Republic of the Philippines

City of Caloocan


OFFICE OF THE CITY ASSESSOR

CITIZENS’CHARTER
VISION
The City Assessor’s Office is the prime revenue generating office that enables the City Government to effectively
and sufficiently deliver basic services to its constituents and to effect the timely and satisfactory completion of its
development projects.

MISSION
To discover, appraise and assess all real properties in the City, adopt a systematic inventory thereof and maintain a
secure system of automated assessment and property identification through effective appraisal and assessment
and efficient, prompt and courteous service.

FRONT LINE SERVICES:
1.) TRANSFER OF OWNERSHIP LAND, BUILDING/IMPROVEMENT AND MACHINERIES

Who may avail of the service?
 Owner of the property and/or duly authorized representative

What are the requirements?
 Title (Certified True Copy, issued by Register of Deeds)
 Deed of Sale or any documents of transfer (photocopy)
 Realty Tax Receipt and Tax Clearance (present year)
 Transfer Tax Receipt (Certified Xerox Copy)
 Certificate Authorizing Registration (CAR) - Blue Copy & 1 photocopy (if blue copy not available, certified
true copy of CAR issued by BIR)
 Tax Declaration of Land and Building (previous owner)
 Cedula and ID of owner and representative (photocopy)
 Subdivision Plan (if lot is segregated)
 Authorization letter or SPA from the property owner (if representative)
 Mayor’s Permit (BPLO) if the vendor is company (photocopy)
 Business Tax Receipt (BPLO) if the vendor is company (certified true copy)
 Photo of the property
 Sketch of the property

Duration: All procedures will take 10 to 12 working days

Service Duration Person in
Step Applicant Fees Form
Provider Activity Charge
Submission of required documents Merlie Geraldino/
STEP 1 2 minutes
at the Receiving Counter Oliver Gerard Ortiz
Merlie Geraldino/
STEP 2 Checking of the required documents 10 minutes
Oliver Gerard Ortiz
STEP 3 Assigning of Property Index Number Gina Libo-on
Appraiser / Field
STEP 4 Inspection of the property
Verifier
Preparation of Inspection Report and
Appraiser /
STEP 5 Field Appraisal & Assessment Sheet
Taxmapper
(FAAS) NO
Checking and approval for encoding
STEP 6 City Assessor FEES
of FAAS
STEP 7 Assigning of ARP Number Rebecca Carullo REQUIRED

Gella Santos /
Rowena Gatmaitan /
STEP 8 Encoding of approved FAAS
Lorelie Aguilar /
Emilie Diaz
Checking of the encoded and printed Ma. Bernardita
STEP 9
tax declaration Mallare
STEP 10 Approval and Final Signature City Assessor
Merlie Geraldino/
STEP 11 Releasing of tax declaration
Oliver Gerard Ortiz

(photocopy) Duration: All procedures will take 10 to 12 working days . (photocopy)  Authorization from owner if representative Duration: All procedures will take 10 to 12 working days Service Duration Person in Step Applicant Fees Form Provider Activity Charge Submission of required documents Merlie Geraldino/ STEP 1 2 minutes at the Receiving Counter Oliver Gerard Ortiz Merlie Geraldino/ STEP 2 Checking of the required documents 10 minutes Oliver Gerard Ortiz STEP 3 Assigning of Property Index Number Gina Libo-on Appraiser / Field STEP 4 Inspection of the property Verifier Preparation of Inspection Report and Appraiser / STEP 5 Field Appraisal & Assessment Sheet Taxmapper (FAAS) NO Checking and approval for encoding STEP 6 City Assessor FEES of FAAS STEP 7 Assigning of ARP Number Rebecca Carullo REQUIRED Gella Santos / Rowena Gatmaitan / STEP 8 Encoding of approved FAAS Lorelie Aguilar / Emilie Diaz Checking of the encoded and printed Ma.D.) DECLARATION OF NEW / UNDECLARED PROPERTIES Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Building Plan  Building Permit (Certified True Copy)  Bill of Materials (if any)  Tax Declaration of Land  Realty Tax Receipt and Tax Clearance (present year)  Photo of the property  Cedula and I. Bernardita STEP 9 tax declaration Mallare STEP 10 Approval and Final Signature City Assessor Merlie Geraldino/ STEP 11 Releasing of tax declaration Oliver Gerard Ortiz 3.D.  page 2  2.) CANCELLATION OF ASSESSMENT RECORDS Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Letter request  Demolition permit  Barangay certification (attesting lot is vacant)  Tax Declaration of building  Latest payment of realty tax /tax clearance  Picture of property (land)  Cedula and I.

