You are on page 1of 14

Association Internationale Des Etudiants En Sciences Economiques Et Commerciales

(AIESEC) Singapore (International Association of Students in Economics and


Management)
CONSTITUTION

Art. 1 NAME

The name of the organisation shall be Association Internationale


Des Etudiants En Sciences Economiques Et Commerciales (AIESEC)
Singapore, otherwise known as the International Association of
Students in Economics and Management, herein referred to as
AIESEC Singapore.

Art. 2(a) AIMS & OBJECTS

(1) What is AIESEC- AIESEC 1S a global, non-political,


independent, not-for-profit organisation
run by students and recent graduates of
institutions of higher education. Its
members are interested in world issues,
leadership and management. AIESEC
does not discriminate on the basis of race,
colour, gender, sexual orientation, creed,
religion, national, ethnic or social origin.

(2) What We Envision - Peace and fulfilment of humankind's


potential.

(3) Our Impact - Our international platform enables young


people to explore and develop their
leadership potential for them to have a
positive impact on society.

(4) The Way We Do It- AIESEC provides its members with an


integrated development experience
comprised of leadership opportunities,
international internships and
participation ill a global learning
environment.

Page 1 of 14
(5) Our Values - Activating Leadership
We lead by example and inspire
leadership through our activities. We
take full responsibility for developing the
leadership potential of other people.

Enjoying Participation
We create a dynamic environment by
active and enthusiastic participation of
individuals. We enjoy being involved in
AIESEC.

Striving for Excellence


We aim to deliver the highest quality
performance in everything we do.
Through creativity and innovation, we
seek to continuously improve.

Living Diversity
We seek to learn from the different ways
of life and opinions represented in our
multicultural environment. We respect
and actively encourage the contribution
of every individual.

Acting Sustainably
We act in a way that is sustainable for
our organisation and society. Our
decisions take into account the needs of
future generations.

Demonstrating Integrity
We are consistent and transparent in our
decisions and actions. We fulfil our
commitments and conduct ourselves in a
way that is true to our ideals.

Art.2(b) STRUCTURE

The organisation shall consist of a Member Committee and any Local


Committee approved and formed by the Member Committee.

Art. 3 MEMBERSHIP

Page 2 of 14
Art. 3(a)(1) Ordinary membership shall be open to interested individuals who are full time
or part time students or recent graduates of institutions of higher education
leading up to a degree who share in the beliefs and philosophies of the
organisation.

Art. 3(a)(2) HONORARY MEMBERSHIP

Honorary membership shall be conferred upon persons who have rendered


honorary and distinguished services to AIESEC Singapore. Such nominations
shall be made by the National Committee and be confirmed by the general
membership at a legislative meeting.

Art. 3(b) ADMISSION

Admission to ordinary membership shall be at the discretion of the Member


Committee of AlESEC Singapore.

Art.3(c) PRIVILLEGES

Art. 3(c)(1) Ordinary members shall have the right to vote at all legislative meetings,
unless otherwise provided for in the AIESEC Singapore Compendium. They
shall have the privilege to participate in all activities and functions organised
by AIESEC Singapore.

Ordinary members shall be eligible for election to be on the Member


Committee at the Annual General Meeting.

Art. 3(c)(2) Honorary members shall have all the privileges of ordinary members except
the right to vote at all legislative meetings and the right to stand for election at
the Annual General Meeting.

Art.3(d) OBLIGATIONS
Members shall abide by all the rules and regulations of AIESEC Singapore
and shall not act in any way inconsistent with its objectives.

Members shall pay all subscriptions and other dues in accordance with ArtA
of this Constitution.

Art. 4 SUBSCRIPTION

Page 3 of 14
Subscription for ordinary membership will be determined at the discretion of
the Member Committee and will be as per the amount stated in Chapter 4 of
the AIESEC Singapore Compendium. Any changes in the fees wiil have to be
passed at a General Meeting.

Art. 5 ADMINISTRATION

Art. 5(a) The administration of AIESEC Singapore shall be in the hands of the Member
Committee.

Art. 5(b) The Member Committee shall appoint Special Committees as provided in Art.
9.

