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Chapter

3
Time Managers Workplace Transactions
Time Managers Workplace

Course Map
The course map will provide you with a high level overview of where you are at the beginning
of every chapter.

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Time Managers Workplace

Time Managers Workplace


The SAP Time Managers Workplace is a Time Management tool that
provides an integrated user interface to maintain time data.
Overview
All time data can be entered, corrected, and completed on one
screen
Time administrators automatically see a list of the employees
for whom they are responsible without making any selections
manually.
There are various views (such as the multi-day, multi-person,
and one-day view) available for the Time Administrators to
maintain this time data
The actual screen layouts and scope of functions displayed in
the Time Managers Workplace (TMW) has been customised to
reflect Prasa relevant information

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Time Managers Workplace

TIME MANAGERS WORKPLACE SCREEN NAVIGATION


The purpose of this transaction is to access the Time Managers
Workplace.
Overview

Ensure that the SAP Easy Access screen is displayed.


Select Human Resources Time Management Administration
Menu Path PTMW Time Managers Workplace
OR
Enter transaction code PTMW in the Command field and click on the
Enter button.

Time Data The Time Data Maintenance Multi-day view screen is displayed.
Maintenance

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Time Managers Workplace

This screen is divided into the following 3 main areas:


1. The Calendar Area for selecting the period in which time data
maintenance must be done.
Take Note 2. The Employee Selection Area for selecting one or more assigned
Employees whose time data must be displayed or maintained.
3. The Time Data Maintenance Area to display the details of the
selected Employee/s.

Calendar Area The Calendar Area

You can use the calendar in the Time Managers Workplace to select the
time period for which you want to process or display time data. When you
Overview use the calendar, you can also enter data for the entire period at the same
time.

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Time Managers Workplace

Term/Concept Description

The current month, current week date is normally


Date
selected with Todays date in bold.

Click on the Scroll buttons to select the previous or


future month.

Selecting a Click on the Month Header to select


month the whole month.

Selecting a Click on a specific date or highlight a period to select it.


Date

Employee The Employee Selection Area


Selection Area

The system displays only those Employees who are assigned to the
profiles of the individual Time Administrators. A Time Administrator selects
Overview
an Employee from the Employee list to maintain or display their time data.

If required, and provided he or she has the required authorization, the time
administrator can add more Employees and Employee groups to their
Employee list.

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Time Managers Workplace

Term/Concept Description

The names of the Employees whose Time Data can be


displayed/maintained are displayed in this area. These
Employees
Employees are linked to a relevant Time Administrator
in the Organisational Assignment (IT0001) Infotype.

Double click on the name of another Employee, to


Selecting an
display their Time Data in the Time Data Maintenance
Employee
Area.

The name of the Employee whose Time Data is


Selected
displayed in the Time Data Maintenance Area is
Employee
highlighted.

Click on the top name, press and hold down SHIFT on


Selecting the keyboard, click on the bottom name on the list and
multiple
Employees click on the button to copy the names of all the
persons to the Time Data Maintenance Area.

Selecting a Click to select a specific date or highlight a period to


Date select it.

The names of the Employees assigned to the Line


Manager or Time Administrator are displayed. Click on
the Employee List button and select one of the
following options to add additional Employees:
Persons in organisational units
Selection via Time Administrators
Maintain your own Employee lists
Temporally add Employees
Refresh Employee list

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Time Managers Workplace

Time Data The Time Data Maintenance Area


Maintenance
Area

The Time Data Maintenance function was designed for Time Administrators
to enter, correct, and complete time data for the Employees assigned to
Overview
them.

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Time Managers Workplace

Term/Concept Description

System The top row displays the relevant system messages.


Messages

Click on the Dropdown List button next to the


Employee Data section to display:
Contact Persons
Employee Data
Master Data
Time Accounts

Employee Data Click on the Expand or Collapse buttons to


display or hide the Employee Data section.

This section displays the relevant Master Data


information of the selected Employee.

Master Data

This section displays the relevant Paid Leave Balances


of the selected Employee.
Paid Leave
Balances

This section displays the Other Leave Balances of the


selected Employee.
Other Leave
Balances

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Time Managers Workplace

Calendar Time The Calendar Time Data view


Data

The monthly calendar is a color graphic layout of one Employees time data
over one calendar month or for an individually selected period of several
Overview weeks. It enables you to quickly classify an Employees several-day,
whole-day, and partial-day time information for each day.

The monthly calendar is particularly useful for entering and processing time
data if you want a quick overview of an Employees time entries. As time
entries are displayed in different colors, this view is an ideal initial view for
Time Administrators to search for and quickly find a specific time entry.

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Time Managers Workplace

Term/Concept Description

Time Data for the specified period can be


Time Data view displayed in a Calendar, Time Data or Time
Events view.

