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EHP7 for SAP ERP

6.0
April 2014
English

External Financial
Accounting Basics (102)
Building Block Configuration Guide

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

Icons

Icon Meaning
Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description


Example text Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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Content
1 Purpose................................................................................................................................. 10
2 Preparation............................................................................................................................ 10
2.1 Prerequisites................................................................................................................ 10
3 Configuration......................................................................................................................... 10
3.1 General Settings (from 'SAP NetWeaver')...................................................................10
3.1.1 Set Countries........................................................................................................... 10
3.1.1.1 Set Country-Specific Checks..............................................................................10
3.2 Financial Accounting Global Settings (New)................................................................11
3.2.1 Ledgers.................................................................................................................... 11
3.2.1.1 Fields................................................................................................................... 11
3.2.1.1.1 Define Field Status Variants - Field status variants....................................11
3.2.1.2 Define Field Status Variants (part 'Field Status Groups').....................................12
3.2.1.2.1 Assigning Company Code to Field Status Variants....................................12
3.2.1.3 Ledger................................................................................................................. 13
3.2.1.3.1 Define Currencies of Leading Ledger........................................................13
3.2.1.4 Fiscal Year and Posting Periods..........................................................................13
3.2.1.4.1 Maintain Fiscal Year Variant.......................................................................13
3.2.1.4.2 Posting Periods..........................................................................................14
3.2.1.4.2.1 Define Variants for Open Posting Periods..........................................14
3.2.1.4.2.2 Assign Variants to Company Code.....................................................14
3.2.1.4.2.3 Open and close posting periods.........................................................15
3.2.1.5 Parallel Accounting..............................................................................................15
3.2.1.5.1 Defining Accounting Principles...................................................................15
3.2.1.5.2 Assign Accounting Principle to Ledger Groups..........................................16
3.2.1.5.3 Assign Variants for Real-Time Integration to Company Codes..................17
3.2.2 Global Parameters for Company Code...................................................................17
3.2.2.1 Enter Global Parameters (additional details).......................................................17
3.2.2.2 Tax...................................................................................................................... 19
3.2.2.2.1 Activate Extended Withholding Tax............................................................19
3.2.2.3 Withholding tax.................................................................................................... 19
3.2.2.3.1 Account determination Withholding tax......................................................19
3.2.2.3.2 Account determination Withholding tax......................................................21
3.2.2.3.3 Define withholding tax type for payment posting........................................21
3.2.2.3.4 Define withholding tax type for invoice posting..........................................22
3.2.2.3.5 Define Withholding tax codes....................................................................23
3.2.2.3.6 Define ISS Tax Laws..................................................................................25
3.2.2.3.7 Maintain Tax Classification.........................................................................25

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3.2.2.3.8 Define Processing Key for Modified Tax Amount.......................................26


3.2.2.3.9 Define Formula for Calculating Withholding Tax........................................27
3.2.2.3.10 Define Min/Max Amounts for Withholding Tax Codes..............................28
3.2.2.3.11 Assign Withholding Tax Types to Company Codes..................................28
3.2.3 Document................................................................................................................ 29
3.2.3.1 Document Number Ranges.................................................................................29
3.2.3.1.1 Documents in Entry View...........................................................................29
3.2.3.1.1.1 Define Document Number Ranges for Entry View..............................29
3.2.3.1.2 Documents in General Ledger View..........................................................31
3.2.3.1.2.1 Define Document Number Ranges for General Ledger View.............31
3.2.3.2 Document Types.................................................................................................32
3.2.3.2.1 Define Document Types for Entry View.....................................................32
3.2.3.3 Define Posting Keys............................................................................................ 33
3.2.3.4 Rules for Changing Documents..........................................................................36
3.2.3.4.1 Document Change Rules, Line Item..........................................................36
3.2.3.5 Tolerance Groups................................................................................................ 38
3.2.3.5.1 Define Tolerance Groups for Employees...................................................38
3.2.3.6 Default Values..................................................................................................... 38
3.2.3.6.1 Change Message Control for Document Processing.................................38
3.2.4 Correspondence...................................................................................................... 40
3.2.4.1 Assign Programs for Correspondence Types......................................................40
3.2.5 Brazil Localization................................................................................................... 40
3.2.5.1 TAXBRA Activation FI.......................................................................................... 40
3.2.5.1.1 Activation of condition record generation...................................................40
3.2.5.1.2 Calculation Procedures for CBT Calculation..............................................41
3.2.5.1.3 Define Internal Codes for Tax Conditions...................................................41
3.2.5.1.4 Activate External Tax Calculation...............................................................47
3.2.5.1.5 Assign External Tax System to Logical Destination...................................47
3.2.5.2 Define and Assign Account Keys.........................................................................47
3.2.5.2.1 Check and Change Settings for Tax Processing........................................50
3.2.5.2.2 Define Tax Types.......................................................................................52
3.2.5.3 Posting................................................................................................................ 56
3.2.5.3.1 Assign Tax Codes for Non-Taxable Transactions.......................................56
3.2.5.4 Number Range for SPED Reporting...................................................................57
3.2.5.4.1 Define Number Range for Electronic Accounting File History....................57
3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)').......................58
3.3.1 Master Data............................................................................................................. 58
3.3.1.1 G/L Accounts....................................................................................................... 58
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3.3.1.1.1 Preparations..............................................................................................58
3.3.1.1.1.1 Edit Chart of Accounts List..................................................................58
3.3.1.1.2 Transport Chart of Accounts......................................................................59
3.3.1.1.3 Define Account Group................................................................................59
3.3.1.1.4 Create Accounts........................................................................................ 60
3.3.1.1.4.1 Define Account Determination for Real-Time Integration....................60
3.3.1.1.4.2 Create Accounts for Clearing Differences...........................................61
3.3.1.1.4.3 Define Retained Earnings Account.....................................................61
3.3.1.1.4.4 Define Accounts for Materials Management.......................................61
3.3.1.1.4.5 Define Accounts for Cash Discount Taken..........................................62
3.3.1.1.4.6 Define Tax Accounts...........................................................................62
3.3.1.1.4.7 Prepare Automatic Postings for Foreign Currency Valuation..............63
3.3.1.1.4.8 Define Accounts for Bank Charges (Vendors)....................................64
3.3.1.1.4.9 Define Accounts for Cash Discount Granted......................................64
3.3.1.1.4.10 Define Adjustment Accounts for GR/IR Clearing...............................64
3.3.1.1.4.11 Define Adjustment Accounts for Receivables/Payables by Maturity. 65
3.3.1.1.4.12 Define Adjustment Accounts for GR/IR Changed Reconciliation
Accounts 66
3.3.1.1.4.13 Define Alternative Reconciliation Account for Customers.................66
3.3.1.1.4.14 Define Alternative Reconciliation Account for Vendors.....................67
3.3.1.1.4.15 Define Accounts for Customer Down Payments...............................68
3.3.1.1.4.16 Define Accounts for Vendor Down Payments...................................69
3.3.2 Business Transactions............................................................................................. 71
3.3.2.1 Open Item Clearing............................................................................................. 71
3.3.2.1.1 Prepare Automatic Clearing.......................................................................71
3.3.2.1.2 Define Tolerance Groups for G/L Accounts................................................72
3.3.2.2 Adjustment Posting/Reversal..............................................................................72
3.3.2.2.1 Permit Negative Posting............................................................................72
3.3.2.3 Adjustment Posting/Reversal..............................................................................73
3.3.2.3.1 Define Reasons for Reversal.....................................................................73
3.3.3 Customer Accounts................................................................................................. 74
3.3.3.1 Master Data........................................................................................................ 74
3.3.3.1.1 Preparations for Creating Customer Master Data......................................74
3.3.3.1.1.1 Create Number Ranges for Customer Accounts.................................74
3.3.3.1.1.2 Define Account Groups with Screen Layout (Customers)...................75
3.3.3.1.1.3 Assign Number Ranges to Customer Account Groups.......................76
3.3.3.2 Line Items........................................................................................................... 76
3.3.3.2.1 Display Line Items.....................................................................................76
3.3.3.2.1.1 Define Line Layout..............................................................................76
3.3.3.2.1.2 Choose Additional Fields....................................................................77
3.3.3.2.1.3 Define Screen Layout per Activity (Customer)....................................79
3.3.4 Vendor accounts...................................................................................................... 79
3.3.4.1 Master Data........................................................................................................ 79
3.3.4.1.1 Preparations for Creating Vendor Master Data..........................................79
3.3.4.1.1.1 Create Number Ranges for Vendor Accounts.....................................79
3.3.4.1.1.2 Define Account Groups with Screen Layout (Vendors).......................80

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3.3.4.1.1.3 Define Screen Layout per Activity (Vendors)......................................81


3.3.5 Business Transactions............................................................................................. 81
3.3.5.1 Incoming Invoices/Credit Memos........................................................................81
3.3.5.1.1 Maintain Terms of Payment.......................................................................81
3.3.5.1.2 Incoming Invoices/Credit Memos Enjoy..................................................82
3.3.5.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos...................83
3.3.5.2 Outgoing Payments............................................................................................. 83
3.3.5.3 Outgoing Payments Global Settings...................................................................83
3.3.5.3.1 Define Posting Keys for Clearing...............................................................83
3.3.5.3.2 Define Payment Block Reasons................................................................84
3.3.5.3.3 Define Default Values for Payment Block..................................................85
3.3.5.3.4 Manual Outgoing Payments.......................................................................86
3.3.5.3.4.1 Define Tolerances (Vendors)..............................................................86
3.3.5.3.4.2 Define Reason Codes (Manual Outgoing Payments).........................87
3.3.5.4 Automatic Outgoing Payments............................................................................88
3.3.5.4.1 Payment Method/Bank Selection for Payment Program............................88
3.3.5.4.1.1 Set Up All Company Codes for Payment Transactions.......................88
3.3.5.4.1.2 Set Up Paying Company Codes for Payment Transactions................89
3.3.5.4.1.3 Set Up Payment Methods per Country for Payment Transactions......90
3.3.5.4.1.4 Set Up Payment Methods per Company Code...................................91
3.3.5.4.1.5 Create Bank Master Data...................................................................92
3.3.5.5 Creating Address for Bank BRADESCO............................................................93
3.3.5.5.1.1 Define House Banks - House Banks..................................................94
3.3.5.5.1.2 Define House Banks - Bank Accounts................................................95
3.3.5.5.2 Define Value Date Rules............................................................................97
3.3.5.5.3 Assign Payment Method to Bank Transaction...........................................97
3.3.5.5.3.1 Set Up Bank Determination for Payment Transactions: Ranking Order
98
3.3.5.5.3.2 Set Up Bank Determination for Payment Transactions: Available
Amounts 99
3.3.5.5.3.3 Set Up Bank Determination for Payment Transactions: Bank Accounts
100
3.3.5.5.3.4 Set Up Bank Determination for Payment Transactions: Value Date. 101
3.3.5.5.3.5 Define Sender Details for Payment Forms.......................................103
3.3.5.5.4 Payment Media........................................................................................ 103
3.3.5.5.4.1 Define Instruction Keys.....................................................................103
3.3.6 Create Check Lots and Payments Variants...........................................................104
3.3.6.1.1 DME Settings Brazil.................................................................................105
3.3.6.2 Dunning............................................................................................................. 106
3.3.6.2.1 Basic Settings for Dunning.......................................................................106
3.3.6.2.1.1 Define Dunning Block Reasons........................................................106
3.3.6.3 Dunning Procedure...........................................................................................106
3.3.6.3.1 Define Dunning Procedures.....................................................................106
3.3.6.3.1.1 Define Dunning Procedures (Dunning Control)................................108

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3.3.6.3.1.2 Define Interest Rates........................................................................109


3.3.6.3.2 Printout..................................................................................................... 110
3.3.6.3.2.1 Allow Dunning with SmartForms.......................................................110
3.3.6.3.3 Interest Calculation...................................................................................111
3.3.6.3.3.1 Define Reference Interest Rates.......................................................111
3.3.6.3.3.2 Define Time-Based Terms.................................................................111
3.3.6.3.3.3 Enter Interest Values.........................................................................112
3.3.6.3.4 Interest Posting........................................................................................ 112
3.3.6.3.4.1 A/R: Calculation of Interest on Arrears..............................................112
3.3.6.3.4.2 Define Reply Addresses for Balance Confirmation...........................113
3.4 Bank Accounting........................................................................................................ 114
3.4.1 Business Transactions........................................................................................... 114
3.4.1.1 Payment Transactions.......................................................................................114
3.4.1.1.1.1 Manual Bank Statement Define Variants for Manual Bank Statement
114
3.4.1.1.2 Define Variants for G/L Items...................................................................115
3.4.1.1.3 Define DME User IDs...............................................................................116
3.4.1.1.3.1 Make Global Settings for Electronic Bank Statement........................117
3.4.1.1.3.2 Create and Assign Business Transactions........................................127
3.4.1.1.3.3 Define Program and Variant Selection..............................................128
3.4.1.2 Define Variants.................................................................................................. 129
3.4.1.2.1 Define Variants for Check Deposit...........................................................129
3.5 Bank Accounting........................................................................................................ 130
3.5.1 Bank Accounts....................................................................................................... 130
3.5.1.1 Update House Bank Account with House Bank ID............................................130
3.6 Period End Activities.................................................................................................. 131
3.6.1 Bank-Account Interest Calculation........................................................................131
3.6.1.1 Prepare Account Balance Interest Calculation..................................................131
3.6.1.2 Define Reference Interest Rates.......................................................................132
3.6.1.3 Define Time-Dependent Terms..........................................................................133
3.6.1.4 Enter Interest Values......................................................................................... 134
3.6.2 Valuate.................................................................................................................. 134
3.6.2.1 Foreign Currency Valuation Methods................................................................134
3.6.2.2 Define Valuation Areas......................................................................................135
3.6.2.3 Assign Valuation Areas and Accounting Principles............................................136
3.6.2.4 Define Sort Method / Adjustment Accounts for Regrouping Receivables..........136
3.6.2.5 Def. Sort Meth. and Adjustment Accts - Receivables........................................137
3.6.2.6 Def. Sort Meth. and Adjustment Accts - Payables.............................................138
3.6.2.7 Creating Financial Statement Version...............................................................139
3.6.3 Def. Financial Statement Versions - Fin. Statement Struc. (BR)...........................140

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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

External Financial Accounting Basics

1 Purpose
This configuration guide provides the information you need to set up the configuration of this
building block manually.
If you do not want to configure manually and prefer an automated installation process using BC
Sets and other tools, refer to the installation guide of this building block.

2 Preparation
2.1 Prerequisites
Before you start installing this building block, you must install prerequisite building blocks. For
more information, see the Building Block Prerequisite Matrix, located on the documentation
package on the Technical Content Library page.

3 Configuration
3.1 General Settings (from 'SAP NetWeaver')
3.1.1 Set Countries
3.1.1.1 Set Country-Specific Checks

Use
The purpose of this activity is to include rules for checking the
Bank data
Postal data
Control data
Normally in the SAP standard delivery system, all countries are defined according to the
international ISO standard. In case the rules have to be changed the following activity is
necessary. In Best Practices the rules of BR and US have to be changed.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu SAP NetWeaver General Settings Set Countries Set
Country-Specific Checks
Transaction code SPRO / OY17

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2. On the Change View Field Country Field Checks: Overview screen select country BR
3. On the Change View Field Country Field Checks: Details screen, make the following entries
Field name Description User action and values Note
Bank Key 4
Postal code Length: 9
length
Checking rule: 7
Bank account Length: 15
number
Checking rule: 1
Bank number Length: 9
length
Checking rule: 2
Post bank acct. Length:
no
Checking rule:
VAT Length:
registration no
Checking rule:
Tax Number 1 Length: 14
Checking rule: 4
Tax Number 2 Length: 11
Checking rule:4
Length of bank Length: 9
key
Checking rule: 2
Further checks <select> Other Data Select: other data

4. Select Save (CTRL+S).

3.2 Financial Accounting Global Settings (New)


3.2.1 Ledgers
3.2.1.1 Fields
3.2.1.1.1Define Field Status Variants - Field
status variants

Use
In this activity you create a field status variant with the corresponding field status groups

Procedure

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1. Access the activity using one of the following navigation options:


IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Ledgers Fields Define Field Status
Variants
Transaction code SPRO / OBC4

Select the field status variant 0001.


2. Choose Copy as .
3. Make the following entries:
FStV Field status name
0010 Field Status BP
4. Go to the next activity.

3.2.1.2 Define Field Status Variants (part 'Field Status


Groups')

Use
In this activity you create the field status groups.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Ledgers Fields Define Field Status
Variants
Transaction code SPRO / OBC4

2. Select the field status variant 0010.


3. On the Specify object to be copied screen, Select copy all.

4. Save your entries.

3.2.1.2.1 Assigning Company Code to Field


Status Variants

Use
In this activity you assign the company code to the field status variant.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Ledgers Fields Assign Company Code to

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Field Status Variants


Transaction code SPRO / OBC5

2. Make the following entries for company code 1000:


Company Code Field Status Variant
1000 0010

3. Save your entries.

3.2.1.3 Ledger
3.2.1.3.1 Define Currencies of Leading Ledger

Use
In this IMG activity, you specify the currencies to be applied in the leading ledger. You can make
the following settings for each company code:
The local currency (as company code currency) is specified in the company code settings.
You can define one or two additional local currencies that you store per company code
parallel to the first local currency.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Ledgers Ledger Define Currencies of
Leading Ledger
Transaction code SPRO

2. On the Change View Additional Local currencies for Company Code: Overview screen
select company code 1000 and choose Details.

3. On the Change View Additional Local Currencies for Company Code: Details screen make
the following entries:
2nd local Exchange Rate Type Source Currency Type of Translation
Currency
40 M 1 2

4. Choose Save.

3.2.1.4 Fiscal Year and Posting Periods


3.2.1.4.1 Maintain Fiscal Year Variant

Use

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This activity is only necessary, if the standard fiscal year variants cannot be used.
For Baseline the standard customizing is required with fiscal year variant K4.

3.2.1.4.2 Posting Periods


3.2.1.4.2.1 Define Variants for Open Posting Periods

Use
In this activity, you define variants for open posting periods.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Ledgers Fiscal Year and Posting Periods
Posting Periods Define Variants for Open Posting Periods
Transaction code SPRO

2. On the Change View Posting Periods: Define Variants: Overview screen make the following
entries:
Field name Description User action and values Note
Variant 0010
Name Variant 0010

3. Save your entry.

3.2.1.4.2.2 Assign Variants to Company Code

Use
In this activity, you make the specification that is necessary to be able to work in several company
codes with the same variant for open posting periods.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Ledgers Fiscal Year and Posting Periods
Posting Periods Assign Variants to Company Code
Transaction code SPRO

4. On the Change View Assing Com.Code-> Posting Period Variants: Overview screen make
the following entries:
Field name Description User action and values Note
CoCd Company Code 1000

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Field name Description User action and values Note


Variant 0010

5. Save your entry.

3.2.1.4.2.3 Open and close posting periods

Use
In this activity, you can specify which periods are open for posting for each variant. You have two
time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a
period upper limit, and the fiscal year.

You close a period by selecting the period specifications so that the period to be closed does not
fall within them.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Ledgers Fiscal Year and Posting Periods
Posting Periods Open and Close Posting Periods
Transaction code SPRO / OB52

2. On the Change View Posting Periods: Specify Time Intervals:Overview screen make the
following entries:
Var. A To account From Year To per. Year From Year To per. Year
per. 1 per. 2
0010 + 1 2000 12 2030 13 2000 16 2030
0010 A ZZZZZZZZZZ 1 2000 12 2030 13 2000 16 2030
0010 D ZZZZZZZZZZ 1 2000 12 2030 13 2000 16 2030
0010 K ZZZZZZZZZZ 1 2000 12 2030 13 2000 16 2030
0010 M ZZZZZZZZZZ 1 2000 12 2030 13 2000 16 2030
0010 S ZZZZZZZZZZ 1 2000 12 2030 13 2000 16 2030
3. Save your entry.

3.2.1.5 Parallel Accounting


3.2.1.5.1 Defining Accounting Principles

Use
In this activity, you define your accounting principles. Then you can assign the desired ledger
group to the accounting principles.
For performance reasons, you can combine several different accounting principles in one entry;
for example, you create one accounting principle for IAS/US-GAAP.

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For Baseline Brazil the IAS principle is necessary.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(New) Financial Accounting Global
Settings (New) Ledgers Parallel Accounting Define
Accounting Principles
Transaction code SPRO

2. On the Change View Accounting Principles: Overview screen make the following entries:
Field name Description User action and values Note
Name/Description Local GAAP Brazil BRAP
of Accounting
Principle

3. Save your entry.

3.2.1.5.2Assign Accounting Principle to Ledger


Groups

Use
In this IMG activity, you assign the desired ledger group to your accounting principles.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global
Settings (New) Ledgers Parallel Accounting Assign
Accounting Principle to Ledger Groups
Transaction code SPRO

2. On the Change View Assignment of Accounting Principle to Target Ledger Group:


Overview screen make the following entries:
Field name Description User action and values Note
Accounting BRAP
Target Ledger 0L
Group

3. Save your entry.

3.2.1.5.3 Assign Variants for Real-Time Integration to Company


Codes

Use
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In this IMG activity, you assign the variants to one or more company codes in which you have
combined customizing settings for the real-time integration of Controlling with Financial
Accounting. If you assign no variant to a company code, no real-time integration is activated for
that company code.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(New) Financial Accounting Global
Settings (New) Ledgers Real-Time Integration of Controlling
with Financial Accounting Assign Variants for Real-Time
Integration to Company Codes
Transaction code S_ELN_06000003

2. On the Change View Assignment of Variants for Real-Time Integration for CoCo screen
make the following entries:
Field name Description User action and values Note
Company Code Company Code 1000
Variant for 0001 Standard Variant for
Real-Time Real-Time
Integration Integration CO->FI

3. Save your entry.

3.2.2 Global Parameters for Company Code


3.2.2.1 Enter Global Parameters (additional details)

Use
In this activity, you can make various global specifications for the company code. In addition, you
can look at the most important specifications of the company code at any time in the overview.
This includes, among other things, the chart of accounts and the fiscal year variant.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(New) Financial Accounting Global
Settings (New) Global Parameters for Company Code Enter
Global Parameters
Transaction code SPRO / OBY6

2. On the Change View Company Code Global Data:Overview screen select Copmany
Code 1000 and make the following entries:
Field name Description User action and values Note
Chart of Accts Chart of account 0050
Credit Control 1000
Area

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Field name Description User action and values Note


Fiscal Year K4
Variant
VAT
Registration
No.
Document 2
entry screen
variant
Field status 0010
variant
Pstng period 0010
variant
Define default <select>
Value Date
Max. echange 10
rate deviation
CoCd CO 2 Cross-company-
Area code cost
accounting
Cost of sales 2 Active
accounting actv
Workflow 0001
variant
Negativ Brazil < Not select>
postings
permitted
Activate CM <select>

Do not change the other fields. In some cases they are maintained by other areas
(building blocks).