 page 3  Service Duration Person in Step Applicant Fees Form Provider Activity Charge Receiving of letter requesting Merlie Geraldino/ STEP 1 2 minutes cancellation Oliver Gerard Ortiz Merlie Geraldino/ STEP 2 Checking of the required documents 10 minutes Oliver Gerard Ortiz Appraiser / Field STEP 3 Inspection of the property Verifier Preparation of Inspection Report and Appraiser / NO STEP 4 Notice of Cancellation Taxmapper FEES Checking and approval for encoding STEP 5 City Assessor REQUIRED of Notice of Cancellation Encoding and printing of Notice of Appraiser / Field STEP 6 Cancellation Verifier STEP 7 Approval and Final Signature City Assessor Merlie Geraldino/ STEP 8 Releasing Oliver Gerard Ortiz 4. certified true copy of CAR issued by BIR)  Tax Declaration of Land and Building (previous owner)  Cedula and ID of owner and representative (photocopy)  Subdivision Plan (if lot is segregated)  Authorization letter or SPA from the property owner (if representative)  Mayor’s Permit (BPLO) if the vendor is company (photocopy)  Business Tax Receipt (BPLO) if the vendor is company (certified true copy)  Photo of the property  Sketch of the property Duration: All procedures will take 10 to 12 working days Service Duration Person in Step Applicant Fees Form Provider Activity Charge Submission of required documents Merlie Geraldino/ STEP 1 2 minutes at the Receiving Counter Oliver Gerard Ortiz Merlie Geraldino/ STEP 2 Checking of the required documents 10 minutes Oliver Gerard Ortiz STEP 3 Assigning of Property Index Number Gina Libo-on Appraiser / Field STEP 4 Inspection of the property Verifier Preparation of Inspection Report and Appraiser / STEP 5 Field Appraisal & Assessment Sheet Taxmapper (FAAS) NO Checking and approval for encoding STEP 6 City Assessor FEES of FAAS STEP 7 Assigning of ARP Number Rebecca Carullo REQUIRED Gella Santos / Rowena Gatmaitan / STEP 8 Encoding of approved FAAS Lorelie Aguilar / Emilie Diaz Checking of the encoded and printed Ma. Bernardita STEP 9 tax declaration Mallare STEP 10 Approval and Final Signature City Assessor Merlie Geraldino/ STEP 11 Releasing of tax declaration Oliver Gerard Ortiz . issued by Register of Deeds)  Deed of Sale or any documents of transfer (photocopy)  Realty Tax Receipt and Tax Clearance (present year)  Transfer Tax Receipt (Certified Xerox Copy)  Certificate Authorizing Registration (CAR) .) TRANSFER AND SEGREGATION OF SUBDIVISION Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Title (Certified True Copy.Blue Copy & 1 photocopy (if blue copy not available.

Bernardita STEP 9 tax declaration Mallare STEP 10 Approval and Final Signature City Assessor Merlie Geraldino/ STEP 11 Releasing of tax declaration Oliver Gerard Ortiz 6. (Xerox copy)  Picture of property  Authorization letter if representative Duration: All procedures will take 10 to 12 working days Service Duration Person in Step Applicant Fees Form Provider Activity Charge Submission of required documents Merlie Geraldino/ STEP 1 2 minutes at the Receiving Counter Oliver Gerard Ortiz Merlie Geraldino/ STEP 2 Checking of the required documents 10 minutes Oliver Gerard Ortiz STEP 3 Assigning of Property Index Number Gina Libo-on Appraiser / Field STEP 4 Inspection of the property Verifier Preparation of Inspection Report and Appraiser / STEP 5 Field Appraisal & Assessment Sheet Taxmapper (FAAS) NO Checking and approval for encoding STEP 6 City Assessor FEES of FAAS STEP 7 Assigning of ARP Number Rebecca Carullo REQUIRED Gella Santos / Rowena Gatmaitan / STEP 8 Encoding of approved FAAS Lorelie Aguilar / Emilie Diaz Checking of the encoded and printed Ma.) RECLASSIFICATION OF ASSESSMENT OF REAL PROPERTIES Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Demolition permit  Certification by Fire Department if destroyed by fire  Tax Declaration  Realty Tax Receipt  Letter Request  Tax Clearance (Present Quarter) Duration: All procedures will take 10 to 12 working days .D.  page 4  5.) SEGREGATION OF TAX DECLARATION FROM NHA Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Certified true copy of Title (issued by Register of Deeds or Certified True Copy of Technical Description issued by NHA  Certificate of Award  Deed of Sale  Cedula and I.

