Microsoft Excel

Microsoft Excel is one of the most used software applications of all time.
Hundreds of millions of people around the world use Microsoft Excel. You can
use Excel to enter all sorts of data and perform financial, mathematical or
statistical calculations.
1 Range: A range in Excel is a collection of two or more cells. This chapter gives
an overview of some very important range operations.
2 Formulas and Functions: A formula is an expression which calculates the value
of a cell. Functions are predefined formulas and are already available in Excel.

Ribbon

The tabs on the ribbon are: File, Home, Insert, Page layout, Formulas, Data,
Review and View. Excel selects the ribbon's Home tab when you open a
workbook.
Customize the Ribbon
You can easily create your own tab and add commands to it.
1. Right click anywhere on the ribbon, and then click Customize the Ribbon.

2. Click New Tab.

To hide a tab. Click Reset. 4. . to delete all Ribbon and Quick Access Toolbar customizations. uncheck the corresponding check box. Note: you can also add new groups to existing tabs.3. Add the commands you like. Reset all customizations. Rename the tab and group.

click Blank workbook to create an Excel workbook from scratch. click Open.Collapse the Ribbon You can collapse the ribbon to get extra space on the screen. On the File tab. Recent shows you a list of your recently used workbooks. 3. 2. . and then click Collapse the Ribbon (or press CTRL + F1). Open an Existing Workbook To open a workbook you've created in the past. When you start Excel. Workbook A workbook is another word for your Excel file. Click Browse to open a workbook that is not on the list. Right click anywhere on the ribbon. You can quickly open a workbook from here. 1. execute the following steps.

If you have multiple workbooks open. On the File tab. . click New. 1. click the upper right X. 1. 2. it shows a start screen that lists recently used Excel files and templates. To create a new workbook. Turn off the Start screen When you start Excel. clicking the upper right X closes the active workbook. execute the following steps. To skip the start screen and always start with a blank workbook. 2. click Options. On the File tab.Close a Workbook To close a workbook (and Excel). Click Blank workbook. execute the following steps. Create a New Workbook Sometimes you want to start all over again. Uncheck 'Show the Start screen when this application starts'.

. Click OK. Select a Worksheet When you open an Excel workbook.3. Each Excel workbook can contain multiple worksheets. Worksheet A worksheet is a collection of cells where you keep and manipulate the data. Excel automatically selects Sheet1 for you. The name of the worksheet appears on its sheet tab at the bottom of the document window.

click the plus sign at the bottom of the document window. Choose Rename. Right click on the sheet tab of Sheet1. type Sales 2016. Result: Rename a Worksheet To give a worksheet a more specific name. . To quickly insert a new worksheet. execute the following steps. For example. 1. 2. 3.Insert a Worksheet You can insert as many worksheets as you want.

Move a Worksheet To move a worksheet. 1. click on the sheet tab of Sheet2 and drag it before Sales 2016. Result: Delete a Worksheet To delete a worksheet. It's a lot easier to copy the entire worksheet and only change the numbers. 1. 2. Choose Move or Copy. 1. but this is time-consuming. but with different data. For example. For example. Right click on the sheet tab of Sales 2016. right click on a sheet tab and choose Delete. You can recreate the worksheet. you have got the sales for 2016 ready and want to create the exact same sheet for 2017. Result: Copy a Worksheet Imagine. click on the sheet tab of the worksheet you want to move and drag it into the new position. delete Sheet2. .

1. Enter the value 0. Format Cells When we format cells in Excel. 80%.80. etc). we change the appearance of a number without changing the number itself. Click OK. Result: Note: you can even copy a worksheet to another Excel workbook by selecting the specific workbook from the drop-down list (see the dialog box shown earlier).8.8 into cell B2.The 'Move or Copy' dialog box appears. 4. etc) or other formatting (alignment. $0. Select (move to end) and check Create a copy. font. 3. We can apply a number format (0. border. .

