Whiteboard procedures for worker accountability
This program will be introduced in the New Year

Nov. 2016 Control room workers are requesting Though not considered a safety issue, this info CH December 2016
#4 an extra garbage removal each shift as was passed on to Dianne K. She reminds us the
they have staff there 24hrs/day facility understanding is garbage is everyones
responsibility housekeeping provide daily
removal, if more is required employees are
expected to dump their own.

Page 7 of 8
BCPC - 508 7 of 38
Motion to approve the minutes of September, 2016 BC Place Health and Safety Committee meeting moved by: HH seconded by RR

Date of Next Meeting: Undecided at meeting time (second week of December)

Time: ____

Place: ____________ _

Call to adjourn 12:49pm, R. Robinson

Minutes approved by:

Co-Chair Rob Robinson Co-Chair Herman Hui

_________________________ ______________________

Distribution: These minutes will be posted in a central work area or areas for 3 months.
Copies to: Committee Members, Management Team, BCGEU Staff Representative.

Page 8 of 8
BCPC - 508 8 of 38
Joint Occupational Health & Safety Committee
Meeting Minutes
January 2016

Date: January 25, 2017 Time: 10:40am 12:30 pm

Chaired by: Herman Hui Recorded by: J. Lee/J Richards


Present: Representing:
Rob Robinson Co-Chair Health & Safety Specialist Management Representative
Trevor Bodill Full-Time Plumbing Worker Representative
Bill Bains Full-Time Tech 3 Worker Representative
Joseph Richard Manager, Event Management Management Representative

Shane Conn Centerplate Management Representative


Herman Hui Co-Chair Full-Time Skilled Trade - Worker Representative
Chris Grootendost Facility Operation Management Representative
Kevin Singh Building Security
Ken Nevard Centerplate Worker Representative

Absent:
Guest Jeff Lee (minute taker)

Call to order at 10:37am, H. Hui

1. Review of all outstanding items from previous minutes:

Page 1 of 7
BCPC - 508 9 of 38
Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Completion Date
Sept. 21, LED board are being lifted with 2 RR to send out the procedure for committee to RR/HH/CG June, 2017 with
2016 workers instead of 3 workers which is review before the next meeting. review as the
#1 not proper procedure To be discussed next meeting. process proceeds
Committee felt that it would be beneficial for
some members to observe the process so
everyone has a better understanding on how the
boards are set up. This would be during the
week of September 26th
On October 7th HH & TB, participated in the
moving of the LED Boards. It was suggested
that due to the length of time for the next move
the committee head out to the field lift one of
the boards to see what it is actually like. The
committee will make recommendations on what
we have found. In process of purchasing
equipment to configure lifting unit.
This item will remain on the minutes until
equipment in place. Parts are on order and
we can expect an update on progress at the
next meeting. The unit will be upgraded and
used to see how well it works.

April 28, HH Ramps - review the effectiveness RR to send CG an email with the locations and CG February, 2017
2016 of the directional Up/Down ramps specs of signs.
#2 compare to two way ramps. RR informed everyone that additional signage
was installed on the up ramp at 39 & 12 along
with the down ramp at 43
Group felt it would be beneficial to view the sign
location and determine if additional ones are
required or if it was adequate.
It was noted by the full committee that there
should be three (directional) signs at each ramp
for mobile equipment movement
CG to order additional signs for the area, based
on the recommendation of the committee after
the viewing the areas in question Extended

Page 2 of 7
BCPC - 508 10 of 38
Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Item # Completion Date
June, 2016 PS More safety signage in the east. TJ to look for appropriate signs for speed in the TJ January, 2017
#3 concourse for HH & RR to review Follow up February
Extended until Dec. 2016 2017
Sign examples were provided. KS & TB to walk
Level-1 concourse to see best locations for
speed signs
It was suggested speed signs be located at
1:12, 1:16, 1:27, 1:28, 1:47 there was a
discussion on the need for signage, BCP
employees are not the problem visitor and
clients seem to be the ones who drive irratically
in the building. Supervision and cart safety
must be enforced. CG suggested a sign be
installed at the east enterance stating Welcome
to BC Place Safe Vehicle Operations is Your
Responsibilty . . . . . Max Speed 8k/hr
Supervisors and Evant Duty anagers will be
asked to remind both teams as well as others to
follow all safety rules.

