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SAP Master data governance

Implementation project (supplier)


Classification: Internal 2016-03-06
Business and Project goals
Business goals according to the business case:

KPMG indicates that the lack of


documentation of quality control is
weakening our anti-fraud control, and
that there is a need to document the
handling of potential duplicate
vendors.

Project goals according to the project assignment:


Implement MDG for handling vendor master data
Ensure implementation of a simplified, standard and common MDG solution

Limited scope
Basis master data solution
Road map for future development and configuration

2 Classification: Internal 2016-03-06


Business case

Mitigate risk identified in project Vendor Masterdata Improvement and risks identified
by KPMG in audits. KPMG indicates that the lack of documentation of quality control
is weakening our anti-fraud control, and that there is a need to document the
handling of potential duplicate vendors.
Enhanced data quality
Fit-for-purpose solution for handling global requirements
Traceability of request handling including archiving
Structured approach to information to ensure integrity in supplier master data, to able
to fully comprehend the supplier dimension
Experience transfer to secure use of correct supplier

http://a248.g.akamai.net/n/248/420835/60e19eb54ae503552c8a64269dcbb51349f1f324605c653ee4122bdb5f8bfdd1/sapasset.download.akamai.com/420835/sapcom/docs/2015/07/9e5947df-557c-0010-82c7-eda71af511fa.pdf

3 Classification: Internal 2016-03-06


Ref. https://support.sap.com/content/dam/website/roadmaps/en_us/platform-and-technology/SAP%20Master%20Data%20Governance%20Road%20Map.pdf

4 Classification: Internal 2016-03-06


SAP MDG

http://a248.g.akamai.net/n/248/420835/60e19eb54ae503552c8a64269dcbb51349f1f324605c653ee4122bdb5f8bfdd1/sapasset.download.akamai.com/420835/sapcom/docs/2015/07/9e5947df-557c-0010-82c7-eda71af511fa.pdf

5 Classification: Internal 2016-03-06


SAP MDG - Benefits

Single Entry Point to maintain master data


Standardized Process to control data changes
Workflow based process
Standardized Tools for ensuring data quality
Duplicate check
Data validation & Enrichment
Merging and Cleansing
Transparency on the data changes
Who, when, what
Process Analytics
Data Flow Transparency

http://a248.g.akamai.net/n/248/420835/60e19eb54ae503552c8a64269dcbb51349f1f324605c653ee4122bdb5f8bfdd1/sapasset.download.akamai.com/420835/sapcom/docs/2015/07/9e5947df-557c-0010-82c7-eda71af511fa.pdf

6 Classification: Internal 2016-03-06


SAP Master Data Governance
Out-of-the-box applications for central MDM
SAP MDG for financial data (financial accounting / consolidation data,
companies, profit & cost centers)
SAP MDG for supplier data (corporate, company, and purchasing related data,
partner functions)
SAP MDG for customer data (corporate, company, and sales related data,
partner functions)
SAP MDG for material data (corporate, sales org, plant, storage, warehouse,
valuation & costing data)
SAP MDG for enterprise asset management data* (equipment, functional
location data, MRO bills of material)
SAP MDG for retail and fashion management* (single & generic article, listings,
hierarchies, char. for variants)
Ref. https://support.sap.com/content/dam/website/roadmaps/en_us/platform-and-technology/SAP%20Master%20Data%20Governance%20Road%20Map.pdf

7 Classification: Internal 2016-03-06


SAP MDG Architecture alternatives

MDG with HANA and Fiori


MDG without HANA, but with Enterprise Search (TREX)
MDG without HANA and without Fiori
MDG without HANA, without Fiori, and without Data Services DQM