The Calendar view has the following Date


display options:

A Daily view
Calendar tab
A Weekly view

A Monthly view

A Yearly view

The following maintenance options are used:

Create a new Time Record

Delete an incorrect Time Record


Time Data
Maintenance Display the details of a Time Record
options
Copy a selected Time Record

Cut a selected Time Record

Paste a selected Time Record

Select a date and click on a maintenance option


to create a new time record or change an
existing time event that is different to the planned
working time. The Detail section is displayed
where the relevant Time ID can be selected.

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Time Managers Workplace

The Time Data view


Time Data

In the Time Data page, you can administrate all Time Management
infotypes that are supported by the Time Managers Workplace.
Overview

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Time Managers Workplace

Term/Concept Description

Show/hide Click on the Expand button to expand or collapse a


days view.

Weekday Abbreviation of the day of the week.

Date Relevant date.

ID Time data ID code.

ID Text Text relating to the ID code.

Start Starting time.

End Ending time.

Duration Number of hours.

All normal working times which display from the


employees Planned Working Time Infotype (IT0007)
Confirm
will default in as unconfirmed (the box will be
unchecked)

The following maintenance options are used:

Display the details of a Time Record

Time Data Create a new Time Record


Maintenance
options Delete an incorrect Time Record

Cut a selected Time Record

Copy a selected Time Record

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Time Managers Workplace

You are now able to:


Access and navigate in the Time Managers Workplace
Consolidation

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Time Managers Workplace

CREATE AN ABSENCE RECORD FOR AN EMPLOYEE


The purpose of this transaction is to maintain a selected Employees
Absence Time Data.
Overview
Use Absences to record the following situations, for example:

Leave
Doctors appointments
Illness

Ensure that the SAP Easy Access screen is displayed.


Select Human Resources Time Management Administration
Menu Path PTMW Time Managers Workplace
OR
Enter transaction code PTMW in the Command field and click on the
Enter button.

Time Data The Time Data Maintenance Multi-day view (Employee) screen is
Maintenance displayed.

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Time Managers Workplace

Complete the following instructions:

Instruction Button/Field Description

Employee
Double click to select the relevant Employee.
Selection Area

Time Data
Highlight the row with the relevant Date or click on the
Maintenance
date on the Calendar.
Area

Click on the Create button.

The Time Data Maintenance Multi-day view (Selected Employee)


Time Data screen is displayed.
Maintenance

The Detail screen area opens for the selected date.

Take Note

Complete the following instructions:

Instruction Button/Field Description

Click on the Possible Entries button to display a list


ID
of possible entries.

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Time Managers Workplace

ID dialog box The ID dialog box is displayed.

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Complete the following instructions:

Instruction Button/Field Description

ID text Click on the relevant Absence ID.

Click on the Copy button.

Time Data
Maintenance The Time Data Maintenance Multi day view screen is displayed.

The defaulted date for the selected absence is one day. The end date can
be changed if the selected absence is longer than one day.
Take Note

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Time Managers Workplace

Complete the following instructions:

Instruction Button/Field Description

Change the Second Date if the relevant absence is


Date
longer than one day.

Click on the Enter button to check and verify the


entries.

Time Data The Time Data Maintenance Multi-day view screen is displayed.
Maintenance

The following tabs are displayed:


The Absence Times tab displays the Absence Type
Take Note The Comment tab where comments with regards to the
relevant absence, can be entered
Complete the following instructions:

Instruction Button/Field Description

Click on the Save button.

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Time Managers Workplace

The Time Data Maintenance Multi-day view screen is displayed.


Time Data
Maintenance

Data was saved.

System Result

You are now able to:

Consolidation Create an absence record for an Employee in the Time Managers


Workplace

CHANGE AN ABSENCE RECORD


The purpose of this transaction is to change an existing time record. The
following changes can be made to an absence record:
Overview Select another time ID
Change the date of the record
Changes made to the record must be saved.

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Time Managers Workplace

Ensure that the SAP Easy Access screen is displayed.


Select Human Resources Time Management Administration
PTMW Time Managers Workplace
Menu Path
OR
Enter transaction code PTMW in the Command field and click on the
Enter button.

Time Data
Maintenance The Time Data Maintenance Multi-day view screen is displayed.
Multi-day view

Complete the following instructions:

Instruction Button/Field Description

Employee
Double click to select the relevant Person.
Selection Area

Time Data
Click to select the relevant Date with the Time Record
Maintenance
that must be changed.
Area

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Time Managers Workplace

Time Data The Time Data Maintenance Multi-day view screen is displayed.
Maintenance
Multi-day view

Complete the following instructions:

Button/Field Description
Instruction
Click on the Select button to select the record.

The Time Data Maintenance Multi-day view screen is displayed.