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date
Dec. 2016 TB. Are we going to install fall WSP Engineering has assessed the areas above RR/JL Update Jan. 2017
#5 protection the booths and have approved a horizontal Review procedure
anchor points on the concourse anchor system during Feb.
Booths? (Ticketmaster) Level 3 ticket booth H, A, B and Level 2 ticket booth G, meeting
An employee was observed working C, D have had anchor points installed and the
on a booth roof with no fall remaining will require a different system due to the
Protection. glass/steel beams in the structure.
Supervisors must remind all employees of fall
protection requirements.

Page 3 of 7
BCPC - 508 11 of 38
Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Completion Date
Dec. 2016 TB. If we dont have a procedure, K. Kirby stated that if there was no safe work CG/RR January 2017
#6 should we be following the procedure in place the manufacturers
manufacturers manual? KK of operations manual must be followed (see
WorkSafeBC suggested that this doc. attached email from WorkSafeBC.
should be followed to ensure worker Facility Ops. will perform a risk assessment of
safety as long as it does not the tasks and develop a safe work procedure
contravene regulations. in conjunction with the Seda Manual that
includes all safety compliance issues and
requirements

Dec. 2016 BB. People Staff and Contractors This issue will be added to daily Briefing notes RR February 2017
#7 continue to cross into control zones and staff will be reminded.
Control zone information has been added to the
safety orientation and contractors will be
informed prior to starting work.
CG suggested that we include Contractors are
responsible for setting up and removing all
Control Zones including all supplied

Dec. 2016 The plastic bollards along safety The bollards could be replaced with a sturdier RR/CG Update January
#8 walkway at the east exhibitors material such as steel or concrete 2017
entrance are not doing their job. After discussions it was decided that the light
Contactors backing in hit them and bollards in place will remain. Proper
they bend over onto the walkway. management of the parking area should take
care of any problems.

Monthly Review Items:

Operating Procedures
Nothing to report

First Aid Statistics


Statistics were reviewed by the committee.
There is now a process in place where HR contacts the Safety Specialist as soon as a claim is filed. All supervisors have been advised of the
incident reporting process as well as a statement added to the monthly Communication Blast sent out to all event staff.

Page 4 of 7
BCPC - 508 12 of 38
Accident/Incident Investigations Since Last Safety Meeting
Zero incidents and/or near miss situations for the month of January.

Lost Time Injuries Since Last Safety Meeting


Zero Lost Time Incidents in the month of January.

Workplace Inspection
Inspections:
A new schedule for 2017 will be developed by HH and shared with the committee at the February meeting.

Review of Outstanding Work Safe BC Orders

Date Order # & Description Status of


Compliance
Nov. 17/16 No outstanding orders

Annual Evacuation Drill


Date of Last Monthly Review Item and Feedback
Drill
August 25, 2016

Annual 8 Hours Training for Committee Members


Date of Last Details of Training
Training
HH asked the committee who had taken their 2016 annual training and if everyone has attended the Basic
OHS Committee training. He also recommended that anyone who has not had this training in the last 5
years should re-take it, due to recent changes
It was also recommended that the course on Incident Investigation should be taken

Page 5 of 7
BCPC - 508 13 of 38
BC Place Health and Safety Program Review
Nothing reviewed in January Safety Orientation was looked at by the committee with suggestions
regarding Safety Control Zones, see above Item #7. The Restricted Area Access Orientation was reviewed.

Contractors Safety Coordination


Nov. 2016 Anyone entering the facility is required to attend a Contractor/Exhibitor/Visitor Safety Orientation. Cards
and stickers identifying as having attended are issues and are valid for one year

Long Term Projects/Items to Discuss with Management:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date

New Business:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target Completion


Date
Dec. 2016 There are still particles coming from Filters have been changed out and ducting DK Update February
#1 the A/C Heat vents in the control cleaned, Eng. maint. will investigate and change 2017
room filters again, may include charcoal filters.
Housekeeping will clean diffusers and lights.

