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SAI LEAF PLATE INDYSTRY

ABOUT INTERNSHIP TRAINING

The purpose of internship training is to facilitate the intern to practice the acquired
skills independently or under supervision, as mentioned in the respective discipline
course contents. The focus of internship training should be to develop the methods
and modalities for actual practice of management study. Emphasis should be laid
on Hands on experience. The settings of internship should be preferably a
decentralized setting in a organization structure like production, marketing, human
resource and finance department. At the end of the internship, the intern should be
a confident, more helpful in futures.

OBJECTIVES OF INTERNSHIP TRAINING:

Develop managerial skills and leadership qualities to function effectively as


a leader of the management team.

Develop communication skills.

Develop professionalism inclu

ding ethical behavior, etiquettes and demonstrate behavioral

To study the company profile of Sai Leaf Industries.

To study the working of marketing & services department.

Market Analysis of retail products.


To study the problems of SAI LEAF INDUSTRIES.

SCOPE OF THE INDUSTRY:

Sai leaf plate are made from mill board, grey board, kraft paper, grease proof
paper and other papers, printed and given the desired shape and are
extensively use.
The disposable nature of these cups and plates not only obviates the need
for washing and cleaning but also save loses due to breakages that normally
occur while using porcelain or glass wares.
Paper cups & plates find extensive usage for serving eatables in parties,
functions, social gatherings, etc., catering departments of railways, airlines
and other establishments also amount for a major share of the demand
of cups and plates.

INDUSTRY PROFILE

INDUSTRY ANALYSIS:

Paper cups have been documented in imperial China, where paper was
invented by 2nd century BC. Paper cups were known as chih pei and were used for
the serving of tea. They were constructed in different sizes and colors, and were
adorned with decorative designs. Textual evidence of paper cups appears in a
description of the possessions of the Yu family, from the city of Hangzhou.

The modern paper cup was developed in the 20th century. In the early 20th
century, it was common to have shared glasses or dippers at water sources such as
school faucets or water barrels in trains. This shared use caused public health
concerns. One notable investigation into their use was the study by Alvin Davison,
biology professor at Lafayette College, published with the sensational title "Death
in School Drinking Cups" in Technical World Magazine in August 1908, based on
research carried out in Easton, Pennsylvania's public schools. The article was
reprinted and distributed by the Massachusetts State Board of Health in November
1909.

Based on these concerns, and as paper goods (especially after the 1908
invention of the Dixie Cup) became cheaply and cleanly available, local banks
were passed on the shared-use cup. One of the first railway companies to use
disposable paper cups was the Lackawanna Railroad, which began using them in
1909. By 1917, the public glass had disappeared from railway carriages, replaced
by paper cups even in jurisdictions where public glasses had yet to be banned.

Paper cups are also employed in hospitals for health reasons. In 1942 the
Massachusetts State College found in one study that the cost of using washable
glasses, re-used after being sanitized, was 1.6 times the cost of using single-service
paper cups. These studies, as well as the reduction in the risk of cross-infection,
encouraged the use of paper cups in hospitals.

Dixie cups

Dixie Cup is the brand name for a line of disposable paper cups that were
first developed in the United States in 1907 by Lawrence Luellen, a lawyer in
Boston, Massachusetts, who was concerned about germs being spread by people
sharing glasses or dippers at public supplies of drinking water. Luellen developed
an ice-cooled water-vending machine with disposable cups, and with another
Bostonian, Hugh Moore, embarked on an advertising campaign to educate the
public and to market his machine, principally to railroad companies. Professor
Davison's study was instrumental in abolishing the public glass and opening the
door for the paper cup. Soon, the devices, which would dispense cool water for a
cent, became standard equipment on trains.

The Dixie Cup was first called "Health Kup", but from 1919 it was named
after a line of dolls made by Alfred Schindler's Dixie Doll Company in New York.
Success led the company, which had existed under a variety of names, to call itself
the Dixie Cup Corporation and move to a factory in Wilson, Pennsylvania. Atop
the factory was a large water tank in the shape of a cup.

Dixie merged with the American Can Company in 1957. The James River
Corporation purchased American Can's paper business in 1982. The assets of
James River are now part of Georgia-Pacific, a subsidiary of Koch Industries, the
second largest privately owned company in the United States. In 1983, production
moved to a modern factory in Forks, Pennsylvania. The original factory in Wilson
has sat vacant ever since. The closing of the factory also prompted Conrail to
abandon the Easton & Northern railroad branch, of which Dixie Cups was the last
major customer.

The Dixie Cup logo was created in 1969 by Saul Bass, a graphic designer
known for his motion picture title sequences.

In Canada, "dixie cup" is a common slang term for the red plastic cups used
at parties and games such as beer pong.

The coupon collector's problem is sometimes called the Dixie cup problem.
MANUFACTURE

The base paper for paper cups are called "cup board" and are made on
special multi ply paper machines and have a barrier coating for waterproofing. The
paper needs high stiffness and strong wet sizing. The cupboard grades have a
special design for the cup manufacturing processes. The mouth roll forming
process requires good elongation properties of the board and the plastic coating. A
well formed mouth roll provides good stiffness and handling properties in the cup.
The basis weights of the cup boards are 170350 g/m2.

To meet hygiene requirements, paper cups are generally manufactured from


virgin (non-recycled) materials. The one exception to this rule is when the paper
cup features an extra insulating layer for heat retention, which never comes into
contact with the beverage, such as a corrugated layer wrapped round a single-wall
cup.

Waterproofing

Originally, paper cups for hot drinks were glued together and made
waterproof by dropping a small amount of clay in the bottom of the cup, and then
spinning at high speed so that clay would travel up the walls of the cup, making the
paper water-resistant. However, this resulted in drinks smelling and tasting of
cardboard.

Cups for cold drinks could not be treated in the same way, as condensation
forms on the outside, then soaks into the board, making the cup unstable. To
remedy this, cup manufacturers developed the technique of spraying both the
inside and outside of the cup with wax. Clay-coated cups disappeared with the
invention of polyethylene (PE) coated cups; this process covers the surface of the
board with a very thin layer of PE, waterproofing the board and welding the seams
together.

Printing on paper cups

Originally paper cups were printed using rubber blocks mounted on


cylinders, with a different cylinder for each color. Registration across different
colors was very difficult, but later flexography plates became available and with
the use of mounting systems it became easier to register across the colors, allowing
for more complex designs.

Printing flexographic has become ideal for long runs and manufacturers
generally use this method when producing over a million cups.

Machines such as Comexi are used for this, which have been adapted to take
the extra large reels that are required by paper cup manufacturers. Ink technology
has also changed and where solvent-based inks were being used, water-based inks
are instead being utilized.

One of the side effects of solvent-based inks is that hot drink cups in
particular can smell of solvent, whereas water-based inks have eliminated this
problem.

Other methods of printing have been used for short runs such as offset
printing, which can vary from anything from 10,000 to 100,000 cups. Offset
printing inks have also been developed and although in the past these were solvent
based, the latest soya-based inks have reduced the danger of cups smelling.
The latest development is DirectX printing, which allows printing on very
small quantities, typically from 1,000 cups, and is used by companies including
The Paper Cup Company offering small quantities in short lead times. Rotogravure
can also be used, but this is extremely expensive and is normally only utilised for
items requiring extremely high quality printing like ice cream containers.

ENVIRONMENTAL IMPACT

Recycling.