3. On the Change View Company Code Global Data:Details screen select Additional Data and
make the following entries:
Field name Description User action and values Note
Local de 0001 You need use the
negcio CNPJ Business Places
code.
N da empresa 74544297
CNPJ

4. Save your entries.

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3.2.2.2 Tax
3.2.2.2.1 Activate Extended Withholding Tax

Use
In this activity you activate the extended withholding tax calculation to the existing company
codes.

Procedure
1. Access the activity using one of the following navigation options:
Menu IMG Financial Accounting (New) Financial Accounting Global
Settings (New) Withholding tax Extended Withholding Tax
Company Code Activate Extended Withholding Tax
Transaction code SPRO
2. On the screen Enhanced withholding tax functions active: overview, make the following
entries
Company Code Extended Withholding tax
1000 X

3. Save your entries.

3.2.2.3 Withholding tax


3.2.2.3.1 Account determination Withholding tax

Use
You define the accounts to which withholding tax is posted.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Withholding Tax Extended Withholding Tax Posting
Accounts for Withholding Tax Define Accounts for Withholding Tax
to be Paid Over
Transaction code SPRO / OBWW
2. On the screen Mantain FI configuration: Automatic Posting - Accounts , make the following
entries
Chart of Accounts Tax Type Tax Code GL Account
0050 CA C1 21401009
0050 CA CA 11309009
0050 CP CP 21401009
0050 GA G1 21401008

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Chart of Accounts Tax Type Tax Code GL Account


0050 GA GA 11309010
0050 GP GP 21401008
0050 IA N3 31102005
0050 IC R0 21401011
0050 IC R2 21401011
0050 IC R4 21401011
0050 IF R0 21401013
0050 IF R1 21401013
0050 IF R2 21401013
0050 IN N1 21502001
0050 IN N2 31102005
0050 IP R0 21401013
0050 IR R2 21401011
0050 IR R3 21401011
0050 IS R5 21401006
0050 IW I1 21401006
0050 IW IW 11309008
0050 PA P1 21401007
0050 PA PA 11309007
0050 PP PP 21401007
0050 RA R1 21401011
0050 RA RA 11309004
0050 RP RP 21401011
0050 SA S1 21401012
0050 SA SA 11309010
0050 SP SP 21401012

3.2.2.3.2 Account determination Withholding tax

Use
You define the accounts for Withholding Tax Offsetting Entry.

Procedure
3. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings

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(New) Withholding Tax Extended Withholding Tax Posting


Accounts for Withholding Tax Define Accounts for Withholding Tax
Offsetting Entry
Transaction code SPRO / OBWO
4. On the screen Mantain FI configuration: Automatic Posts - Accounts , make the following
entries
Chart of Accounts Tax Type Tax Code GL Account GL Account
Debit Credit
0050 IA N3 31102005 21502001
0050 IN N2 31102005 21502001

3.2.2.3.3 Define withholding tax type for payment


posting

Use
In this activity you define the withholding tax type for posting at the time of paying. You also have
to enter the withholding tax information when entering the document for this withholding tax type.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Withholding Tax Extended Withholding Tax Calculation
Withholding Tax Type Define Withholding Tax Type for Payment
Posting

2. Make the following entries:


Cty Wth.t.type Name
BR CA COFINS no Pagamento - Acumulado
BR CP COFINS at Payment
BR GA Reteno Geral no Pagto - Acumulado
BR GP General WHT (PIS/COF/CSLL/IR) at Payment
BR PA PIS no Pagamento - Acumulado
BR PP PIS at Payment
BR RA IR no Pagamento - Acumulado
BR RP IR at Payment
BR SA CSLL no Pagamento - Acumulado
BR SP CSLL at Payment

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3. Make the following entries Withholding Tax definition:

Post WHT Tax

Origen Calc
Base Manual
Acc. Period

W Tax Man.
Base Type

Amount

Amount
Min/Max
N. WHT

Base
Min. B.
WHT

CA 3 7 5 X X 1 2 X X
CP 0 13 5 X X 2 2 X
GA 3 8 5 X X 1 2 X X
GP 0 14 5 X X 2 2 X
PA 3 9 5 X X 1 2 X X
PP 0 15 5 X X 2 2 X
RA 3 10 5 X X 1 2 X X
RP 0 16 5 X X 2 2 X
SA 3 11 5 X X 1 2 X X
SP 0 17 5 X X 2 2 X

3.2.2.3.4 Define withholding tax type for invoice


posting

Use
In this activity you define the withholding tax type for posting at the invoice. You also have to enter
the withholding tax information when entering the document for this withholding tax type.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Withholding Tax Extended Withholding Tax Calculation
Withholding Tax Type Define Withholding Tax Type for invoice
Posting

2. Make the following entries:


Cty Wth.t.type Name
BR IA INSS Autonomo
BR IC IRRF - Pessoa Fsica (CPF
BR IF Funrural
BR IN INSS
BR IP FCPS

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Cty Wth.t.type Name


BR IR IRRF for companies
BR IS ISS FI
BR IW ISS WHT (SD,MM)

3. Make the following entries Withholding Tax definition:

Type Not relevant


Amount Man.

Manual Entry
Post WHT b.
Acc. Period

Base Type

Min/Max Amount
Min. B. Amount
amount
N. WHT
WHT

IA 0 18 2 X X 2 2 X X
IC 3 6 4 X X 2 2 X X
IF 0 2 2 X X 2 2 X X
IN 0 1 2 X X 2 2 X X
IP 0 3 1 X X 2 2 X X
IR 0 4 2 X X 2 2 X X
IS 0 5 2 X X 2 2 X X
IW 0 12 5 X X 2 2 X X

3.2.2.3.5 Define Withholding tax codes

Use
In this activity you define the withholding tax codes.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Withholding tax Extended Withholding Tax Calculation
Withholding Tax Code Define Withholding Tax Codes

1. On the screen Modificar viso: Definio das categorias IRF lanamento com fatur, make
the following entries
Tax Type WTx Descrio
CA CA (Customer) COFINS at Pay - Accumulated
IF R0 2,2% - Farmer with CPF

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Tax Type WTx Descrio


IF R1 2,3% - Farmer without employees
IF R2 2,7% - Farmer with CNPJ
IN N1 INSS 11%
IN N2 INSS 15% Cooperativa
IP R0 Pork quantity * 0,075 * Price per Kg
IR R2 IRRF 2%
IR R3 IRRF 1,5%
IS R5 ISS 5 %
GA GA (Customer) GenWHT at Pay - Accum
IW IW (Customer) ISS
PA PA (Customer) PIS at Pay - Accum
RA RA (Customer) IR at Pay - Accum
SA SA (Customer) CSLL at Pay - Accum
IC R0 IRRF CPF - not married
IC R2 IRRF CPF - married - 2 dependents
IC R4 IRRF CPF - married - 4 dependents
GA G1 (Vendor) GenWHT at Pay - Accum
IW I1 (Vendor) ISS
PA P1 (Vendor) PIS at Pay - Accum
RA R1 (Vendor) IR at Pay - Accum
SA S1 (Vendor) CSLL at Pay - Accum
CA C1 (Vendor) COFINS at Pay - Accumulated
CP CP COFINS 100% WHT Amount
GP GP General 100% WHT Amount
PP PP PIS 100% WHT Amount
RP RP IR 100% WHT Amount
SP SP CSLL 100% WHT Amount

3.2.2.3.6 Define ISS Tax Laws

Use
For each tax law, enter a description and up to four lines of text that are to be printed on the nota
fiscal.

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Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Basic Settings Brazil Define
ISS Tax Laws BC Set Exists
2. Make the following entries:
ISS Law Description
IS0 No message

3.2.2.3.7 Maintain Tax Classification

Use
This customizing point allows you to define tax relevant classifications. These classifications can
be used in the tax determination via the condition technique.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Basic Settings Argentina
Maintain Tax Classification
Transaction Code SPRO
2. Make the following entries:
Tax rel Text
CA Cofins Payment - Accumulated
CP COFINS Payment
GA General WHT Payment - Acc
GP General WHT Payment
IW ISS WHT Invoice

PA PIS WHT Payment - Acc

PP PIS WHT Payment

RA IR WHT Payment - Acc

RP IR WHT Payment

SA CSLL WHT Payment - Acc

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Tax rel Text


SP CSLL WHT Payment

3.2.2.3.8 Define Processing Key for Modified Tax


Amount

Use
In this activity you maintain the transaction keys for calculating the tax base amount based on the
modified tax amount. Modified means that those transaction which you specify here are used as
the tax base.

Procedure
4. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Withholding tax Extended Withholding Tax Calculation
Withholding Tax Base Amount Define Processing Key for
Modified Tax Amount
Transaction Code SPRO
5. Make the following entries:
Wht. Tax Type Process Country
CA WAC BR
CA WC5 BR
GA WAG BR
GA WG3 BR
IW ISW BR
IW WK3 BR
PA WAP BR
PA WP5 BR
RA WAI BR
RA WI5 BR
SA WAS BR
SA WS5 BR

3.2.2.3.9 Define Formula for Calculating


Withholding Tax

Use

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In this activity you define the formulas for calculating the withholding tax.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Withholding tax Extended Withholding Tax Calculation
Withholding Tax Code Define Formulas for Calculating
Withholding Tax
Transaction Code SPRO
2. On the screen Modificar viso Dados de cabealho para atualizao de frmulas: , make
the following entries
Tax Tax Code Valid from To Base Ammount WHT Tax Reduc Base
Type Ammount
IC R0 01.01.2012 1637,11 0,00 0,00
IC R0 01.01.2012 2453,50 7,50 1637,12
IC R0 01.01.2012 3271,38 15,00 2453,51
IC R0 01.01.2012 4087,65 22,50 3271,39
IC R0 01.01.2012 9999999999,00 27,50 4087,65
IC R2 01.01.2012 1637,11 0,00 0,00
IC R2 01.01.2012 2453,50 7,50 1637,12
IC R2 01.01.2012 3271,38 15,00 2453,51
IC R2 01.01.2012 4087,65 22,50 3271,39
IC R2 01.01.2012 9999999999,00 27,50 4087,65
IC R4 01.01.2012 1637,11 0,00 0,00
IC R4 01.01.2012 2453,50 7,50 1637,12
IC R4 01.01.2012 3271,38 15,00 2453,51
IC R4 01.01.2012 4087,65 22,50 3271,39
IC R4 01.01.2012 9999999999,00 27,50 4087,65

3.2.2.3.10 Define Min/Max Amounts for


Withholding Tax Codes

Use
In this activity you define the withholding tax codes.

Procedure

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1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Withholding tax Extended Withholding Tax Calculation
Minimum and Maximum Amounts Define Min/Max Amounts for
Withholding Tax Codes
Transaction Code SPRO
2. On the screen Modificar viso Montantes mnimos/mximos por cdigo IRF: sntese, make
the following entries:
Wth.t.type WTx Valid from Crcy Min Max Montante min Montante base
base isento IRF
IC R0 01.01.2012 BRL 0,00 0,00 0,00 0,00
IC R2 01.01.2012 BRL 0,00 0,00 0,00 329,12
IC R4 01.01.2012 BRL 0,00 0,00 0,00 658,24

3.2.2.3.11 Assign Withholding Tax Types to


Company Codes

Use
In this activity you assign the withholding tax types to the existing company codes.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Withholding tax Extended Withholding Tax Company
Code Assign Withholding Tax Types to Company
Transaction Code SPRO
2. On the screen Modificar viso Informao sobre IRF da empresa por ctg.IRF: sntese, make
the following entries:
Company WHT Tax Subject to Indic w/tax W/tax oblig from Oblig to
Code Type w/tax agent
1000 CA '' X 01.01.2009 31.12.2099
1000 CP '' X 01.01.2009 31.12.2099
1000 GA '' X 01.01.2009 31.12.2099
1000 GP '' X 01.01.2009 31.12.2099
1000 IA X X 01.01.2009 31.12.2099
1000 IC X X 01.01.2009 31.12.2099
1000 IF X X 01.01.2009 31.12.2099
1000 IN X X 01.01.2009 31.12.2099
1000 IP X X 01.01.2009 31.12.2099
1000 IR X X 01.01.2009 31.12.2099

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Company WHT Tax Subject to Indic w/tax W/tax oblig from Oblig to
Code Type w/tax agent
1000 IS X X 01.01.2009 31.12.2099
1000 IW X X 01.01.2009 31.12.2099
1000 PA X X 01.01.2009 31.12.2099
1000 PP X X 01.01.2009 31.12.2099
1000 RA X X 01.01.2009 31.12.2099
1000 RP X X 01.01.2009 31.12.2099
1000 SA X X 01.01.2009 31.12.2099
1000 SP X X 01.01.2009 31.12.2099

3.2.3 Document
3.2.3.1 Document Number Ranges
3.2.3.1.1Documents in Entry View
3.2.3.1.1.1 Define Document Number Ranges for Entry View

Use
Only one document number interval can be defined for each document type in a company code.
The document number intervals in a company code must not overlap. In this activity you define
the number ranges which are to be used for the document types.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Document Document Number Ranges
Documents in Entry View Define Document Number Ranges
for Entry View
Transaction code FBN1

2. On the Number Ranges For Accounting Documents screen make the following entries:
Field name Description User action and values Note
Company Code 1000

1. Choose Change Intervals.

2. On the Maintain Number Range Intervals view, choose Insert Interval.

3. In the Insert Interval dialog boy make the following entries; after each entry choose Insert.
Then again choose Insert Interval.
No To Fiscal Year From No. To No. External
01 9999 0100000000 0199999999

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No To Fiscal Year From No. To No. External


02 9999 0200000000 0299999999
03 9999 0300000000 0399999999
04 9999 0400000000 0499999999
05 9999 0500000000 0599999999
06 9999 0600000000 0699999999
07 9999 0700000000 0799999999
08 9999 0800000000 0899999999
09 9999 0900000000 0999999999
10 9999 1000000000 1099999999
11 9999 1100000000 1199999999
12 9999 1200000000 1299999999
13 9999 1300000000 1399999999
14 9999 1400000000 1499999999
15 9999 1500000000 1599999999
16 9999 1600000000 1699999999
17 9999 1700000000 1799999999
18 9999 1800000000 1899999999
19 9999 1900000000 1999999999
20 9999 2000000000 2099999999
21 9999 2100000000 2199999999
47 9999 4700000000 4799999999
48 9999 4800000000 4899999999
49 9999 4900000000 4999999999
50 9999 5000000000 5099999999
51 9999 5100000000 5199999999 X
52 9999 5200000000 5299999999
53 9999 5300000000 5399999999
81 9999 8100000000 8199999999
82 9999 8200000000 8299999999
83 9999 8300000000 8399999999
84 9999 8400000000 8499999999
85 9999 8500000000 8599999999
90 9999 9000000000 9099999999
X1 9999 9100000000 9199999999

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No To Fiscal Year From No. To No. External


X2 9999 9299999999 9399999999
Z1 9999 0090000000 0090999999 X

4. Choose Save.

5. Confirm the dialog box regarding transport of number range intervals.

6. Choose Back.

7. Choose Save.

8. Confirm the dialog box regarding transport of number range intervals.

9. Choose Back twice to leave the IMG activity.

3.2.3.1.2 Documents in General Ledger View


3.2.3.1.2.1 Define Document Number
Ranges for General Ledger View

Use
Only one document number interval can be defined for each document type in a company code.
The document number intervals in a company code must not overlap. In this activity you define
the number ranges which are to be used for the document types.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Document Document Number Ranges
Documents in General Ledger View Define Document
Number Ranges for General Ledger View
Transaction code SPRO / FAGL_DOCNR

2. On the Number Ranges For Documents in General Ledger View screen make the following
entries:
Field name Description User action and values Note
Company Code 1000

3. Make the following entries for company code 1000, refer to the previous chapter for the
procedure.
No. To Fiscal Year From No. To No. External
Z1 2099 1000000000 1099999999
ZI 2099 2000000000 2999999999

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4. Save your entries.

3.2.3.2 Document Types


3.2.3.2.1 Define Document Types for Entry View

Use
In this IMG activity, you have to define for your leading ledger the document types for the
documents. You do this in the entry view and assign at the same time a number range interval to
the document types.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Document Document Types Define
Document Types for Entry View
Transaction code OBA7

2. Please check, if the following settings are on the system:


Doc Num Rev Account Description
type Doc
Range Types
type
AP 02 KA AKS Periodic asset post
DA 16 AB ADKS Customer document
DG 16 DA ADKS Customer credit memo
DR 18 DA ADKMS Customer invoice
DV 16 KA ADKS Customer interests
KN 01 KA AKMS Net vendors
KP 48 KP AKMS Account maintenance
KZ 15 KA AKS Vendor payment
RK 53 RK AKMS Invoice Reduction
RV Z1 AB ADKS Billing doc.transfer
SP 01 SP S SPED - Year Closing
SU 01 SU ADKMS Adjustment document
Y1 52 Y1 AKMS Invoice - Gross
ZI ZI Fiscal Ledger
ZR 20 ZR ADKS Bank reconciliation
3. Save your entries.

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3.2.3.3 Define Posting Keys

Use
In this activity you define posting keys. Users specify a posting key before entering a line item.
The posting key controls how the line item is entered and processed.
For each posting key, you define among other things:
which side of an account can be posted to,
which type of account can be posted to, and
which fields the system displays on the entry screens and whether an entry have to be
made (field status).

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global
Settings (New) Document Define Posting Keys
Transaction code OB41

2. Please check, if the following settings are on the system:


Posting Account/Posting Key Field Selection
Key Account/Posting Key Field Selection
01 .................................................. ----.-----.-------------------------------.-------
11 ..---...-------------------..-...---.---..---.---- ----.-----.---------------------------------------
12 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------
13 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------
14 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------
15 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------
16 ..----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------
17 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------
18 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------
19 .................................................. ----.-----.---------------------------------------
21 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------
02 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------
22 ..---...-------------------...-...--.----.-------- ----.-----.---------------------------------------
24 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------------------
25 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------
26 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------..----------
27 ..-------------------------....-.---.----.-------- ----.-----.---------------------------------------
28 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------------------
29 .................................................. ----.-----.---------------------------------------
31 .................................................. ----..----.-----------------------------...--..---
32 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------
34 .+----..-------------------...--..--.----.-------- ----.-----.---------------------------------------
03 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------
35 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------
36 .+----..-------------------...--.---.----.-------- ----.-----.---------------------------..----------

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37 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------
38 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------
39 .................................................. ----.-----.---------------------------------------
40 .................................................. ----.-----.---------------------------------------
50 .................................................. ----.-----.---------------------------------------
70 .................................................. ----.-----.---------------------------------------
75 .................................................. ----.-----.---------------------------------------
80 .................................................. ----.-----.---------------------------------------
04 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------
81 .................................................. ----.-----.---------------------------------------
83 .................................................. ----.-----.---------------------------------------
84 .................................................. ----.-----.---------------------------------------
85 .................................................. ----.-----.---------------------------------------
86 .................................................. ----.-----.---------------------------------------
89 .................................................. ----.-----.---------------------------------------
90 .................................................. ----.-----.---------------------------------------
91 .................................................. ----.-----.---------------------------------------
93 .................................................. ----.-----.---------------------------------------
94 .................................................. ----.-----.---------------------------------------
05 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------
95 .................................................. ----.-----.---------------------------------------
96 .................................................. ----.-----.---------------------------------------
99 .................................................. ----.-----.---------------------------------------
0A ...-....----------------------..--.-..--+--------- -----.--------------------------------.....-.-----
0B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
0C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
0X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
0Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
0Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1A ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
06 .+----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------
1B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
07 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------
08 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------
09 .................................................. ----.-----.---------------------------------------

Access TBSL table on transaction SE16 and use the posting keys above
(Posting key - BSCHL field) and Execute ( F8).