Page 6 of 7
BCPC - 508 14 of 38
Motion to approve the minutes of September, 2016 BC Place Health and Safety Committee meeting moved by: HH seconded by RR

Date of Next Meeting: Undecided at meeting time (second week of December)

Time: ____

Place: ____________ _

Call to adjourn 12:49pm, R. Robinson

Minutes approved by:

Co-Chair Rob Robinson Co-Chair Herman Hui

_________________________ ______________________

Distribution: These minutes will be posted in a central work area or areas for 3 months.
Copies to: Committee Members, Management Team, BCGEU Staff Representative.

Page 7 of 7
BCPC - 508 15 of 38
Joint Occupational Health & Safety Committee
Meeting Minutes
FEBRUARY 2017

Date: April 11, 2017 Time: 10:10 AM

Chaired by: Herman Hui Recorded by: C Harrison / T Jackson


Present: Representing:

Trevor Bodill Full-Time Plumbing Worker Representative

Joseph Richard Manager, Event Management Management Representative

Shane Conn Centerplate Management Representative


Herman Hui Co-Chair Full-Time Skilled Trade - Worker Representative
Chris Grootendost Facility Operation Management Representative
Kevin Singh Building Security
Ken Nevard Centerplate Worker Representative

Tom Jackson
Absent: Bill Bains - Vacation

Guest

Call to order at 10:10 AM, H. Hui

1. Herman reviewd the list of union reps for the OHS Committee, Centerplate has one Management and one uion rep. also on the
committee.
2. Chris G wanted notification of those attending the meeting ahead of time to allow for deparment planning, Herman will try to
have info ahead of time including names

Page 1 of 8
BCPC - 508 16 of 38
3. Review of all outstanding items from previous minutes:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date
Sept. 21, LED board are being lifted with 2 RR to send out the procedure for committee to RR/HH/CG June, 2017 with
2016 workers instead of 3 workers which is review before the next meeting. review as the
#1 not proper procedure To be discussed next meeting. process proceeds
Committee felt that it would be beneficial for
some members to observe the process so
everyone has a better understanding on how the
boards are set up. This would be during the
week of September 26th
On October 7th HH & TB, participated in the
moving of the LED Boards. It was suggested
that due to the length of time for the next move
the committee head out to the field lift one of
the boards to see what it is actually like. The
committee will make recommendations on what
we have found. In process of purchasing
equipment to configure lifting unit.
This item will remain on the minutes until
equipment in place. Parts are on order and
we can expect an update on progress at the
next meeting. The unit will be upgraded and
used to see how well it works.
Chris G mentioned that he has had the
process reviewd with Conversion Specialists
and has purchased an A frame unit for lifting
the boards.
Chris G handed out procedures at Feb. 2017
meeting
Committee will review the operation at next
move in May before final approval.

Page 2 of 8
BCPC - 508 17 of 38
April 28, HH Ramps - review the effectiveness RR to send CG an email with the locations and CG February, 2017
2016 of the directional Up/Down ramps specs of signs.
#2 compare to two way ramps. RR informed everyone that additional signage
was installed on the up ramp at 39 & 12 along
with the down ramp at 43
Group felt it would be beneficial to view the sign
location and determine if additional ones are
required or if it was adequate.
It was noted by the full committee that there
should be three (directional) signs at each ramp
for mobile equipment movement
CG to order additional signs for the area, based
on the recommendation of the committee after
the viewing the areas in question Extended
Additional signs purchased and installed

Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Item # Completion Date
June, 2016 PS More safety signage in the east. TJ to look for appropriate signs for speed in the TJ January, 2017
#3 concourse for HH & RR to review Follow up February
Extended until Dec. 2016 2017
Sign examples were provided. KS & TB to walk
Level-1 concourse to see best locations for
speed signs
It was suggested speed signs be located at
1:12, 1:16, 1:27, 1:28, 1:47 there was a
discussion on the need for signage, BCP
employees are not the problem visitor and
clients seem to be the ones who drive irratically
in the building. Supervision and cart safety
must be enforced. CG suggested a sign be
installed at the east enterance stating Welcome
to BC Place Safe Vehicle Operations is Your
Responsibilty . . . . . Max Speed 8k/hr
Supervisors and Evant Duty anagers will be
asked to remind both teams as well as others to
follow all safety rules.
Chris G looking into installing additional video
signage where people enter the building. This

Page 3 of 8
BCPC - 508 18 of 38
signage would be able to display safety
related items.