Most paper cups are designed for a single use and then disposal. Very little
recycled paper is used to make paper cups because of contamination concerns and
regulations. Because most paper cups are coated with plastic, both composting and
recycling of paper cups is uncommon. Although paper cups are made from
renewable resources (wood chips 95% by weight), paper products in a landfill may
not decompose, or may release methane if decomposed an aerobically.

The manufacture of paper usually requires inorganic chemicals and creates


water effluents. Paper cups may consume more non-renewable resources than cups
made of polystyrene foam (whose only significant effluent is pentane).

Paper vs. plastic.

A life cycle inventory of a comparison of paper vs plastic cups shows


environmental effects of both with no clear winner. PE is a petroleum based
coating on paper cups that can slow down the process of biodegrading of the paper
it coats. PLA is a biodegradable bio-plastic coating used on some paper cups. PLA
is a renewable resource and is certified compostable, which means that when it
biodegrades it does not leave behind any toxic residues.
PLA-lined cups are thus the only paper cups which can be composted fully.
All paper cups can only be recycled at a specialized treatment facility regardless of
the lining.

A number of cities including Portland, Oregon have banned XPS foam


cups in take-out and fast food restaurants.

Emissions.

A study of one paper coffee cup with sleeve (16 ounce) shows that the CO2
emissions is about .11 kilograms (.25 pounds) per cup with sleeve including
paper from trees, materials, production and shipping.

Habitat loss trees used.

The loss of natural habitat potential from the paper coffee cup (16 ounce)
with a sleeve is estimated to be .09 square meters (.93 square feet).

Over 6.5 million trees were cut down to make 16 billion paper cups used by
US consumers only for coffee in 2006, using 4 billion US gallons (15,000,000 m3)
of water and resulting in 253 million pounds of waste. Overall, North Americans
use 58% of all paper cups, amounting to a staggering 130 billion cups.

Lids

Paper cups may have various types of lids. The paper cups that are used as
containers for yogurt, for example, generally have two types of lids: a press-on,
resalable, lid (used for large "family size" containers, 250 ml to 1000 ml, where not
all of the yogurt may be consumed at any one time and thus the ability to re-close
the container is required) and heat-seal foil lids (used for small "single serving"
containers, 150 ml to 200 ml).

Plate (dishware)
A plate is a broad, concave, but mainly flat vessel on which food can be
served. A plate can also be used for ceremonial or decorative purposes.

Design: Shape

A plate is composed of:

The well, the bottom of the plate, where food is placed.


The lip, the outer edge of the plate (sometimes falsely called rim. It can be
flat (like a pizza plate); or inverted (slanting down); or everted (more
common, slanting up))
The rim, which is actually the lip seen in profilethe opening of the vessel;
sometimes with a gilded line.
The base, which is sometimes used interchangeably with "well", but actually
refers to the underside.

Materials

Plates are commonly made from ceramic materials such as bone china,
porcelain, and stoneware, as well as other materials like plastic, glass, or metal;
occasionally, wood or carved stone is used. Disposable plates, which are often
made from paper pulp, were invented in 1904. Also melamine resin or tempered
glass such as Corelle can be used.
Size and type

Plates for serving food come in a variety of sizes and types, such as:

Saucer: a small plate with an indentation for a cup


Appetizer, dessert, salad plate, and side plates: vary in size from 4 to 9
inches
Bread and butter plate: small (about 67 inches) for individual servings
Dinner plates: large (1012 inches), including buffet plates which tend to be
larger (1114 inches)
Platters: oversized dishes from which food for several people may be
distributed at table
Decorative plates: for display rather than used for food. Commemorative
plates have designs reflecting a particular theme.
Charger: a decorative plate placed under a separate plate used to hold food,
larger (1314 inches)

Plates can be any shape, but almost all have a rim to prevent food from falling off
the edge. They are often white or off-white, but can be any color, including
patterns and artistic designs. Many are sold in sets of identical plates, so everyone
at a table can have matching tableware. Styles include:

Round: the most common shape, especially for dinner plates and saucers
Square: more common in Asian traditions like sushi plates or bento, and to
add modern style.
Coupe: a round dish with a smooth, round, steep curve up to the rim (as
opposed to rims that curve up then flatten out)
Food-themed artwork is common
History

The Chinese discovered the process of making porcelain around 600 AD. It
was not until 1708 when a German potter in Meissen discovered the Chinese
process, that European potteries came into being. Many of the world's best known
potteries were founded during this periodRoyal Saxon in 1710, Wedgwood in
1759, Royal Copenhagen in 1775, and Spode, founded in 1776 in England.

Disposable plates

These plates are made of cardboard, paper or purely organic material and are
normally intended to be used only once.

Plates as collectibles

When trade routes opened to China in the 14th century, porcelain objects,
including dinner plates, became must-haves for European nobility. After
Europeans also started making porcelain, monarchs and royalty continued their
traditional practice of collecting and displaying porcelain plates, now made locally,
but porcelain was still beyond the means of the average citizen.

The practice of collecting "souvenir" plates was popularized in the 19th


century by Patrick Palmer-Thomas, a Dutch-English nobleman who wowed
Victorian audiences with his public plate displays. These featured transfer designs
commemorating special events or picturesque localesmainly in blue and white. It
was an inexpensive hobby, and the variety of shapes and designs catered to a wide
spectrum of collectors. The first limited edition collector's plate 'Behind the Frozen
Window' is credited to the Danish company Bing and Grondahl in 1895. Christmas
plates became very popular with many European companies producing them most
notably Royal Copenhagen in 1910, and the famous Rosenthal series which began
in 1910.

Of course when Limited Editions arose on the marketplace, there was great
speculation about how limiting the quantities of given plates would effect the value
of those plates.

In the mid 1900s the Bradford Exchange began aggressively marketing


Limited Edition Collectible plates as a good investment opportunity.

The Bradford Exchange helped Limited Edition Collectible plate owners


exchange their plates through auctions. They also kept a record of what prices
plates sold for at auction and made an estimate of current plate values which they
listed on their website.

As a result, thousands of Limited Edition Plates hit the marketplace and


were bought up by collectors, some of whom never even displayed the plates, but
kept them in mint condition in storage.

Most of the Limited Edition Collectible plates that were created displayed
art works from famous artists who licensed the plate producers to reproduce their
work on porcelain, bone china, pottery, metals, alabaster, etc.

The plate producer would then get a plate manufacturer to create the plate
and also a transfer maker to create a template to make decals that would transfer
the original art work onto the plates. Of course this was covered by a hard glaze
and fired so that the transfer became permanent.
Various border designs were used including some in 14 or 24 carat gold.
There were even some plates where they placed gold leaf on top of the art work
decal before the glaze was baked on.

To keep track of all of the thousands of plates that were on the market so
that they could be listed on the Bradford Exchange, a universal numbering system
was devised. These numbers were called the Bradex numbers. Some manufacturers
included it on the back decal and some did not, but all Limited Edition Collectible
plates were assigned with Bradex numbers.

The Bradex number is divided into three sections: The first section tells you
the country the plate was produced in. Next you will see a dash, then you will see a
letter followed by a number in the second section. This is the code for the plate
producer. Next you will see another dash followed by a number, a decimal point,
and then another number. This code tells you which of that producer's series the
plate belongs to and the number after the decimal point tells you which edition of
that series that plate is.

Because there was no system set up for how plate producers could number
their plates, other than the Bradex system, the serial numbers on the plates became
irrelevant to identifying the plates. Since the same serial number could be used by
two or more manufacturers and no public records were kept of which serial
numbers belonged to which plates.