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Posting Account Debit/Credit Posting Key for Indicator: Indicator: Indicator:


Key Type Indicator Reversal/Reverse Posting Sales- Is the
Entry key for related posting
special item ? key used
G/L t in a
01 D S 12 X
11 D H 02 X
12 D H 01 X
13 D H 03
14 D H 04
15 D H 05 X
16 D H 06 X
17 D H 07
18 D H 08 X
19 D H 09 X
21 K S 32 X
02 D S 11 X
22 K S 31 X
24 K S 34
25 K S 35 X
26 K S 36 X
27 K S 37
28 K S 38 X
29 K S 39 X
31 K H 22 X
32 K H 21 X
34 K H 24
03 D S 13
35 K H 25 X
36 K H 26 X
37 K H 27
38 K H 28 X
39 K H 29 X
40 S S 50
50 S H 40
70 A S 75
75 A H 70
80 S S
04 D S 14
81 S S
83 S S
84 S S
85 S S
86 S S
89 M S
90 S H
91 S H
93 S H
94 S H

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05 D S 15 X
95 S H
96 S H
99 M H
0A D S 1A
0B D S 1B
0C D S
0X D S 1X
0Y D S 1Y
0Z D S 1Z
1A D H 0A
06 D S 16 X
1B D H 0B
1C D H 0C
1X D H 0X
1Y D H 0Y
1Z D H 0Z
07 D S 17
08 D S 18 X
09 D S 19 X
3. Save your entries.

3.2.3.4 Rules for Changing Documents


3.2.3.4.1 Document Change Rules, Line Item

Use
In this activity, you determine under which circumstances fields within posted documents can be
changed.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Document Rules for Changing Documents
Document Change Rules, Line Item
Transaction code OB32

2. On the Change View Rules for Changing Documents: Overview screen select New Entries.

3. On the New Entires: Details of Added Entries screen make the following entries:
Field name Account Transact. Company Field can be Line item not
Type type Code changed cleared
BSEG-MWSKZ D X
BSEG-WMWST D X
BSEG-WRBTR D X

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Field name Account Transact. Company Field can be Line item not
Type type Code changed cleared
BSEG-MWSKZ K X
BSEG-PYAMT K X X
BSEG-PYCUR K X X
BSEG-WMWST K X
BSEG-WRBTR K X
BSEG-MWSKZ S X
BSEG-WRBTR S X
COBL-AUFNR S X
COBL-KOSTL S X
COBL-PRCTR S X
BSEG-XREF1 D X X
BSEG-XREF2 D X X
BSEG-XREF3 D X X
BSEG-HKTID D X X
BSEG-HBKID K X X
BSEG-HKTID K X X

4. Save your entries.

3.2.3.5 Tolerance Groups


3.2.3.5.1Define Tolerance Groups for Employees

Use
In this activity, you predefine various amount limits for your employees with which you determine:
the maximum document amount the employee is authorized to post
the maximum amount the employee can enter as a line item in a customer or vendor account
the maximum cash discount percentage the employee can grant in a line item
the maximum acceptable tolerance for payment differences for the employee.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Document Tolerance Groups Define
Tolerance Groups for Employees
Transaction code OBA4

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2. On the Change View FI Tolerance Groups For Users: Overview screen select New Entries.

3. On the New Entires: Details of Added Entries screen make the following entries:
Company Currency Amount per Amount per Open Cash Discount per
Code document Item Account Item Line Item
1000 BRL 9.999.999.999,00 9.999.999.999,00 5,000

Permitted Payment Differences:


Amount Percent Cash Discnt Adj. to
Revenue 100,00 10,0% 0,00
Expense 100,00 10,0% 0,00

4. Save your entries.

3.2.3.6 Default Values


3.2.3.6.1Change Message Control for Document
Processing

Use
In this activity, you can configure the appearance of system messages according to requirements.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Document Default Values Change
Message Control for Document Processing
Transaction code SPRO

2. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application F5
Area

3. On the Change View Message Control by User: Overview screen make the following
entries:
Message Number User Name Online Batchl Standard
671 W W

4. Select back.

5. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application F2
Area

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6. On the Change View Message Control by User: Overview screen make the following
entries:
Message Number User Name Online Batchl Standard
145 I I
144 I I

7. Select back.

8. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application KI
Area

9. On the Change View Message Control by User: Overview screen make the following
entries:
Message Number User Name Online Batchl Standard
281 - -

10. Save your entries.

3.2.4 Correspondence
3.2.4.1 Assign Programs for Correspondence Types

Use
In this activity, you define the print program and the selection variant corresponding to each
correspondence type.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Correspondence Assign Programs for
Correspondence Types
Transaction code OB78

2. On the Change View Allocate Programm for Automatic Correspondence: Overview screen
select New Entries

3. On the New Entries: Details of Added Entries screen make the following entry:
Company Correspondence Name of the Print Name of Text Proposal
code Program Variant
1000 SAP01 RFKORD00 SAP01
1000 SAP02 RFKORD00 SAP02
1000 SAP06 RFKORD10 SAP06
1000 SAP08 RFKORD10 SAP08

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Company Correspondence Name of the Print Name of Text Proposal


code Program Variant
1000 SAP09 RFKORD30 SAP09
1000 SAP10 RFKORD40 SAP10 F140_IND_TEXT

11. Save your entries.

3.2.5 Brazil Localization


The Brazilian Localization is based on the new tax procedure TAXBRA and RVABRA. All set up
for taxes was structured according Condition-Based Tax Calculation in R/3 For Brazil. Besides
FI, the configuration permeate also MM and SD Building Blocks,

3.2.5.1 TAXBRA Activation FI


3.2.5.1.1 Activation of condition record
generation

Use
In order to use the new condition-based tax calculation, the generation of condition records in the
maintenance of tax rates has to be activated by setting a flag for the respective country.
If the flag is set for Brazil, condition records are being generated in the background during the
maintenance of the Brazilian tax tables.
In this customizing activity, the new table J_1BCONDTAXACT is maintained.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Basic Settings Brazil
Condition-Based Tax Calculation Activate Condition Generation.
Transaction Code SPRO
1. Make the following entries:
Country Active
BR X

3.2.5.1.2 Calculation Procedures for CBT


Calculation

Use
The system needs to identify whether in the currently processed calculation procedure the tax
calculation is condition-based or not. This is necessary to either call the classical, external tax
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calculation or the new tax calculation in condition value formula 320. For this reason, you specify
the calculation procedure for CBT in the new IMG activity.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Basic Settings Brazil
Condition-Based Tax Calculation Specify Calculation Procedures for
Condition-Based Tax Calculation
2. Make the following entries:
Determine work area entry:
Usage Application
A TX
Calculation Procedures for Condition Based Tax Calculation:
Procedure CBT Act. Description
TAXBRA X Brazil, Condition-Based

3.2.5.1.3 Define Internal Codes for Tax


Conditions.

Use
An internal code has to be created for each condition type that is to be used in the automatic
generation of condition records during the maintenance of the Brazilian tax tables. Only the
internal codes are used in the program coding. By this mapping, the customers are free to use
their own condition types.

The internal codes are maintained in the TMW by choosing Condition Setup Condition Map-
ping Internal Codes in the menu or maintaining the view J_1BCONDMAPV. The customer
usually is not expected to maintain this table because SAP delivers the internal codes required for
the standard Brazilian tax calculation. If customers need to define their own internal codes for
user-specific coding, they can define new codes beginning with Z. Table 10 47 shows all standard
internal condition codes delivered by SAP.

For the internal codes that represent condition types that contain data of a specific tax group
(ICMS, IPI, ISS, or SubTrib), the respective tax group has to be assigned to the codes. This is
necessary for the system to consider the access sequence of the condition type assigned to the
internal code in the automatic extension of access sequences after changing tax groups of
dynamic exceptions.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Basic Settings Brazil
Condition-Based Tax Calculation Define Internal Codes for tax
calculation

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Transaction Code SPRO

2. Check the following entries:


Internal TC Code Description TaxGrp
CALCULATE_INCL_2ND Calculate Second Pass Including ICMS
CALCULATE_TAX Marks Line Where Tax Calculation Is Called
CALLER_PO Check Caller = PO
COFINSBASE COFINS TAX BASE COFI
COFINSLAW COFINS TAX LAW COFI
COFINSPAUTA COFINS PAUTA RATE COFI
COFINSRATE COFINS TAX RATE COFI
FREIGHTSUBTRIB
ICMSBASE ICMS, Reduced Base Rate ICMS
ICMSCOMPBASE ICMS Complement, Tax Base
ICMSCOMPEXEMPT ICMS Complement, Tax Exemption
ICMSCONV100 ICMS Code: Convnio 100 ICMS
ICMSCUSTEXEMPT ICMS-Exempt Customer
ICMSDISCOUNT ICMS Discount for Tax Free Zone ICMS
ICMSFREIGHT ICMS on Freight ICMS
ICMSFREIGHT_INTRA ICMS on Freight Rate SF=ST
ICMSLAW ICMS Tax Law ICMS
ICMSNULLEXEMPT ICMS Base in Excluded Base, if Not ICMS-Relevant
ICMSOTHER ICMS Code: Other Base ICMS
ICMSRATE ICMS Tax Rate ICMS
ICMSRATE_INTRA ICMS Rate SF=ST
ICMSSUBTRIB ICMS Exception Rate for Substiuio Tributria ICST
IPIBASE IPI Reduced Base Rate IPI
IPIBASEMOD
IPICUSTEXEMPT IPI-Exempt Customer
IPILAW IPI Tax Law IPI
IPINULLEXEMPT IPI Base in Excluded Base, if Not IPI-Relevant
IPIOTHER IPI Code: Other Base IPI
IPIPAUTA IPI Pauta Rate IPI
IPIRATE IPI Tax Rate IPI
ISSBASE_PR ISS BASE AT PROVIDER ISS
ISSBASE_SE ISS BASE AT SERVICE LOC.

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Internal TC Code Description TaxGrp


ISSLAW_PR ISS LAW AT PROVIDER ISS
ISSLAW_SE ISS LAW AT SERVICE LOC.
ISSMINVALWT_PR ISS MINIMUM VALUE FOR WHT AT PROVIDER ISS
ISSMINVALWT_SE ISS MINIMUM VALUE FOR WHT AT SERVICE PROV.
ISSRATE ISS
ISSRATE_PR ISS RATE AT PROVIDER ISS
ISSRATE_SE ISS RATE AT SERVICE LOCATION
ISSTAXRELLOC_PR ISS TAX-RELEVANT LOCATION AT PROVIDER ISS
ISSTAXRELLOC_SE ISS TAX-RELEVANT LOCATION AT SERVICE LOC
ISSWITHHOLD_PR ISS INDICATOR:WHT AT PROVIDER ISS
ISSWITHHOLD_SE ISS INDICATOR:WHT AT SERVICE LOCATION
NF_COFINS_AMOUNT RESULT OF TAX CALC.:COFINS NORMAL TAX AMNT
NF_COFINS_BASE RESULT OF TAX CALC.:COFINS BASE AMOUNT
NF_COFINS_EBAS RESULT OF TAX CALC.:COFINS EXCL BASE AMNT
NF_COFINS_OFFSET Result of tax calc:COFINS OFFset due to tax included
inPrice
NF_COFINS_PAUTA_RATE Result of Tax calc:COFINS Pauta Rate
NF_ICMS_AMOUNT Result of Tax Calculation: ICMS Amount
NF_ICMS_COMP_AMOUNT Result of Tax Calculation: ICMS Complement Amount
NF_ICMS_COMP_BASE Result of Tax Calculation: ICMS Complement Base
Amount
NF_ICMS_COMP_RATE Result of Tax Calculation: ICMS Complement Rate
NF_ICMS_EBAS Result of Tax Calculation: ICMS Excluded Base
NF_ICMS_FREIGHT_AMOUNT Result of Tax Calculation: ICMS on Freight Amount
NF_ICMS_FREIGHT_BASE Result of Tax Calculation: ICMS on Freight Base Amount
NF_ICMS_NBAS Result of Tax Calculation: ICMS Normal Base
NF_ICMS_OBAS Result of Tax Calculation: ICMS Other Base
NF_ICMS_RATE Result of Tax Calculation: ICMS Rate
(Normal/Freight/ST)
NF_ICMS_ZONAFRANCA Result of Tax Calculation: ICMS Zona Franca Discount
NF_IPI_AMOUNT Result of Tax Calculation: IPI Amount
NF_IPI_EBAS Result of Tax Calculation: IPI Excluded Base
NF_IPI_NBAS Result of Tax Calculation: IPI Normal Base
NF_IPI_OBAS Result of Tax Calculation: IPI Other Base
NF_IPI_OFFSET_AMOUNT Result of Tax Calc.: IPI Offset Amount for IPI Split
Vendor

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Internal TC Code Description TaxGrp


NF_IPI_OFFSET_BASE Result of Tax Calc.: IPI Offset Base for IPI Split Vendor
NF_IPI_PAUTA_RATE Result of Tax Calculation: IPI Pauta Rate
NF_ISS_AMOUNT Result of Tax Calculation: ISS Amount
NF_ISS_AMOUNT_PROV Result of Tax calc: ISS amount at Provider location
NF_ISS_AMOUNT_SERV Result of Tax calc: ISS amount at Service location
NF_ISS_BASE Result of Tax Calculation: ISS Base Amount
NF_ISS_EBAS_PROV Result of Tax calc: ISS excl.Base at Provider location
NF_ISS_EBAS_SERV Result of Tax calc: ISS excl.Base at Service location
NF_ISS_LAW Result of Tax calc: ISS Law
NF_ISS_NBAS_PROV Result of Tax calc: ISS normal base at Provider location
NF_ISS_NBAS_SERV Result of Tax calc: ISS normal base at Service location
NF_ISS_OFFSETS Result of Tax calc: ISS Offset due to tax included in
price
NF_ISS_WTAMOUNT_PROV Result of Tax calc: ISS WT amount at Provider location
NF_ISS_WTAMOUNT_SERV Result of Tax calc: ISS WT amount at Service location
NF_ISS_WT_EBAS_PROV Result of Tax calc: ISS WT excl.base at Provider Loc.
NF_ISS_WT_EBAS_SERV Result of Tax calc: ISS WT excl.base at Service Loc.
NF_ISS_WT_NBAS_PROV Result of Tax calc: ISS WT normal base Provider Loc.
NF_ISS_WT_NBAS_SERV Result of Tax calc: ISS WT normal base Service Loc.
NF_PIS_AMOUNT Result of Tax Calculation:PIS Normal Tax Amount
NF_PIS_BASE Result of Tax Calculation:PIS Base Amount
NF_PIS_EBAS Result of Tax Calculation:PIS Exclude Base Amount
NF_PIS_OFFSET Result of tax calc: PIS Offset due to tax included in price
NF_PIS_PAUTA_RATE Result of tax calc: PIS Pauta rate
NF_SUBTRIB_AMOUNT Result of Tax Calculation: IPI Excluded Base
NF_SUBTRIB_BASE Result of Tax Calculation: Substiuio Tributria
NF_SUBTRIB_BASERED1 Federal base reduction Rate for Subtrib
NF_SUBTRIB_BASERED2 State base reduction Rate for Subtrib
NF_SUBTRIB_NFRATE Result of Tax Calc.: Sub. Trib. Rate on Nota Fiscal
NF_SUB_FREIGHT_AMOUNT Result of Tax Calc.: Sub. Trib. Rate on Freight Amount
NF_SUB_FREIGHT_BASE Result of Tax Calc.: Sub. Trib. on Freight Base Amount
PAUTABASE Base for Pauta
PISBASE PIS TAX BASE PIS
PISLAW PIS TAX LAW PIS
PISPAUTA PIS PAUTA RATE PIS

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Internal TC Code Description TaxGrp


PISRATE PIS TAX RATE PIS
PO_DISCOUNT Discount from Purchase Order
PO_FREIGHT Freight from Purchase Order
PO_SUBTRIBBASE Sum of Discounts/Surcharges Modifying Sub. Trib. Base
STBASEMOD
SUBTRIBBASE1 Substituio Tributria: Reduced Base 1 ICST
SUBTRIBBASE2 Substituio Tributria: Reduced Base 2 ICST
SUBTRIBFIXPRICE Substituio Tributria: Fixed Price ICST
SUBTRIBICMS Substituio Tributria: ICMS Reduction ICST
SUBTRIBMINFACTOR Substituio Tributria: Minimum Price Factor ICST
SUBTRIBMINPRICE Substituio Tributria: Minimum Price ICST
SUBTRIBSURCHARGE Substituio Tributria: Surcharge Rate ICST
SUBTRIBSURCHIN Substituicao Tributaria: Compare Min. Price Before ICST
Surcharge
SUBTRIBSURTYPE Substituio Tributria: Calculation Rule ICST
TAXFREEREGION Tax Free Region Indicator (Zona Franca)
TXSDCCOFINS SD Tax Code Calculate Cofins
TXSDCICMS SD Tax Code: Calculate ICMS
TXSDCICMSFREIGHT SD Tax Code: Calculate ICMS on Freight
TXSDCINDUS SD Tax Code: Material Usage Indicator
TXSDCIPI SD Tax Code: Calculate IPI
TXSDCISS SD Tax Code: Calculate ISS
TXSDCPIS SD Tax Code: Calculate PIS
TXSDCSUBTRIB SD Tax Code: Calculate Substituio Tributria
TXSDCSUBTRIBFREIGHT SD Tax Code: Calculate Substituio Tributria on
Freight
TXSDCWHT SD Tax Code: Calculate withholding taxes
TXSDTAXES SD Tax Code: Calculate ICMS
WHTCOLL_COFINS Official Collection Code - COFINS WHT
WHTCOLL_CSLL Official Collection Code - CSLL WHT
WHTCOLL_GEN Official Collection Code - General WHT
WHTCOLL_IR Official Collection Code - IR WHT
WHTCOLL_PIS Official Collection Code - PIS WHT
WHTRATE_COFINS COFINS Withholding Tax Rate WHT
WHTRATE_CSLL CSLL Withholding Tax Rate WHT
WHTRATE_GEN General Withholding Tax Rate WHT
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Internal TC Code Description TaxGrp

WHTRATE_IR IR Withholding Tax Rate WHT


WHTRATE_PIS PIS Withholding Tax Rate WHT
WHT_ACCUMULATION WHT
WHT_ACTIVE_COFINS WHCO
WHT_ACTIVE_COFINS_ACC Withholding Tax COFINS Active WACO
WHT_ACTIVE_CSLL WHCS
WHT_ACTIVE_CSLL_ACC Withholding Tax CSLL Active WACS
WHT_ACTIVE_GEN WHT
WHT_ACTIVE_GEN_ACC Withholding Tax General Active WAT
WHT_ACTIVE_IR WHIR
WHT_ACTIVE_IR_ACC WAIR
WHT_ACTIVE_PIS WHPI
WHT_ACTIVE_PIS_ACC Withholding Tax PIS Active WAPI

3.2.5.1.4 Activate External Tax Calculation

Use
In this activity, you activate the access to the external tax system depending on the tax calculation
procedure.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Basic Settings External tax
calculation Activate External tax Calculation
Transaction Code SPRO
2. Make the following entries:
Schema External System TC
TAXBRA C

3.2.5.1.5 Assign External Tax System to Logical


Destination

Use
In this activity you define a logical destination for the external tax system. You must maintain the
physical destination for the external tax system. The standard SAP software already includes the

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required entries for Brazil. If you cannot use the standard settings, change the standard
specifications for the logical destination.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Basic Settings External tax
calculation Define Logical Destination
Transaction Code SPRO
2. Make the following entries:
Ex Event Function Module RFC Destination
C JUR J_1BTAXJUR_DETERMINE_NEW
C TAX J_1BCALCULATE_TAXES

3.2.5.2 Define and Assign Account Keys

Use
You define your account keys in this menu option and allocate them to the condition types in the
pricing procedures.

Procedure
1. Access the activity by the following navigation and note the corresponding BC-Set:

Sales and Distribution Basic Functions Account


IMG Menu Assignment/Costing Revenue Account Determination Define
And Assign Account Keys
Transaction Code SPRO

2. Choose Define Account Key.


3. On screen Change View Account Key: Overview, make the following entries:

Account key Application Name

TX CO3 COFINS Clearing


TX COF COFINS
TX ESA Output Acquisition t
TX IC1 ICMS Clearing
TX ICC ICMS Complementary
TX ICP ICMS Comp. Offset
TX ICX ICMS Reversal Z.F.
TX ICZ INSS Offset

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Account key Application Name

TX INX IPI clearing


TX IPC IPI clearing
TX ISW ISS WHT
TX MW1 Sales tax 1
TX MW2 Sales tax 2
TX MW3 Sales tax 3
TX MW4 Sales tax 4
TX NVV Non-d.input tax dist
TX PI3 PIS Clearing
TX PIO PIO
TX PIS PIS
TX VS1 Sales tax 1
TX VS2 Sales tax 2
TX VS3 Sales tax 3
TX VST Input tax
TX WAC Cofins WHT - Accu
TX WAG General WHT - Accu
TX WAI IR WHT - Accu
TX WAP PIS WHT - Accu
TX WAS CSLL WHT - Accu
TX WC3 COFINS WHT
TX WC4 COFINS WHT OFFSET
TX WC5 Cofins WHT - Accu
TX WG3 GENERAL WHT
TX WG4 GENERAL WHT OFFSET
TX WG5 General WHT - Accu
TX WI3 IR WHT
TX WI4 IR WHT OFFSET
TX WI5 IR WHT - Accu
TX WP3 PIS WHT
TX WP4 PIS WHT OFFSET
TX WP5 PIS WHT - Accu
TX WS3 CSLL WHT
TX WS4 CSLL WHT OFFSET

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Account key Application Name

TX WS5 CSLL WHT - Accu


TX WTC COFINS WHT
TX WTG GENERAL WHT
TX WTI IR WHT
TX WTP PIS WHT
TX WTS CSLL WHT
TX ZS2 CIAP - Net Price
V COF COFINS Offset
V PIS PIS offset
V WC3 COFINS WHT
V WC4 COFINS WHT OFFSET
V WG3 GENERAL WHT
V WG4 GENERAL WHT OFFSET
V WI3 IR WHT
V WI4 IR WHT OFFSET
V WP3 PIS WHT
V WP4 PIS WHT OFFSET
V WS3 CSLL WHT
V WS4 CSLL WHT OFFSET
4. Save.