8 Classification: Internal 2016-03-06


SAP MDG Architecture alternatives

MDG with HANA and Fiori

Cost/Risk Timeline Business functionality


Additional More work, Pros:
infrastructure and uncertainties, and - Utilize MDG version 8.0 HANA advanced
configuration, more potential delays related search capabilities
risk related to to dependencies
- HANA is the 'go-to technology' for all SAP
technical complexity
applications. HANA will represent better
and new
technologies. performance and also the new innovations
Dependencies to Cons:
Logical Data
- Technical complexity, new technologies,
Warehouse initiative
timeline and work, and hence more cost, risk, time
resources

Ref. Inge Michael Halvorsen, Statoil

9 Classification: Internal 2016-03-06


SAP MDG Architecture alternatives

MDG without HANA and without Fiori


Cost/Risk Timeline Business functionality
Reuse of existing Less work, Pros:
and known deployment time, - Reuse of existing components
components for and dependencies, - Less technical complexity and known
general search but still technologies
capabilities. comprehensive
- Less work, cost, risk, time
Less infrastructure work*
and deployment - Acceptable search capabilities with
costs. However still Enterprise Search and BAS-related
a demanding search
system landscape*
Cons:
- Less advanced searching and
matching capabilities
- Availability/postponement of coming
HANA-based features
Ref. Inge Michael Halvorsen, Statoil

10 Classification: Internal 2016-03-06


SAP MDG Architecture alternatives

MDG without HANA, but with Enterprise Search (TREX)


Cost/Risk Timeline Business functionality
Removal of Fiori Further reduction of Pros:
Frontend Server work and deployment - Reduction of system landscape
system line, means time complexity and new technology skills
even further - Less work, cost, risk, time
reduction of
infrastructure and Cons:
deployment costs, as - Modernized user friendly Uis based on
well as technology SAP's strategic UI technologies
related risk unavailable for selected scenarios

Ref. Inge Michael Halvorsen, Statoil

11 Classification: Internal 2016-03-06


SAP MDG Architecture alternatives

MDG without HANA, without Fiori, and without Data Services DQM
Cost/Risk Timeline Business functionality
Minimum footprint Minimum work and Pros:
architecture deployment time - Minimum system landscape complexity
alternative. and new technology skills
No new
- Minimum work, cost, risk, time
components, except
for the MDG add-on, Cons:
means lowest risk - Business Address Services related
and deployment quality management (parsing,
cost. standardization, correction, matching,
enrichment) features not available
- BAS-based search and duplicate check
not available

Ref. Inge Michael Halvorsen, Statoil

12 Classification: Internal 2016-03-06


SAP MDG Deployment alternatives

On-premise v.s. Cloud


In a dialogue with Leading Advisor for 'SAP/ERP and Leading Advisor for 'Cloud',
we have evaluated an on-premise v.s. private cloud deployment of Statoil's MDG
solution.
MDG as a 'hub' or as an add-on to ERP
Due to Statoils single instance (centralized ERP, for Finance and Logistics) setup, a
co-deployment of SAP MDG 8.0 with single SAP ERP would be the preferred
scenario, provided that potential restrictions were acceptable.
Our motivation has been to keep the number of system lines and the system
landscape complexity down, and at the same time benefit from the fact that we have
a single-instance, corporate ERP installation.
The co-location approach was supported by Statoil's 'SAP Landscape Team', and
verified and supported by SAP's technical MDG experts.

13 Classification: Internal 2016-03-06


SAP MDG
Choice of Deployment and Architecture
SAP ERP P03
It was decided that business objectives would be reached
and substantial costs could be saved by installing MDG on
top of the existing ERP production line. MDG
- Master Data
=> so NO utilization of Fiori, Hana, Data Services, TREX, Governance for
Supplier
hub (separate system line/hub)
Automatic
=> Minimum work and deployment time creation in
vendor master

Pros: Cons:
- Minimum system landscape - Business Address Services
complexity and new related quality management Vendor
technology skills (parsing, standardization, Master
- Minimum work, cost, risk, correction, matching,
time enrichment) features not
available
- BAS-based search and
duplicate check not available