To apply a number format. The 'Format Cells' dialog box appears. select Currency. Click OK. use the 'Format Cells' dialog box. Right click. For example. 4. Note: Excel gives you a life preview of how the number will be formatted (under Sample). 2.By default. Excel uses the General format (no specific number format) for numbers. 5. 3. Select cell B2. . and then click Format Cells (or press CTRL + 1).

click Find & Select. We only changed the appearance of this number. etc. You can use Excel's Go To Special feature to quickly select all cells with formulas. data validation. On the Home tab.Cell B2 still contains the number 0. execute the following steps. constants. in the Alignment group. add outside borders and change the font color to blue.8. . 7. in the Editing group. click the percentage symbol to apply a Percentage format. 1. On the Home tab. On the Home tab. 8. 6. Result: Find & Select You can use Excel's Find and Replace feature to quickly find specific text and replace it with other text. The most frequently used formatting commands are available on the Home tab. Find To quickly find specific text. in the Number group. conditional formatting. comments. in the Font group. On the Home tab. center the number.

The 'Find and Replace' dialog box appears. Type the text you want to find.2. Click Find. 4. type Ferrari. . 5. Click 'Find Next' to select the second occurrence. Excel selects the first occurrence. Click 'Find Next'. 3. For example.

click 'Find All'. Replace To quickly find specific text and replace it with other text. click Find & Select. execute the following steps. On the Home tab. in the Editing group. .6. To get a list of all the occurrences. 1.

Click Replace. Click 'Find Next'. 4. The 'Find and Replace' dialog box appears (with the Replace tab selected). . No replacement has been made yet. Excel selects the first occurrence. 3.2. Type the text you want to find (Veneno) and replace it with (Diablo).

On the Home tab. For example. comments. execute the following steps. 2. to select all cells with formulas. Note: use 'Replace All' to replace all occurrences. Click Go To Special. click Find & Select. 1. constants. conditional formatting. Select a single cell. Click 'Replace' to make a single replacement. . Go To Special You can use Excel's Go To Special feature to quickly select all cells with formulas. in the Editing group. etc. 3.5. data validation.

They can also be found under Go To Special. Comments. Logicals (TRUE and FALSE) and Errors. 4. Text. . General note: if you select a single cell before you click Find. Conditional formatting. Excel selects all cells with formulas. Select Formulas and click OK.Note: Formulas. Note: you can search for cells with formulas that return Numbers. To search a range of cells. Constants and Data Validation are shortcuts. These check boxes are also available if you select Constants. Replace or Go To Special. first select a range of cells. Excel searches the entire worksheet.

1. press CTRL + z Moving Select cell B2. Select cell A6 and press CTRL + v to paste this range. hold down CTRL and press ↓ 2. Basic Select cell B2. press CTRL + x). To select the entire range. To copy the range. 2.Keyboard Shortcuts Keyboard shortcuts allow you to do things with your keyboard instead of your mouse to increase your speed. To quickly move to the right of the range. hold down CTRL and press → . To quickly move to the bottom of the range. 3. To undo this operation. press CTRL + a (if you press CTRL + a one more time Excel selects the entire sheet). 4. press CTRL + c (to cut a range. 1.

and press Enter. 2. 1. hold down SHIFT and press → a few times.Try it yourself. Formulas Select cell F2. To quickly insert the SUM function. 1. Hold down CTRL and press the arrow keys to move from edge to edge. . 2. hold down SHIFT and press ↓ a few times. To select cells while moving to the right. Select cell F2. press ATL + =. To select cells while moving down. Selecting Select cell A1. hold down SHIFT and press ↓ two times.

Press Enter. Formatting Select the range B2:F4. Press TAB and press ↓ two times to set the number of decimal places to 0. press CTRL + 1 2. 1. Result: 5. To quickly bold a range. To fill a formula down. press CTRL + d (down). To launch the 'Format cells' dialog box. Press TAB and press ↓ two times to select the Currency format. select the range and press CTRL + b . 4.3. you can fill a formula right by pressing CTRL + r (right). 3. Note: in a similar way.