Time Data
Maintenance
Multi-day view

You can either click on the Detail button to open the Detail screen area
to change the record, or you can use the method demonstrated below.
Take Note

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Time Managers Workplace

Complete the following instructions:

Instruction Button/Field Description

Click on the Possible Entries button to display a list of


possible entries.

ID The ID screen is displayed.

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Time Managers Workplace

Complete the following instructions:

Instruction Button/Field Description

ID Click on the relevant ID.

Click on the Copy button.

The Time Data Maintenance Multi-day view screen is displayed.


Time Data
Maintenance
Multi-day view

Complete the following instructions:

Instruction Button/Field Description

Click on the Enter button to update the fields.

Click on the Save button.

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Time Managers Workplace

The Time Data Maintenance Multi-day view screen is displayed.


Time Data
Maintenance
Multi-day view

Data was saved.

System Result

You are now able to:


Change an Absence record
Consolidation

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Time Managers Workplace

DELETE AN ABSENCE RECORD


The purpose of this transaction is to delete a Time record that was created
in error. This transaction must be used with caution and only when a
Overview record is created in error. When a record is deleted, all history is lost.

Ensure that the SAP Easy Access screen is displayed.


Select Human Resources Time Management Administration
Menu Path PTMW Time Managers Workplace
OR
Enter transaction code PTMW in the Command field and click on the
Enter button.

Time Data The Time Data Maintenance Multi-day view screen is displayed.
Maintenance
Multi-day view

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Time Managers Workplace

Complete the following instructions:


Instruction Button/Field Description

Employee
Double click to select the relevant Employee.
Selection Area

Click to select the relevant Date where the incorrect


Calendar
Time Record is located.

Click on the Select button to select the relevant record.

Time Data The Time Data Maintenance Multi-day view screen is displayed.
Maintenance
Multi-day view

Complete the following instructions:

Instruction Button/Field Description

Click on the Delete button.

Time Data The Time Data Maintenance Multi-day view screen is displayed.
Maintenance
Multi-day view

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Time Managers Workplace

The entry has been deleted

System Result

Complete the following instructions:

Instruction Button/Field Description

Click on the Enter button to check and verify the


entries.

Click on the Save button.

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Time Managers Workplace

Time Data The Time Data Maintenance Multi-day view screen is displayed.
Maintenance

Data was saved.

System Result

You are now able to:


Delete an Incorrect Absence record
Consolidation

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Time Managers Workplace

CREATE AN ATTENDANCE RECORD FOR AN EMPLOYEE - OVERTIME


The purpose of this transaction is to maintain a selected Employees
Attendance Time Data where there is an exception, that is, there is a
Overview variation from the employees planned working time.

Create Attendances to record the following situations, for example:

Overtime

Ensure that the SAP Easy Access screen is displayed.


Select Human Resources Time Management Administration
Menu Path PTMW Time Managers Workplace
OR
Enter transaction code PTMW in the Command field and click on the
Enter button.

Time Data The Time Data Maintenance Multi-day view (Employee) screen is
Maintenance displayed.

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Time Managers Workplace

Complete the following instructions:

Instruction Button/Field Description

Employee
Double click to select the relevant Employee.
Selection Area

Calendar Click on the relevant date on the Calendar.

Click on the Expand button on the Time Maintenance


Data Area.

The Time Data Maintenance Multi-day view (Selected Employee)


Time Data screen is displayed.
Maintenance

The Detail screen area opens for the selected date.

Take Note Complete the following instructions:

Instruction Button/Field Description

Click on the Create button.

Click on the Possible Entries button to display a list


ID
of possible entries.

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Time Managers Workplace

ID dialog box The ID dialog box is displayed.

Complete the following instructions:

Instruction Button/Field Description

ID text Click on the relevant Attendance ID.

Click on the Copy button.

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Time Managers Workplace

Time Data The Time Data Maintenance Multi day view screen is displayed.
Maintenance

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Time Managers Workplace

Complete the following instructions:

Instruction Button/Field Description

Click on the Copy button.

Time Data The Time Data Maintenance Multi day view screen is displayed.
Maintenance

The Attendance Times tab appears for entry of attendance hours.

Take Note

Complete the following instructions:

Instruction Button/Field Description

Start Time Enter the Start and End times of the attendance

Click on the Enter button to check and verify the


entries.

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Time Managers Workplace

Time Data The Time Data Maintenance Multi-day view screen is displayed.
Maintenance

The attendance appears on the Time Data tab for that date:

Take Note
Complete the following instructions:

Instruction Button/Field Description

Click on the Save button.

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Time Managers Workplace

The Time Data Maintenance Multi-day view screen is displayed.


Time Data
Maintenance

Data was saved.

System Result

You are now able to:


Create an attendance record for an Employee in the Time
Consolidation
Managers Workplace

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