3.2.5.2.1 Check and Change Settings for Tax


Processing

Use
In this activity you specify per company code the following data necessary for processing taxes
with jurisdiction codes: whether the baseline date for determining the tax percentages should be
the posting date (default date) or the document date.
The system usually takes the posting date for this purpose. However, if you want the system to
determine tax percentages on the basis of the document date, you must configure the system
accordingly at this point.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Basic Settings Check and
Change Settings for Tax Processing

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Transaction Code SPRO


2. On the screen Change View Tax Processing in Accounting: Details, make the following
entries
Process Tax type Not deductible Posting indic.
CO3 2 2
COF 1 2
IC1 4 2
ICC 4 2
ICP 3 2
ICX 4 2
ICZ 1 X 2
INX 4 X 2
IPC 4 2
IR1 1 2
IR2 1 2
IR3 1 2
IR4 1 2
ISW 2 X 3
MW1 1 2
MW2 1 2
MW3 1 2
MW4 1 2
NVV 2 X 3
PI3 2 2
PIO 4 X 2
PIS 1 2
VS1 2 2
VS2 2 2
VS3 2 2
WC3 1 2
WC4 1 2
WG3 1 2
WG4 1 2
WI3 1 2
WI4 1 2
WP3 1 2

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Process Tax type Not deductible Posting indic.


WP4 1 2
WS3 1 2
WS4 1 2
WTC 2 X 3
WTG 2 X 3
WTI 2 X 3
WTP 2 X 3
WTS 2 X 3
ZUG 4 3
ZUS 3 2
WK3 1 2
WAC 2 X 3
WAG 2 X 3
WAI 2 X 3
WAP 2 X 3
WS5 1 2
WC5 1 2
WG5 1 2
WI5 1 2
WP5 1 2
ZS2 2 2
WAS 2 X 3
YSS 1 2

3.2.5.2.2 Define Tax Types

Use
In this IMG activity, you define tax types for Brazil. Here it is customized which fields of the pricing
procedure result table contain the values of the Nota Fiscal.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Basic Settings Brazil Define
Tax Types
Transaction Code SPRO

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2. Check the following entries:


TxTy TxGr Description LPP WHT Tax
COFW COFI Cofins withheld X

IC1C ICMS ICMS Clearing


IC1O ICMS ICMS Ind. Clear. Off.
ICM0 ICMS ICMS NF zero line
ICM1 ICMS ICMS, Deductible
ICM2 ICMS ICMS, Nondeductible X

ICM3 ICMS ICMS from SD X

ICM4 ICMS ICMS from SD Consumption


ICM5 ICMS ICMS Deductible with LPP
ICM6 ICMS ICMS Industr. non Deductible
ICM7 ICMS ICMS Industr. non Ded. retail X

ICM8 ICMS ICMS Industr. non Ded. retail


ICM9 ICMS ICMS transfer non Ded. retail X

ICMA ICMS
ICMF ICMS ICMS on Freight (Clearing)
ICMK ICMS ICMS Consi Non-deductable
ICML ICMS DIFAL -Offset
ICMM ICMS ICMS DIFAL X

ICMN ICMS ICMS zero line industralizatio


ICMO ICMS ICMS NF Zero Line
ICMP ICMS Difal Investments -Offset
ICMT ICMS ICMS Difal Investments
ICMV ICMS ICMS Difal Consumption / Asset
ICMX ICMS Icms active
ICN3 COFI COFINS NORMAL TAX
ICO1 ICOP Complement ICMS for Transfers X
ICO3 ICOP Complement ICMS for fut. del.
ICO4 Compl.ICMS for fut. del.Offset
ICOA COFI COFINS NORMAL PO/GR
ICOD COFI COFINS resale normal
ICOF COFI COFINS DEDUCTIBLE
ICOG COFI COFINS NVV Normal Tax
ICOH COFI COFINS NVV Offset Tax Included
ICON COFI COFINS NORMAL TAX

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TxTy TxGr Description LPP WHT Tax


ICOO COFI COFINS OFFSET TAX INCLUDED
ICOP ICOP ICMS Complement
ICOQ WACO COFINS WHT - Accumulated X
ICOR COFI COFINS offset resale
ICOS COFI COFINS NORMAL PO/GR
ICOT ICOP Complement of ICMS
ICOU COFI COFINS Normal IV NVV
ICOV COFI COFINSOffset ICOS/ICOU
ICOW WHCO COFINS WHT X
ICOX ICMS Complement
ICOZ COFINS WHT Offset
ICS1 ICST ICMS, Substiuio Tributria X
ICS2 ICST ICMS, Nondeductible, Substiui X
ICS3 ICST ICMS from SD, Substiuio Trib X
ICS4 ICST ICMS Sub.Trib.
ICS5 ICST ICMS Sub.Trib. Non-deductible X
ICS6 ICST ICMS Sub.Trib. Non-deductible
ICS7 ICST ICMS Sub.Trib. Non-deductible
ICS8 ICST ICMS Sub.Trib. Non-deductible X
ICS9 ICST ICMS Sub.Trib. Non-deductible
ICSQ WACS CSLL WHT - Accumulated X
ICSW WHCS CSLL WHT X
ICSZ CSLL WHT Offset
ICW3 WHCO COFINS Withholding TaxSD X
ICW5 WACO COFINS WHT SD - Accumulated X
ICZF ICMS ICMS Discount Zona Franca
ICZG ICMS Discount Zona Franca
ICZT ICMS
IFR1 ICFR ICMS on Freight
IFR3 ICFR ICMS on Freight from SD
IFS1 ICFS ICMS on Freight, Substiuio T
IFS3 ICFS ICMS on Freight from SD, Subst
IGEQ WAT General WHT - Accumulated X
IGEW WHT General WHT X
IGEZ General WHT Offset

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TxTy TxGr Description LPP WHT Tax


IGW3 WHT General WHT SD X
IGW5 WAT General WHT SD - Accumulated X
IGZ3 WHT General WHT offset X
IIRQ WAIR IR WHT - Accumulated X
IIRW WHIR IR WHT X
IIRZ IR WHT Offset
INSS INSS Incoming
INSX INSS Off Set
IP1C IPI IPI, Clearing
IP1O IPI IPI Ind.Clear.Off.
IP2O
IPI0 IPI IPI NF zero line X
IPI1 IPI IPI, Deductible X
IPI2 IPI IPI, Nondeductible X
IPI3 IPI IPI from SD X
IPI4 IPI IPI from SD Consumption
IPI5 IPI
IPI6 IPI IPI Pauta
IPIA IPI
IPIB IPI
IPIK IPI IPI Consi Non-deductable
IPIN IPI IPI zero line industralization
IPIO IPI
IPIS PIS PIS Deductible
IPIX IPI IPI active X
IPS3 PIS PIS Normal Tax
IPSA PIS PIS Normal PO/GR
IPSD PIS PIS resale normal
IPSF PIS PIS Normal Tax
IPSG PIS PIS Normal Tax
IPSH PIS PIS NVV Normal Tax
IPSN PIS PIS Normal Tax
IPSO PIS PIS Offset Tax Included
IPSQ WAPI PIS WHT - Accumulated X
IPSS PIS PIS Normal PO/GR

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TxTy TxGr Description LPP WHT Tax


IPSU PIS PIS Normal IV NVV
IPSV PIS PIS Offset IPSS / IPSU
IPSW WHPI PIS WHT X
IPSZ PIS WHT Offset
IPW3 WHPI PIS WHT SD X X
IPW5 WAPI PIS WHT SD - Accumulated X X
IRD1 RBIC ICMS Reimbursement X
IRD2 RBIC ICMS Reimbur. offset X
IRD3 RBST SUBT Reimbursement X
IRD4 RBST SUBT Reimbur. offset X
IRD5 RBIC ICMS Reim.offset NVV X
IRD6 RBST SUBT Reim.offset NVV X
IRW3 WHIR IR Withholding TaxSD X
IRW5 WAIR IR WHT SD - Accumulated X
ISA3 ISSP ISS at Provider SD
ISB3 ISSP ISS WHT at Provider SD X
ISE3 ISSS ISS at Service Loc SD
ISF3 ISSS ISS WHT at Service Loc SD X
ISS2 ISS ISS from MM
ISS3 ISS ISS from SD
ISS6 ISS ISS from MM
ISSA ISSP ISS at Provider
ISSB ISSP ISS WHT at Provider X
ISSE ISSS ISS at Service Loc
ISSF ISSS ISS WHT at Service Loc X
ISSG ISSP ISS Offset
ISSO ISS ISS from MM Offset
ISW3 WHCS CSLL Withholding Tax SD X
ISW5 WACS CSLL WHT SD - Accumulated X
YCM2 ICMS CIAP Lei 102 - Vlr Liquido
ZCM2 ICMS CIAP Lei 102
ZCM3 ICMS CIAP Lei 102 Offset

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3.2.5.3 Posting
3.2.5.3.1 Assign Tax Codes for Non-Taxable
Transactions

Use
In this step, you specify an input tax indicator per company code. The system then uses this
indicator when you post acquisitions that are not subject to tax.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Asset Accounting Asset
Accounting (Lean Implementation) Organizational Structures
Assign Input Tax Indicator for Non-Taxable Acquisitions
Transaction code OBCL

2. On the Change View Allocate Co.Cd. -> Non-Taxable Transactions: Overview screen
make the following entry:
Field name Description User action and values Note
CoCd Company Code 1000
Input tax C0
Output ta Output tax S0

3. Save your entries.

3.2.5.4 Number Range for SPED Reporting


3.2.5.4.1Define Number Range for Electronic
Accounting File History

Use
In this Customizing activity, you define the number range for the ECD report execution number.

Procedure
Select the Number Ranges pushbutton and enter the following values:

No: 01

From number: 0000000001

To number: 9999999999

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4. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (New) General Ledger Accounting
(New) Periodic Processing Report Statutory Reporting:
Brazil SPED Reporting Define Number Range for
Electronic Accounting File History
Transaction code SPRO

5. On the Change View Maintain Number Range Intervals screen make the following entry:
Field name Description User action and values Note
No: 01
From number: 0000000001
To number: 9999999999

6. Save your entries.

3.3 General Ledger Accounting (New) (from 'Financial


Accounting (New)')
3.3.1 Master Data
3.3.1.1 G/L Accounts
3.3.1.1.1Preparations
3.3.1.1.1.1 Edit Chart of Accounts List

Use
In the chart of accounts list you enter the charts of accounts that you want to use in your
organization (at client level).

For Baseline Brazil the standard chart of accounts 0050 is used. If you want to use this
chart of accounts skip this activity. Only perform this activity if you want to use another
chart of accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New)
Master Data G/L Accounts Preparations Edit Chart of
Accounts List
Transaction code OB13

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2. On the Change View List of All Charts of Accounts: Overview screen, select New Entries.

3. On the New Entries: Details of Added Entries screen make the following entry:
Field name Description User action and values Note
Chart of Accts 0050
Description Chart of accounts 0050 ( or any other
appropriate description)
Maint. Language Portuguese
Length of G/L 8
account number
Contolling Manual creation of cost elements
Integration

4. Save your entries.

3.3.1.1.2 Transport Chart of Accounts

Use
In the following chapters those activities will be described, which have to take place in the case
the accounts have to be created manually.
To maintain the descriptions in a different language, log on with this language and execute the
maintenance of the texts in logon language again.

3.3.1.1.3 Define Account Group

Use
The procedure for copying G/L account groups is described in this chapter.

For Baseline Brazil the chart of accounts 0050 is used with the listed standard G/L
account groups.

If you want to use this chart of accounts with the listed G/L account groups skip this activity!

Only perform this activity if you want to use another chart of accounts and/ or other G/L account
groups, e.g. for a personalized configuration.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New)
Master Data G/L Accounts Preparations Define
Account Group
Transaction code OBD4

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2. Select the account group from the chart of accounts you want to copy.
3. Choose Copy.
4. On the next screen overwrite the chart of accounts and or the account group name and
description.
Chrt/Accts Acct Group Name From acct To account
0050 YB01 Asset 10000000 19999999
0050 YB02 Liability 20000000 29999999
0050 YB03 Reconciliation Account 10000000 29999999
0050 YB04 Cash flow accounts 10000000 29999999
0050 YB05 Income 40000000 49999999
0050 YB06 Expenses 30000000 39999999
0050 YB07 Other Accounts 10000000 99999999

5. Choose Enter.
To adapt the field status make a double click on the line with the newly created entry.
On the next screen make your settings for the field status and save your entries.
Copy the next account group and repeat the above mentioned steps as required.

6. Save your entries.

3.3.1.1.4 Create Accounts


If the chart of accounts is maintained manually, this activity is done during creation of Accounts in
the application itself.

In the Excel sheet you find all accounts <ChartOfAccount.xls> that are used in Baseline
Brazil. Refer to this file for the data to maintain for each account. If you use chart of accounts
0050, some of the listed accounts may exist already in the chart of accounts; in this case only
maintain company code data for the respective accounts.
SAP Menu Accounting Financial Accounting General Ledger Master
Records G/L Accounts Individual Processing Centrally
Transaction code FS00

To maintain data for an account:


1. On the Edit G/L Account Centrally view enter the account number and the company code
1000.
2. Choose Create (the icon right to the company code field).
3. Maintain the data as stated in the file.
4. Save your entries.

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3.3.1.1.4.1 Define Account Determination for Real-Time


Integration
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global
Settings (New) Ledgers Real-Time Integration of Controlling
with Financial Accounting Account Determination for Real-
Time Integration Define Account Determination for Real-Time
Integration
Transaction code SPRO / OK17

2. Enter the controlling area 1000 and choose Continue.

3. Choose Change Account Determin. Confirm the warning message by choosing Enter.

4. For the transaction CO1 Enter account 52101001

5. Save your entries.

3.3.1.1.4.2 Create Accounts for Clearing Differences


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting
(New) Business Transactions Open Item Clearing
Clearing Differences Define Accounts for Clearing
Differences
Transaction code OBXL

2. Enter the chart of accounts 0050. Choose Continue.


Field Name Value
Chart of Accounts 0050
Transaction ZDI

3. Select Accounts and enter account 32204016.

4. Save your entries.

3.3.1.1.4.3 Define Retained Earnings Account


1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting (New)
Periodic Processing Carry Forward Define Retained
Earnings Account
Transaction code OB53

2. Enter the chart of accounts 0050. Choose Continue.

3. Make the following entry:


Field Name Value
Transaction BIL
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Field Name Value

Account 23301003

3.3.1.1.4.4 Define Accounts for Materials


Management
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting (New)
Periodic Processing Integration Materials Management
Define Accounts for Materials Management
Transaction code SPRO / OBYC

Enter the accounts for the specified transaction key, valuation group, account modification and
valuation class according to the Excel sheet. To maintain the rules for automatic postings choose
Rules pushbutton and set the indicators according to the data in the Excel sheet.
For detailed information please refer to the IMG-Documentation.

3.3.1.1.4.5 Define Accounts for Cash Discount Taken


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts receivables and
Accounts Payables Business Transactions Outgoing
Payments Outgoing Payments Global Settings Define
Accounts for Cash Discount Taken
Transaction code OBXU

2. Enter the chart of accounts 0050. Choose Continue.


Field Name Value
Chart of Accounts 0050
Transaction SKE

3. Select Accounts and enter account 41301002.

4. Save your entries.

3.3.1.1.4.6 Define Tax Accounts


1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global
Settings (New) Tax on Sales/Purchases Posting Define
Tax Accounts

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Transaction code SPRO / OB40

Enter the accounts for the specified transaction keys according to the Excel sheet. To
maintain the rules for automatic postings (indicator Account modif. has to be set for some
transactions) choose Rules pushbutton and set the indicator according to the data in the
Excel sheet.
For detailed information please refer to the IMG-Documentation.

2. Save your entries.

3.3.1.1.4.7 Prepare Automatic Postings for Foreign Currency


Valuation
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting
(New) Periodic Processing Valuate Foreign Currency
Valuation Prepare Automatic Postings for Foreign Currency
Valuation
Transaction code SPRO / OBA1

2. Double-click on the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).

3. Enter the chart of accounts 0050. Choose Continue.

4. Enter the relevant accounts as stated in the table below.


Exchange rate difference key Expense account E/R Gains acct
32205005 41301003
USD 32205005 41301003

5. Choose Back (F3).

6. Double-click on transaction KDF (Exchange Rate Dif.: Open Items/GL Acct).


G/L Account Loss Gain Val.loss 1 Val.gain 1 Bal.sheet adj.1
11102201 32205005 41301003 32205005 41301003
11102202 32205005 41301003 32205005 41301003
11102203 32205005 41301003 32205005 41301003
11102301 32205005 41301003 32205005 41301003
11102302 32205005 41301003 32205005 41301003
11102303 32205005 41301003 32205005 41301003
11103001 32205005 41301003 32205005 41301003
11201001 32205005 41301003 32205005 41301003 11201904
11201002 32205005 41301003 32205005 41301003 11201904
11306002 32205005 41301003 32205005 41301003
12101001 32205005 41301003 32205005 41301003

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12101002 32205005 41301003 32205005 41301003


12104002 32205005 41301003 32205005 41301003
12320001 32205005 41301003 32205005
21301001 32205005 41301003 32205005 41301003 21302901
21301002 32205005 41301003 32205005 41301003 21302901
21302001 32205005 41301003 32205005 41301003 21302901
21601001 32205005 41301003 32205005 41301003

7. Choose Save (Ctr+S) to save your entries.

3.3.1.1.4.8 Define Accounts for Bank Charges (Vendors)


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts receivables and
Accounts Payables Business Transactions Outgoing
Payments Outgoing Payments Global Settings Define
Accounts for Bank Charges (Vendors)
Transaction code OBXK

2. Double-click on transaction BSP (Bank Charges).

3. Enter the chart of accounts 0050. Choose Continue.


Field Name Value
Chart of Accounts 0050
Transaction BSP

4. Select Accounts and enter account 32205006.

5. Save your entries.

3.3.1.1.4.9 Define Accounts for Cash Discount Granted


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and
Accounts Payable Business Transactions Incoming
Payments Incoming Payments Global Settings Define
Accounts for Cash Discount Granted
Transaction code OBXI

2. Enter the chart of accounts 0050. Choose Continue.


Field Name Value
Chart of Accounts 0050
Transaction SKT

3. Select Accounts and enter account 32205004.

4. Save your entries.

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3.3.1.1.4.10 Define Adjustment Accounts for GR/IR Clearing


1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting (New)
Periodic Processing Reclassify Define Adjustment
Accounts for GR/IR Clearing
Transaction code SPRO / OBYP

2. Double-click on the transaction BNG (Invoiced but not yet delivered).

3. Enter the chart of accounts 0050. Choose Continue.

4. Enter the relevant accounts as stated in the table below.


Reconciliation account Adjustment Account Targ. Acct.
21399001 21399001 11501010

5. Choose Back (F3).

6. Double-click on transaction GNB (Delivered but not yet invoiced).


Reconciliation account Adjustment Account Targ. Acct.
21399001 21399001 21399002

7. Choose Save (Ctr+S) to save your entries.

3.3.1.1.4.11 Define Adjustment Accounts for


Receivables/Payables by Maturity
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting (New)
Periodic Processing Reclassify Transfer and sort
Receivables and Payables Define Adjustment Accounts for
Receivables/Payables by Maturity
Transaction code SPRO / OBBV

2. Double-click on the transaction V00 (Receivables <= 1 year).

3. Enter the chart of accounts 0050. Choose Continue.

4. Enter the relevant accounts as stated in the table below.


Reconciliation account Adjustment Account Targ. Acct.
11201001 11201903 12101901
11201002 11201906 12101902

5. Choose Back (F3).

6. Choose Back (F3).

7. Double-click on transaction V01 (Receivables > 1 year).

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Reconciliation account Adjustment Account Targ. Acct.


11201001 11201903 12101901
11201002 11201906 12101902

8. Choose Back (F3).

9. Double-click on transaction V02 (Liabilities <= 1 year).


Reconciliation account Adjustment Account Targ. Acct.
21301001 21301902 22201001
21302001 21302903 22202001
21601001 21301902 22202001

10. Choose Back (F3).

11. Double-click on transaction V03 (Liabilities > 1 and <= 5 years).


Reconciliation account Adjustment Account Targ. Acct.
21301001 21301902 22201001
21302001 21302903 22202001
21601001 21301902 22202001

12. Choose Back (F3).

13. Double-click on transaction V04 (Liabilities > 5).


Reconciliation account Adjustment Account Targ. Acct.
21301001 21301902 22201001
21302001 21302903 22202001
21601001 21301902 22202001

14. Choose Save (Ctr+S) to save your entries.

3.3.1.1.4.12 Define Adjustment Accounts for GR/IR Changed


Reconciliation Accounts
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting (New)
Periodic Processing Reclassify Transfer and sort
Receivables and Payables Define Adjustment Accounts for
Changed Reconciliation Accounts
Transaction code SPRO / OBBW

2. Enter the chart of accounts 0050. Choose Continue.


Reconciliation account Adjustment Account
11201001 11201905
21301001 21301901

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Reconciliation account Adjustment Account


21302001 21302902

3. Choose Save (Ctr+S) to save your entries.

3.3.1.1.4.13 Define Alternative Reconciliation Account for


Customers
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Accounts receivables and
Accounts Payables Business Transactions Postings with
Alternative Reconciliation Account Other Special G/L
Transactions Define Alternative Reconciliation Account for
Customers
Transaction code SPRO / OBXY

2. Double-click on Doubtful Receivables.

3. Enter the chart of accounts 0050. Choose Continue.


Field Name Value
Chart of Accounts 0050
Account Type D
Special G/L ind. D
Name Dbt rec
Doubtful
Description Receivables

4. Make the following entries:


Recon. acct Special G/L account
11201001 12103001
11201002 12103002

5. Save your entries.

3.3.1.1.4.14 Define Alternative Reconciliation Account for


Vendors
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts receivables and
Accounts Payables Business Transactions Postings with
Alternative Reconciliation Account Other Special G/L

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Transactions Define Alternative Reconciliation Account for


Vendors
Transaction code OBXT

2. Double-click on Discounts.

3. Enter the chart of accounts YIKR. Choose Continue.


Field Name Value
Chart of Accounts 0050
Account Type K
To be defined
according to the
Special G/L ind. specifc needs

Special GL indicator in the system:

D - Discounts

G - Guarantee received

H - Security deposit

P - Payment request

There is not the account determination for the Special GL Indicator D, G, H and P in the Baseline
Brazil, but you can determine the accounts and create a new Special GL indicator for your
company code, according to the specific business needs.