Art. 6 MEMBER COMMITTEE

Art. 6(a) The Member Committee shall be elected by the Ordinary Members at the
Annual General Meeting.

Art.6(b) The Member Committee shall consist of the following:

(1) President (MCP)


(2) Honorary General Secretary (MCHGS)
(3) Vice President Finance (VPF)
(4)Any other Vice President(s) to be elected at each Annual General
Meeting as deemed fit by the Member Committee in relevance to the
management of AIESEC Singapore.

Art. 6(c) Notwithstanding Art. 6(b), the maximum number of members on the Member
Committee excluding the President shall not exceed ten (10) members.

Art.6(d) Notwithstanding Art. 6(b), the Member Committee shall continue to function
even though its number is reduced to less than five (5) but not less than three
(3). Where its number is reduced to less than three (3), the Member
Committee is considered dissolved and a General Meeting shall be convened
at the earliest convenient date to elect a new Member Committee.

Art.6(e) In the event of the Member Committee being reduced to less than five (5)
members, the Member Committee shall if it deems fit, co-opt members to
serve until the next Annual General Meeting, provided in no case shall the
number be reduced to less than three (3).
Any changes in the Member Committee shall be notified to the Registrar of
Societies within two (2) weeks of the change.

Art. 6(f) FUNCTIONS

Page 4 of 14
The Member Committee shall:

(1) be responsible for formulating policies consistent with the


objectives of AIESEC Singapore.

(2) take charge of the properties and fmances of AIESEC Singapore.


(3) be responsible for the organisation of AIESEC Singapore activities.

(4) publish an annual report of the activities of AIESEC Singapore.

(5) be the sole recognised means of communication and the official


administrative body of AIESEC activities at the Member Country level in
relation with AIESEC International.
(6) send a minimum of one (1) representative from the Member Committee to
the International Congress and the International Presidents' Meeting.

Art. 6(g) POWERS

Art. 6(g)(I) The Member Committee shall have the power to:

(i) make when necessary by-laws consistent with the aims of AIESEC
Singapore.

(ii) appoint standing or special committees and to delegate them such


power as it considers necessary.

(iii) co-opt members to fill vacant positions in the Member Committee.

(iv) invite eminent people to sit on the Board of Advisors subject to Art. 10.

(v) appoint members to the positions in the Local Committee(s).

(vi) relieve a Member Committee member of duty in the event of him/her


being unable to fulfil the duties of the position. This will be done by a
simple majority vote at an Extraordinary General Meeting to be
convened by the Honorary General Secretary.
(vii) invite appropriate person(s) as defmed in the AIESEC Singapore
Compendium to sit on the Board of Directors subject to Art. 11.

Art. 7 DUTIES & POWERS OF OFFICE BEARERS (MC)

Art. 7(a) PRESIDENT (MCP)

Page 5 of 14
The President (MCP) shall:

(l) preside at all meetings 0 f AIESEC Singapore.

(2) have the right to call meetings of AIESEC Singapore.

(3) have the casting vote in Member Committee meetings.

(4) counter-sign all bills passed by the Vice President Finance, in


accordance with the bank signatories nominated and passed by the
plenary at a legislative meeting.

(5) be responsible for all correspondence with foreign organisations

(6) exercise general supervision over the management of and be


responsible for the proper running of AIESEC Singapore.

(7) represent AIESEC Singapore at global legislative meetings held by


AIESEC International at the International Congress, International
Presidents' Meeting and where such meetings have been called to
order by AIESEC International.

Art.7(b) HONORARY GENERAL SECRETARY

The Honorary General Secretary (MCHGS) shall:

(l) be responsible for the convening of all meetings of AIESEC Singapore


and of the Member Committee.

(2) have all the duties, powers and responsibilities of the President in the
latter's absence.

(3) in the event of the President's position falling vacant, succeed him.

(4) be responsible for the convening of all meetings of AIESEC Singapore


and of the Member Committee.

(5) keep all correspondence, minutes of meetings and the Compendium


and record all activities of AIESEC Singapore.

(6) submit at all meetings of AIESEC Singapore any matter for discussion
received from the members.

Page 6 of 14
(7) be responsible for the general administration of the office of AIESEC
Singapore.