00 Approval and signature of City * Delegated to STEP 6 Ma.00 STEP 4 declaration Susan Aroa Dorotea Jocson/ if STEP 5 Checking of printed tax declaration Lovella Sangil Representative City Assessor – Php 100. it will be verified first in the computer to find out if there is an existing record of the subject property  Community Tax Certificate (Cedula)  Official Receipt for the requested Certified True Copy Duration: All procedures will take 1 to 2 working days Service Duration Person in Step Applicant Fees Form Provider Activity Charge Filling-up of request form for the Maricel Escolar/ STEP 1 needed certification Agnes Concepcion Maricel Escolar/ STEP 2 Issuance of order of payment 10 minutes Agnes Concepcion Maricel Escolar/ STEP 3 Receiving of Official Receipt Agnes Concepcion Owner – Printing of requested tax Lovella Sangil / Php 50. Clor/ Ma.) ISSUANCE OF CERTIFIED TRUE COPY OF TAX DECLARATION Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Taxpayer must present their copy of tax declaration or any document related to the property or if none.  page 5  Service Duration Person in Step Applicant Fees Form Provider Activity Charge Submission of required documents Merlie Geraldino/ STEP 1 2 minutes at the Receiving Counter Oliver Gerard Ortiz Merlie Geraldino/ STEP 2 Checking of the required documents 10 minutes Oliver Gerard Ortiz STEP 3 Assigning of Property Index Number Gina Libo-on Appraiser / Field STEP 4 Inspection of the property Verifier Preparation of Inspection Report and Appraiser / STEP 5 Field Appraisal & Assessment Sheet Taxmapper (FAAS) NO Checking and approval for encoding STEP 6 City Assessor FEES of FAAS STEP 7 Assigning of ARP Number Rebecca Carullo REQUIRED Gella Santos / Rowena Gatmaitan / STEP 8 Encoding of approved FAAS Lorelie Aguilar / Emilie Diaz Checking of the encoded and printed Ma. Elenita Vallejos Maricel Escolar/ STEP 7 Releasing Agnes Concepcion . Bernardita STEP 9 tax declaration Mallare STEP 10 Approval and Final Signature City Assessor Merlie Geraldino/ STEP 11 Releasing of tax declaration Oliver Gerard Ortiz 7. Bernardita Mallare/ Assessor Flora F.

Clor/ Ma.) ISSUANCE OF CERTIFICATION OF NON-OWNERSHIP OR NO PROPERTY HOLDINGS Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Request Form  Community Tax Certificate (Cedula)  Official Receipt for certification fees Duration: All procedures will take 2 to 3 hours Service Duration Person in Step Applicant Fees Form Provider Activity Charge Filling-up of request form for the Maricel Escolar/ STEP 1 needed certification Agnes Concepcion Maricel Escolar/ STEP 2 Issuance of order of payment 10 minutes Agnes Concepcion Maricel Escolar/ STEP 3 Receiving of Official Receipt Agnes Concepcion Verification and printing of Lovella Sangil / STEP 4 Php 50.00 per requested certification Susan Aroa Dorotea Jocson/ name STEP 5 Checking of printed certification requested Lovella Sangil City Assessor Approval and signature of City * Delegated to STEP 6 Ma.00 per Dorotea Jocson/ property STEP 5 Checking of printed certification Lovella Sangil City Assessor Approval and signature of City * Delegated to STEP 6 Ma. Bernardita Mallare/ Assessor Flora F. Clor/ Ma.) ISSUANCE OF CERTIFICATION OF OWNERSHIP OR PROPERTY HOLDINGS Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Request Form  Community Tax Certificate (Cedula)  Official Receipt for certification fees Duration: All procedures will take 2 to 3 hours Service Duration Person in Step Applicant Fees Form Provider Activity Charge Filling-up of request form for the Maricel Escolar/ STEP 1 needed certification Agnes Concepcion Maricel Escolar/ STEP 2 Issuance of order of payment 10 minutes Agnes Concepcion Maricel Escolar/ STEP 3 Receiving of Official Receipt Agnes Concepcion Verification and printing of Lovella Sangil / STEP 4 requested certification Susan Aroa Php 50. Elenita Vallejos Maricel Escolar/ STEP 7 Releasing Agnes Concepcion .  page 6  8. Elenita Vallejos Maricel Escolar/ STEP 7 Releasing Agnes Concepcion 9. Bernardita Mallare/ Assessor Flora F.