4. Save your entries.

3.3.1.1.4.15 Define Accounts for Customer Down Payments


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and
Accounts Payable Business Transactions Down payment
received Define Reconciliation Accounts for Customer Down
Payments
Transaction code OBXR

2. Double-click on Down Payment.

3. Enter the chart of accounts 0050. Choose Continue.


Field Name Value
Chart of Accounts 0050

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Field Name Value


Account Type D
Special G/L ind. A
Name Dwn pmt
Descripition Down Payment

4. Make the following entries:


Special
G/L
Recon.acct. Account
11201001 21601001
11201002 21601001

5. Save your entries and choose Back.

6. Double-click on Down Payment Request and make youir entries:


Field Name Value
Chart of Accounts 0050
Account Type D
Special G/L ind. F
Name Pmt req
Down Payment
Descripition Request

Special
G/L
Recon.acct. Account
11201001 21601001
11201002 21601001

7. Save your entries.

3.3.1.1.4.16 Define Accounts for Vendor Down Payments


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and
Accounts Payable Business Transactions Down payment
made Define Alternative Reconciliation Account for Down
Payments
Transaction code OBYR

2. Double-click on Down Payments, Current Assets.

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3. Enter the chart of accounts 0050. Choose Continue.


Field Name Value
Chart of Accounts 0050
Account Type K
Special G/L ind. A
Name DP, CA
Down Payments,
Descripition Current Assets

4. Make the following entries:


Special Output
G/L Planning Tax
Recon.acct. Account Level Clearing
21301001 11306002

5. Save your entries and choose Back.

6. Double-click on Down Payment Request and make the following entries:


Field Name Value
Chart of Accounts 0050
Account Type K
Special G/L ind. F
Name Pmt req
Down Payment
Descripition Requests

Special Output
G/L Planning Tax
Recon.acct. Account Level Clearing
21301001 21301001

7. Double-click on Down Payment Request and make the following entries:


Field Name Value
Chart of Accounts 0050
Account Type K
Special G/L ind. M
Name DP, TA
Down Payments,
Description Tangible Assets

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Special Output
G/L Planning Tax
Recon.acct. Account Level Clearing
21301001 12320001

8. Save your entries.

3.3.2 Business Transactions


3.3.2.1 Open Item Clearing
3.3.2.1.1Prepare Automatic Clearing

Use
In this activity, you enter the criteria for grouping the open items of an account for automatic
clearing. The program clears open items of a group if the balance in local and foreign currency is
zero. You must enter the following standard criteria:
The account type
The account number or number range
You can also enter five additional criteria.
Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please
choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or
BSIK (vendors). You can determine the field names by looking at the tables in the Data
Dictionary. To do this, choose Tools ABAP Workbench Dictionary.
Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general
ledger):
Criterion 1: ZUONR (Assignment)
Criterion 2: VBUND (Trading Partner)

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts
Payable Business Transactions Open Item Clearing
Prepare Automatic Clearing
Transaction code OB74

2. On the Change View Additional Rules For Automatic Clearing: Overview screen select New
Entries.
ChtAcct Acct Ty From acct To account Criterion1 Criterion2
0050 S 0000000000 9999999999 ZUONR VBUND
0050 D 1 9999999999 ZUONR WRBTR
0050 D A Z ZUONR WRBTR

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ChtAcct Acct Ty From acct To account Criterion1 Criterion2


0050 K 0000000000 9999999999 ZUONR WRBTR
0050 K A Z ZUONR WRBTR

3. Save your entries.

3.3.2.1.2 Define Tolerance Groups for G/L


Accounts

Use
When G/L accounts are cleared, tolerance groups are used to define limits which differences are
accepted and posted automatically to predefined accounts. The groups which are defined here
are assigned in the G/L account master record.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(NEW) General Ledger Accounting
(NEW) Business Transactions Open Item Clearing
Clearing Differences Define Tolerance Groups for G/L
Accounting
Transaction code OBA0

2. On the Change View Tolerances for Groups of G/L Acounts in Local Currency: screen select
New Entries.

3. On the Change View Tolerances for Groups of G/L Acounts in Local Currency: screen make
the following entries:
Compan Tol. Name Debit Credit Percen Percentag
y Code Group Posting Postin tage e
g (Deb.) (Cre.)
1000 Tolerance Group for 1,00 1,00 1,0 1,0
BP

4. Save your entries.

3.3.2.2 Adjustment Posting/Reversal


3.3.2.2.1 Permit Negative Posting

Use
In this activity you specify whether reverse documents can be comprised of negative postings for
each company code.

Negative postings have been permitted for company code 1000.

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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) General Ledger Accounting
(New) Business Transactions Adjustment
Posting/Reversal Permit Negative Posting
Transaction code S_ALR_87004651

2. On the Change View Maintain Negative Postings in Company Code:


Overview screen make the following entry
Company Code Negative Postings Allowed
1000 Do not set the indicator

3. Save your entries.

3.3.2.3 Adjustment Posting/Reversal


3.3.2.3.1Define Reasons for Reversal

Use
Reverse postings and adjustment postings can be set as negative postings. Negative postings
decrease the transaction figures for G/L accounts, customers and vendors. After reversal,
transaction figures can, therefore, be reset to the status they would have had before the reversed
document and corresponding reversal document were posted. In this case, the reversal is a
negative posting. The settings have been taken from the standard system. You can find additional
information in Chapter Closing Accrual/Deferrals.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(NEW) General Ledger Accounting
(NEW) Business Transactions Adjustment Posting/Reversal
Define Reasons for Reversal
Transaction code S_ALR_87004660

2. On the Change View Reasons for Reverse Posting: Overview screen, select New Entries:

3. On the New Entries: Overview of Added Entries screen, make the following entry
Field name Description User action and values Note
Reason 05
Text Accrual/Deferral posting
Neg. postng Negativ posting <deselect>
Alt.pos.dt Alternative posting <select>
date allowed

5. Save your entries.

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3.3.3 Customer Accounts


3.3.3.1 Master Data
3.3.3.1.1Preparations for Creating Customer
Master Data
3.3.3.1.1.1 Create Number Ranges for Customer Accounts

Use
In this activity you create the number ranges for the customer accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Customer Accounts Master Data
Preparations for Creating Customer Master Data Create
Number Ranges for Customer Accounts
Transaction code XDN1
2. On the Customer Number Ranges view select Change Intervals.
3. On the Maintain Number Range Intervals view select Insert Interval.
4. On the Insert Interval dialog box enter the data for the new line (see table below), then
choose Insert (Enter).
5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next
number range interval.
Maintain the following number range intervals

No From number To number Extl


01 0000100000 0000199999 X
02 0000200000 0000299999 X
05 0005000000 0005999999 X
06 0006000000 0006999999 X
VD 0000900000 0000999999
XX A ZZZZZZZZZZ X
Y1 0001000000 0001999999
Y2 0002000000 0002999999
Y3 0003000000 0003999999
Y4 0000400000 0000499999 X

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6. When you have maintained all number ranges, choose Save. Confirm the dialog box
regarding transport on number ranges.

3.3.3.1.1.2 Define Account Groups with Screen Layout


(Customers)

Use
In this activity the settings for the customer account group are determined:

the interval for the account numbers

whether the number is assigned internally by the system or externally by the user (type of
number assignment)

whether it is an one-time account

which fields are ready for input or must be filled when creating and changing master
records (field status)

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Customer Accounts Master Data
Preparations for Creating Customer Master Data Define
Account Groups with Screen Layout (Customers)
Transaction code OBD2

2. The following account groups are provided:


Account Group Name
YB01 Sold-to pYarty
YB02 Customer (ext.number assgnmnt)
YB03 Sold-to party Demo (int.Numb.)
YBEC Export Customers - BP
YBOC One-time cust.(ext.no.assgnmt)
YBPC Dummy customer
YBVC Vendor_AT
YB05 Sold-to party Exp.

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3. Save your entries.

3.3.3.1.1.3 Assign Number Ranges to Customer Account


Groups

Use
In this activity you assign the number ranges to the customer account groups.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Payable Accounts
Receivable Customer Accounts Master Data
Preparations for Creating Customer Master Data Assign
Number Ranges to Customer Account Groups
Transaction code OBAR
2. On the Change View Assign Customer Acct Groups -> Number Range:Overview screen,
make the following entries
Group Name Number range
YB01 Sold-to party 01
YB02 Customer (ext.number assgnmnt) XX
YB03 Sold-to party Demo (int.Numb.) Y3
YB05 Sold-to party Exp. 01
YBAC Affiliated Companies - BP Y4
YBEC Export Customers - BP 01
YBOC One-time cust.(ext.no.assgnmt) XX
YBPC Dummy customer XX
YBVC Vendor_AT 02

3. Save your entries.

3.3.3.2 Line Items


3.3.3.2.1Display Line Items
3.3.3.2.1.1 Define Line Layout

Use
To display items on accounts you need to define line layout variants. In those variants you define
which information from the line item is displayed on the screen. To make selections when
displaying line items you need so-called additional fields.

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Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Vendor Accounts Line Items Display
Line Items Define Line Items without ALV Define Line
Layout
Transaction code O7Z3

2. On the Maintain Line Layout Configuration: List screen, choose Create.

3. Make the following entries:

Line Layout Text Fields with this specific series


Z02 Reference document number Document Number
Reference
Document Date
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text
Z03 Affiliated Company Assignment
Document Number
Document Date
Trading Partner
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text

4. Save your entries.

3.3.3.2.1.2 Choose Additional Fields

Use
Field VBUND (Trading Partner) has been included as an additional field (not contained in the
standard client (000).

Procedure

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1. Access the activity using one of the following navigation options:


IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Vendor Accounts Line Items Display
Line Items Display Line Items without ALV Choose
Additional Fields
Transaction code O7F8

2. Enter Account type K (Vendors).


3. Choose Enter.
4. Select the fourth line. Choose Insert after.
5. On the dialog box choose Line Item.
6. Search for the field name VBUND and double-click on the line to select the field
7. Choose Save.
8. Choose Back.
9. Enter Account type D (Customers).
10. Choose Enter.
11. Select the tenth line. Choose Insert after.
12. In the dialog box in field Field Name enter VBUND.
13. Choose Save.
14. Choose Back twice to leave the IMG activity

Perform the same steps for the selection fields.

15. Access the activity as follows:


IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Vendor Accounts Line Items Display
Line Items Display Line Items without ALV Choose
Selection Fields
Transaction code O7F4

16. Enter Account type K (Vendors).


17. Choose Enter.
18. Select the third line. Choose Insert after.
19. In the dialog box in field Field Name enter VBUND.
20. Choose Save.
21. Choose Back.
22. Enter Account type D (Customers).
23. Choose Enter.
24. Select the third line. Choose Insert after.
25. In the dialog box in field Field Name enter VBUND.

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3.3.3.2.1.3 Define Screen Layout per Activity (Customer)

Use
For the change vendor activity, the field status for the reconciliation account has been set to
display, which means that the reconciliation account can no longer be changed, even if the
vendor master record is changed. This applies for transaction FD02 Change Customer
(Accounting) and XD02 Change Customer (centrally).

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Customer accounts Master Data
Preparations for Creating Customer Master Data Define
Screen Layout per Activity (Customer)
Transaction code SPRO

2. Double-click on transaction type Change Customer (Accounting).


3. Change the field status for all fields to optional.
4. Double-click on transaction type Change Customer (centrally).
5. Change the field status for all fields to optional.

26. Save your entries.

3.3.4 Vendor accounts


3.3.4.1 Master Data
3.3.4.1.1Preparations for Creating Vendor Master
Data
3.3.4.1.1.1 Create Number Ranges for
Vendor Accounts

Use
In this activity you create the number ranges for the vendor accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Vendor Accounts Master Data
Preparations for Creating Vendor Master Data Create Number
Ranges for Vendor Accounts

Transaction code XKN1

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2. On the Vendor Number Ranges view choose Change Intervals.

3. On the Maintain Number Range Intervals view choose Insert Interval.

4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose
Insert (Enter).

5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next
number range interval.

6. Maintain the following number range intervals:

No From number To number Extl


01 0000010000 0000019999
02 0000100000 0000199999
03 0000000001 0000009999 X
XX A ZZZZZZZZZZ X
Y3 0000300000 0000399999 X
Y4 0000400000 0000499999 X

When you have maintained all number ranges choose Save. Confirm the dialog box regarding
transport on number ranges.

7. Choose Back twice to leave the IMG activity.

3.3.4.1.1.2 Define Account Groups with Screen Layout


(Vendors)

Use
In this step, you determine the account groups for vendors.
The following account groups are provided:
Account Group Name
YB01 Domestic Vendor
YBAC Vendor (affiliated companies)
YBIV Foreign Vendor
YBOV CPD Vendor (ext.no. assignment)
YBVE Vendor (ext.no. assignment)
YBTR Commercial traveller
YPFI Vendor person

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
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Accounts Payable Vendor Accounts Master Data


Preparation for Creating Vendor Master Data Define Account
Groups with Screen Layout (Vendors)
Transaction code OBD3

2. On the Vendor Number Ranges view choose Change Intervals.

3. On the Maintain Number Range Intervals view choose Insert Interval.

4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose
Insert (Enter).
On the Maintain Number Range Intervals view choose Insert Interval to maintain the next

3.3.4.1.1.3 Define Screen Layout per Activity (Vendors)

Use
For the change vendor activity, the field status for the reconciliation account has been set to
display, which means that the reconciliation account can no longer be changed, even if the
vendor master record is changed. This applies for transaction FK02 Change Vendor
(Accounting) and XK02 Change vendor (centrally).

Procedure
6. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Vendor accounts Master Data
Preparations for Creating Vendor Master Data Define Screen
Layout per Activity (Vendors)
Transaction code OB23

7. Double-click on transaction type Change Vendor (Accounting).


8. Change the field status for all fields to optional.
9. Double-click on transaction type Change vendor (centrally).
10. Change the field status for all fields to optional.

3.3.5 Business Transactions


3.3.5.1 Incoming Invoices/Credit Memos
3.3.5.1.1 Maintain Terms of Payment

Use
You can define rules with a four-character key. This enables the system to determine the required
terms of payment automatically. You assign the specified terms of payment using the key.
The key can be

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stored in the master record of the customer/vendor account (in the purchasing or
sales view and in the accounting view),
entered when the FI document is created (or changed),
entered when the logistics documents (in the purchase order and incoming invoice or
in the order and the outgoing invoice, for example) are created (or changed).
The terms of payment include settings for the payment terms, the day limit, the baseline date for
payment, and installment payments.
The standard terms are used.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Incoming Invoices
/ Credit Memos Maintain Terms of Payment
Transaction code OBB8
2. On the Change View Terms of Payment: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Pay. Sales text Own expla-nation Account Fixed Add. months
terms type day
NT00 Payable upon receipt Payable upon receipt Customer 0 0
Vendor
NT30 Net due in 30 days Net due in 30 days Customer 0 0
Vendor
NT45 Net due in 45 days Net due in 45 days Customer 0 0
Vendor
NT60 Net due in 60 days Net due in 60 days Customer 0 0
Vendor

Pay. Document % No. of Fixed day Add. months % No. of


terms days days
Date
NT00 <select> 0 0 0 0 0 0
NT30 <select> 0 30 0 0 0 0
NT45 <select> 0 45 0 0 0 0
NT60 <select> 0 60 0 0 0 0

4. Save your entries.

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3.3.5.1.2 Incoming Invoices/Credit Memos


Enjoy
3.3.5.1.2.1 Define Posting Key for Incoming Invoices/Credit
Memos

Use
Here you define the posting key for customer, vendor and G/L account items when entering
incoming invoices and credit memos.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Incoming
Invoices/Credit Memos Incoming Invoices/Credit Memos
Enjoy Define Posting Key for Incoming Invoices / Credit
Memos
Transaction code OBXJ
2. On the Maintain FI Configuration: Auitomatic Posting - Procedures screen, select Transaction
EGX.
3. On the Maintain Fi Configuration: Automatic Posting Posting Keys screen, make the
following entries:
Field name Description User action and values Note
Debit 29
Credit 39

5. Save your entries.

3.3.5.2 Outgoing Payments


3.3.5.3 Outgoing Payments Global Settings
3.3.5.3.1Define Posting Keys for Clearing

Use
In this step, you define posting keys and document types for open item clearing transactions. The
system uses these keys for line items to be created automatically. The payment program also
uses these posting keys. The standard posting keys are used.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing

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Payments Outgoing Payments Global Settings Define


Posting Keys for Clearing
Transaction code OBXH
2. On the Maintain Accounting Configuration: Clearing Procedures List screen, select
Clearing Transaction UMBUCHUNG.
3. On the Maintain Configuration: Clearing Procedures Data Screen screen, make the
following entries:
Field name Description User action and values Note
Customers: Clearing Debit 07
Customers: Clearing Credit 17
Customers: Residual Item Bal.
04
Debit
Customers: Residual Item Bal.
14
Credit
Customers: Special G/L Debit 09
Customers: Special G/L Credit 19
Vendors: Clearing Debit 27
Vendors: Clearing Credit 37
Vendors: Residual Item Bal.
24
Debit
Vendors: Residual Item Bal.
34
Credit
Vendors: Special G/L Debit 29
Vendors: Special G/L Credit 39
G/L Accounts Debit 40
G/L Accounts Credit 50
Document type (A/R) AB
Document type (A/P) AB
Document type (G/L) AB

6. Save your entries.

3.3.5.3.2 Define Payment Block Reasons

Use
In this step, you define reason codes per company code for handling payment differences in the
form of residual items, partial payments and postings on account.

Procedure

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1. Access the activity using one of the following navigation options:


IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Outgoing Payments Global Settings Payment
Block Reasons Define Payment Block Reasons
Transaction code OB27
2. On the Change View Payment Block Reasons: Overview screen, make the following
entries:
Block Description Change in paymnt prop. Manual Not changeable
ind. payments
block
Free for payment

* Skip account

A Blocked for payment <select>

B Blocked for payment <select>

I CML:InvestorContract

N Postprocess inc.pmnt <select>

P Payment request <select> <select>

R Invoice verification

V Payment clearing <select>

7. Save your entries.

3.3.5.3.3 Define Default Values for Payment


Block

Use
You can set up an automatic payment block reason for terms of payment.
For terms of payment 0004 payment block reason A have to be set up.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Outgoing Payments Global Settings Payment
Block Reasons Define Default Values for Payment Block
Transaction code OBBC
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2. On the Change View Pmnt Termns: Default Values For Pmnt Block: Overview screen, make
the following entries:
Payment Terms Day Limit Block Key

0004 00

3. Save your entries.

3.3.5.3.4 Manual Outgoing Payments


3.3.5.3.4.1 Define Tolerances (Vendors)

Use
In this step, you specify the tolerances for customers and vendors. These tolerances are used for
dealing with differences in payment and residual items which can occur during payment
settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance
group to each customer and each vendor via the master record. For each tolerance group,
specify the following:

Tolerances up to which differences in payment are posted automatically to expense or


revenue accounts when clearing open items

The handling of the terms of payment for residual items, if they are to be posted during
clearing

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Manual Outgoing Payments Define Tolerances
(Vendors)
Transaction code OBA3
2. On the Change View Customer/Vendor Tolerances: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries, screen, make the following entries:
Company Tolerance Text Gain Loss Percent Percent Adj.
Code Group (Gain) (Loss) Disc.
1000 BP FIN 10,0 0,5 2,00
Tolerance 999,00 5,00
1000 DEB1 999,00 5,00 10,0 2,5 1,00
1000 KRE1 999,00 5,00 10,0 2,5 1,00

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Company Tolerance Adj. Disc. Grace PT from Fixed PT Partial


Code Group By Days Inv. Discount
1000 2,00 00 NT00 X
1000 DEB1 1,00 01 X X
1000 KRE1 1,00 01 X X

4. Save your entries.

3.3.5.3.4.2 Define Reason Codes (Manual Outgoing


Payments)

Use
In this step, you define reason codes per company code for handling payment differences in the
form of residual items, partial payments and postings on account.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Manual Outgoing Payments Overpayment /
Underpayment Define Reason Codes (Manual Outgoing
Payments)
Transaction code OBBE
2. On the Determine Work Area_ Entry pop-up, choose Company Code 1000.
3. On the Change View Classification of Payment Differences: Overview screen, make the
following entries:
RCd Short Text Long Text CorrT

050 Cash discount period Cash discount period exceeded SAP50

051 Cash discount rate Cash discount rate not kept to SAP51

052 Cash discount f. net Cash discount deduction for net terms SAP52

053 Cash discount retro. No csh disc.retrograde calc.frm crd.memo SAP53

054 Disc. period and rate Disc. per. exceeded and disc. rate incorr. SAP54

055 Pmnt on acct General payment on account SAP55

056 Pmnt advice error Pmt adv.on acct is missing or incomplete SAP56

057 Calculation error Customer calculation error SAP57

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RCd Short Text Long Text CorrT

058 Debit reduced Debit reduced instead of paid SAP58

059 Debit paid twice Debit paid twice SAP58

060 Credit memo paid Credit memo paid instead of reduced SAP60

061 Credit memo twice Credit memo reduced twice SAP60

4. Save your entries.

3.3.5.4 Automatic Outgoing Payments


3.3.5.4.1 Payment Method/Bank Selection for Payment
Program
3.3.5.4.1.1 Set Up All Company Codes for Payment Transactions

Use
Specify paying company code (process payment transactions centrally for several company
codes) for all company codes involved in payment transactions.
Cash discount strategy: determination of maximum cash discount for the company code.
Special G/L transactions: are to be settled for customers and vendors.
Vendors - Special G/L transactions to be paid: A (Down payment), B (Financial assets down
payment), F (Down payment request), I (Intangible asset down payment), M (Tangible asset down
payment), V (Stocks down payment)
Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment
Method/Bank Selection for Payment Program Set Up All
Company Codes for Payment Transactions
Transaction code S_ALR_87100687 or FBZP and select button All
Company codes
2. On the Change View Company Codes: Overview screen, choose New Entries.
3. On the New Entries: Details o Added Entries screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
Sending Company Code 1000

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Field name Description User action and values Note


Paying Company Code 1000
Max. Cash Discount X
Vendors: Sp. G/L transactions to be FPA
paid
Customers: Sp. G/L transactions to FPJA
be paid

4. Save your entries.

3.3.5.4.1.2 Set Up Paying Company Codes for Payment


Transactions

Use
Minimum amount for which an incoming (R$ 0,01) or outgoing payment (R$ 0,01) is created.
(SAP standard is used with minor changes.)