14 Classification: Internal 2016-03-06


Ref. https://uxexplorer.hana.ondemand.com/rest/mimeRepositories/11123/file/Deployment_Recommendations_MDG80_final.pdf

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MDG Data quality

Source: SAP MDG Overview nov. 2015

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MDG-project for Supplier Current status

Identified needs December 2015

Prototype in Sandbox
Rewrote needs to user stories
Established contract with 3rd part vendor for
implementation
Vendor provides 1 project manager, 1 business, 2
technical
Statoil provides 1 project manager, 2 solution
architechts, and when needed: 1 product owner,
Vendor Master Team and other end-users
Installed SAP MDG
Mid October 2016

17 Classification: Internal 2016-03-06


MDG-project for supplier Future activities
Prepare and explore (3w):
Rapid Deployment to get up the system for configuration Mid October 2016
of needs
Agree with vendor on acceptance criterias
Realisation phase (10-12w):
Implement solution
Test solution
Resolve defects
User Acceptance Test (UAT)
Deploy phase (2w):
Roll-out
End-user training
Switch to production
Run phase (1w):
Go-live Support
Mid February 2017
Handover

18 Classification: Internal 2016-03-06


MDG-project for supplier User stories
User Story Name Description
Process

US_002 Process flow Process flow of Request


US_001 Process Request Processing of Change Request (Vendor Master Team) - Workflow
US_006 Search Vendor Enterprise Search including fuzzy and standard database Search
US 009 Create ERP vendor How to initiate a Change Request for new vendor
US 008 Change ERP vendor How to initiate a Change Request for change of vendor
US_005 Worklist for Supplier Establisher Worklist for Supplier Establisher

Additional Functionality

US_007 Mail Workflow-Notification Email notification in Outlook with link to MDG Request
US_003 Notification pop up: Self-assessment Popup message replace Self-Assessment Form
US_017 Duplicate Check at Check, Submit and Search Duplicate check for Change Request

Data Quality
Data Quality covers mandatory fields, certain requirement to specific fields, default values, derivations, lookups, configurations
US_013 Data Quality behind fields
US_010 Additional fields Fields not visible in standard MDG Request
US_004 Classification FR09 input-field in MDG and added to vendor classification in ERP
US_012 Derivation of Tax categories based on Country Append Tax Categories dynamic based on input of Country
US_018 Performance General Performance requirement

User Interface

US_014 Change Request UI Design of Change Request


US_016 Purchase Organisation UI Design of "Purchasing Organisations"
US_015 Company Code UI Design of "Company Codes"
US_011 Email-Address UI Design of "Email Addresses" grid/table and derive values from custom table
US_019 NWBC UI roles (Statoil/Cap) NWBC UI roles (Statoil/Cap)
US_020 Authorization roles Authorization roles

19 Classification: Internal 2016-03-06


Process (to-be)
Responsible Procurement
Check Check for Perform Validate
public US IDD check Bank MDG -
Search for relevance information
records/ Send to Submit
supplier Legal?
verify IRS Send to request
mandatory CPU?
existence reporting
sub-process
Other Supplier Requester
Search for MDG - Create MDG - Submit
supplier request request

Vendor Master Team (VMT)/Approver/Establisher


MDG - MDG - MDG -
MDG - Process Perform sub- Approve
Worklist request process request

20 Classification: Internal 2016-03-06


Vendor Creation Process-MDG
YI073 YI005 Name/Role YI005 Name/Role YI005

Reject Reject Reject

Vendor Agree
Submit Agree Vendor (IDD)
(IDD) Vendor (IDD)

Approver/ Approver/ Approver/


Requester Establisher IDD Establisher Bank Establisher

ReSubmit Acitivate Bank Create


Acitivate Bank Create Acitivate Bank Create
Disagree
Disagree

Button/Action

Processor/
YI073
Vendor
Master
User agent

Workflow

21 Classification: Internal 7 juni 2016


Statoil ASA
SAP Fiori
Please see an overview of existing SAP Fiori apps here:
https://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/