June, 2016 SWP for Garbage Chute RR to create west compactor garbage chute TJ Dec, 2016
#4 signage and SWP.
RR to bring the procedure to September 2016
meeting.
RR brought pictures of the signs presently in the
compactor room. It was felt that the signs that
are crossed out should be removed and some
type of secondary blocking system should be put
in place to prevent the bin from coming down if
the hydraulics fail.
RR showed photos of the supports put onto the
cylinders and of the signs that were removed.
It was recommended to clean up the area and to
put additional fence or danger tape to prevent
people from walking under the bin. TJ to look to
see what can be done.
Extended until Dec. 2016

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date
Dec. 2016 TB. Are we going to install fall WSP Engineering has assessed the areas above RR/JL Update Jan. 2017
#5 protection the booths and have approved a horizontal Review procedure
anchor points on the concourse anchor system during Feb.
Booths? (Ticketmaster) Level 3 ticket booth H, A, B and Level 2 ticket booth G, meeting
An employee was observed working C, D have had anchor points installed and the
on a booth roof with no fall remaining will require a different system due to the
Protection. glass/steel beams in the structure.
Supervisors must remind all employees of fall
protection requirements.

Page 4 of 8
BCPC - 508 19 of 38
Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Completion Date
Dec. 2016 TB. If we dont have a procedure, K. Kirby stated that if there was no safe work CG/RR January 2017
#6 should we be following the procedure in place the manufacturers
manufacturers manual? KK of operations manual must be followed (see
WorkSafeBC suggested that this doc. attached email from WorkSafeBC.
should be followed to ensure worker Facility Ops. will perform a risk assessment of
safety as long as it does not the tasks and develop a safe work procedure
contravene regulations. in conjunction with the Seda Manual that
Asked about contractor orientation, includes all safety compliance issues and
copy of form handed out and it was requirements
confirmed that orientations are
conducted and recorded.

Dec. 2016 BB. People Staff and Contractors This issue will be added to daily Briefing notes RR February 2017
#7 continue to cross into control zones and staff will be reminded.
Control zone information has been added to the
safety orientation and contractors will be
informed prior to starting work.
CG suggested that we include Contractors are
responsible for setting up and removing all
Control Zones including all supplied

Dec. 2016 The plastic bollards along safety The bollards could be replaced with a sturdier RR/CG Update January
#8 walkway at the east exhibitors material such as steel or concrete 2017
entrance are not doing their job. After discussions it was decided that the light
Contactors backing in hit them and bollards in place will remain. Proper
they bend over onto the walkway. management of the parking area should take
care of any problems.

Monthly Review Items:

Operating Procedures
Nothing to report

First Aid Statistics

Page 5 of 8
BCPC - 508 20 of 38
Statistics were reviewed by the committee.
.

Accident/Incident Investigations Since Last Safety Meeting


Accident reported from March 11, 2017 rugby match, the employee has not contacted the company or police, but worker has contacted
Worksafe. Reports and CCTV footage has been collected for Worksafe to review. 48 Hour report submitted.
Lost Time Injuries Since Last Safety Meeting
Zero Lost Time Incidents in the month of January.

Workplace Inspection
Inspections:
A new schedule for 2017 will be developed by HH and shared with the committee at the April meeting.

Review of Outstanding Work Safe BC Orders

Date Order # & Description Status of


Compliance
Nov. 17/16

Annual Evacuation Drill


Date of Last Monthly Review Item and Feedback
Drill

Annual 8 Hours Training for Committee Members


Date of Last Details of Training
Training
HH asked the committee who had taken their 2016 annual training and if everyone has attended the Basic
OHS Committee training. He also recommended that anyone who has not had this training in the last 5
years should re-take it, due to recent changes
It was also recommended that the course on Incident Investigation should be taken

Page 6 of 8
BCPC - 508 21 of 38
SC asked about the 8 hour course. HH would supply information on it. CG to supply form to Stadium staff
requesting the course
HH mentioned that the courses are not compulsory, but is recommended.

BC Place Health and Safety Program Review


Nothing reviewed in January Safety Orientation was looked at by the committee with suggestions
regarding Safety Control Zones, see above Item #7. The Restricted Area Access Orientation was reviewed.