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment
Method/Bank Selection for Payment Program Set Up Paying
Company Codes for Payment Transactions
Transaction code S_ALR_87100688 or FBZP, select button Paying
Company codes
2. On the Change View Paying Company Codes: Overview screen, choose New Entries.
3. On the Change View Paying Company Codes. Details screen, make the following entries:
Field Value

Company Code 1000

Min. Amount Incoming Payment 0,01

Min. Amount Outgoing Payment 0,01

4. Choose Forms.
5. Make the following entries:
Field Value

Form Payment Advice SAPscript - Y_J_1B_AVIS

EDI Accompanying Sheet SAPscript - Y_J_1B_DME

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6. Choose Sender Details.


7. Make the following entries in section Sender Details for SAPscript Forms:
Field Value

Text ID ADRS

Letter Header ADRS_HEADER

Footer Text ADRS_FOOTER

Signature text ADRS_SIGNATURE

Sender ADRS_SENDER

8. Save your entries.

3.3.5.4.1.3 Set Up Payment Methods per Country for Payment


Transactions

Use
In this activity, you specify which payment methods are to be used in each country.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment Method /
Bank Selection for Payment Program Set Up Payment
Methods per Country for Payment Transactions
Transaction code S_ALR_87100689 or FBZP, select button Pmnt
methods in country
2. On the Change View Payment Method/Country: Overview screen, select country BR and
choose New Entries.
1. On the screen New Entries: Details of added Entries, make the following entries:
Pymt Description Payment Payment Required Doc. Clearing Payment
Method method method master record Type doc. medium
for classification specifications for Type
paym.
A Duplicata Entradas Solicitao Rua, Cx Postal ZP ZV RFFOBR_A
pgto L/C
C Cheque Pagamts a Cheque ZP ZV RFFOUS_C
efetuar
D Boleto Entradas Solicitao Rua, Cx Postal ZP ZV RFFOBR_D
pgto L/C
M DOC Pagamts a Transf. Dados ZP ZV RFFOBR_U

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Pymt Description Payment Payment Required Doc. Clearing Payment


Method method method master record Type doc. medium
for classification specifications for Type
paym.
(COMPE) efetuar Bancrios
S TED STR Pagamts a Transf. Dados ZP ZV RFFOBR_U
efetuar Bancrios
T TED CIP Pagamts a Transf. Dados ZP ZV RFFOBR_U
efetuar Bancrios

U Transferncia Pagamts a Transf. Dados ZP ZV RFFOBR_U


efetuar Bancrios

In all payment methods only the currencie BRL is allowed.

If the Company must print "boleto" locally ( Payment Method D ) and has not NFe (Nota
FiscalEletrnica) customized, it is necessary to apply the SAP note 1227478.

3.3.5.4.1.4 Set Up Payment Methods per Company Code

Use
Define which payment methods can be used per company code and determine the conditions
under which a payment method should be used.
The system supports the following payment methods and settings for company code 1000:
Payment Method Description

A Duplicata

C Cheque

D Boleto

M DOC (COMPE)

S TED STR

T TED CIP

U Transferncia

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts
Payable Business Transactions Outgoing Payments
Automatic Outgoing Payments Payment Method/Bank Selection
for Payment Program Set Up Payment Methods per Company

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Code for Payment Transactions


Transaction code S_ALR_87100690
2. Make the following entries:
PM

Minimum amount

Maximum amount

Next form
Payment per due day

Form for the payment


Single payment for

Bank Selection

transfer medium
marked item

Control
A 9.999.999.999,00 X No optimization Y_J_1B_DUPLICATA Y_J_1B_DME

C 9.999.999.999,00 X No optimization Y_J_1B_CHECK J_1B_DME

D 9.999.999.999,00 X No optimization Y_J1B_BOL_ITAU Y_J_1B_DME

M 0,01 4.999,99 X X No optimization Y_J_1B_BORDERO Y_J_1B_DME

S 5.000,00 9.999.999.999,00 X No optimization Y_J_1B_BORDERO Y_J_1B_DME

T 5.000,00 9.999.999.999,00 X X No optimization Y_J_1B_BORDERO Y_J_1B_DME

U 0,01 9.999.999.999,00 X X No optimization Y_J_1B_BORDERO Y_J_1B_DME

3. Save yours entries.

3.3.5.4.1.5 Create Bank Master Data

Use
If you want to run the automatic payment run program or if you want to post a bank statement
automatically you need to set up bank master data in your system.

Procedure
1. Access the activity using one of the following navigation options:
SAP Menu Accounting Financial Accounting Banks Master Data
Bank Master Record Create
Transaction code FI01
2. On the Create Bank: Initial Screen screen, make the following entries:
Field name Description User action and values Note
Bank Country bank country BR example
Bank Key bank key 23721234 8 digits for Brazil (3 dig. bank
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Field name Description User action and values Note


code, 1 dig. bank, 4 dig.
agency of the Bank )
3. Choose Enter.
4. On the screen Create Bank: Detail Screen make the following entries:
Field name Description User action and values Note
Bank Name bank name Bradesco S/A Example
Region State SP
Street House number and Av. Liberdade, 123
street
City city Sao Paulo town where the bank is
located

5. Choose Enter.
6. Save the data.
7. Repeat the steps 2. to 6. for all your needed banks, like the examples below:

Field name CNAB Ita


Bank Country BR BR
Bank Key 00191234 34171234
Bank Name Banco do Brasil S/A Banco Itau S/A
Region SP SP
Street Alameda So Joo, 55 Rua So Paulo, 22
City So Paulo So Paulo

3.3.5.5Creating Address for Bank BRADESCO

Use
Provide address information for bank BR01 ( Banco Bradesco ) used as standard bank in HR (Payroll).

The bank BR01 is used as a standard bank in Payroll process.

Procedure
Choose the menu to create bank master data manually.
1. To carry out the activity, choose one of the following navigation options:

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SAP Menu Accounting Financial Accounting Banks Master Data Bank


Master Record Change Bank
Transaction Code FI02
2. On the screen Change Bank: Initial Screen make the following entries:
Field name Description User action and values Note
Bank Country bank country BR
Bank Key bank key 23721234
5. Choose Enter.
6. On the screen Change Bank: Detail Screen press F7 or Address icon in tools bar
7. Make the following entries:
Field name Description User action and values Note
Title Company

Name: Bradesco S/A

Street House number and Av. Liberdade, 123


street
Postal Code: 12345-123 9 characteres
City city Sao Paulo

Country BR
Region state SP

Language PT Portuguese

8. Choose Enter to return to previous screen


9. Save the data
10. At the screen footer the following message is displayed: "Bank BR 23721234 was changed"
11. Press F3 or Back button to return to activation process.

3. Save your entries.

3.3.5.5.1.1 Define House Banks - House Banks

Use
Each house bank of a company code is represented by a bank ID in the SAP system, every
account at a house bank by an account ID.

In the SAP system, you use the bank ID and the account ID to specify bank details

Procedure

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1. Access the activity using one of the following navigation options:


IMG Menu Financial Accounting (NEW) Bank Accounting Bank
Accounts Define House Banks
Transaction code FI12
2. On the Determine Work Area: Entry pop-up, choose company code 1000.
3. On the Change View House Banks: Overview screen, select New Entries.
4. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
House Bank IT01
Bank Country BR
Bank Key 34171234
5. Select create
6. Save your entries.

If the bank key was not created earlier, then it will be necessary to create the data of address for
this new bank. On the bank data pop-up, make the following entries:
Field name Description User action and values Note
Bank Name Banco Itau S/A
Region SP
Street Rua Sao Paulo, 22
City So Paulo
Bank number 34171234 Use the same of
the Bank key field
7. Select Enter (Continue)
8. Select Save (Ctrl S).

3.3.5.5.1.2 Define House Banks - Bank Accounts

Use
For each house bank several bank accounts have to be maintained.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Bank Accounting Bank
Accounts Define House Banks
Transaction code FI12

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2. On the Determine Work Area: Entry pop-up, choose company code 1000.
3. On the Change View House Banks: Overview screen, choose IT01 and select Banks
Accounts.
4. Select New Entries.
5. On the Change View Bank Accounts. Details screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
House Bank BR01
Account ID C/C
Bank Account 26760-6
Number
Control Key 5
Currency BRL
G/L Account 11102002

Field name Description User action and values Note


Company Code 1000
House Bank CNAB
Account ID C/C
Bank Account 69755-6
Number
Control Key 5
Currency BRL
G/L Account 11102003

Field name Description User action and values Note


Company 1000
Code
House Bank IT01
Account ID C/C
Bank Account 17990
Number
Control Key 5
Currency BRL
G/L Account 11102001

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6. Select Save

3.3.5.5.2 Define Value Date Rules

Use
In this activity, you make specifications for certain bank-related transactions (for example, bill of
exchange presentation, incoming checks) for each house bank and each account.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Bank Accounting Business
Transactions Bill of Exchange Transactions Bill of Exchange
Receivable Present Bill of Exchange Receivable at Bank Define
Value Date Rules
Transaction Code OBBA
2. On the screen Change View Value Date Rules for Bank Transactions: Overview, make the
following entries:
Comp. Code House Acct Trans. R Trans. Description
1000 BR01 C/C 009 3 Cobrana Bradesco
1000 CNAB C/C 1111 3 Cobrana - Boleto
1000 CNAB C/C 1112 3 Cobrana - Duplicata
1000 IT01 C/C 111 3 Cobrana - Boleto
1000 IT01 C/C I112 3 Cobrana - Duplicata

3.3.5.5.3 Assign Payment Method to Bank


Transaction

Use
In this activity, you assign a payment method (such as bank bill or check) to each house bank-
related transaction

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Bank Accounting Business
Transactions Bill of Exchange Receivable Present Bill of
Exchange Receivable at Bank Assign Payment Method to Bank
Transaction
Transaction Code SPRO

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2. On the screen Modificar viso: Atrib meio pagto operaes bancrias, make the following
entries:
Company Code PM House Bk Acct I/D Trans. Transaction Description
1000 A BR01 C/C 009 Cobrana Bradesco
1000 A CNAB C/C 1111 Cobrana - Boleto
1000 A IT01 C/C I112 Cobrana - Duplicata
1000 D BR01 C/C 009 Cobrana - Boleto
1000 D CNAB C/C 1112 Cobrana - Duplicata
1000 D IT01 C/C 111 Cobrana - Duplicata

3.3.5.5.3.1 Set Up Bank Determination for Payment


Transactions: Ranking Order

Use
The program selects banks or bank accounts from which payment is to be made. Therefore the
following specifications are made:
Ranking order of banks: specify which house banks are permitted and rank them in a list.
Bank accounts: specify which bank account is to be used for payments for each house bank
and payment method (and currency, if required) and to which G/L account the payment is
posted.
Available amounts: for each account at a house bank, the amount (incoming and outgoing
payments), which is available, needs to be specified.
Value date: specify how many days elapse between the posting date of the payment run and
the value date at the bank, dependent on the payment method, bank account, payment
amount and currency.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment Method /
Bank Selection for Payment Program Set Up Bank
Determination for Payment Transactions
Transaction code SPRO

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2. On the Display View Bank Selection: Overview screen, choose Paying Company Code
1000.
3. Select Ranking Order.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
PM Crcy Rank Order House Bk
A BRL 1 IT01
A BRL 2 BR01
A BRL 3 CNAB
C BRL 1 IT01
C BRL 2 BR01
C BRL 3 CNAB
D BRL 1 IT01
D BRL 2 BR01
D BRL 3 CNAB
M BRL 1 IT01
M BRL 2 BR01
M BRL 3 CNAB
S BRL 1 IT01
S BRL 2 BR01
S BRL 3 CNAB
T BRL 1 IT01
T BRL 2 BR01
T BRL 3 CNAB
U BRL 1 IT01
U BRL 2 BR01
U BRL 3 CNAB

6. Save your entries.

3.3.5.5.3.2 Set Up Bank Determination for Payment


Transactions: Available Amounts

Use
In this chapter you determine the available amounts of each bank.

Procedure

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1. Access the activity using one of the following navigation options:


IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment Method /
Bank Selection for Payment Program Set Up Bank
Determination for Payment Transactions
Transaction code SPRO
2. On the Display View Bank Selection: Overview screen, choose Paying Company Code
1000.
3. Select Available Amounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House Bank Account ID Days Currency Available for Scheduled incoming
outgoing payment payment
BR01 C/C 999 BRL 9.999.999.999,00 9.999.999.999,00
CNAB C/C 999 BRL 9.999.999.999,00 9.999.999.999,00
IT01 C/C 999 BRL 9.999.999.999,00 9.999.999.999,00

6. Save your entries.

3.3.5.5.3.3 Set Up Bank Determination for Payment


Transactions: Bank Accounts

Use
In this chapter you determine the available bank accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accountig (New) Accounts Receivable and Accounts
Payable Business Transactions Incoming Payments
Automatic Incoming Payments Payment Method / Bank
Selection for Payment Program Set Up Bank Determination for
Payment Transactions
Transaction code S_ALR_87100691 or FBZP

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2. On the Display View Bank Selection: Overview screen, choose Paying Company Code
1000.
3. Select Bank Accounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House Bank Payment Currency Account ID Bank subaccount
Method
BR01 A BRL C/C 11102202
BR01 C BRL C/C 11102302
BR01 D BRL C/C 11102202
BR01 M BRL C/C 11102302
BR01 S BRL C/C 11102302
BR01 T BRL C/C 11102302
BR01 U BRL C/C 11102302
CNAB A BRL C/C 11102203
CNAB C BRL C/C 11102303
CNAB D BRL C/C 11102203
CNAB M BRL C/C 11102303
CNAB S BRL C/C 11102303
CNAB T BRL C/C 11102303
CNAB U BRL C/C 11102303
IT01 A BRL C/C 11102201
IT01 C BRL C/C 11102301
IT01 D BRL C/C 11102201
IT01 M BRL C/C 11102301
IT01 S BRL C/C 11102301
IT01 T BRL C/C 11102301
IT01 U BRL C/C 11102301

6. Save your entries.

3.3.5.5.3.4 Set Up Bank Determination for Payment


Transactions: Value Date

Use
In this chapter you determine the value date.

Procedure
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1. Access the activity using one of the following navigation options:


IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment Method /
Bank Selection for Payment Program Set Up Bank
Determination for Payment Transactions
Transaction code S_ALR_87100691 or FBZP
2. On the Display View Bank Selection: Overview screen, choose Paying Company Code
1000.
3. Select Value Date.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
Prnt. Methd. House Bank Account ID Amount Limit Curreny Days
A BR01 C/C 0,00 BRL
A CNAB C/C 0,00 BRL
A IT01 C/C 0,00 BRL
C BR01 C/C 0,00 BRL
C CNAB C/C 0,00 BRL
C IT01 C/C 0,00 BRL
D BR01 C/C 0,00 BRL
D CNAB C/C 0,00 BRL
D IT01 C/C 0,00 BRL
E BR01 C/C 0,00 BRL
E CNAB C/C 0,00 BRL
E IT01 C/C 0,00 BRL
M BR01 C/C 0,00 BRL
M CNAB C/C 0,00 BRL
M IT01 C/C 0,00 BRL
S BR01 C/C 0,00 BRL
S CNAB C/C 0,00 BRL
S IT01 C/C 0,00 BRL
T BR01 C/C 0,00 BRL
T CNAB C/C 0,00 BRL
T IT01 C/C 0,00 BRL
U BR01 C/C 0,00 BRL
U CNAB C/C 0,00 BRL
U IT01 C/C 0,00 BRL

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6. Save your entries.

Expenses/Charges
You can use other value date by each payment method and house bank, but it is not
contemplated for this demonstration.

3.3.5.5.3.5 Define Sender Details for Payment Forms

Use
In this activity you specify the standard texts that you want to use for the letter header, letter
footer, and the sending address in the letter window per company code.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Payments Automatic Outgoing Payments Payment Media
Define Sender Details for Payment Forms
Transaction code S_ALR_87003346
2. On the Change View Sender details (Payment program): Overview screen, make the
following entries:
Co.Cd. ID Letter header Footer text Signatue Sender
1000 ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER

3. Save your entries.

3.3.5.5.4 Payment Media

3.3.5.5.4.1 Define Instruction Keys

Use
Instruction Keys: controls what instructions for making a payment order are sent to participating
banks. The key can be specified in vendor master records or in your house banks.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Outgoing

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Payments Automatic Outgoing Payments Payment Media


Data Medium Exchange Define Instruction keys
Transaction code OB47
2. On the Determine Work Area: Entry pop-up, make the following entries.
Field name Description User action and values Note
Bank Country BR
3. On the Change View Instruction Keys: Overview screen, make the following entries:
PM Instr. Explanation IK1 IK2 IK3 IK4 CA Pmnt.
Key Type
A 01 DUPLICATA - BRADESCO 1
A 02 DUPLICATA - FEBRABAN / ITA 1
D 01 BOLETO - BRADESCO 1
D 02 BOLETO - FEBRABAN / ITA 1
M 01 DOC COMPE - BRADESCO 2
M 02 DOC COMPE - FEBRABAN / ITA 2
S 01 TED - STR - BRADESCO 6
S 02 TED - STR - FEBRABAN / ITA 4
T 01 TED - CIP - BRADESCO 5
T 02 TED - CIP - FEBRABAN / ITA 3
U 01 TRANSFERNCIA - BRADESCO 1
U 02 TRANSFERNCIA - FEBRABAN / ITA 1

4. Save your entries.

3.3.6 Create Check Lots and Payments Variants

Use
In this activity you create the data for check and boleto lots and the payment variants for
automatic payment program for Bradesco (BR01), Febraban (CNAB) and Ita (IT01) banks. The
following configuration is a suggestion. You should check the correct interval of you check lot to
input in your production system as a cutover activity. If you do not print boleto, you dont need
input the boleto data.

Check Lots

Procedure
1. To carry out the activity, choose one of the following navigation options:

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IMG Menu Financial Accounting (New) Accounts Receivable and Accounts


Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Media Check Management
Define Number Ranges for Checks
Transaction Code FCHI
2. On screen Check Lots use the Change button and make the following entries:
Paying House Account Lot Check Check Short info
Comp. Bank ID Number no. From number
Code to
1000 BR01 C/C 0001 00100000 00199999 Lote 1 - Cheque Bradesco
1000 BR01 C/C 0200 00200000 00299999 Lote 200 - Boletos Bradesco
1000 IT01 C/C 0001 00100000 00199999 Lote 001 - Cheque Ita
1000 IT01 C/C 0200 00200000 00299999 Lote 200 Boletos Ita
1000 CNAB C/C 0001 00100000 00199999 Lote 001 - Cheque Febraban
1000 CNAB C/C 0200 00200000 00299999 Lote 200 - Cheque Febraban
3. Save your entries.

3.3.6.1.1DME Settings Brazil

Use
In this activity, you maintain currency codes as they are to be represented on payment media.
The system uses the currency codes maintained here when it prints boletos (for Accounts
Receivable ) and generates DME files (for both Accounts Payable and Accounts Receivable ),
both of which are triggered by the payment program. For Brazil The currency key for Brazilian real
is BRL, while the currency code to be printed on boletos is R$, and the numerical code for the
currency in DME files is 09 (as defined by FEBRABAN )

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Automatic Posting Country-Specific Settings
for Payment Media Maintain Currency Codes for DME (Brazil)
Transaction Code SPRO
2. On the screen Modificar viso: Atualizao p/ J_1BFORCODE make the following entries:
Company code House Bank Currency Curcy Cd Moeda
1000 BR01 R$ BRL 9
1000 CNAB R$ BRL 9
1000 IT01 R$ BRL 9
4. Save your entries.