In the absence of affidavit and deed of sale.  page 7  10. Clor/ Ma. photo of the property is needed Duration: All procedures will take 2 to 3 hours Service Duration Person in Step Applicant Fees Form Provider Activity Charge Filling-up of request form and Maricel Escolar/ STEP 1 submission of required documents Agnes Concepcion Maricel Escolar/ STEP 2 Issuance of order of payment 10 minutes Agnes Concepcion Maricel Escolar/ STEP 3 Receiving of Official Receipt Agnes Concepcion Available STEP 4 Ocular inspection Inspector Php 50. Elenita Vallejos Maricel Escolar/ STEP 7 Releasing Agnes Concepcion 11. Bernardita Mallare/ Assessor Flora F. Elenita Vallejos STEP 7 Releasing Dorotea Jocson .00 per Encoding/printing of requested property STEP 5 Dorotea Jocson certification City Assessor Approval and signature of City * Delegated to STEP 6 Ma.) ISSUANCE OF CERTIFICATION OF NO-IMPROVEMENT Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Tax Declaration of the property (land) subject for issuance of certification of no-improvement  Affidavit by either the seller or buyer as proof if the subject property is vacant so that the requested certification can be issued immediately. Clor/ Ma.) ISSUANCE OF CERTIFICATION OF PREVAILING/PREVIOUS ASSESSMENT Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Certified true copy of tax declaration (present) both for land and improvement  Community Tax Certificate (Cedula)  Official Receipt for the requested certification Duration: All procedures will take 2 to 3 hours Service Duration Person in Step Applicant Fees Form Provider Activity Charge Filling-up of request form for the STEP 1 Dorotea Jocson needed certification Verification for tie up and Nathaniel STEP 2 reconciliation of submitted tax 2 hours Deveraturda / declaration to records and files Arlene Aclera STEP 3 Issuance of order of payment 2 minutes Dorotea Jocson STEP 4 Receiving of Official Receipt Dorotea Jocson Php 50.00 per Lovella Sangil / property STEP 5 Encoding/printing of certification Susan Aroa City Assessor Approval and signature of City * Delegated to STEP 6 Ma. Bernardita Mallare/ Assessor Flora F. it will be subjected to ocular inspection which will be schedule (first come first serve basis) and upon the availability of the field inspector  Community Tax Certificate (Cedula)  Official Receipt for certification fees  If big parcel.

00 per Encoding/printing of requested property STEP 5 Dorotea Jocson certification City Assessor Approval and signature of City * Delegated to STEP 6 Ma.) ISSUANCE OF CERTIFICATION OF NO-IMPROVEMENT (PORTION ONLY) Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Tax Declaration of the property (land) subject for issuance of certification of no-improvement  Affidavit by either the seller or buyer as proof if the subject property is vacant so that the requested certification can be issued immediately. Clor/ Ma. In the absence of affidavit and deed of sale.00 per Lovella Sangil Encoding/printing of requested Dorotea Jocson/ property STEP 5 certification Lovella Sangil City Assessor Approval and signature of City * Delegated to STEP 6 Ma.  page 8  12. Elenita Vallejos Dorotea Jocson/ STEP 7 Releasing Lovella Sangil 13. Bernardita Mallare/ Assessor Flora F.) ISSUANCE OF CERTIFICATION WITHIN AND OUTSIDE TERRITORIAL JURISDICTION Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Transfer Certificate of Title of the particular lot  Tax declaration (present) for land/location plan  Community Tax Certificate (Cedula)  Official Receipt for the requested certification Duration: All procedures will take 2 to 3 hours Service Duration Person in Step Applicant Fees Form Provider Activity Charge Filling-up of request form for the STEP 1 Dorotea Jocson needed certification Verification from Taxmapping STEP 2 Gina Libo-on Division STEP 3 Issuance of order of payment 2 minutes Dorotea Jocson STEP 4 Receiving of Official Receipt Dorotea Jocson Php 50. it will be subjected to ocular inspection which will be schedule (first come first serve basis) and upon the availability of the field inspector  Community Tax Certificate (Cedula)  Official Receipt for certification fees Duration: All procedures will take 2 to 3 hours Service Duration Person in Step Applicant Fees Form Provider Activity Charge Filling-up of request form for the Dorotea Jocson/ STEP 1 needed certification Lovella Sangil Verification for tie up and Nathaniel STEP 2 reconciliation of submitted tax 2 hours Deveraturda / declaration to records and files Arlene Aclera Dorotea Jocson/ STEP 3 Issuance of order of payment 2 minutes Lovella Sangil Dorotea Jocson/ STEP 4 Receiving of Official Receipt Php 50. Elenita Vallejos STEP 7 Releasing Dorotea Jocson . Bernardita Mallare/ Assessor Flora F. Clor/ Ma.