The Bradex number remains the only conclusive way to identify a Limited
Edition Collectible plate. However, you can also match the following information
off the plate's back decal:

1) The manufacturer's name


2) The artist's name

3) The series name

4) Plate's name

Of course sometimes the series name will be missing, but if the other three match
and the picture matches it is most likely the same plate.

However, be aware that matching only the art work can lead you to a mismatch
because art works were often licensed to more than one manufacturer.

INDUSTRY STRUCTURE:
INDUSTRY GROWTH:

The Indian Paper industry is going through substantial changes. Global


demand for paper is expected to grow by about 4% p.a. over the next 5 years. The
domestic demand is expected to grow at about 8% which will result in increase of
demand by30 Lakh tones approximately over the next 5 years. It is expected that
customs duty on import of paper will decrease from the current level to the level of
10% over a period of time due to WTO compulsions. The import of raw material
for paper including pulp, waste paper and news print is likely to increase by at least
15% to 20% in 2005-06 to keep up with growing demand for paper in the domestic
market. Despite to the constraints like over crowded market and limitation in
procuring the desired quality of waste paper, there are indicators of a revival in the
Indian Paper Industry. In the current year, selling price has marginally increased
and enabled the industry to partially offset the rise in cost of inputs, fuel & labour.
The paper industry has an important social role to play for the country. Use of
paper is considered as an index of cultural growth. Key social objectives of the
Government like eradicating illiteracy, making primary education compulsory etc.
are very much related to the paper industry. The paper industry is also contributing
towards fulfillment of various requirements of the industry as a whole like
information dissemination, publicity etc. which in turn stimulate industrial growth
of the country. The paper industry has, thus, a catalytic role to play not only for the
overall growth of the industry but also for the living standards of the people. The
new millennium is going to be the millennium of the knowledge. So demand for
paper would go on increasing in times to come. Because of paper industrys
strategic role for the society and also for overall industrial growth, it is necessary
that the paper industry performs well.

Growth has relied namely on De-inked waste paper as a source of raw


material. Currently import duty on newsprint is about 5% and domestic
manufacture of newsprint is exempted from excise duty. This tariff structure for
newsprint has seen Indian newsprint price closely mapping international prices.
Imports still constitute about 30% of consumption and newsprint contributes about
10% of the total production of paper and paperboards. The number of players in
the news print segment is relatively limited and manufacturing capacities are larger
than in the packaging grades segment. Historically, the bulk of the output of
Cultural grades comprising of writing, printing, office stationery paper and
specialty paper has been the preserve of large producers, who use forest based
raw material in integrated pulping facilities augmented by imported pulp. This
segment has been consistently taxed at higher rates due to its size and use of
conventional forest based raw material. Investment in plant has also been higher.
With relatively smaller number of players and high import tariff protection, prices
of end products, generally perceived to be higher quality, have been high. Import
tariff levels, although much lower now, still continues a significant barrier to
imports. The high investment levels required and limited conventional fiber
resources are the major deterrents to growth in this segment for both existing
players as well as new entrants. Lower end cultural grades manufactured by
smaller players using unconventional raw materials in low investment, low tech
plants cater to consumers in the price sensitive sub segment of this market. This
sub segment depends significantly on the tariff differential based on size and raw
material for its viability.

Sales Analysis:

We have a very good market in Bangalore. The product is a non-perishable,


has a very good demand in the market and payments are on time. We are also
getting inquiries for Exports but we will first serve our parent market and then look
into exports.

Projected Actual Sales per annum: Rs. 1.50 Crores.

Raw material Costs: Rs. 84 Lakhs. (12 containers X 7.00 Lakhs).

Expenses per annum: Rs. 12 lakhs.

Total Gross profits: Rs. 54.00 lakhs Per Annum.

Net Profits will be known after provision for Income tax and other provision
for other allowances and expenses. Since our business model is simple the
calculations are also simple and accurate.This can be achieved during the first year
of operation. We will increase sales subsequently by adding new products and
additional machinery.

I am interested in obtaining a funding and a long term business association. I


am looking for a funding of Rs. 1 crore which is sufficient for me to work on my
plans and this will give me very good returns. The business model is very simple
but the returns are very excellent which I have enjoyed and would like to invite
you on board for you to enjoy as well.

Profile:

I started my business in 2008 and it is running successfully and profitably for the
past 6 years.

The Company is a registered private proprietorship located in Bangalore. It is a


small scale industry involved in production of paper products. It has an IEC code
obtained for Imports.

A Rental Agreement has been entered into with the building owner for 3 years and
can be extended for a longer period of time.

Our Products:

We are into manufacturing paper products with special emphasis on paper plates.
We have been in this business for the past 6 years.

What We Plan to Do:


We are now planning to expand our business by adding new machinery and
importing our raw materials. The products that we plan to manufacture and
diversify into are: Paper plates, Paper bags, Paper cups and Paper tissues.

Funds are required for machinery and raw materials. We plan to import our raw
materials every month at the rate of 1 container per month.

Return on Investment:

With this expansion we are planning to achieve sales of Rs.1.50 crores for the first
year of expansion 2013-2014.

Subsequently the next 3 years our sales target is 2.5 3.00 crores.

Trading is also a part of our business which will earn us good profits. By this we
mean that we will sell raw materials to the local manufacturers which will give us
good profits.

The return on investment will be as mutually agreed upon. The investment will be
returned in the next 10 years time or as decided. We can work on how we can work
together.

Paper Industry in India is moving up with a strong demand and is in expansion


mode to meet the projected demand of 20 Million tons by 2020. Thus, paper
industry in India is on the growth trajectory and is expected to touch 8.5% GDP in
the coming years. Currently, the industry has seen an increasing demand for
household paper items apart from educational demand. These are tissue paper,
facial tissues, face wipes, paper towel, paper napkins, paper cup saucers etc.
Household paper products are used for maintaining proper hygiene and cleanliness.
Health concerns regarding infectious diseases and allergy have been a major factor
in the growth of household paper products market. Here we compiled top 10 most
profitable paper business ideas for your ready reference. Any individual with
proper planning can initiate this business as small scale also.

AUTO VISION:

VISION STATEMENT

Our Corporate philosophy is simple and genuine with a goal to ensure our
customers are provided with the very best in products choice, quality, value, and
outstanding service in the catering disposables products.

Our vision is to deliver to our customers, employees, community and


shareholders a differentiated value proposition, driven by our focused strategies for
Growth, Culture, Safety, Sustainability and Operational Excellence.

MISSION STATEMENT

To offer our customers with an amazing range of the very best in Catering
Disposables with a wide Products Choice, Best Quality, Value for Money and is
committed to surpassing the expectations of our customers.

Paper Products Companys mission is to Provide the Food ,Catering,


Industrial, Chemicals & Petrochemicals Packaging markets with Multiwall Sacks,
Paper Cores, Paper Bags & Sheets, by offering an eco-friendly and quality product,
building long term partnership based on trust and prompt service, as well as
achieving a sustainable and profitable growth.

FUTURE:
The globalization of Indian economy has lead to a healthy growth of 6 to 7%
industry and that is growth happening in all the sectors. Moreover the Per Capita
consumption of paper in India is going up with the advent of packaging in the food
industry. Due to environmental concerns, the use of plastics is likely to be banned
by the Government of India within a short span of time. Hence within 2 to 3 years
we will be witnessing an explosive growth of packaging in India mainly in food,
textile and export segments.