(8) assume any other general secretarial duties.

(9) assist the President in the execution of his duties.

Art. 7(d) Vice President Finance (VPF)

The Vice President Finance (VPF) shall:

(1) collect all the monies due to AIESEC Singapore and shall deposit them
in a bank named by the Member Committee.

(2) keep all accounts of the income and expenditure of AIESEC Singapore.

(3) sign all cheques on the AIESEC Singapore account together with the
President or the Vice-President, and in accordance with the bank
signatories nominated and passed by the plenary at a legislative
meeting.

(4) submit the books of the organisation for the inspection by any member
of the Member Committee at any time.

(5) keep an inventory of all the properties belonging to the organisation.

(6) facilitate and complete the budgeting process for AIESEC Singapore.

(7) meet all fmancial obligations of AIESEC Singapore.

(8) control all fmancial transactions of AIESEC Singapore.

(9) continuously use the budget for all fmancial decisions made by
AIESEC Singapore.

(10) update the Member Committee, Board of Advisors, Board of Directors


and AIESEC Singapore on the fmancial conditions of AIESEC
Singapore.

(11) assist the President in the execution 0 f his duties.

Art. 8 STANDING COMMITTEES

Page 7 of 14
Art.8(a) LOCAL COMMITTEE (LC)

Art. 8(a)(1) The Local Committee (LC) shall upon application, be appointed by the
Member Committee within two (2) weeks of an Annual General Meeting.

Art. 8(a)(2) The Local Committee (LC) shall consist of the following

i) President (LCP)
ii) Honorary General Secretary (LCHGS)
iii) Vice President Finance (LCVPF)
iv) And any other committee members as deemed fit by the office-bearers of
the local committee.

Art. 8(a)(3) Ordinary members shall be eligible to hold office in the Local Committee
(LC).

Art.8(a)(4) All office bearers of the Local Committee (LC) shall hold office from one
Annual General Meeting to the next Annual General Meeting.

Art. 8(a)(5) FUNCTIONS

The Local Committee (LC) shall:

(i) be responsible for the administration of local AIESEC activities in the


university.

(ii) be the liaison between the local membership and the Member
Committee (MC).

(iii) be responsible for the recruitment of AIESEC members.

(iv) undertake duties and responsibilities as assigned by the Member


Committee (MC).

(v) be represented by their President (LCP) at all scheduled meetings with


the President (MCP).

Art. 9 SPECIAL COMMITTEES

The Member Committee shall at their discretion appoint Special Committees


and defme their powers and duties to fulfil the organisational needs of
AIESEC Singapore.

Art. 10 BOARD OF ADVISORS (BOA)

Page 8 of 14
Art. 10(a) The Member Committee (MC) shall have the authority to invite eminent
people residing in Singapore to sit on a Board of Advisors (BOA).

Art. 10(b) An advisor shall serve for a tenure of two (2) years. This term of service shall
be extendable for two (2) years at a time by invitation of the Member
Committee (MC).

Art. 10(c) The Board of Advisors (BOA) shall consist of not less than six (6) and not
more than twelve (12) members at anyone time.

Ali. 11 BOARD OF DIRECTORS (BOD)

Art. II(a) The Member Committee (MC) shall have the authority to invite person(s)
residing in Singapore to sit on a Board of Directors (BOD).

Art. II(b) A Director shall serve for a tenure of two (2) years. This term of service shall
be extendable for two (2) years at a time by invitation of the Member
Committee (MC).

Art. 11 (c) The Board of Directors (BOD) shall consist of not less than three (3) and not
more than twelve (12) members at anyone time.

Art. 11 (d) The Board of Directors shall not have any voting right or any right to hold
office.

Art. 12 HONORARY AUDITORS

Art. 12(a) Two (2) Honorary Auditors shall be elected at the Annual General Meeting
(AGM).

Art. 12(b) The Honorary Auditors shall not be in the Member Committee (MC).

Art. 12(c) The Honorary Auditors shall audit the accounts of AIESEC Singapore.

Art. 12(d) The term of office for an Honorary Auditor shall be one (1) year only.

Art. 12(e) Honorary Auditors are allowed to be re-elected into the same office once in
every two (2) years.