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3.3.6.2 Dunning
3.3.6.2.1 Basic Settings for Dunning
3.3.6.2.1.1 Define Dunning Block Reasons

Use
You define the reasons for a dunning block under a key. The key can be entered in an item or in
the account of a business partner. Blocked items or accounts are not considered for the dunning
run.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Dunning Basic
Settings for Dunning Define Dunning Block Reasons
Transaction code OB18
2. On the Change View Dunning Block Reasons: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen,, make the following entries.
Field name Description User action and values Note
Lock A
Text blocked for dunning

5. Save your entries.

3.3.6.3 Dunning Procedure


3.3.6.3.1 Define Dunning Procedures

Use
You enter the settings that control the dunning program by:
1. Specifying the company codes to include in dunning.
2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due
date determination and number of dunning levels)
3. Setting the dunning charges.
4. Specifying the net payment due date at which a particular dunning level is reached.
5. Specifying the dunning notice you want to send to your customers.

The following dunning procedures have been defined for dunning customers:
YB30 Interest calculation after 30 days

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The dunning procedure YB30 specifies that customers who do not pay within 30 days are
automatically in arrears. The customers receive a dunning notice without interest amounts. From
then on, interest is calculated for the open items using the interest calculation program (see also
the section on the interest calculation program).

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Dunning
Dunning Procedure Define Dunning Procedures
Transaction code FBMP
2. On the Maintain Dunning Procedure: List screen, choose New procedure.
3. On the Maintain Dunning Procedure: Overview screen,, make the following entries:
Field name Description User action and values Note
Dunn. Dunning procedure YB30
Procedure
Name Interest Calculation after 30
Days
Dunning 30
intervals in
days
No. of dunning 1
levels
Total due items
from dunning
level
Min. days in 1
arreas (acct)
Line items
grace periods
Interest 01
indicator
Public hol cal holiday calendar BR BR= Brazil
ID
Standard <select>
transaction
dunning
Dun Special <select>
G/L
Transaction
Ref. Dunning YB30
procedures for
texts

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4. Choose Dunning Levels.


5. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:
Field name Description User action and values Note
Days in 1
arrears

Calculate 1
interest
<select>
Always dun? 1

Print all items 1


<select>
Payment 1
deadline
7

6. Choose Dunning texts..


7. On the Company Code/Account type pop-up,, choose company 1000.
8. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries:
Normal dunning procedure Form
1 YBBR_FIMA
Legal dunning procedures YBBR_FIMA

9. Save your entries.

3.3.6.3.1.1 Define Dunning Procedures (Dunning Control)

Use
In this activity you enter the settings that control the dunning program.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Dunning
Dunning Procedure Define Dunning Procedures
Transaction code FBMP

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2. Choose Environment Company Code Data.


3. On the Change View Company Code Dunning Control: Overview screen, choose New
Entries.
4. On the New Entries: Overview of Added Entries screen,, make the following entries.
Field name Description User action and values Note
CoCd Company Code 1000
By don. Ar. by dunning area <deselect>
Ref.CoCode Reference 1000
company code
Sort. MHNK K1
Sort. MHND P1
Dun CoDC 1000

6. Save your entries.

3.3.6.3.1.2 Define Interest Rates

Use
In this activity, you specify for each interest indicator

Which interest rate is to be used for debit or credit balances

The currency in which the interest is to be calculated

The date as of which the entry for the interest indicator is valid

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Dunning
Dunning Procedure Define Interest Rates
Transaction code SPRO / OB42
2. On the Change View Interest Rates: Overview screen, make the following entries.
Field name Description User action and values Note
Int ID 01
Crcy Currency BRL
Valid from 01.01.1991 select latest date
Debit % Enter the interest
rate
Cred. % Enter the interest
rate

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7. Save your entries.

3.3.6.3.2 Printout
3.3.6.3.2.1 Allow Dunning with SmartForms

Use
You have the possibility to use either SAPscript forms or Smart Forms in the dunning procedure.
In this transaction you have to specify which forms are used for dunning in this system.

This table is cross-client. Any changes you make in this table will take effect in all clients of
your system.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
Settings (New) Tools Customer Enhancements Business
Transaction Events
Transaction code BF31

2. From the menu choose Settings P/S Function Modules of an SAP Application.

3. On the Change View Publish&Subscribe BTE: SAP Enhancement: Overview screen, check
or make the following entries.
Field name Description User action and values Note
Event Event 00001720 This entry
(Business already exists.
Transaction
Event)
Country Ctr (Country Blank
ISO Code)
Appl. Appl. FI-FI
(Application
Indicator for
BTE)
Funct Function FI_PRINT_DUNNING_NOTICE_SMARTF This function
Module module needs to
be entered if
Smartforms
should be used.

8. Save your entries.

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3.3.6.3.3 Interest Calculation


3.3.6.3.3.1 Define Reference Interest Rates

Use
In this step, you define your reference interest rates by entering a key and a mnemonic name. All
other fields are purely informative.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Interest
Calculation Interest Calculation Define Reference Interest
Rates
Transaction code OBAC
2. On the Change View Define Reference Interest Rate: Overview screen, choose New
Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Ref. Int. Rate Long text Description Date from Currency
JUROSCLI Juros p/ Clientes Juros p/Cliente 01.01.2000 BRL

4. Save your entries.

3.3.6.3.3.2 Define Time-Based Terms

Use
In this step, you define your reference interest rates by entering a key and a mnemonic name. All
other fields are purely informative.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Interest
Calculation Interest Calculation Define Time-Based Terms
Transaction code OB81
2. On the Change View Time-Dependent Interest Terms: Overview screen, choose New
Entries.
Int. Calc. Currency Eff. from Sequential Term Reference Premium
Indicator Key number (Debit/Credit Interest
Interest)
01 BRL 01.01.2000 1 Credit interest: JUROSCLI 0
arrears interest
calc.

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Int. Calc. Currency Eff. from Sequential Term Reference Premium


Indicator Key number (Debit/Credit Interest
Interest)
01 BRL 01.01.2000 2 Debit interest: JUROSCLI 0
arrears interest
calc.

3. Save your entries.

3.3.6.3.3.3 Enter Interest Values

Use
An interest rate has been defined for the discount rate.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable/
Accounts Payable Business Transactions Interest
Calculation Interest Calculation Enter Interest Values
Transaction code OB83
2. On the Change View Reference Interest Rate Values: Overview screen, choose New
Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Reference JUROSCLI
Valid from 01.01.2000
Int.Rate Interest Rate 17,000

4. Save your entries.

3.3.6.3.4 Interest Posting


3.3.6.3.4.1 A/R: Calculation of Interest on Arrears

Use
In this step, you define the specifications for posting the interest calculated as interest on arrears.
The account determination is carried out via the posting interface of application 0002 (interest on
arrears). Document type DV has been created for posting the interest. This enables you to
exclude the interest when performing dunning, for example.

Procedure

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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

1. Access the activity using one of the following navigation options:


IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Interest
Calculation Interest Posting A/R: Calculation of Interest on
Arrears
Transaction code OBV1
2. On the Change View Maintain Account Determination: Posting Specifications: screen,
choose Accounts.
3. On the Chart of Accounts pop-up, choose chart of accounts 0050.
4. On the Maintain Account Determination: Accounts screen, make the following entries:
Field Name Value
Application 0002
Chart of Accts 0050

Account Symbol Currency G/L acct


0001 + ++41301001
1000 + ++++++++++

5. Save your entries.

3.3.6.3.4.2 Define Reply Addresses for Balance Confirmation

Use
In this step, you define the address to which the customers or vendors are to send their reply for
the balance confirmation. Since this address is often different from the company code address,
this specification is very important. You can define several addresses under one ID for every
company code. Specify the required identification for every program run.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and
Accounts Payable Business Transaction Closing Count
Balance Confirmation Correspondence Define Reply
Addresses for Balance Confirmation
Transaction code SPRO
2. On the Change View Company Code-Dependent Address Data: Overview
screen, choose New Entries..
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Field name Description User action and values Note
CoCd Company Code 1000
AdrID Adress-Identification 100

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4. On the screen Edit address: 1000 0100 make the following entries:
Field name User action and values
Name Company Code 1000
Street/House number Naes Unidas
Postal code/City 04578-000
country BR
1. Save your entries.

3.4 Bank Accounting


3.4.1 Business Transactions
3.4.1.1 Payment Transactions
3.4.1.1.1.1 Manual Bank Statement
Define Variants for Manual Bank Statement

Use
In this step, you create your own account assignment variants for the manual bank statement in
order to adapt the assignment and/or selection of the account assignment fields to meet your
companys needs. One variant is shipped by default. This variant cannot be changed. If you do
not want to use the standard variant, you can deactivate it. Any new variants you create must be
activated.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (NEW) Bank Accounting Business
Transactions Payment Transactions Manual Bank
Statement Define Variants for Manual Bank Statement
Transaction code OT43
2. On the Maintain Screen Variant: List screen choose Create.
3. In the Create variant window make the following entries:
Variant Name No. of Lines
YB01 Acct Statement (Bank Ref.) 1
YB02 Acct Statemt (Ref.doc.nr/vend) 1
YB03 Acct Statement (Matchcode) 1

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4. On the Maintain Screen Variant: Fields screen make the following entries; select the required
fields in the right-hand box and double-click to move it to the left.
Variant Column Offset Length Current Fields
YB01 01 03 00 Transaction
YB01 02 08 00 Value date (sel.)
YB01 03 19 15 Amount
YB01 04 35 13 Bank reference
YB01 05 49 10 Customer number (sel.)
YB01 06 60 10 Document number
YB02 01 03 00 Transaction
YB02 02 08 00 Value date (sel.)
YB02 03 19 15 Amount
YB02 04 35 16 Reference document no. (sel.)
YB02 05 52 10 Customer number (sel.)
YB02 06 63 10 Vendor number (sel.)
YB03 01 03 00 Transaction
YB03 02 08 00 Value date (sel.)
YB03 03 19 15 Amount
YB03 04 35 07 Customer matchcode (sel.)
YB03 05 43 07 Vendor matchcode (sel.)
YB03 06 51 10 Document number

5. Save your entries.

3.4.1.1.2 Define Variants for G/L Items

Use
In this activity you define screen templates for the fast entry of G/L account items when posting
documents. You can generate screen templates with the fields account, amount and company
code, for example.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (New) Accounts Receivable and
Accounts Payable Business Transactions Outgoing
Invoices/Credit Memos Make and Check Document
Settings Maintain Fast Entry Screens for G/L Account
Items
Transaction code O7E6

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2. On the Maintain Screen Variant: List screen choose Create.


3. In the Create variant window make the following entries:
Variant Name No. of Lines
YB01 G/L with tax jurisdiction 1
YB02 G/L with tax jurisdictn & txt 2

4. On the Maintain Screen Variant: Fields screen make the following entries; select the required
fields in the right-hand box and double-click to move it to the left.
Variant Column Offset Length Current Fields
YB01 01 03 02 Posting Key
YB01 02 06 15 Account
YB01 03 33 16 Amount
YB01 04 50 02 Tax Code
YB01 05 53 15 Tax Jurisdiction
YB01 06 69 04 Company Code
YB02 01 03 02 Posting Key
YB02 02 06 15 Account
YB02 03 33 16 Amount
YB02 04 50 02 Tax Code
YB02 05 53 15 Tax Jurisdiction
YB02 06 69 04 Company Code
Save your entries.

3.4.1.1.3 Define DME User IDs

Use
In this activity, you define the user ID for bank transactions (for example, bill of exchange
presentation) , each bank provides you a different user ID that you can associate by payment
method, house bank and account ID.

Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Bank Accounting Business
Transactions Bill of Exchange Receivable Present Bill of
Exchange Receivable at Bank Define DME User IDs

Transaction Code SPRO - OBBD

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2. On the screen Modificar viso: ID usurio para operaes bancrias, make the following
entries:
Company Code PM House Bk Acct ID DME identificat.
1000 A BR01 C/C 123
1000 A CNAB C/C 456
1000 A IT01 C/C 789
1000 D BR01 C/C 123
1000 D CNAB C/C 456
1000 D IT01 C/C 789
1000 M BR01 C/C 123
1000 M CNAB C/C 456
1000 M IT01 C/C 789
1000 S BR01 C/C 123
1000 S CNAB C/C 456
1000 S IT01 C/C 789
1000 T BR01 C/C 123
1000 T CNAB C/C 456
1000 T IT01 C/C 789
1000 U BR01 C/C 123
1000 U CNAB C/C 456
1000 U IT01 C/C 789

3.4.1.1.3.1 Make Global Settings for Electronic Bank


Statement

Use
In this activity you make the global settings for the account statement. There are four main steps
to be carried out:
Create account symbol
Specify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have
to be made from account statement. You assign account symbols to the G/L account
numbers. These are required for the posting rules in step 2.
Assign accounts to account symbols
Define postings to be triggered by possible transactions in the account statement (such
as bank transfer, debit memo). In the Posting Specifications Debit Credit which you
define here, use the account symbols from step 1, but not the G/L account numbers. This
prevents similar posting rules being defined several times, the only difference between
them being the accounts to which postings are made.
Create keys for posting rules
Assign posting rules to possible transactions in account statement file. A list of
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assignments where one external transaction code is assigned to one posting rule is
called transaction type.
Create a transaction type
Assign bank details, for which the account statements have to be imported, to a
transaction type. All the house bank accounts at a particular bank are usually assigned to
the same transaction type.

For the following entries you have one customizing topic. If you have entered the customizing
topic you will find all other settings in the Dialog Structure on the left hand side of the screen.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Bank Accounting Business
Transactions Payment Transactions Payment Transactions
Electronic Bank Statement Make Global Settings for
Electronic Bank Statement
Transaction code S_P00_07000249

2. Enter chart of accounts 0050. Choose Continue.

3. On the Change View Create Account Symbols: Overview screen double-click on Assign
Accounts to Account Symbol in the left hand side menu.

4. On the Change View Assign Accounts to Account Symbol: Overview screen select New
Entries.

You create account symbols to define the posting specifications. Before the posting rules are
used, the individual account symbols are replaced by the account to which items are to be
posted. In this step, you define how accounts are determined for a particular account symbol.
To avoid you having to define a separate account symbol for each individual house bank
account (each with a different G/L account and separate bank clearing accounts), the G/L
Acct field can contain a masked output.

5. On the New Entries: Overview of Added Entries screen make the following entries:

Acct Symbol Acct Symbol Desc.


APLICAO Investiments
BANCO Banks
BR - ENTRADAS BR-receivables
BR - SADAS BR-payments
DESPESAS_BANCAR Bank charges
IOF IOF tax
OUTROS CRDITOS Others credits
OUTROS DBITOS Others debits

Assign account symbols to G/L accounts

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Act Symbol Acct Mod. Currency G/L Acct


APLICAO + BRL ++12108001
BANCO + BRL ++111020++
BR - ENTRADAS + BRL ++111022++
BR - SADAS + BRL ++111023++
DESPESAS_BANCAR + BRL ++32205001
IOF + BRL ++32205002
OUTROS CRDITOS + BRL ++11202201
OUTROS DBITOS + BRL ++32204017

6. Create Keys for Posting Rules:

In this step, you create the descriptions for the required posting rules. Each posting rule
represents the business transaction on the bank statement in the SAP system, such as a
check received, a credit memo or debit memo.
Posting Text
Rule
B00C Pagamento efetuado Payment made
B00D Pagamento efetuado (dbitos) Payment made (debits)
B02D Entrada confirmada Entry confirmed
B03D Entrada rejeitada Entry rejected
B06D Liquidao normal Normal Settlement
BBDC Entrada confirmada Entry confirmed
BBDD Entrada confirmada Entry confirmed
BRJC Entrada rejeitada Entry rejected
BRJD Entrada rejeitada Entry rejected
BX01 Cheque compensado Check compensated
BX02 Depsito Filing

BX04 Pagamento de IOF Payment of IOF


BX05 Pagamento de tarifa Payment of fare
BX06 Transferncia entre contas entrada Transfer between accounts - entry
BX07 Transferncia entre contas sada Transfer between accounts - output
BX08 Estorno de pagamento Chargeback for payment
BX09 Estorno recebimentos Chargeback receipts

BX11 Estorno de IOF Chargeback of IOF

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Posting Text
Rule
BX12 Estorno de tarifa Chargeback of fare
BX13 Aplicao Application
BX14 Resgate de aplicao Rescue of application
BX15 Pagamentos Funcionrios Payments Staff
BX16 Outros dbitos Other debts
BX17 Pagamento de fornecedor Payment of supplier
BX18 Devoluo de cheque compensado Return of cheque compensated
BX19 Transf. interbancria DOC/TED sada Transfer. DOC interbank / TED - output
BX20 Devoluo de cheque Return of cheque
BX21 Transf. interbancria DOC/TED entrada Transfer. DOC interbank / TED - entry
BX22 Saque eletrnico Electronic Transfer
BX23 Cobrana Collection
BX24 Depsito especial Special Deposit
BX25 Outros crditos Other claims

7. Define Posting Rules/Posting Specifications:

In this step, you create posting specifications for each posting rule. The posting specifications
enable you to define how a particular business transaction (such as a credit memo) has to be
posted.
Posting specifications comprise one or two posting records Debit Credit. The first posting
record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT
CASH RECEIPT, for example). The second posting record which is optional is called
posting area 2 (CASH RECEIPT CUSTOMER, for example).
Depending on whether a posting transaction affects bank accounting only, or affects both
bank accounting and subledger accounting, you define posting rules either for the first posting
area only, or for both the first and second posting areas.
PosAr

Acct (Debit)

Reversal Reason
Pstg Rule

PKey

PKey

Doc. Type

Pst Ty
Acct (Credit)

B06D 2 40 BR - ENTRADAS ZR 8
BRJC 1 ZR 9 Z1
BRJD 1 ZR 9 Z1
BX01 1 40 BR - SADAS 50 BANCO ZR 1
BX02 1 40 BANCO 50 BR - ENTRADAS ZR 1

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Acct (Debit)
PosAr

Reversal Reason
Pstg Rule

PKey

PKey

Acct (Credit)

Doc. Type

Pst Ty
BX04 1 40 IOF 50 BANCO SB 1
BX05 1 40 DESPESAS_BANCARI 50 BANCO SB
1
AS
BX06 1 40 BANCO 50 BR - ENTRADAS ZR 1
BX07 1 40 BR - SADAS 50 BANCO ZR 1
BX08 1 40 BANCO 50 BR - SADAS ZR 1
BX09 1 40 BR - ENTRADAS 50 BANCO ZR 1
BX10 1 40 BANCO 50 IOF SB 1
BX11 1 40 BANCO 50 DESPESAS_BAN SB
1
CAR
BX12 1 40 BANCO 50 DESPESAS_BAN SB
1
CARIAS
BX13 1 40 APLICAO 50 BANCO SB 1
BX14 1 40 BANCO 50 APLICAO SB 1
BX15 1 40 BR - SADAS 50 BANCO ZR 1
BX16 1 40 OUTROS DBITOS 50 BANCO SB 1
BX17 1 40 BR - SADAS 50 BANCO ZR 1
BX18 1 40 BR - ENTRADAS 50 BANCO ZR 1
BX19 1 40 BR - SADAS 50 BANCO ZR 1
BX20 1 40 BANCO 50 BR - SADAS ZR 1
BX21 1 40 BANCO 50 BR - ENTRADAS ZR 1
BX22 1 40 BR - SADAS 50 BANCO ZR 1
BX23 1 40 BANCO 50 BR - ENTRADAS ZR 1
BX24 1 40 BANCO 50 BR - ENTRADAS ZR 1
BX25 1 40 BANCO OUTROS SB
1
CRDITOS

Returns collections/direct debits are posted to the account for other interim postings, since
they need to be post processed.

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8. Create Transaction Type:

In this step, you create the names and descriptions for the various transaction types required.
House banks that use identical lists of business transaction codes (external transactions) can
later be assigned to the same transaction type.

Transaction type Name


ITAU Brasil: Banco Ita
BRADESCO Brasil: Banco Bradesco
CNAB Bancos padro CNAB/240

9. Assign External Transaction Types to Posting Rules:

In this step, you assign (external) business transaction codes to a posting rule (internal),
which enables you to use the same posting specifications for different business transaction
codes. The entries here are separated by operation category.