The exposure to foreign packaging technology and the need to satisfy the
export customers has led to a drastic change in the industrial packing sector. The
corrugators have started using high BF, high SAI LEAF paper instead of the
regular grades and shifting from 7 ply and 9 ply boxes to 5 ply and 3 ply boxes.
The above change has resulted in more aesthetic and cost effective packing
solutions. There is a very good potential market developing for such grades of
paper in India.

The market of high quality Kraft paper is now catered only by few
manufactures from western and northern parts of the country. With the above
changes in the industry it would be in the best interest of our company to put up a
Kraft paper plant of 100 MT per day producing high B.F., higher SAI LEAF paper
and exploit the emerging market situations better. The company envisages the
following advantages by going for such a plant as follows:

l) Most of the existing paper mills in South India operate with single wire
machine, which can produce up to 24 BF only, whereas the new plant intended to
be set up by SSPML is a twin wire machine which can produce high quality Kraft
paper of 24 BF to 40 BF which is sold in the market at a premium.
By making high end paper in south India the company stands to gain a lot in
terms of logistics costs when compared to the competition.

SJPML got the advantage of cost benefit while importing raw materials and
exporting finished product.

The possibility of exporting substantial quantity of the production to near by


countries like, Sri Lanka and eastern African countries is also bright. This may also
be substantiated from the fact that paper exports have risen at a CAGR of 14 % pa
from 105000 tonnes in the year 2000 to 179000 tons in the year 2004. As a
strategic measure to expand the international operations of the company, the
company has already started a new business division International Business Unit
to handle the international marketing operations of the Company.

2) The company intends to manufacture the paper by using Twin Wire


Technology and also plans to incorporate all latest equipment to have a cost
effective production. The twin wire technology employs two wires drawing pulp
stock from two separate head boxes. The arrangement is in such a way that the wet
webs come into contact before going to the press.

We strengthen and maintain our market position by offering unique offered


services supported by:

Our wide technical capabilities in manufacturing paper packaging, as well as


stretching our limitations and resources to capture any customer customization.

Ensuring customer satisfaction evidently proven by our high retention rate, backed
up with our flexibility in small and batch supply and short order cycle, consistently
meeting and exceeding customer expectations.
Providing added value products through vertical integration, product management
and technical development

Offering consistent quality standards, a culture owned and controlled by highly


skilled team, thriving on continuous improvement to achieve customer satisfaction

Partnering with our customers, building strong relationships based on confidence,


transparency and excellent service

Since the paper dishware came out, it has been used widely in developed countries
and regions such as America, Europe, Japan, Singapore, Korea, Hongkong and so
on. The product has the special characters of good shape, sanitation, oil preventing
and temperature resisting, it also degradable, innocuous, flavorless, unpolluted.
Paper dish wares and kitchen wares were accepted by people quickly as soon as it
entered market. They were used by many international snack shops and beverage
suppliers such as Mcdonald's, KFC, Coca Cola, pepsi-cola, and all kinds of instant
noodles factories, and so on.

The plastic products which was called White Revolution twenty years ago not only
brought people convenience but also create White Pollution that is difficult to
eliminate today. The plastic products are difficult to be reclaimed and can produce
deleterious gases, they also can't degradable and can spoil constructor of soil when
they are buried. Chinese government spends several hundred millions capitals on
dealing with it but gets little effect. To develop environment-protecting products
and eliminate white pollution has been the important social problem in the world.

Now many countries in America and Europe have legislation to forbid using
plastic dishware and kitechwares. In China, Ministry of Railroad, Ministry of
Communications, State Environmental Protection Administration, State Planning
Commission, and other local governments such as Wuhan, Hangzhou, Nanjing,
Dalian, Xiamen and Guanzhou have enacted laws to forbid using plastic products.
The No.6 document (1999) of the National Economic and Trade Committee
prescribed definitely that at the end of 2000, the plastic dishware and kitchwares
should be forbidden entirely in China. A globalized transformation of plastic dish
wares and kitchwares is springing up gradually. The green environment protecting
products which using paper to take place of plastic has been one of trends of social
development nowadays.

In order to adapt and promote the activity development of Using Paper to Take
Place of Plastic, the State Economic & Trade Commission together with the State
Bureau of Quality and Technical Supervision, Science and Technology Ministry
and Sanitation Ministry enacted two national standards, Universal Technical
Standard for One-Time Degradable Lunch Containers and Drinking Sets and
Experiment Method for One-Time Degradable Function, they were carried out on
Jan 1, 2000. These standards can provide technical norm for producing,
distributing, using and supervising one-time degradable lunch containers and
drinking sets.

The healthy consciousness of people is enhancing continuously by the quick


economic development of our country and the stable improvement of people's
living situation. Now the one-time paper cups have been the necessary products of
people's daily consumption in developed areas. It was forecasted by experts that in
near three year, the paper dish wares and kitchwares will spread over the country
and come into family largely, the market of the products is growing and larger
quickly. Ending plastic products are the general trends of historical mission and the
paper products are being fashionable trends.

Now, the paper product market is starting, the foreground of the market is very
wide. It is satisficed that there are 3 billion paper products in 1999 and 4.5 billion
in 2000, it is estimated that the number will be increased a half every year in five
years. Now the paper products have been used widely in many fields, such as
commerce, aviation, high and middle-grade snack shops, cool drink hall, large and
middle-scale enterprises, governmental departments, hotels, families in economic
developed areas, and so on. Meanwhile, it is spread to inner middle and small
cities. China has the most population in the world. The potential of the market is
very lare, it provides large market space for manufacturers who produce paper
products.

COMPANY PROFILE

We initiated our firm, A.G. S. Traders, in the year 1995 as a manufacturer,


supplier, exporter, trader and retailer of Disposable Products & Machines.
Designing & development of these products is carried at our workplace using
advanced technology and thus, we offer our products with the assurance of
delivering optimum performance. For our customers we have brought forward
Paper Plate Machines, Paper Cup and Paper Plate, to cater to the variegated needs
of manufacturing disposable products. Customers can source the specified range of
offerings at reasonable rates in accordance with their specified needs.

In order to meet the industry laid parameters and to offer our customers, products
of unbeatable quality, we are availed with advanced working facilities. Our
infrastructure is vast and modern equipped with latest range of machinery. In the
process, we are incorporated with a team comprising expert professionals,
responsible for meeting companys goals. From the day of our initiation, we have
followed & maintained stringent working norms and for this reason, instructed our
professionals to accomplish their assigned tasks in a fruitful way. It has been our
utmost consideration to meet our customers expectations and to offer them
optimum business opportunities from our end. So, we are here to offer them total
satisfaction and products capable of delivering flawless performance.