Contractors Safety Coordination


Nov. 2016 Anyone entering the facility is required to attend a Contractor/Exhibitor/Visitor Safety Orientation. Cards
and stickers identifying as having attended are issues and are valid for one year

Long Term Projects/Items to Discuss with Management:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date

New Business:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target Completion


Date
Dec. 2016 There are still particles coming from Filters have been changed out and ducting DK Update February
#1 the A/C Heat vents in the control cleaned, Eng. maint. will investigate and change 2017
room filters again, may include charcoal filters.
Housekeeping will clean diffusers and lights.

Page 7 of 8
BCPC - 508 22 of 38
Motion to approve the minutes of September, 2016 BC Place Health and Safety Committee meeting moved by: HH seconded by RR

Date of Next Meeting: Undecided at meeting time (second week of December)

Time: ____

Place: ____________ _

Call to adjourn

Minutes approved by:

Co-Chair Chris Harrison Co-Chair Herman Hui

_________________________ ______________________

Distribution: These minutes will be posted in a central work area or areas for 3 months.
Copies to: Committee Members, Management Team, BCGEU Staff Representative.

Page 8 of 8
BCPC - 508 23 of 38
Joint Occupational Health & Safety Committee
Meeting Minutes
March, 2017

Date: April 26th, 2017 Time: 10:10 AM 11:45

Chaired by: Chris Harrison Recorded by: C Harrison / T Jackson


Present: Representing:
Peter Stenning Full-Time Plumbing Worker Representative
Trevor Bodill Full-Time Plumbing Worker Representative
Samuel Nightengale Full-Time Housekeeing Worker Representative
Shane Conn Centerplate Management Representative
Herman Hui Co-Chair Full-Time Skilled Trade - Worker Representative
Chris Grootendost Facility Operation Management Representative
Chris Harrison Co-Chair Security Management Representative
Ken Nevard Centerplate Worker Representative
Tom Jackson Operations Supervisor - Management Representative

Absent: Bill Bains Vacation, Joseph Richards Event

Guest Dianne Krochter Management Representative

Call to order at 10:10 AM, C. Harrison

1. :

Page 1 of 8
BCPC - 508 24 of 38
Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Completion Date
Sept. 21, LED board are being lifted with 2 RR to send out the procedure for committee to RR/HH/CG June, 2017 with
2016 workers instead of 3 workers which is review before the next meeting. review as the
#1 not proper procedure To be discussed next meeting. process proceeds
Committee felt that it would be beneficial for
some members to observe the process so
everyone has a better understanding on how the
boards are set up. This would be during the
week of September 26th
On October 7th HH & TB, participated in the
moving of the LED Boards. It was suggested
that due to the length of time for the next move
the committee head out to the field lift one of
the boards to see what it is actually like. The
committee will make recommendations on what
we have found. In process of purchasing
equipment to configure lifting unit.
This item will remain on the minutes until
equipment in place. Parts are on order and
we can expect an update on progress at the
next meeting. The unit will be upgraded and
used to see how well it works.
Chris G mentioned that he has had the
process reviewd with Conversion Specialists
and has purchased an A frame unit for lifting
the boards.
Chris G handed out procedures at Feb. 2017
meeting
Committee will review the operation at next
move in May before final approval.

April 28, HH Ramps - review the effectiveness RR to send CG an email with the locations and CG February, 2017
2016 of the directional Up/Down ramps specs of signs.
#2 compare to two way ramps. RR informed everyone that additional signage
was installed on the up ramp at 39 & 12 along
with the down ramp at 43
Group felt it would be beneficial to view the sign
location and determine if additional ones are

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BCPC - 508 25 of 38
required or if it was adequate.
It was noted by the full committee that there
should be three (directional) signs at each ramp
for mobile equipment movement
CG to order additional signs for the area, based
on the recommendation of the committee after
the viewing the areas in question Extended
Additional signs purchased and installed

Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Item # Completion Date
June, 2016 PS More safety signage in the east. TJ to look for appropriate signs for speed in the TJ January, 2017
#3 concourse for HH & RR to review Follow up February
Extended until Dec. 2016 2017
Sign examples were provided. KS & TB to walk
Level-1 concourse to see best locations for
speed signs
It was suggested speed signs be located at
1:12, 1:16, 1:27, 1:28, 1:47 there was a
discussion on the need for signage, BCP
employees are not the problem visitor and
clients seem to be the ones who drive irratically
in the building. Supervision and cart safety
must be enforced. CG suggested a sign be
installed at the east enterance stating Welcome
to BC Place Safe Vehicle Operations is Your
Responsibilty . . . . . Max Speed 8k/hr
Supervisors and Evant Duty anagers will be
asked to remind both teams as well as others to
follow all safety rules.
Chris G looking into installing additional video
signage where people enter the building. This
signage would be able to display safety
related items.
CG to use old TVs for video information. 2
65 sets to be installed, exhibitor entrance
and by time clocks.