ITA
Trans. Type External Trans +/- Post. Rule Int. Algthm. Processing type
ITAU 00 + B00D 020 00
ITAU 00 - B00C 020 00
ITAU 02 + B02D 000 11
ITAU 03 + B03D 000 00
ITAU 06 + B06D 030 00
ITAU 09 + B02D 000 00
ITAU BD + BBDD 000 00
ITAU BD - BBDC 000 00
ITAU BE + BRJD 030 00
ITAU BE - BRJC 030 00
ITAU RJ + BRJD 030 00
ITAU RJ - BRJC 030 00
ITAU TA + BRJD 030 00
ITAU TA - BRJC 030 00
ITAU 101 - BX01 000 00
ITAU 102 - BX16 000 00
ITAU 103 - BX09 000 00
ITAU 105 + BX12 000 00
ITAU 105 - BX05 000 00
ITAU 106 - BX13 000 00
ITAU 109 + BX10 000 00
ITAU 110 - BX03 000 00

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Trans. Type External Trans +/- Post. Rule Int. Algthm. Processing type
ITAU 201 - BX04 000 00
ITAU 202 + BX02 000 00
ITAU 203 + BX23 000 00
ITAU 204 - BX20 000 00
ITAU 206 - BX08 000 00
ITAU 209 + BX14 000 00
ITAU 213 + BX21 000 00
ITAU 214 + BX24 000 00
ITAU 110 + BX11 000 00
ITAU 112 - BX17 000 00
ITAU 113 - BX15 000 00
ITAU 114 - BX22 000 00
ITAU 119 - BX07 000 00
ITAU 120 - BX18 000 00

BRADESCO
Trans. Type External Trans +/- Post. Rule Int. Algthm. Processing type
BRADESCO 02 + B02D 000 11
BRADESCO 03 + B03D 000 00
BRADESCO 06 + B06D 030 00
BRADESCO 09 + B02D 000 00
BRADESCO P22 + BRJD 030 00
BRADESCO P22 - BRJC 030 00
BRADESCO P23 + B02D 000 00
BRADESCO P23 - B02D 000 00
BRADESCO P33 + B00C 000 00
BRADESCO P33 - B00D 000 00
BRADESCO P3301 + BRJD 030 00
BRADESCO P3301 - BRJC 030 00
BRADESCO P3302 + B00D 000 00
BRADESCO P3302 - B00C 000 00
BRADESCO 101 - BX01 000 00
BRADESCO 102 - BX16 000 00
BRADESCO 103 - BX09 000 00

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Trans. Type External Trans +/- Post. Rule Int. Algthm. Processing type
BRADESCO 105 + BX12 000 00
BRADESCO 105 - BX05 000 00
BRADESCO 106 - BX13 000 00
BRADESCO 109 + BX10 000 00
BRADESCO 109 - BX03 000 00
BRADESCO 110 + BX11 000 00
BRADESCO 110 - BX04 000 00
BRADESCO 112 - BX17 000 00
BRADESCO 113 - BX15 000 00
BRADESCO 114 - BX22 000 00
BRADESCO 117 - BX07 000 00
BRADESCO 119 - BX18 000 00
BRADESCO 120 - BX19 000 00
BRADESCO 201 + BX02 000 00
BRADESCO 202 + BX23 000 00
BRADESCO 206 + BX14 000 00
BRADESCO 209 + BX21 000 00
BRADESCO 213 + BX06 000 00
BRADESCO 214 + BX24 000 00
BRADESCO 203 + BX20 000 00
BRADESCO 204 + BX08 000 00

CNAB
Trans. Type External Trans +/- Post. Rule Int. Algthm. Processing type
CNAB 00 + B00D 000 00
CNAB 00 - B00C 000 00
CNAB 00000 + B00D 000 00
CNAB 00000 - B00C 000 00
CNAB 01 + BRJC 030 00
CNAB 02 + B02D 000 11
CNAB 03 + B03D 000 00
CNAB 06 + B06D 030 00
CNAB AA - BRJC 030 00
CNAB AB - BRJC 030 00

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Trans. Type External Trans +/- Post. Rule Int. Algthm. Processing type
CNAB AC - BRJC 030 00
CNAB AD - BRJC 030 00
CNAB AE - BRJC 030 00
CNAB AF - BRJC 030 00
CNAB AG - BRJC 030 00
CNAB AH - BRJC 030 00
CNAB AI - BRJC 030 00
CNAB AJ - BRJC 030 00
CNAB AK - BRJC 030 00
CNAB AL - BRJC 030 00
CNAB AM - BRJC 030 00
CNAB AN - BRJC 030 00
CNAB AO - BRJC 030 00
CNAB AP - BRJC 030 00
CNAB AQ - BRJC 030 00
CNAB AR - BRJC 030 00
CNAB AS - BRJC 030 00
CNAB AT - BRJC 030 00
CNAB AU - BRJC 030 00
CNAB AV - BRJC 030 00
CNAB AW - BRJC 030 00
CNAB AX - BRJC 030 00
CNAB AY - BRJC 030 00
CNAB AZ - BRJC 030 00
CNAB BA - BRJC 030 00
CNAB BB - BRJC 030 00
CNAB BC - BRJC 030 00
CNAB BD + BBDD 000 00
CNAB BD - BBDC 000 00
CNAB BE + BBDD 000 00
CNAB BE - BBDC 000 00
CNAB BF - BRJC 030 00
CNAB BG - BRJC 030 00
CNAB CA - BRJC 030 00
CNAB CB - BRJC 030 00

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Trans. Type External Trans +/- Post. Rule Int. Algthm. Processing type

CNAB CC - BRJC 030 00


CNAB CD - BRJC 030 00
CNAB CE - BRJC 030 00
CNAB CF - BRJC 030 00
CNAB RJ + BRJD 030 00
CNAB TA - BRJC 030 00
CNAB TA + BRJD 030 00
CNAB 101 - BRJC 000 00
CNAB 102 - BX01 000 00
CNAB 103 - BX16 000 00
CNAB 105 - BX09 000 00
CNAB 105 + BX12 000 00
CNAB 106 - BX05 000 00
CNAB 109 - BX13 000 00
CNAB 109 + BX10 000 00
CNAB 110 - BX03 000 00
CNAB 110 + BX11 000 00
CNAB 112 - BX04 000 00
CNAB 113 - BX17 000 00
CNAB 114 - BX15 000 00
CNAB 117 - BX22 000 00
CNAB 119 - BX07 000 00
CNAB 120 - BX18 000 00
CNAB 201 - BX19 000 00
CNAB 202 + BX02 000 00
CNAB 206 + BX23 000 00
CNAB 209 + BX14 000 00
CNAB 213 + BX21 000 00
CNAB 214 + BX06 000 00
CNAB 203 + BX24 000 00
CNAB 204 + BX20 000 00

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To enable the bank statement to find the item to be cleared in the vendor direct debit transaction,
the bank details must be maintained in the vendor master record. The bank statement finds the
vendor using the bank details and the item using the value (if unique).

10. Assign Bank Accounts to Transaction Types:

In this step, you assign each of your bank accounts to a transaction type.
Bank Key Bank Account Transaction Type
341 + ITAU
3417 17990 ITAU
237 + BRADESCO
237 26760-6 BRADESCO
0019 + CNAB
001 69755-6 CNAB

3.4.1.1.3.2 Create and Assign Business Transactions

Use
In this step, you define an indicator and assign a posting rule for each business transaction.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Bank Accounting Business
Transactions Payment Transactions Manual Bank
Statement Create and Assign Business Transactions
Transaction code SPRO
2. Make the following entries:
Trans. Type Transaction +/- Post. Rule Text
1 APLC + BX14 Application - Output
1 APLD - BX13 Application - Input
1 CHDD - BX18 Check - Output
1 CHQC + BX20 Check - Input
1 CHQD - BX01 Check Cleared

1 COBC + BX23 Collection


1 CRED - BX25 Other Credits
1 DEBT - BX16 Other debts
1 DEPC + BX02 Deposits

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Trans. Type Transaction +/- Post. Rule Text


1 DPEC + BX24 Special Deposit
1 ESTC + BX08 Payment Reversal
1 ESTD - BX09 Reversing receipts
1 FNCD - BX15 Staff Payments
1 FRND - BX17 Vendor Payment
1 IOFC + BX11 IOF Reversing
1 IOFD - BX04 IOF Payment
1 SQUE - BX22 Electronic Transfer - Output
1 TARC + BX12 Reversinf Rates
1 TARD - BX05 Payment of Rates
1 TRCC + BX06 Account Transfer - entry
1 TRCD - BX07 Account Transfer - output
1 TRIC + BX21 Account Transfer - entry (TED)
1 TRID - BX19 Account Transfer - output (DOC)

3.4.1.1.3.3 Define Program and Variant Selection

Use
In this step, you can specify which programs the system offers for electronic bank statement
processing. Examples:
Transaction FF.5 and FF_5 uses program RFEBKA00.
Transaction FF.6 and FF_6 uses program RFEBKAP0.
Transaction FEBC has no restriction.
You can also define your own variant here so that it appears immediately on the screen when you
call up the transaction.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Bank Accounting Business
Transactions Payment Transactions Electronic Bank
Statement Define Program and Variant Selection
Transaction code OT61
2. Make the following entries:
Transaction Code Program Name Variant Do not display Prog.
FF.5 RFEBFR00 X
FF.5 RFEBGB00 X

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Transaction Code Program Name Variant Do not display Prog.


FF.5 RFEBJP00 X
FF.5 RFEBKA00 ''
FF.6 RFEBKAJ0 X
FF.6 RFEBKAP0 ''
FF_5 RFEBFR00 X
FF_5 RFEBGB00 X
FF_5 RFEBJP00 X
FF_5 RFEBKA00 ''
FF_6 RFEBKAJ0 X
FF_6 RFEBKAP0 ''

3.4.1.2 Define Variants


3.4.1.2.1Define Variants for Check Deposit

Use
In this step, you can create your own account assignment variants for check deposits to adapt the
assignment and/or selection of the account assignment fields to meet your companys needs.
One variant is shipped by default. This variant can not be changed. If you do not want to use the
standard variant, you can deactivate it. Any new variants you create must be activated.
The variants contain the following fields:
YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document
No. (sel.), Customer Number (sel.)
YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document
No. (sel.), Customer Matchcode (sel.)

Variants are client independent. Make sure that variants which are needed in other
clients are not modified.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Business
Transactions Check Deposit Define Variants for Check
Deposits
Transaction code OT45

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2. On the Maintain Screen Variant: List screen choose Create.


3. In the Create variant window make the following entries:
Variant Name No. of Lines
YB01 Check (Check no/Ref./Customer) 1
YB02 Check (Matchcode) 1
4. On the Maintain Screen Variant: Fields screen make the following entries; select the required
fields in the right-hand box and double-click to move it to the left.
Variant Column Offset Length Current Fields
YB01 01 03 14 Amount
YB01 02 18 10 10-digit check number
YB01 03 29 13 Check issuer
YB01 04 43 08 8-digit bank key
YB01 05 52 16 Reference document no. (sel.)
YB01 06 69 10 Customer number (sel.)
YB02 01 03 14 Amount
YB02 02 18 10 10-digit check number
YB02 03 29 14 Check issuer
YB02 04 44 08 8-digit bank key
YB02 05 53 16 Reference document no. (sel.)
YB02 06 70 07 Customer matchcode (sel.)
5. Save your entries.

3.5 Bank Accounting


3.5.1 Bank Accounts
3.5.1.1 Update House Bank Account with House Bank ID

Use
If you want to run the automatic payment run program or if you want to post a bank statement
automatically you need to set up the bank identification in your corresponding general ledger
master data.

Procedure
1. Access the activity using one of the following navigation options:
SAP menu Accounting Financial Accounting General Ledger
Master Records G/L Accounts Individual Processing In

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Company Code
Transaction code FS00
2. On the Edit G/L Account Company code data screen, make the following
entries:
Field name Description User action and values Note
G/L Account Bank Account-Itu 0011102001
Company Empresa 1000 1000
Code
3. Press the Change button on the right hand side of the Company Code Field.
4. Choose tab Create/bank/interest.
5. Make the following entries:
Field name Description User action and values Note
House bank IT01
Account ID C/C

6. Save your entries.


7. Repeat the steps above for the following accounts and enter House bank and Account ID as
stated below:
G/L Account Company Code House bank Account ID
0011102001 1000 IT01 C/C
0011102002 1000 BR01 C/C
0011102003 1000 CNAB C/C
0011102201 1000 IT01 C/C
0011102202 1000 BR01 C/C
0011102203 1000 CNAB C/C
0011102301 1000 IT01 C/C
0011102302 1000 BR01 C/C
0011102303 1000 CNAB C/C
0011103001 1000 IT01 C/C

8. Save your entries.

3.6 Period End Activities


3.6.1 Bank-Account Interest Calculation
3.6.1.1 Prepare Account Balance Interest Calculation

Use

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In this activity, you make general interest calculation specifications for each interest indicator.
These specifications include the period determination, the interest determination, the interest
processing, the output controls, and the payment terms.

The activity ( Bank-Account Interest Calculation ) is not necessary to period end


in Brazil.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting (New)
Business Transactions Bank Account Interest Calculation
Interest Calculation Global Settings Prepare Account Balance
Interest Calculation
Transaction Code SPRO
2. On the Change View General Conditions for Interest Scale: Overview screen, select New
Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Int. calc. Interest calculation 02
indicator indicator
Interest calc. Interest calculation 01
freq. frequency
Settlement day 31
Calendar type G
No interest <select>
payment
Balance plus <select>
int
4. Save your entries.

3.6.1.2 Define Reference Interest Rates

Use
In this step, you define your reference interest rates by entering a key and a mnemonic name. All
other fields are purely informative.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Interest
Calculation Interest Calculation Define Reference Interest
Rates

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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

Transaction Code SPRO


2. On the Change View Define Reference Interest Rate: Overview screen, select New
Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Reference JUROSRZC
Interest rate
Long text Credit interest
Description Credit
Date from 01.01.zzzz zzzz = effective
from date year
Currency BRL
4. Select back.
5. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Reference JUROSRZD
Interest rate
Long text Debit interest
Description Debit
Date from 01.01.zzzz zzzz = effective
from date year
Currency BRL
6. Save your entries.

3.6.1.3 Define Time-Dependent Terms

Use
A premium of 5% on the discount rate has been defined for calculating interest on arrears
(interest calculation indicator 01).

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Interest
Calculation Interest Calculation Define Time-Based Terms
Transaction Code SPRO

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2. On the Change View Time-Dependent Interest Terms: Overview screen, select New
Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Int. Calc. Currency Eff. from Sequential Term Reference Premium
Indicator Key number (Debit/Credit Interest
Interest)
02 BRL 01.01.2001 1 Debit interest: JUROSRZC
balance interest
calc.
02 BRL 01.01.2001 2 Credit interest: JUROSRZD
balance interest
calc.
4. Save your entries.

3.6.1.4 Enter Interest Values

Use
An interest rate of 2.68% has been defined for the discount rate.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable/
Accounts Payable Business Transactions Interest
Calculation Interest Calculation Enter Interest Values
Transaction Code SPRO
2. On the Change View Reference Interest Rate Values: Overview screen, select New
Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Reference Eff. from Int. Rate
JUROSRZD 01/01/2001 0,00 %
JUROSRZC 01/01/2001 0,00 %
4. Save your entries.

3.6.2 Valuate
3.6.2.1 Foreign Currency Valuation Methods

Use
In Brazil the standard configuration for foreign currency valuation methods:
FC bal.per acct, print LI's, lowest cost principle (KTO).

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Always valuate (EVR).


Document Type = SA
Debit Bal. Exch. Rate Type = M
Credit Bal. Exch. Rate Type = M
Determine Exchange Rate Type from Account Balance.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Valuate Define Valuation Methods
Transaction code SPRO / OB59

2. On the Change View Foreign Currency Valuation Methods: Overview screen, choose New
Entries.

3. On the New Entries: Details of Added Entries screen, make the following entries:
Valuation Description Strict Lowest Document Exch. Exch. Determ.
Method Lowest Value Type Rate Rate Exch.
Value Principle Type Type Rate Type
Principle for for from
Debit Credit Acct. Bal.
Bal Bal
KTO FC bal.per X SA M M X
acct, print
LI's, strict
lowest
princip
EVR Always SA M M
valuate
4. Save your entries.

3.6.2.2 Define Valuation Areas

Use
In this IMG activity, you define your valuation areas for your closing operations. With the valuation
areas, you can report different valuation approaches and post to different accounts. You can save
the valuation result separately for each document item and use it for other closing operations
(such as sorted lists).

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Valuate Define Valuation Areas
Transaction code S_AL0_19000080

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2. On the Change View Valuation Area: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation Valuation Method Currency Type Long text
AV EVR 10 (Company Code Currency) Valuation area BP
BP KTO 10 (Company Code Currency) Valuation area BP
4. Save your entries.

3.6.2.3 Assign Valuation Areas and Accounting Principles

Use
In this IMG activity, you assign the desired accounting principles to your valuation areas. You can
use the valuation area for the reclassification or sorted list of payables and receivables and for
foreign currency valuation. You can use the valuation area to apply in these reports the different
valuation requirements of the accounting principles.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Valuate Assign Valuation Areas and
Accounting Principles
Transaction code S_PL0_86000071

2. On the Change View Assignment of Valuation Area to Accounting Principles: Overview


screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation area Acc. Princ.
BP BRAP
AV BRAP

4. Save your entries.

3.6.2.4 Define Sort Method / Adjustment Accounts for


Regrouping Receivables

Use
In this activity you define your sort method.
You define the periods for the remaining terms of receivables and payables. For each period, you
can specify whether transfer postings are to be made for customer, vendor, or G/L accounts.

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You can also define the accounts in this activity (or you can define the accounts in the next
chapter).

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Reclassify Transfer and Sort
Receivables and Payables Define Sort Method and Adjustment
Accounts for Regrouping Receivables/Payables
Transaction code SPRO / OBBU
2. On the Change View Sort Methods: Overview screen, select the following entry:
Interval Description
SAP SAP(EU 93 fin.stat.guidelines)
3. Save your entries.

3.6.2.5 Def. Sort Meth. and Adjustment Accts - Receivables

Use
You define the periods for the remaining terms of receivables.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Reclassify Transfer and Sort
Receivables and Payables Define Sort Method and Adjustment
Accounts for Regrouping Receivables/Payables
Transaction code SPRO / OBBU
2. In the dialog structure, double-click Receivables and check the following entries:
Sort From Time Descrip Cust. Vend. G/L Ac. Acct. Determ.
Met Unit tion Post Post posting
hod
SAP 000 3 Receiv X X V00
ables Account
<= 1
year
SAP 001 3 Receiv X X X V01
ables > Account
1 Jahr

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3. If you want to define the accounts in this activity, select Account in the first line, otherwise
this activity is finished.
4. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following
entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
0050 V00 11201001 11201903 12101901
0050 V00 11201002 11201906 12101902

4. Choose Save.
5. Choose Back (F3).
6. On the Change View Receivable: Overview screen, select Account in the second line.
7. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following
entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
0050 V01 11201001 11201903 12101901
0050 V01 11201002 11201906 12101902
8. Save.

3.6.2.6 Def. Sort Meth. and Adjustment Accts - Payables

Use
You define the periods for the remaining terms of payables.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NJEW) General Ledger Accounting
(New) Periodic Processing Reclassify Transfer and Sort
Receivables and Payables Define Sort Method and Adjustment
Accounts for Regrouping Receivables/Payables
Transaction code SPRO / OBBU
2. On the Change View Payables: Overview screen, check the following entries:
Sort Desce Time Descript Cust. Vend. G/L Ac. Acct.
Metho nding Unit Post Post posting Determ.
d
SAP 000 3 Liabilities X X Account V02
<= 1 year
SAP 001 3 Liabilities X X X Account V03
> 1 and
<= 5
years
SAP 005 3 Liabilities X X X Account V04
>5

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3. Select Account in the first line.


4. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following
entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
0050 V02 21301001 21301902 22201001
0050 V02 21302001 21302903 22202001
0050 V02 21601001 21301902 22202001
5. Choose Save.
6. Choose Back (F3).
7. Select Account in the second line.
8. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following
entries:
Chart of Transaction Reconciliat. Adjustment Targ.acct
Accounts
0050 V03 21301001 21301902 22201001
0050 V03 21302001 21302903 22202001
0050 V03 21601001 21301902 22202001
9. Choose Save.
10. Choose Back (F3).
11. Select Account in the third line.
9. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following
entries:
Chart of Transaction Reconciliat. Adjustment Targ.acct
Accounts
0050 V04 21301001 21301902 22201001
0050 V04 21302001 21302903 22202001
0050 V04 21601001 21301902 22202001

10. Save your entries.

3.6.2.7 Creating Financial Statement Version

Use
In this activity:

You define the versions you need to create a balance sheet and profit and loss
statement.
You can define versions for a specific chart of accounts, for a group chart of accounts, or
without any specific assignment.

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You then determine the financial statement items for your version.
You assign groups of accounts to the items at the lowest levels of the hierarchy. You can
select the criteria that determine which items the accounts are displayed in. For example,
accounts or groups of accounts can be assigned to particular items based on their
balance.
Alternatively, you can also assign functional area intervals at the lowest level of the
structure, instead of account intervals. Either account intervals or functional area intervals
can be assigned to a financial statement item. You must explicitly define financial
statement versions to which functional areas are assigned as such. You do this by setting
the "Fun.area allowed" indicator. This financial statement version can then also be used
by the notes to financial statement in the G/L account information system.

The financial statement version is a copy of the BR01 version for Accounting. It has been
renamed BP01.

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New)
Master Data GL Accounts Define Financial Statement
Versions
Transaction Code OB58

2. On the Change View Financial Statement Versions: Overview screen, select the Financial
Statement Version BR01 and choose the button Copy as (F6).

3. On the Change View Financial Statement Versions: Details of Selected Set screen make
the following entries:
FIN.Stmt.Version Name
BP01 Balance Sheet - Brazil
SPED SPED - Brazil

4. Save.

3.6.3 Def. Financial Statement Versions - Fin. Statement Struc.


(BR)
Use
The financial statement version is a copy of the BR01 version for Accounting. It has been
renamed BP01.

Procedure
1. Access the as follows:
IMG Menu Financial Accounting (New) General Ledger Accounting
(New) Master Data G/L Accounts Define Financial
Statement Versions

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Transaction Code SPRO or OB58

2. Choose New Entries (F5) button and make the following entries:

FIELD VALUE

FIN.Stmt.Version BP01

Name Balance Sheet - Baseline Brazil


Maint. language PT
Item keys auto.
Chart of accounts 0050
Group account number <none>
Fun.area perm. <none>

4. Choose New Entries (F5) button and make the following entries:

FIELD VALUE

FIN.Stmt.Version SPED

Name SPED - Financial Statement Version (ECD)


Maint. language PT
Item keys auto. <none>
Chart of accounts 0050
Group account number <none>
Fun.area perm. <none>

5. Select the Fin.statement (BP01 and SPED) items (Shift + F8) button. Using the buttons
Create items and Assign accounts over the adequate nodes
6. You have created the Financial Statement Version BP01 and SPED.
7. Save your entries

Result
The Financial Statement BP01 and SPED were created for the Baseline Brazil. Now you can
complete or adjust the financial statement version with your specific needs.

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