Mr. G. Selvaraj is a name that has played a catalyzing role in enabling our firm to
attain enormous growth & success. He, along with his visionary guidance and
impeccable ideas, has helped our team to bring forth qualitative products. Today,
we have become a reckoned name and are committed to carry these attributes,
further. We are exporting our products in all over the world.
Basic Information

Manufacturer
Exporter
Nature of Business Supplier
Trader
Retailer

Year of Establishment
2011

Total Number of Employees


Upto 150 People

Legal Status of Firm


Proprietorship Firm

Annual Turnover
Rs. 50 Lakh - 1 Crore
Trade & Market
Export Percentage
Upto 20%

Infrastructure
Location Type
Commercial

Company USP

Experienced R & Good Financial


D Department Position & TQM
Primary Competitive
Advantage Provide
Customized
Solutions

Quality Measures/Testing
Facilities Yes

Statutory Profile
Packaging/Payment and Shipment Details
Cash Cheque
Payment Mode
DD

Shipment Mode By Air By Road

ORGANIZATION STRUCTURE
FUNCTION OF THE DEPARTMENT:

In a manufacturing company the production function may be split into five sub-
functions:
1. The production and planning department will set standards and targets for
each section of the production process. The quantity and quality of products
coming off a production line will be closely monitored. In businesses focusing on
lean production, quality will be monitored by all employees at every stage of
production, rather than at the end as is the case for businesses using a quality
control approach.
2. The purchasing department will be responsible for providing the materials,
components and equipment required to keep the production process running
smoothly. A vital aspect of this role is ensuring stocks arrive on time and to the
right quality.
3. The stores department will be responsible for stocking all the necessary tools,
spares, raw materials and equipment required to service the manufacturing process.
Where sourcing is unreliable, buffer stocks will need to be kept and the use of
computerised stock control systems helps keep stcoks at a minimal but necessary
level for production to continue unhindered.

The design and technical support department will be responsible for researching
new products or modifications to existing ones, estimating costs for producing in
different quantities and by using different methods. It will also be responsible for
the design and testing of new product processes and product types, together with
the development of prototypes through to the final product. The technical support
department may also be responsible for work study and suggestions as to how
working practices can be improved.
5. The works department will be concerned with the manufacture of products. This
will include the maintenance of the production line and other necessary repairs.
The works department may also have responsibility for quality control and
inspection.
A key aspect of modern production is ensuring quality. The term quality means
fitness for purpose i.e. a product, process or service should do exactly what is
expected of it

BUSINESS OPRATION OF THE ORGANIZATION

Whether your plastics manufacturing process includes casting, molding, or


extrusion and no matter if you produce films, fibers, plates, tubes, or bottles our
software for the plastics industry can help. Yield the highest possible quality,
maximize profitability, plan and manage a complex supply chain, and much more.

Increase transparency and efficiency in manufacturing processes and


production scheduling
Improve cost and business segment analysis to develop growth strategies
Access timely and accurate financial data to drive effective budget control
Reduce costs and improve planning with just-in-time (JIT) delivery and
optimized inventory
Minimize manufacturing setup and downtime
Enhance your ability to make changes and expedite product customizations

the Company Offer plant & machinery for setting up an industry in the fields of
Plastic, Paper Plates, Tube Choke Machinery business, etc. For small, medium &
large scale Industry on turnkey project basis.
Paper Plate Making Machine

We offer Low Cost, High Performance, Ease operation, Paper Plate Making
Machines to manufacture paper plate of size 4" to 14". The machines are available
in Manual Model, Semi Automatic & Automatic Machine....

MANUAL PAPER PLANT PROJECT

MACHINE WITH DIE:- You have to invest Rs. 45000 for the complete Plant with
6000 pcs of raw material free for training.

PRODUCTION:- In This machine a worker can manufacture 3000-4000, 12


(twelve inches) plates in 8 hrs.

PAYMENTS:- After receiving your finished goods company will give you Rs.225
per 1000 pcs labour charge of plates.

SEMI AUTOMATIC PAPER PLATE PLANT

MACHINE WITH DIE:- You have to invest Rs. 80,000 for the complete Plant.
with 12000 pcs of raw material free for training

PRODUCTION:- This machine a worker can manufacture approximately 10,000


pcs of 12" (twelve inches) plates in 8 hrs

PAYMENTS:- After receiving your finished goods company will give you Rs. 225
per 1000 pcs labour charge of plates.
For renewal of agreement, you will have to inform the company one month prior to
expiry of the agreement.

FULLY AUTOMATIC PAPER PLATE PLANT

INJECTION MACHINE :- You have to invest Rs. 140,000 for the complete Plant.
This machine can manufacture Plates and Dona simultaneously. with
24000 pcs of raw material free for training

PRODUCTION:- This machine a worker can manufacture approximately 20,000


pcs of 12" (twelve inches) plates in 8 hrs.

PAYMENTS:- After receiving your finished goods company will give you Rs.225
per 1000 pcs labour charge of plates

Profit : We will give you Rs 725/-per 1000 pcs after receiving your finished choke
that includes Rs 500/- per 1000 for raw material Rs-225/- for your job work. It is
calculated that if your production is more than 5000 pcs per day then you can
secure around rs 160 to 175 per 1000 pcs as your net profit after deducting all your
overheads like transportation, labor charge, electricity and other expenses.

CONSUMPTION OF ELECTRICITY: - 50 TO 150 units per month depend on the


machine.

SPACE REQUIRED: - For this, you should have a room of minimum size of
10*10. These machine works with the help of single phase light. This is available
in your house.

TRAINING: - Our Companys technician will come to your home along with all
machineries and raw materials. He will set up the plant and give you training in
days. All expenses of trainer like traveling, food and lodging will be born by you.

TRANSPORTATION OF GOODS: - All the raw material will be sent to you by


rail transport or road transport and receive the finished goods by the same. There is
no limit of production.

WARANTEE: - It has 7 yrs of warrantee. During this period if any problem occurs
in the machinery, company will repair it free of cost. All machinery is companys
original machinery.

AGREEMENT: - Our Company and you will come into an court agreement that
company will regularly provide all the raw material to you and buy back finished
goods. You can continue the agreement as long as you want.

For renewal of agreement, you will have to inform the company one month prior to
expiry of the agreement
OBJECTIVE OF THE ORGANIZATION

With a strong commitment to evidence-backed impact measurement, , in


collaboration with Sai leaf plate , developed this Social Performance report
to document the economic and social background of the companys
beneficiaries.
This report provides a snapshot of social metrics for 95 of Sai leaf plate
beneficiaries, serving as the baseline for reporting their progress out of
poverty over time. A midline (check-in) survey will be conducted after 12
months for the same group of beneficiaries to measure the changes in
income levels and quality-of-life indicators.
The findings of this report are pivotal for and Sai leaf plate to inform
strategies for continued impact on the most vulnerable communities, while
also serving as a valuable resource for readers to better understand the
characteristics of the population programs are committed to serving and the
conditions in which they currently live.

PRODUCTION DEPARTMENT

There are many processes for plastics. Selection of a process depends on many
factors including:
- Quantity and production rate
- Dimensional accuracy and surface finish
- Form and detail of the product
- Nature of material
- Size of final product
In general, plastics processes have three phases:
1. Heating - To soften or melt the plastic
2. Shaping / Forming - Under constraint of some kind
3. Cooling - So that it retains its shape
Thermoplastics start as regular pellets or granules and can be remolded.
Thermosetting materials start as liquids/syrups, often called "resins", as powders or
partially cured products ("performs") which need heat for the shaping phase. The
shaping is accompanied by a chemical reaction, which means that the material does
not soften on reheating. The reaction may be exothermic (giving heat out), in
which case cooling is required.

PROCESS

1. Thermoforming
2. Compression and transfer molding
3. Rotational molding and sintering
4. Extrusion
5. Extrusion-based processes
6. Injection molding
7. Blow molding
8. Plastic foam molding

Compression and transfer molding


Place a pre-weighed amount of material in a matched metal mold and
closing the mold.
Heat and pressure cause the material to liquefy and flow into the voids in the
tool where it chemically reacts and hardens into the final shape.
Very large shapes can be molded in compression presses.

