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Pre-Release Document

Oracle Financials for India (OFI)
Goods and Service Tax (GST)
Support for Import Taxes to
Receivables and Payables
Author: SanthoshKumar Ananth
Creation Date: 11-Feb-2017
Last Updated: 03-Mar-2017
Document Ref:
Version: 1.0

Organization: Oracle India Private Limited

OFI GST Tax Interface Phase2 1

Document Control

Change Record

Date Author Versio Change Reference
n

11-Feb- Santhoshkumar 1A Initial document
2017 Ananth
03-Mar- Santhoshkumar 1.0 Frozen Document
2017 Ananth

Reviewers

Name Position

Rajnish Kumar Director, Tax development
V S Baburaj Product Strategy Director

Audience

Name Position

12.1 & 12.2 Implementation Team
12.1 & 12.2 Customers

OFI GST Tax Interface Phase2 2

.................. 4 1................. Table of Contents Document Control .......3 Process Flow – AR..... 4 2...............................1 Process Flow .............................................................................................................................................................................................................. 7 3.Feature Overview ...............................................23 6.................... 5 3. 6 3.................................................................................................................... 9 4.........................................................4 Interfacing OFI Taxes to AR ...........1 Scope.15 4...................4 Best Practices .............................. 9 4..................................................2 Troubleshooting Tips..........................3 Implementation Tips ..............................................................................................................Summary ............................................................................................................................................................Old and New features ..................2 Interfacing OFI Taxes to AP ........................................................................................................................................Introduction..........1 Setup Flow ....AP.........16 5................. 7 3....... 2 1............................................23 OFI GST Tax Interface Phase2 3 .............................................................................................................................................Implementation Overview .............10 4.....................Call to Action .......................... 8 4......................................................................................................................................................................................................................................................................................................................................................... 6 3.................................

1. Note: The current content has been compiled in reference to the frozen scope of the Phase-2 deliverables (Ref: GST Phase -2 Deliverables.1 Scope This document provides the details of Functional flow for ‘Oracle Financials for India’ (OFI) Bill of Entry cycle from GST point of view along with accounting entries.Introduction • The Objective of this white paper is to give an overview of the OFI Product extension for importing GST(Goods and Service Tax) taxes to AR and AP • This document will help the users to understand the tax import and accounting the same for the transactions imported from third party systems(Legacy) 1.docx) OFI GST Tax Interface Phase2 4 .

Interface Tax Purge Program’ OFI GST Tax Interface Phase2 5 . delete. • Helps customer to reconciliation and decision-making • Make the system more convenient and easier to use New Features introduced • Interface Data Mapping UI • Interface table for imported taxes • New UI to review and modify (insert.Old and New features Old Feature New feature Imported external system’s invoice/transaction Imported external system’s invoice with without India tax to EBS India/transaction tax to EBS Missing external system’s tax value and accounting Handle external system’s tax value and accounting in EBS AP/AR modules in EBS AP/AR modules • The feature will ensure correctness of data for customers and sync of data between EBS and external sources. update) incorrect data in the interface table • New Error messages • ‘India .2.

System will pick the GST taxes defined in the application itself  Imported Tax Code: user could predefine tax code of imported tax in this region.3.  Inclusive Flag: Read only. Users need to enter the tax amount explicitly. Tax Code Mapping region will gray. Business rules for the UI:  Operating Unit field is mandatory.Implementation Overview 3. when it is chosen. Value is External or Standard a) If it is selected as External then Tax recalculation will not happen.  OFI Tax Code: When user selects Tax code from the LOV. Tax code mapping is provided to user to map external system tax definition with Oracle EBS tax code definition. They will be retrieved from Existing Tax code definition form. LOV will list all available values base on MOAC (Multiple Org Access Control) architecture  Taxable Event field is mandatory. b) If it is Standard then taxes can be recomputed and accounting can be done  Use EBS Tax Code: Check box. OFI GST Tax Interface Phase2 6 . Imported Tax Code is unique for one Operating Unit with Taxable Event combination value.1 Setup Flow Navigation: (N)  Oracle Financials for India  Tax Configuration  Define Tax Conversion A new setup UI ‘Interface Data Mapping’ will be introduced for tax code mapping. reject entry. and no modification will be allowed.