Bernardita Mallare/ Assessor Flora F.) ISSUANCE OF OTHER CERTIFICATIONS RELATED TO ASSESSMENT RECORDS Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Transfer Certificate of Title  Tax declaration (present) for both land and improvement  Community Tax Certificate (Cedula)  Official Receipt for the requested certification Duration: All procedures will take 2 to 3 hours Service Duration Person in Step Applicant Fees Form Provider Activity Charge Filling-up of request form for the STEP 1 Dorotea Jocson needed certification Verification for tie up and Nathaniel STEP 2 reconciliation of submitted tax 2 hours Deveraturda / declaration to records and files Arlene Aclera STEP 3 Issuance of order of payment 2 minutes Dorotea Jocson STEP 4 Receiving of Official Receipt Dorotea Jocson Php 50.) ISSUANCE OF TRANSFER TAX ORDER OF PAYMENT Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Original copy and photocopy of Deed of Sale or any other documents of transfer  Photocopy of tax declaration  Photocopy of transfer certificate of title  Photocopy of Certificate Authorizing Registration (CAR)  Business Permit of the seller if real estate developer and/or company Duration: All procedures will take 1 hour Service Duration Person in Step Applicant Fees Form Provider Activity Charge Presentation and submission of Wilma Pernia/ STEP 1 required documents Mary Grace Nama Wilma Pernia/ STEP 2 Issuance of order of payment 20 minutes Mary Grace Nama Approval and signature of City STEP 3 City Assessor Corresponding Assessor transfer tax Payment to Treasurer’s Office & STEP 4 Treasurer’s Office cost certified true copy of OR Presentation of Transfer Tax Wilma Pernia/ STEP 5 Receipt Mary Grace Nama Wilma Pernia/ STEP 6 Releasing Mary Grace Nama .  page 9  14. Clor/ Ma. Elenita Vallejos STEP 7 Releasing Dorotea Jocson 15.00 per Encoding/printing of requested property STEP 5 Dorotea Jocson certification City Assessor Approval and signature of City * Delegated to STEP 6 Ma.

3 for STEP 1 Lorelie Aguilar/ printing of tax declaration Emilie Diaz If no computer record. Please follow these steps: 1. Drop the form at the comments and suggestions box. 3.) ISSUANCE OF PLAIN COPY OF TAX DECLARATION FOR REAL PROPERTY TAX PAYMENT PURPOSE Who may avail of the service?  Owner of the property and/or duly authorized representative What are the requirements?  Official Receipt of real property tax payment  Tax declaration  Any documents pertaining to the identification of the property Duration: All procedures will take 1/2 hour Service Duration Person in Step Applicant Fees Form Provider Activity Charge Rowena Gatmaitan/ Proceed to Window 1. 3 for the STEP 3 Lorelie Aguilar/ requested copy of tax declaration Emilie Diaz FEEDBACK AND REDRESS MECHANISM: We appreciate your comments and suggestions. must go to NO Taxmapping Division with the Tax Mapping STEP 2 essential documents pertaining to FEES Division Staff the property to determine the PIN REQUIRED based on base map Rowena Gatmaitan/ Back to Window 1. Get a form from the comments and suggestions box located at the front desk.  page 10  16. 2. 2. 4. Fill up the form indicating your comments. suggestions and/or complaints. You may follow up your concerns at (02)288-8811 local 2252 . 2.