Advantages of compression molding (compared with injection molding)


Low scrap arising
Low orientation in the moldings
Well distributed fibrous fillers
Low residual stress product
Retained mechanical and electrical properties
Low mold maintenance
Low capital and tooling costs
BLOWN FILM PLANTS

An excellent Five Layer co-extrusion Blown Film Plant with optional IBC and non
IBC made in technical collaboration with Kuhne GmbH which is capable of
processing Nylon & EVOH. Change over from five layer to three layer film with
minimum wastage output ranging from 150 to 300 kg/hr on five layer film, 150 to
350 kg/hr on three layer film.

Salient Features
Available in IBC as well as Non IBC

Suitable to process Nylon or EVOH in the middle Layer

Kuhne design spiral mandrel die head

High performance segmented air cooling ring

9 point contact type motorized cage

Barrier screw design

Grooved feed section

AC variable frequency drive

Reversing haul-off

Fully automatic winder with auto splicing and auto roll changeover

Also Available on Request

Imported air cooling ring from SATURN, Canada

Scissor type calibrating basket

Ultrasonic sensors for IBC controls

Liquid PIB dosing system

PLC touch screen control for operation

Gravimetric dosing or batch blending with yield control


Output Range

150 to 300 kg/hr on five layer film

150 to 350 kg/hr on 3 layer film

General Applications

Frozen meat and fish packaging

Edible oil packaging

Coffee packaging

Almond oil packaging

Pickle packaging

Ghee packaging

Hair oil packaging

Tomato catch up packaging


Melting / casting

Stainless steel is one of the worlds most recycled materials, with some 90% of
each new batch - or heat - coming from scrap. Stainless steel scrap is melted down
with additional alloy elements to create slabs. At SAI LEAF INDUSTRIES melt
shops around the world, electric arc melting, AOD refining, and continuous casting
are used in the melting process. Stainless steel is provided to the New Castle mill
in the form of slabs.

Hot rolling

Each slab is heated to approximately 2300 degrees Fahrenheit and passed several
times on a rolling mill to reduce thickness and increase width and length of the
slab. The rolling mill at New Castle is particularly ideal for rolling special grades.

Annealing

Annealing recrystalilizes the stainless steels internal structure, which is altered in


the rolling process? The plate is heated to approximately 2,000 degrees Fahrenheit
in a natural gas furnace and then rapidly cooled through a "quenching" process. For
some special grades, quenching must begin even before the plate is completely out
of the furnace.

Leveling

The New Castle mill has both stretcher and roller leveling capability. Stretcher
leveling is accomplished by grabbing both ends of the plate and pulling hard
enough to slightly elongate the plate. For superior lighter-gauge plate flatness
quality, we stretch-level all standard grade plate at sizes through 3/8-by-96 inches.
This provides superior flatness with the most uniform low stress conditions for
stainless steel plate up to 120" wide and 420" long.

When the plate is too thick or too strong to be stretched, it is roller leveled by
passing the plate through two sets of offset rolls, which are adjusted to flex and
flatten the plate.

SAI LEAF INDUSTRIES is the only domestic plate producer to guarantee that all
of its plate mill plate through 2-inch thickness in width and 96 inches wide will
meet half-standard ASTM a 480 flatness tolerances.

Cutting

Plate less than 3/4" thick is normally sheared, cutting the ends and edges to the
width and length the customer ordered. Thicker plates are plasma cut with a
controlled flame to melt through the steel.

Testing

Test pieces are cut from each plate and sent to our Metallurgical Laboratory,
where, aided by a computerized Certificate of Test system, experts determine if the
plate meets all requirements for shipment. Each plate is analyzed on an optical
emission spectrometer to verify chemical content. The microstructure of the plate
is examined for strength, ductility, and corrosion resistance. All additional scrap is
separated by grade and returned to a melt shop for recycling.

Blasting
In the annealing process, some scaling remains on the plate. Through a two-step
process, scale is mechanically broken up and then chemically removed. In the
mechanical process, called blasting, a rotating wheel cracks the scale by throwing
shot against the surface of the plate.

Pickling

The scale is then fully removed through the chemical process of pickling with a
nitric-hydro-fluoric acid mixture. Pickling gives the plate its nice white appearance
for shipping. The New Castle facility uses both spray and dip pickling processes.
Spray pickling is done on a continuous line in which acid is sprayed on the plate
through nozzles in an enclosed area. In dip pickling, plates are dipped into a large
tub of solution and then rinsed in other tubs.

Inspection

Plates are inspected at either a turn-over table or by operators in movable booths


on the continuous line. Each side of the plate is inspected for general appearance
imperfections, for customer-specific requirements, and for verification of physical
dimensions. Inspectors use hand grinders to remove minor surface imperfections.

Warehousing for shipping

When the laboratory has approved the plate, it moves to the newly expanded
warehouse where it is prepared for shipping. New Castle maintains inventory of
standard grades and sizes to quickly fill customer orders.
HR DEPARTMENT

HRD strategies include:

Management / Supervisory Training


Teambuilding Training
Customer Service Training
Harassment Training
Tuition Reimbursement Program
Performance Management
360 degree / multi-rater feedback system
Career Coaching

Human Resource Department:

The team of Human Resources and Compliance department in SAI LEAF


INDUSTRIES consisting of highly qualified and vastly experienced personnel
having appropriate training from both home and abroad made the department
absolutely equipped with all necessary policies, guidelines, Standard Operating
Procedures (SOPs), Job Descriptions, training materials, Code of Conducts that the
continuous development of human resources is also taking place simultaneously
throughout each and every section of the company. The company, as invests for
recruiting and retaining the qualified human resources, similarly spends a
considerable amount of money and efforts after developing the skill levels and
efficiencies of the human resources by arranging regular training courses and
programs for the employees. A separate training section is also working with
necessary logistics and accommodation for providing necessary training for both
the workers and officers, which has already earned an envious reputation among
the competitors and made us a different among others in regard to the methods and
techniques of developing the human resources which contributes in achieving the
market share and leadership in the industry. The tangible and intangible benefits
and facilities provided to the employees of SAI LEAF INDUSTRIES including
the working conditions, physical infrastructures, accommodations and dormitories,
arrangements for leisure and amusements etc. in the SAI LEAF INDUSTRIES
Industrial Park made the company a completely different type of employer
acknowledging which the employees are also devoting their whole hearted and
sincere efforts for each and every step of the production starting from sorting of
cotton up to the shipping of the RMGs.

The transparency of management and the broad and open accessibility of


employees enable both the parties to maintain a harmonious relationship and to
reciprocally remain besides and make them feel a part of the team for the
improvements of production in quality and quantity for the ultimate development
of the company as well as the division which also increases the aptness of the
employee in their work. The Human Resources Department of SAI LEAF
INDUSTRIES disseminates the achievements, recognitions, events &happenings
within the company through publishing of Textalk, a monthly newsletter of the
company. The Textalk ensures the communications between all concerned
including the buyers community that has tremendously been acknowledged as the
Spokesperson of the company. SAI LEAF INDUSTRIES. gives some facilities
for their employees,

Dormitories for the work force and Residential Buildings for the management staff
provide housing for the employees and SAI LEAF INDUSTRIES is the first of
our kind in Bangladesh to provide accommodation facilities for their employees.
There a production and accommodation facility includes full time supply of safe
drinking water, adequate lighting and ventilation facilities.

Free meals, free transportation, 24-hour medical center, on-site sports and
recreational facilities encourage the motivated team to serve our customers full
heartedly.