Art. 12(f) The accounts of the AIESEC Singapore shall be audited by a firm of Certified
Public Accountants if the gross income or expenditure of the AIESEC
Singapore exceeds $500,000 in that fmancial year, in accordance with Section
4 of the Societies Regulations.

Page 9 of 14
Art. 13 COMPENDIUM

Art. 13(a) The MCHGS shall be responsible for maintaining, updating and reviewing an
AIESEC Singapore Compendium which contains all current legislations
passed at a legislative meeting of AIESEC Singapore.

Art. 13(b) The provisions contained in the AIESEC Singapore Compendium shall be
deemed to be the By-laws of the Association binding on all members of
AIESEC Singapore. Any By-laws made shall not be inconsistent with the
Constitution otherwise, it shall have no effect.

Art. 13(c) Notwithstanding Art. 6(g)(l), the AIESEC Singapore Compendium shall not
be amended except by a motion carried by a simple majority at a legislative
meeting of AIESEC Singapore.

Art. 14 MEETINGS & QUORUMS

Ali. 14(a) GENERAL MEETINGS


The supreme authority of the AIESEC Singapore is vested m a General
Meeting of the members.

General Meetings shall be convened by the Honorary General Secretary


(MCHGS) and shall be:

(1) Annual General Meetings

(2) Extra-ordinary General Meetings

Art. 14(b) ANNUAL GENERAL MEETINGS (AGM)

Annual General Meetings shall be held in the month of June each year and
notice of such meetings shall be given to members not less than seven (7) days
before the date of meeting.

Art. 14(c) EXTRA-ORDINARY GENERAL MEETINGS

Extra-ordinary General Meetings shall be convened by the Honorary General


Secretary (MCHGS):

(1) on the instruction of the President (MCP).

(2) on the instructions of the Member Committee (MC).

Page 10 of 14
(3) on the written application to the Honorary General Secretary of
AIESEC Singapore (MCHGS) with a written statement of the purpose
for which the meeting is called for.

Notice of such meetings shall be given to the members not less than three (3)
days before the meeting.

If the Member Committee does not within two (2) months after the date of the
receipt of the written request proceed to convene an Extra-ordinary General
Meeting, the members who requested for the Extra-ordinary General Meeting
shall convene the Extra-ordinary General Meeting by giving ten (10) days'
notice to voting members setting forth the business to be tra.isacted and
simultaneously posting the agenda on the AIESEC SinEa;J.Jre's notice board.

Art. 14(d) MEMBER COMMITTEE MEETINGS

Member Committee (MC) Meetings shall be convened by the Honorary


General Secretary (MCHGS) at least six (6) times a year. Such meetings may
also be called by the President (MCP) or by the order of the Member
Committee (MC) whenever deemed necessary.

Notice of such meetings shall be given to members not less than three (3) days
before the date of the meeting.

Art. 14(e) QUORUM

Art. 14(e)( I) General Meetings

At least 10% of the Ordinary members of AIESEC Singapore or at least 30


Ordinary members, whichever is more shall constitute a quorum.

In the event of there being no quorum at the commencement of a General


Meeting the meeting shall be adjourned for half an hour, and should the
number present be insufficient to form a quorum, those present shall be
considered a quorum, but they shall have no power to alter, amend or make
additions to the Constitution..

Art. 14(e)(2)Member Committee Meetings

A simple majority of the Member Committee members shall be necessary to


constitute a meeting.

Page 11 of 14
Art. l4(e)(3)Each Ordinary member shall be allowed to hold up to a maximum of one (1)
proxy. Letters of proxy should be lodged with the Honorary General Secretary
(MCHGS) 48 hours before any General Meeting.

Art. 15 AMENDMENTS TO CONSTITUTION

Art. l5(a) Any amendments to the Constitution shall be made at the Annual General
Meeting or at an Extra-ordinary General Meeting.

Art. l5(b) Any proposed amendment(s) to the Constitution shall be made known in full
and in writing to the Honorary General Secretary (MCHGS) at least seven (7)
days before a General Meeting.

Art. l5(c) The proposed amendments shall be made known in full to members at least (3)
days before the General Meeting.