Page 3 of 8
BCPC - 508 26 of 38
June, 2016 SWP for Garbage Chute RR to create west compactor garbage chute TJ Dec, 2016
#4 signage and SWP.
RR to bring the procedure to September 2016
meeting.
RR brought pictures of the signs presently in the
compactor room. It was felt that the signs that
are crossed out should be removed and some
type of secondary blocking system should be put
in place to prevent the bin from coming down if
the hydraulics fail.
RR showed photos of the supports put onto the
cylinders and of the signs that were removed.
It was recommended to clean up the area and to
put additional fence or danger tape to prevent
people from walking under the bin. TJ to look to
see what can be done.
Extended until Dec. 2016

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date
Dec. 2016 TB. Are we going to install fall WSP Engineering has assessed the areas above RR/JL Update Jan. 2017
#5 protection the booths and have approved a horizontal Review procedure
anchor points on the concourse anchor system during Feb.
Booths? (Ticketmaster) Level 3 ticket booth H, A, B and Level 2 ticket booth G, meeting
An employee was observed working C, D have had anchor points installed and the
on a booth roof with no fall remaining will require a different system due to the
Protection. glass/steel beams in the structure.
Supervisors must remind all employees of fall
protection requirements.

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date
Dec. 2016 TB. If we dont have a procedure, K. Kirby stated that if there was no safe work CG/RR January 2017
#6 should we be following the procedure in place the manufacturers

Page 4 of 8
BCPC - 508 27 of 38
manufacturers manual? KK of operations manual must be followed (see
WorkSafeBC suggested that this doc. attached email from WorkSafeBC.
should be followed to ensure worker Facility Ops. will perform a risk assessment of
safety as long as it does not the tasks and develop a safe work procedure
contravene regulations. in conjunction with the Seda Manual that
includes all safety compliance issues and
requirements
.

Dec. 2016 BB. People Staff and Contractors This issue will be added to daily Briefing notes RR February 2017
#7 continue to cross into control zones and staff will be reminded.
Control zone information has been added to the
safety orientation and contractors will be
informed prior to starting work.
CG suggested that we include Contractors are
responsible for setting up and removing all
Control Zones including all supplied
Asked about contractor orientation, copy of
form handed out and it was confirmed that
orientations are conducted and recorded

Dec. 2016 The plastic bollards along safety The bollards could be replaced with a sturdier RR/CG Update January
#8 walkway at the east exhibitors material such as steel or concrete 2017
entrance are not doing their job. After discussions it was decided that the light
Contactors backing in hit them and bollards in place will remain. Proper
they bend over onto the walkway. management of the parking area should take
care of any problems.

Monthly Review Items:

Operating Procedures
Reviewd LEDboard placement in Ops shop with committee, trip to the Ops Shop for a live demo

First Aid Statistics

Page 5 of 8
BCPC - 508 28 of 38
Statistics were reviewed by the committee.
.

Accident/Incident Investigations Since Last Safety Meeting


No lost time
Lost Time Injuries Since Last Safety Meeting
Zero Lost Time Incidents in the month of March

Workplace Inspection
Inspections:
A new schedule for 2017 will be developed by HH and shared with the committee at the next meeting.