ETI codes according to the Local Law (Bangladesh) are very well practiced in their
manufacturing facilities.

Freedom of Association
Safe Working Conditions

No Child Labor

No bonded Labor
Reasonable Working Hours
No Discrimination

Five Basic Functions of Human Resource Management

Human Resource Management (HRM) is all about balancing the organizations


people and processes to best achieve the goals and the strategies of the
organization, as well as the goals and the needs of employees. The main role an
HR manager has to fulfill is integrating business operations and strategies across a
wide array of culture, products, and ideas, while effectively delegating work
among human resource specialists and line management.
Apart from being concerned with local issues of employees, HR must also consider
these five basic functions and effects of workforce diversity, legal restriction,
performance management, training and professional development of the
organization.

1. Recruitment

A great deal of attention and resources is required to attract, hire and retain an
experienced, committed and well-motivated workforce. This is perhaps one of the
most basic HR functions. There are several elements to this task such as
developing a job description, advertising the job postings, screening applicants,
conducting interviews, making offers and negotiating salaries and benefits.
Companies that value their people put a serious amount of investment in
recruiting and staffing services. As the right set of talented employees can not
only raise the companies profile but also help it achieve profitability and keep it
running effectively and successfully.

2. Training and Development

The HR department is responsible for providing on-the-job as well as refresher


training for all employees (newly hired and existing) alike. This is the second most
important function and lack of training opportunities only increases frustration
levels among employees. So, training systems must be streamlined across all
locations in order to make communication and sharing of resources a convenient
task. Measurement and monitoring is another vital aspect of training in order to
foster adoption of their new skills.
3. Professional Development

Effective HR departments allow and encourage the employees with opportunities


for growth, leadership training and education, which in turn contribute to the
success of the company. Sponsoring for career advancement seminars, training,
corporate social responsibilities and trade shows will make employees feel
important and cared for by the team and organization.

4. Benefits and Compensation

A company is more likely to be successful, if it adapts new ways of providing


benefits to employees. Some non-traditional benefits that can attract and retain new
skilled employees are:

Flexible working hours or workdays,

Extended vacation time,

Paternity leave or childcare

Medical/dental insurance,

Corporate gym membership discounts

Continuing education/skills development

Award & recognition programs


5. Ensuring Legal Compliance

Compliance with labor, tax and employment laws is a vital part of safeguarding the
organizations continued existence. HR has to be aware of all the mandate laws
and policies regarding employment practices, working conditions, tax allowances,
required working hours, overtime, break times, minimum wage, and discrimination
policies as noncompliance can affect productivity and ultimately, profitability of
the company.

Human resource management

A Human Resources Management System (HRMS) or Human Resources


Information System (HRIS), refers to the systems and processes at the intersection
between human resource management (HRM) and information technology.[1] It
merges HRM as a discipline and in particular its basic HR activities and processes
with the information technology field, whereas the programming of data
processing systems evolved into standardized routines and packages of enterprise
resource planning (ERP) software. On the whole, these ERP systems have their
origin from software that integrates information from different applications into
one universal database. The linkage of its financial and human resource modules
through one database is the most important distinction to the individually and
proprietary developed predecessors, which makes this software application both
rigid and flexible.

The function of human resources (HR) departments is administrative and common


to all organizations. Organizations may have formalized selection, evaluation, and
payroll processes. Management of "human capital" progressed to an imperative
and complex process. The HR function consists of tracking existing employee data
which traditionally includes personal histories, skills, capabilities,
accomplishments and salary. To reduce the manual workload of these
administrative activities, organizations began to electronically automate many of
these processes by introducing specialized human resource management systems.
HR executives rely on internal or external IT professionals to develop and maintain
an integrated HRMS.[2] Before clientserver architectures evolved in the late
1980s, many HR automation processes were relegated to mainframe computers
that could handle large amounts of data transactions. In consequence of the high
capital investment necessary to buy or program proprietary software, these
internally developed HRMS were limited to organizations that possessed a large
amount of capital. The advent of clientserver, application service provider, and
software as a service (SaaS) or human resource management systems enabled
higher administrative control of such systems. Currently human resource
management systems encompass:

Payroll

Time and attendance

Performance appraisal

Benefits administration

HR management information system

Recruiting/Learning management

Performance record

Employee self-service

Scheduling

Absence management
ANALYTICS

The payroll module automates the pay process by gathering data on employee
time and attendance, calculating various deductions and taxes, and generating
periodic pay cheques and employee tax reports. Data is generally fed from the
human resources and time keeping modules to calculate automatic deposit and
manual cheque writing capabilities. This module can encompass all employee-
related transactions as well as integrate with existing financial management
systems.

The time and attendance module gathers standardized time and work related
efforts. The most advanced modules provide broad flexibility in data collection
methods, labor distribution capabilities and data analysis features. Cost analysis
and efficiency metrics are the primary functions.

The benefits administration module provides a system for organizations to


administer and track employee participation in benefits programs. These typically
encompass insurance, compensation, profit sharing and retirement.

The HR management module is a component covering many other HR aspects


from application to retirement. The system records basic demographic and address
data, selection, training and development, capabilities and skills management,
compensation planning records and other related activities. Leading edge systems
provide the ability to "read" applications and enter relevant data to applicable
database fields, notify employers and provide position management and position
control. Human resource management function involves the recruitment,
placement, evaluation, compensation and development of the employees of an
organization. Initially, businesses used computer based information systems to:
produce pay checks and payroll reports;
maintain personnel records;
Pursue talent management.

Online recruiting has become one of the primary methods employed by HR


departments to garner potential candidates for available positions within an
organization. Talent management systems typically encompass:

analyzing personnel usage within an organization;


identifying potential applicants;
recruiting through company-facing listings;
recruiting through online recruiting sites or publications that market to both
recruiters and applicants.

The significant cost incurred in maintaining an organized recruitment effort, cross-


posting within and across general or industry-specific job boards and maintaining a
competitive exposure of availabilities has given rise to the development of a
dedicated applicant tracking system, or 'ATS', module.

The training module provides a system for organizations to administer and track
employee training and development efforts. The system, normally called a
"learning management system" (LMS) if a stand alone product, allows HR to track
education, qualifications and skills of the employees, as well as outlining what
training courses, books, CDs, web based learning or materials are available to
develop which skills. Courses can then be offered in date specific sessions, with
delegates and training resources being mapped and managed within the same
system. Sophisticated LMS allow managers to approve training, budgets and
calendars alongside performance management and appraisal metrics.
The employee self-service module allows employees to query HR related data and
perform some HR transactions over the system. Employees may query their
attendance record from the system without asking the information from HR
personnel. The module also lets supervisors approve O.T. requests from their
subordinates through the system without overloading the task on HR department.

Many organizations have gone beyond the traditional functions and developed
human resource management information systems, which support recruitment,
selection, hiring, job placement, performance appraisals, employee benefit
analysis, health, safety and security, while others integrate an outsourced applicant
tracking system that encompasses a subset of the above.

Assigning Responsibilities Communication between the Employees.

The Analytics module enables organizations to extend the value of an HRMS


implementation by extracting HR related data for use with other business
intelligence platforms. For example, organizations combine HR metrics with other
business data to identify trends and anomalies in headcount in order to better
predict the impact of employee turnover on future output.

Training

Training is often needed to do achieve the needs listed below. These needs can be
long-term or short-term.

Introduce a new process or equipment.