2 Troubleshooting Tips  Issue External tax field disabled in Open interface Tax Details India Localization UI  Troubleshooting Use EBS Taxable External tax Tax External Tax OFI Tax Field Tax Code Event field Category Field Existing Yes External Any Value Any Value Disabled Always can Enter/Modify Yes Standard Any Value Any Value Disabled Always can Enter/Modify No External Any Value Any Value Always can Disabled Enter/Modify No Standard Any Value Any Value Always can Disabled Enter/Modify 3.3. a) For AR Transaction : Unique Key of Original transaction for AR will be BATCH_SOURCE_NAME. It will ensure the OFI tax data can be matched to correct transaction line.  Upload unique key of original transaction to OFI interface table and EBS transaction interface table. LINE_GDF_ATTRIBUTE20 in RA_INTERFACE_LINES_ALL b) For AP Transaction : Unique Key of Original transaction for AP will be REFERENCE_KEY1.REFERENCE_KEY2 and REFERENCE_KEY3 in AP_INVOICE_LINES_INTERFACE OFI GST Tax Interface Phase2 7 .LINE_GDF_ATTRIBUTE19.3 Implementation Tips  Verify external system’s tax code mapping to EBS system’s OFI tax code in ‘Interface Data Mapping’ UI.

4 Best Practices  Upload OFI interface table along with base interface table when user is trying to update EBS with data from his external system. OFI GST Tax Interface Phase2 8 .3.

AP Import Invoice Data to AP Interface Table Import Tax data to OFI Open Interface Table Run “Payable Open Correct Data in Base/OFI Interface Import” Interface Program Completed Check Error message in Successfully log/output file View Imported Taxes in Tools  India Tax details Validate the Invoice OFI GST Tax Interface Phase2 9 .4.Feature Overview 4.1 Process Flow .

Rectify the data in Base/OFI Interface in case of any errors/warnings 5. View imported taxes in Tools  India Tax details 6.1. Make sure the Concurrent Program completes successfully.) 2. Import OFI Taxes to OFI Taxes interface table. Apart from the above values all other values which are mandatory for Payable Open Interface Import to create the AP transaction also needs to be populated Step 2: Populate JAI interface tables Below columns and values should be populated as such Table : JAI_INTERFACE_LINES_ALL Column Value OFI GST Tax Interface Phase2 10 . Import Invoice data to AP interface table (User should upload OFI interface table along with base interface table when user is trying to update EBS with data from his external system.AP_INVOICE_LINES_INTERFACE Below columns and values should be populated as such in AP_INVOICE_LINES_INTERFACE Table : AP_INVOICE_LINES_INTERFACE Column Value REFERENCE_KEY3 OFI TAX IMPORT REFERENCE_KEY2 Invoice Line Number REFERENCE_KEY1 Invoice_num The above values are very specific to import the taxes successfully to India Localization. Run concurrent program ‘Payables Open Interface Import’ to import AP invoice from interface table. 4. Run concurrent program ‘Invoice Validation’ to validate imported AP invoices.2 Interfacing OFI Taxes to AP Step 1: Populate AP interface tables AP_INVOICES_INTERFACE. 4. 3.

TRANSACTION_NUM Value should be the same as reference_key1 of AP_INVOICE_LINES_INTERFACE TRANSACTION_LINE_NUM Value should be the same as reference_key2 of AP_INVOICE_LINES_INTERFACE BATCH_SOURCE_NAME OFI TAX IMPORT For populating tax details user can use JAI_INTERFACE_TAX_LINES_ALL India Localization data can also be populated using the OFI TAX OPEN INTERFACE UI provided as well Navigation (N)  Oracle Financials for India  Transactions  Tax Open Interface Import Module : Payables Note: The source should be OFI Tax Import OFI GST Tax Interface Phase2 11 .

TRANSACTION_NUM: Value should be the same as reference_key1 of AP_INVOICE_LINES_INTERFACE TRANSACTION_LINE_NUM: Value should be the same as reference_key2 of AP_INVOICE_LINES_INTERFACE Click on Tax Details Button will open the UI where user can enter the taxes OFI GST Tax Interface Phase2 12 .

Rectify the data in Base/OFI interface in case of any errors/warnings Step 5 : View imported taxes in Tools  India Tax details and on satisfactory results.In case of any errors users can click on Errors button and correct the same NOTE : Re-processing errored records of OFI Interface is still under review and will be coming up asap Step 3 : Run Concurrent program ‘Payable Open Interface Import’ to import AP Invoice from interface table Step 4 : Make sure the Payable Open Interface Import is successful .Validate the Invoice OFI GST Tax Interface Phase2 13 .

Misc tax lines got created Misc tax distributions got created OFI GST Tax Interface Phase2 14 .

3 Process Flow – AR Import Invoice Data to AR Interface Table Import Tax data to OFI Open Interface Table Run “Auto invoice” Correct Data in Base/OFI Interface Program Completed Check Error message in Successfully log/output file View Imported Taxes in Tools  India Tax details OFI GST Tax Interface Phase2 15 .4.