For instance these are available:


Request new Business Partner in MDG
Request new Cost Center in MDG
Request new Customer in MDG
Request new Material in MDG
Request new Profit Center in MDG
Request new Supplier in MDG
Tracking the status of raised MDG request

Please see updated roadmap on MDG here (January 2016):


https://websmp204.sap-ag.de/~sapidb/011000358700000627802013E.pdf

22 Classification: Internal 2016-03-06


MDG-S Fiori Request Supplier

Lean requestor form for a user new to MDG


Separate forms to create a Supplier as an organization and a person
Automatically generated list of potential duplicates
Track My Requests UI to track the request status
Option to upload attachments containing request details
Address format that automatically changes to EU or US when you enter the country

http://help.sap.com/fiori_bs2013/helpdata/en/e3/d64353d793e447e10000000a441470/content.htm

23 Classification: Internal 2016-03-06


Fiori Requester New request

This is out of the box:

Extend Fiori for any


additional fields or
functionality

http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/b01f4a1a-a4a4-3210-b397-a5cc2eef18be?QuickLink=index&overridelayout=true&59983513260926

24 Classification: Internal 2016-03-06


Fiori Requester Checking for duplicates

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Fiori Requester My requests

26 Classification: Internal 2016-03-06


User interface (UI)
NWBC:
One entry point one workplace
Runs as portal/browser
Rich UI using Web Dynpro
Collects
SAP transactions
Web dynpro applications
Worklists (POWL)
SAP reports
Links (URL)
BW-reports
External links
SAP Fiori apps
SAP Screen Personas

27 Classification: Internal 2016-03-06


User interface
Netweaver business client (NWBC)

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NWBC menu for Approver/Establisher
(Vendor Master Team)

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NWBC menu for Approver/Establisher
(Vendor Master Team)

Links/Browser
sessions
embedded into
NWBC

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NWBC menu for Approver/Establisher
(Vendor Master Team)

Useful SAP
transactions

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NWBC Search

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NWBC General search

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NWBC Enterprise search

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NWBC Search supplier

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NWBC Change supplier
- Changes are marked and can be reviewed in
side panel

36 Classification: Internal 2016-03-06


NWBC - Attachments

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NWBC Change Request New Supplier

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NWBC Fill Change Request

39 Classification: Internal 2016-03-06


NWBC Add company code

40 Classification: Internal 2016-03-06


NWBC Add company code

41 Classification: Internal 2016-03-06


NWBC Add Purchasing Organization

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NWBC Tax Numbers and VAT

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NWBC Bank data

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NWBC Submit Change Request

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NWBC My Change Requests

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NWBC Worklist for Vendor Master Team

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NWBC - Sneekpeak

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NWBC Vendor Master Team - Reject

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NWBC My Change Requests (Requester)

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NWBC Requester re-submits

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NWBC Worklist Vendor Master Team

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NWBC Workflow Legal department

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NWBC Workflow Log

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NWBC Vendor Master Team - Activate

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NWBC Sidepanel (on roadmap)

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Synergi

Roadmap Enterprise search


(using TREX or HANA) Contiki

Fuzzy search
Duplicate check
Quourum (landowners)
SAP ERP P03

MDG SAPBW
SAP BW
- Master Data
Replication SAP BW
Governance for
Supplier

Automatic
creation in PRA Module
vendor master - Land owners are SAP SRM Sourcing
created manually based
on Vendor ID

Vendor Sanction registry -


Master Bridger

Existing interfaces
Manual work
Interface
Presentation title

Cathrine Young-Halvorsen
Senior Analyst Information Technology
System Development
E-mail address cyha@statoil.com
Tel: +4790540136

www.statoil.com

58 Classification: Internal 2016-03-06