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OPENING INTERNET EXPLORER

FIND THE PEN NO OF THE EMPLOYEES


Click on StartProgramsInternet Explorer Click on
Or Queries Office wise List
Double click on Internet Explorer Icon on the desktop Only Select your District
SETTING THE INTERNET EXPLORER And press List button
Click on Tool menu. The list of offices will be displayed in your district
From the list click on Popup Blocker and check whether it is shown Click on the details link shown in the left side of your office link
Turn off Popup Blocker or Turn on Popup Blocker Take the printout of the displayed list
If it is shown Turn off Popup Blocker click on the option to change Check whether all the employees are added in your Office list. You can
that. oily edit the details of the employee who is shown in your office.
In tools click on Internet Options If any employees are not in the list
Click on Security Tab. Then Custom Level Button.A list of options will Write down the name and date of birth the employees
be displayed in a box. Click on enable which has activeX related TO SEARCH FOR AN EMPLOYEE PEN IN SOME OTHER OFFICE
options. Click on
If any Enable option is shown as not secure then don’t click it. QueriesEmployee search
Click on enable which shows Automatic promption for file Select Department
download . Enter part of name : Type the starting part of Employee name
ACCESSING THE WEBSITE Date of birth :Date of birth of Employee you want to search
After opening the Internet Explorer Click on List Button
In Address bar type the address as shown below If the employee’s name is displayed then Contact the office shown and
www.spark.gov.in request them to transfer the employee through SPARK to your office.
and click on Enter Key. A page will be displayed with two fields asking IF they are not using SPARK contact SPARK administrator
for USERCODE and PASSWORD. If the employee name is not shown the Create a NEW EMPLOYEE
Type Your PEN as USERCODE a nd your password in PASSWORD RECORD
field .Press Enter Key.The main page will be displayed
After that Click on Confirm button
CREATING A NEW EMPLOYEE RECORD A number will be displayed .Note the number and this number will be
Click on the PEN no of the employee.
AdministrationNew Employee Record To Enter a second Employee Details
A new page will be displayed which is a form. You must fill the details Click on Next Employee Button.
to get a number for an Employee.Enter the fields which are asked. Type the details of next employee
The important fields (mandatory) And generate the new PEN no
Name: format is Rajesh Kumar M SETTING THE BILL TYPES (SALARY HEADS)
Service Category: state subordinate/state gazetted Before preparing the bill you must save all the salary heads be giving
Sex: them a unique name which can be identified easily.
Date of Birth: For that Click on
Religion Salary mattersEstt. Bill Types
Category: OBC/GEN/SC/ST In this Page Select
Ex-service men: Yes/No DDO code:
Physically Handicapped: Yes/No Fill the fields
After filling these fields Click on Present service Details Bill Type : A serial no
Here the mandatory fields are Description: A name to identify a Head of Account (bill1/bill2…)
Select Office Description of Head of account: separated with hyphen (2222-03-99)
Employment Type : Regular Plan/Non Plan:
Designation : Voted/Charged:
PF Type :general provident fund Click on insert
PF no: You must set bill type for each Head of account.
Date of joining in Govt Service : If there are 4 bill heads then set 4 bill types with separate names in bill
Date of joining in department : description
Then Click on Contact details
Fill the contact details
VERIFICATION SALARY DETAILS ENTRY TO ENTER DEDUCTIONS OTHER THAN LOANS/ADVANCES (RIGHT SIDE
BELOW)
Verification
Select deduction item
AdministrationEdit Employee Record
In Amount field type deduction amount.
In the Permanent Emp No field Enter the PEN Number of the first
In details field type account No.
Employee in the list.
Click on insert link
And press tab key or click outside the text box.
Enter details of each deduction in this field as described.
The details will be automatically loaded.
If a deduction item is more than one times give a serial no in left side.
Verify the details displayed. If you see some error correct the details
If the item is an arrear type “arrear + account No” in details field
Click on Confirm if you change the details.
TO ENTER ALLOWANCE FIELD (LEFT SIDE BELOW)
Next Click on Present Service Details
Select Allowance item
Verify the Designation and PF no and all other details.
Type amount in amount field
If there is any change click on Confirm Button.
Click insert
Similarly Click on Contact details
To Enter Loans/advance
Verify the details .if you change any thing click on confirm button.
Click on
Salary details
Loans link in Edit Employee page
After details verification Click on Present Salary
Select Loan Item
Type correct Basic Pay
Loan Account No
Select Bill Type Name
Loan amount: Consolidated Amount
(if the bill type is not shown you must set the bill type refer page 2)
Recovery started month and Year
Type Last Pay change date :the date fron which the basic pay was
No of installments: Total number of installment
given.
Last Installment No: Upto last month
Next increment Date : if you are not sure about this date type a date
Amount repaid: repaid amount Upto last month
which is after 6 months .
Click on Confirm
Press Confirm button.
Now to verify and enter second employee’s details click on Personal link IF THE SALARY BILL OR SCHEDULE HAS ERRORS

the Next Employee Button. Enter the PEN of the next employee and Note the employee’s PEN number in which error occurred

repeat the above process. Cancel the bill

SALARY BILL PROCESSING CANCELLING THE PROCESSED SALARY

After entering salary details of all employees’ you can process the salary Salary Matters  Salary ProcessingCancel processed Salary

bill Select DDO code

Salary Matters  Salary Processing monthly Salary Select Month

Check Month select the bill which you want to cancel by clicking on the check box.