Review of Outstanding Work Safe BC Orders

Date Order # & Description Status of


Compliance
March 2017 WCA131(2) Missed Joint Occupational Health and Safety Meetings for February and March 2017 Complied, release
received
March 2017 OHS5.73(b) Air Quality in the FT Security room To be completed
by June 30, 2017

Annual Evacuation Drill


Date of Last Monthly Review Item and Feedback
Drill

Annual 8 Hours Training for Committee Members


Date of Last Details of Training
Training
HH asked the committee who had taken their 2016 annual training and if everyone has attended the Basic
OHS Committee training. He also recommended that anyone who has not had this training in the last 5

Page 6 of 8
BCPC - 508 29 of 38
years should re-take it, due to recent changes
It was also recommended that the course on Incident Investigation should be taken
SC asked about the 8 hour course. HH would supply information on it. CG to supply form to Stadium staff
requesting the course
HH mentioned that the courses are not compulsory, but is recommended.
GC to locate proper course approval form and will distribute them to committee
HH to follow up on leave of absence form from union

BC Place Health and Safety Program Review


Nothing reviewed in January Safety Orientation was looked at by the committee with suggestions
regarding Safety Control Zones, see above Item #7. The Restricted Area Access Orientation was reviewed.

Contractors Safety Coordination


Nov. 2016 Anyone entering the facility is required to attend a Contractor/Exhibitor/Visitor Safety Orientation. Cards
and stickers identifying as having attended are issues and are valid for one year

Long Term Projects/Items to Discuss with Management:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date

New Business:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target Completion


Date
Dec. 2016 There are still particles coming from Filters have been changed out and ducting DK Ongoing
#1 the A/C Heat vents in the control cleaned, Eng. maint. will investigate and change
room filters again, may include charcoal filters.
Housekeeping will clean diffusers and lights.

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BCPC - 508 30 of 38
April 2017 Video Board antenna CG to follow up with Jon M regarding Telus CG
Antenna on video board. Power usage and area of
coverage at various hights.

Motion to approve the minutes of March, 2017 BC Place Health and Safety Committee meeting moved by: CH seconded by HH

Date of Next Meeting: May 31, 2017

Time: 10:00am ____

Place: _________Stadium Briefing room___ _

Call to adjourn 11:15hrs C. Harrison

Minutes approved by:

Co-Chair Chris Harrison Co-Chair Herman Hui

_________________________ ______________________

Distribution: These minutes will be posted in a central work area or areas for 3 months.
Copies to: Committee Members, Management Team, BCGEU Staff Representative.

Page 8 of 8
BCPC - 508 31 of 38
Joint Occupational Health & Safety Committee
Meeting Minutes
April, 2017

Date: May 31, 2017 Time: 10:05 AM 11:26

Chaired by: Herman Hui Recorded by: C Harrison / T Jackson


Present: Representing:
Bill Bains Worker Representative
Trevor Bodill Worker Representative
Tricia Dong Worker Representative
Shane Conn Centerplate Management Representative
Herman Hui Co-Chair Full-Time Skilled Trade - Worker Representative
Chris Grootendost Facility Operation Management Representative
Chris Harrison Co-Chair Security Management Representative
Ken Nevard Centerplate Worker Representative
Joseph Richard Event Operations Management Representative

Tom Jackson Operations Supervisor - Management Representative

Absent:
Guest

Call to order at 10:05 AM, H. Hui

Page 1 of 7
BCPC - 508 32 of 38
Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Completion Date
Sept. 21, LED board are being lifted with 2 RR to send out the procedure for committee to RR/HH/CG June, 2017 with
2016 workers instead of 3 workers which is review before the next meeting. review as the
#1 not proper procedure To be discussed next meeting. process proceeds
Committee felt that it would be beneficial for
some members to observe the process so
everyone has a better understanding on how the
boards are set up. This would be during the
week of September 26th
On October 7th HH & TB, participated in the
moving of the LED Boards. It was suggested
that due to the length of time for the next move
the committee head out to the field lift one of
the boards to see what it is actually like. The
committee will make recommendations on what
we have found. In process of purchasing
equipment to configure lifting unit.
This item will remain on the minutes until
equipment in place. Parts are on order and
we can expect an update on progress at the
next meeting. The unit will be upgraded and
used to see how well it works.
Chris G mentioned that he has had the
process reviewd with Conversion Specialists
and has purchased an A frame unit for lifting
the boards.
Chris G handed out procedures at Feb. 2017
meeting
Committee will review the operation at next
move in May before final approval.