Import OFI Taxes to OFI Taxes interface table: 3. Rectify the data in Base/OFI Interface in case of any errors/warnings 5.) 2.1.Run concurrent program Auto Invoice 4. View imported taxes in Tools  India Tax details 4.4 Interfacing OFI Taxes to AR As a Pre-Requisite the below setups needs to be performed manually in Account Receivables Module a) Create Transaction Source ‘OFI TAX IMPORT’ b) Line Transaction Flexfield is created as below OFI GST Tax Interface Phase2 16 .Import transaction data to AR interface table (User should upload OFI interface table along with base interface table when user is trying to update EBS with data from his external system. Make sure the Concurrent Program completes successfully.

OFI GST Tax Interface Phase2 17 .

IN.Step 1: Populate RA interface tables Below columns and values should be populated as such Table : RA_INTERFACE_LINES_ALL Column Value BATCH_SOURCE_NAME OFI TAX IMPORT WAREHOUSE_ID Inventory Organization ID in which the transaction is to be imported LINE_GDF_ATTR_CATEGORY JG. ( In case automatic Trx number populate any unique Number for the above line gdf attribute) LINE_GDF_ATTRIBUTE20 Line Number INTERFACE_LINE_CONTEXT Recommended to have the same as OFI TAX IMPORT The above values are very specific to import the taxes successfully to India Localization. Apart from the above values all other values which are mandatory for Autoinvoice to pass the AR transaction also needs to be populated Step 2: Populate JAI interface tables Below columns and values should be populated as such Table : JAI_INTERFACE_LINES_ALL Column Value TRANSACTION_NUM Value should be the same as line_gdf_attribute19 of ra_interface_lines_all TRANSACTION_LINE_NUM Value should be the same as line_gdf_attribute20 of ra_interface_lines_all BATCH_SOURCE_NAME OFI TAX IMPORT For populating tax details user can use JAI_INTERFACE_TAX_LINES_ALL OFI GST Tax Interface Phase2 18 .OFI TAX IMPORT LINE_GDF_ATTRIBUTE19 TRX number.ARXTWMAI.

NOTE : Please note that the transaction number(for Automatic Numbering) you provide over here is just for tracking purpose through which the interface data in Receivables and interface data in Localization is mapped and not the actual AR Transaction number India Localization data can also be populated using the OFI TAX OPEN INTERFACE UI provided as well Navigation (N)  Oracle Financials for India  Transactions  Tax Open Interface Import Module : Receivables Note: The source should be OFI Tax Import OFI GST Tax Interface Phase2 19 .

TRANSACTION_NUM: Value should be the same as line_gdf_attribute19 of ra_interface_lines_all TRANSACTION_LINE_NUM: Value should be the same as line_gdf_attribute20 of ra_interface_lines_all Click on Tax Details Button which will open the UI where user can enter the taxes In case of any errors users can click on Errors button and correct the same NOTE : Re-processing errored records of OFI Interface is still under review and will be coming up asap OFI GST Tax Interface Phase2 20 .

Step 3 : Run Autoinvoice program with source as OFI Tax IMPORT Source should be OFI Tax IMPORT Step 4 : Make sure the Autoinvoice is successful and user is able to query the AR Transaction select trx_number from ra_customer_Trx_all where INTERFACE_HEADER_CONTEXT='OFI TAX IMPORT' and INTERFACE_HEADER_ATTRIBUTE1='&INTERFACE_HEADER_ATTRIBUTE1' INTERFACE_HEADER_ATTRIBUTE1 value is nothing but the value provided in the column INTERFACE_LINE_ATTRIBUTE1 of RA_INTERFACE_LINES_ALL OFI GST Tax Interface Phase2 21 .

Step 5 : View imported taxes in Tools  India Tax details OFI GST Tax Interface Phase2 22 .

You can also refer the documents in GST Info Center(Documentation Tab) released as a part of Phase1 and Phase2 deliverables: E-Business Suite Release 12: India Goods and Service Tax (GST) Info Center (Doc ID 2176820. Tax amount is populated Tax distributions got created 5.Summary The above document will provide the below benefits: • Interfacing Taxes to Legacy AR/AP Transactions • Tax recalculation and Accounting of taxes 6.2) OFI GST Tax Interface Phase2 23 .Call to Action Please do the Interface setup according to the above documentation and import Transactions accordingly This is not the final document and we will incorporate further changes in this document according to your queries and Business Scenarios.