Art. l5(d) Amendments to the Constitution shall be carried out only if two-thirds (2/3) of
the Ordinary members of AIESEC Singapore at the meeting are in favour of
them.

Art. l5(e) The AIESEC Singapore shall not amend its Constitution without the prior
approval in writing of the Registrar of Societies.

Art. 16 ELECTION PROCEDURES

Art. l6(a) ELIGIBILITY

Art. l6(a)(1 ) The Vice President Finance (MCVPF) shall not be eligible for re-election to
the same office for a second consecutive term

Art. l6(b) NOMINATIONS

Art. l6(b)(1) The Honorary General Secretary (MCHGS) shall, three (3) weeks before the
date of the General Meeting, send out a circular informing members and
inviting applications from eligible members.

Art. l6(b)(2) All nominations for candidates to be elected into the Member Committee
(MC) shall follow the processes outlined in the AIESEC Singapore
Compendium Chapter 5.

Art. l6(c) VOTING

Page 12 of 14
Art. 16(c)(l) The candidate, proposer and seconder will be allowed to speak for a duration
to be detennined at the discretion of the Member Committee (Me).

Art. 16(c)(2) Voting shall be by secret ballot.

Art. 16(d) TERM OF OFFICE

All office bearers shall hold office from one Annual General Meeting to the
next Annual General Meeting.

Art. 17 CONTINUITY

Art. 17(a) To ensure continuity, the incoming Member Committee (Me) shall work in
unison with the outgoing Member Committee for a period agreed upon by
both committees, but shall not extend beyond three (3) weeks after the Annual
General Meeting.

Art. 18 RESIGNATION

Any member may resign from AIESEC Singapore by giving two (2) weeks'
notice in writing to the Member Committee (Me) and shall pay all arrears of
subscription due to AIESEC Singapore.

Art. 19 ARREARS

Art. 19(a) Any Ordinary member failing to pay his/her subscription may be defaulted
and deprived of membership after two (2) weeks' notice has been given in
writing.

Art. 19(b) Any such persons may apply for re-admission and shall upon re-admission pay
all arrears.

Art. 20 PROHIBITIONS

Art.20(a) Gambling of any kind, whether for stakes or not, is forbidden in AIESEC
Singapore's premises. The introduction of materials for gambling or drug-
taking and of bad character into the premises is prohibited.

Art.20(b) The funds of AlESEC Singapore shall not be used to pay the fmes of members
who have been convicted in the courts.

Page 13 of 14
Art.20(c) AIESEC Singapore shall not hold any lottery, whether confmed to its
members or not, in the name of AIESEC Singapore or its office bearers,
Committee members or members.

Art.20(d) AIESEC Singapore shall not attempt to restrict or in any manner interfere with
trade prices or engage in any trade union activity as defmed in any written law
relating to trade unions for the time being in force in Singapore.

Art. 20(e) AIESEC Singapore shall not indulge in any political activity or allow its funds
and/or premises to be used for political purposes.

Art. 20(f) AIESEC Singapore shall not engage in any trade union activity as defmed in
any written law relating to trade unions for the time being in force in
Singapore.
Art.20(g) AIESEC Singapore shall not raise funds from the public for whatever
purposes without the prior approval in writing of the Assistant Director
Operations, Licensing Division, Singapore Police Force and other relevant
authorities

Art. 21 DISSOLUTION

Art.21(a) AIESEC Singapore shall not be dissolved except with the consent of not less
than three-fifths (3/5) of the Ordinary members of AIESEC Singapore for the
time being resident in Singapore expressed in person at a General Meeting
convened for the purpose.

Ali. 21(b) Notwithstanding Art. 19(a), AIESEC Singapore shall be dissolved when a
General Meeting convened under Art. 6(d) fails to elect the required number
of Member Committee members.

Art.21(c) In the event of AIESEC Singapore being dissolved, all debt and liabilities
legally incurred on behalf of AIESEC Singapore shall be fully discharged and
the remaining funds shall be disposed of as decided at the General Meeting,
provided no member or group of members benefit from the disposal.

Art.21(d) Notice of dissolution shall be given within seven (7) days of the dissolution to
the Registrar of Societies.

Page 14 of 14