Select DDO code Click on Proceed.


CORRECTING THE DETAILS WHICH HAS ERRORS IN DEDUCTION/
Select Bill Type: bill head you want to process
ALLOWANCE
Click on Select Employees button
AdministrationEdit Employee record
The employees in the particular bill head will be displayed as a list
Type the Employee no in Permanent Emp. No
Select the employees by checking the employees name.
When the details are loaded click on Present salary details
After selecting the employees Click on submit button
Find the entry which has errors .Click on Edit link in the left side of the
You can see a process waiting status .
entry .Change the values.Click on update.
Click on refresh button to check the present status.
CORRECTING THE DETAILS WHICH HAS ERRORS IN LOANS
If the status shows job completed successfully You can view the bill
AdministrationEdit Employee record
VIEWING THE SALARY BILL
Type the Employee no in Permanent Emp. No
Salary Matters  Bills and schedulesPay bills and schedules
When the details are loaded click on Loans Click on select link of the
Select DDO code
entry The details will be loaded in Right side.Make necessary changes
Select month
and click confirm
A link will be shown with a billname.Click on select link .
If you want to freeze a loan entry select freeze option by clicking on the
A list will be displayed in the Right side of the page.(Inner,Outer,other
check box
schedules)
Correct all employees’ details
To view the bills click on corresponding select links
Again Process the bill as described earlier
You can print these bills..
TO TRANSFER AN EMPLOYEE TO ANOTHER OFFICE TO JOIN A TRANSFERRED EMPLOYEE TO YOUR OFFICE
Click on Fill the details
Service mattersTransferGenerate Transfer order Office ;Your Office
Fill the details The employees list transferred to ypur office will be displayed
Office : Your office in the left side.Select the employee.
Designation : Designation of employee Type in
Type of Transfer: Date of Joining
Transfer / Interdepartmental / Bill type :to which the employee belongs to
Promotion with transfer Click on Confirm
Transfer order No : PROMOTION/GRADE/DOUBLE-TRIPLE INCREMENT/PAY
Transfer order Date : FIXATION
District : to which District Click on Service Matters Promotion
Department : to which transferred Select Office
Office : to which office Employee
Remarks The current details and new details fields will be displayed
Press Confirm and if the transfer is successfully done In Enter New details field
Click on Select
Service mattersTransferRelieve on Transfer New designation (only for Promotion)
Fill the details New Service category (If category changes)
Office : Your Office New Basic pay
Employee : Employee transferred Effective form Date
Type Relieving Date: Promotion Order No
Relieving Order No Promotion Order Date
Whether Part salary to be processed: Yes/No Whether part salary to be processed :NO
( select yes if you want to process part salary) Press Confirm Button
INCREMENT SANCTION Setting the balance of EL and HPL
Service MattersIncrement Sanction Click on Administrator  Edit Employee Record
Select Type the employee no and click outside
Office: When the details will be loaded click on Leave account
Bill Type: The El field will be selected
Month: Click on Enter opening balance
The employee names eligible for the selected month will be displayed Type As on date
Select The Employee by clicking on the check box No of Days
Type Order No : And click proceed
Order Date : Adjust the date so that the fraction or decimal part can be removed (back
Press Confirm and Update Button date)
To enter Next employee’s leave balance click on personal and then click
LEAVE ENTRY AND SURRENDER Next Employee Button
You can enter an employee’s leave entry LEAVE SURRENDER
Administrator  Edit Employee Record If you have entered the leave balance of an employee you can surrender
Type the employee no and click outside. the leave of that employee.
When the details will be loaded click on leave availed Click on
Select Service MattersLeave Leave Surrender
Leave type(HPL/LWA/EL/CL/Diasnon/ML…) Type the Sanction no
Type From Date Sanction Date
Type To Date Select the Employee from the list
Click on insert Type Application Date
To enter the leave account of Earned leave or Half Pay Leave No of Days
You must enter the leave balance in Edit Employee record As on Date
Click on insert
Repeat the process for each employee
LEAVE SURRENDER BILL DA ARREAR PROCESSING
To process the Leave bill Click on
Click on Salary matterssalary processingLeave surrender Salary MattersSalary ProcessingDA arrear
Select DDO code Type the period
Select Bill type From date month and year
The Employee list will be displayed To date month and Year
Select the employees and click on Proceed Select DDO code
When the status will be shown as process completed successfully Select Bill Type
You can view the bill Click Se
VIEWING SURRENDER BILL

Salary Matters  Bills and schedulesPay bills and schedEave


surrender Bill
Select DDO code
Select month
A link will be shown with a bill name. Click on select link .

Employees with No HRA


Click on Administrator  Edit Employee Record
Type the employee no and click outside
When the details will be loaded click on Quarters
Enter the details
Station: location
From Date :
TO Date
Address of quarters. Click on insert