Page 2 of 7
BCPC - 508 33 of 38
Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Item # Completion Date
June, 2016 PS More safety signage in the east. TJ to look for appropriate signs for speed in the TJ January, 2017
#3 concourse for HH & RR to review Follow up February
Extended until Dec. 2016 2017
Sign examples were provided. KS & TB to walk
Level-1 concourse to see best locations for
speed signs
It was suggested speed signs be located at
1:12, 1:16, 1:27, 1:28, 1:47 there was a
discussion on the need for signage, BCP
employees are not the problem visitor and
clients seem to be the ones who drive irratically
in the building. Supervision and cart safety
must be enforced. CG suggested a sign be
installed at the east enterance stating Welcome
to BC Place Safe Vehicle Operations is Your
Responsibilty . . . . . Max Speed 8k/hr
Supervisors and Evant Duty Managers will be
asked to remind both teams as well as others to
follow all safety rules.
Chris G looking into installing additional video
signage where people enter the building. This
signage would be able to display safety
related items.
CG to use old TVs for video information. 2
65 sets to be installed, exhibitor entrance
and by time clocks.

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date
Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target
Completion Date

Page 3 of 7
BCPC - 508 34 of 38
Monthly Review Items:

Operating Procedures

First Aid Statistics


Statistics were reviewed by the committee.
.

Accident/Incident Investigations Since Last Safety Meeting


1hit leg with a sledgehammer

Lost Time Injuries Since Last Safety Meeting


partial lost time (remainder of the day) for the Month of April

Workplace Inspection
Inspections:
A new schedule for 2017 introduced. Members have until next meeting to choose 2 inspection dates. Actual schedule to be created at the May
meeting.

Review of Outstanding Work Safe BC Orders

Date Order # & Description Status of


Compliance
March 2017 OHS5.73(b) Air Quality in the FT Security room almost complete To be completed
by June 30, 2017

Page 4 of 7
BCPC - 508 35 of 38
Annual Evacuation Drill
Date of Last Monthly Review Item and Feedback
Drill

Annual 8 Hours Training for Committee Members


Date of Last Details of Training
Training
HH mandatory new member training required as of April 3, 2017
8 hours of training
Will be determined it this new 8 hours is in addition to WSBC allotted 8 hours, or included in it (ie: 16
hours now or still the 8 hours for new members)

BC Place Health and Safety Program Review


Nothing reviewed in April

Contractors Safety Coordination


Nov. 2016 Anyone entering the facility is required to attend a Contractor/Exhibitor/Visitor Safety Orientation. Cards
and stickers identifying as having attended are issues and are valid for one year

Long Term Projects/Items to Discuss with Management:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target


Completion Date
Dec. 2016 There are still particles coming from Filters have been changed out and ducting DK Ongoing
#1 the A/C Heat vents in the control cleaned, Eng. maint. will investigate and change
room filters again, may include charcoal filters.
Housekeeping will clean diffusers and lights.
Continue cleaning on a PM schedule
Filters changed per PM schedule

#2 April Video Board antenna CG to follow up with Jon M regarding Telus CG


2017 Antenna on video board. Power usage and area of
coverage at various hights.

Page 5 of 7
BCPC - 508 36 of 38
Determined that power only needs to be
on for Floor shows, not Lions/WC
Power will be turned off using the power
switch installed previously
Tom/Trevor to follow up with procedure for
turning on/off

New Business:

Item # Safety Issue/Hazard Committee Recommendation/Action Responsibility Target Completion


Date
#1 May BB Gate H, A and B Fall protection Engineering information needed TJ
2017 anchors need to be installed

#2 May BB Contract cleaners using 2 Request information from Housekeeping JR


2017 stroke leaf blowers inside to on the type of blower being used
clean large areas. 2 stroke
engines are not permitted for
use indoors
#3 May BB Fall protection issue Level Follow up with contractors on the proper CG
2017 4 not performing the task per procedures
SOP Follow up with staff on proper procedures
Staff/contractors not following
sop

Motion to approve the minutes of March, 2017 BC Place Health and Safety Committee meeting moved by: CH seconded by HH

Date of Next Meeting: June 21, 2017

Time: 10:00am ____

Place: _________Stadium Briefing room___ _

Page 6 of 7
BCPC - 508 37 of 38
Call to adjourn 11:26 by HH

Minutes approved by:

Co-Chair Chris Harrison Co-Chair Herman Hui

_________________________ ______________________

Distribution: These minutes will be posted in a central work area or areas for 3 months.
Copies to: Committee Members, Management Team, BCGEU Staff Representative.

Page 7 of 7
BCPC - 508 38 of 38