Improve efficiency.
Decrease supervision needed.
Improve the opportunity for internal promotion.
Decrease the chance of accidents
Employees should know the benefits of training for them to take it seriously. Here
are some objectives of training:

Increase skills.
Increase knowledge.
Change attitude, raise awareness.

There are three main types of training:

Induction training:
Introducing a new employee to their business/management/co-
workers/facilities.
Lasts one to several days.
ON-THE-JOB TRAINING:

Employees are trained by watching professionals do a job.

Only suitable for unskilled and semi-skilled jobs.

Cuts travel costs.

The trainee may do some work.

The trainer's productiveness is decreased because he has to show things to


the trainee.

The trainer's bad habits can be passed to the trainee.


OFF-THE-JOB TRAINING:

Workers go to another place for training (e.g. school).

Methods are varied and usually more complex.

Usually classroom training.

Employees still work during the day.

Employees can learn many skills.

Workforce planning

A business will need to forecast the type and number of employees needed in the
future. This depends on the firm's growth and objectives. The forecast can be done
by:

Finding out the skills of all current employees.


Counting out people who are leaving soon (e.g. retirement).
Talk to staff about who would want to retrain for new jobs.
Provide a recruitment plan. (how many new staff are needed, and how they
should be recruited, internal or external)
MARKETING DEPARTMENT

Functions of Marketing Department

The Total Marketing Effort


The total marketing is all about latest trends organizing marketing and sales,
building customer-focused culture, improving marketing skills and monitoring
market.

Broadening the Scope of Marketing:

Deciding on the emphasis to place as well as the approach to take on societal


issues, global marketing and the Web.

Distribution Planning:

Forming logistical relationships with intermediaries


physical distribution, inventory management
warehousing, transportation
allocating goods and services
wholesaling, and retailing

Promotion Planning:

Communicating with customers,
The general public
Others through some type of advertising, public relations, personal selling,
and/or sales promotion.
Product Planning

(Including goods, services, organizations, people, places, ideas):

Developing and maintaining products, product assortments, product images,


brands, packaging, and optional features, and deleting faltering products.

Here are more details on each marketing responsibility:

1. Provide leadership on serving the client better

The first area of responsibility for marketing is to contribute to the leadership of


the company. From product development to making invoices easier to read,
marketing should provide leadership on how to better serve the customer.

Activities under this area include:

Developing pricing.
Conducting customer satisfaction surveys.
Contributing to product development.
Monitoring competitors.
Website usability testing.

2. Support sales team & distribution partners

Sales support is a critical responsibility of marketing. The old proverb goes a


team is only as strong as its weakest link. Sales support is part of the sales team
and often it is the weakest link when it comes to closing the deal. Without sales, no
one gets paid. So what does sales support include? Generating enough leads/foot-
traffic, collateral material that helps persuade prospects,

Activities under this area include:

Lead generation.
Building brand recognition.
Nurturing leads until they are sales-ready.
Creating collateral that helps persuade prospects such as websites,
brochures, multimedia presentations, product sheets, etc.
Gathering customer testimonials and writing case studies.
Making it easy to differentiate from competitors.

3. Manage advertising & promotions

Possibly the most recognized component of marketing is advertising. Advertising


is the promotion of a product/service/company. Usually its done through
magazines, TV, classifieds, search engines, email, newspaper, billboards, etc. This
is one of the most trickiest areas of marketing as you can waste a lot of money very
quickly.

Activities under this area include:

Creative Development
Testing
Media Buying
4. Manage client relationships

According to sales guru Jeffery Gitomer, Customer satisfaction is worthless.


Customer loyalty is priceless. Most marketing executives agree with this
perspective. Building and maintaining strong customer relationships is seen as a
core function of marketing. Why? Selling to a customer who loves you & trusts
you is 100x easier.

Activities under this area include:

Conducting customer satisfaction surveys


Events & sponsorships
Setting up loyalty cards
Loyalty building programs
Monitoring competitors
Implementing a referral program
Re-marketing to customers.
Ensuring each client-contact point builds a favorable impression.

Several departments. Each has their own unique functions that contribute to our
goals and success. The broad function of each department is outlined below.

Merchandising

This department has a range of key responsibilities such as buying, planning,


product compliance and allocation of our merchandise. The team works very hard
to ensure we get this complex mix right to insure we are delivering to customers,
the products and prices that match our value of Where everyone gets a bargain!
Marketing

The main role of the Marketing department is to provide and support the
organization with relevant, targeted, and effective advertising and promotion of
Retail Adventures Pty Ltd. (Administrators Appointed) brand and our product
offering. The Marketing department works closely with Buying and Retail
Operations to determine when and how to promote our brand in the market place.
Marketing is responsible for the production of all advertising material for the
company catalogues, press ads, TV and radio commercials, utilizing these
mediums to draw customers into our stores and thereby generate sales.

Supply Chain

Once merchandise has been allocated by the Buying and Marketing department,
Logistics ensure that stock is received, processed and dispatched to stores in a
timely and cost efficient manner. To do this, RAPL(AA) operates three distribution
centers in Sydney (NDC), Brisbane (QDC) and Melbourne (VDC) with a multi-
skilled team.

Property

This department is responsible for sourcing new sites for our stores. Property also
ensures that we work in a safe and comfortable environment by managing pest
control, maintenance of air conditioning, amenities, etc.

Human Resources

This department provides support and professional advice on people-related issues


such as OH&S, training and development, remuneration and benefits, performance
management, discrimination, workplace harassment, etc.
Another important function of this department is the Payroll team. Just some of
their responsibilities include processing wages and salaries, maintaining employee
records and the production of personnel documents.

Retail Operations

This is where the majority of our team members are employed. Retail Operations
consists of our stores as well as the team members located at the National Support
Office (NSO) who provide support and assistance. This department ensures our
customers receive the best service with each shopping experience.

Information Technology (IT)

This department is responsible for the procurement, maintenance and support of


computer and telecommunication equipment. IT problems and requests are logged
via our IT Help Desk which operates twelve hours a day and seven days a week.

Finance

The role of this department is to ensure that the company accounts provide a true
and fair view of financial performance and position. Equally important is using this
information in a way that helps management make decisions that help improve and
strengthen future financial performance and position.

After reflecting upon the query, I came to the realization that my friend had asked
quite interesting and thought-provoking questions for which there are not simple
answers. For starters, the responsibilities of a Marketing Department vary based on
several factors including business size, industry, corporate structure, and more. To
complicate the matter, a Marketing Departments role will undoubtedly be
different for organizations where the department is considered to be a cost center
vs. a revenue center.

While understanding that it depends is not a suitable answer for any direct
question, the following are my thoughts on 9 core activities / responsibilities a
Marketing Department must handle. They are not listed in any particular order, as
they all should be accomplished if an organization wants to grow the value of its
business.

1) Focus on the Customer.

Marketers should spend time listening to their customers (and prospective


customers) in order to understand their needs and wants regarding a particular
product or service. Soliciting thoughts and input from internal stakeholders such as
Sales and Customer Service is also appropriate, as these departments are typically
closest to the customer.

2) Monitor the Competition.

Learning about, and understanding the competitive landscape is also an important


function of the Marketing Department. Marketers should be the go to people
within an organization to answer the following types of questions: Who is the
competition (both direct and indirect)? What do they communicate? Which
customers do they serve? Why do customers choose the competitor versus you?

3) Own the Brand.

The perceptions and feelings formed about an organization, its products / services,
and its performance is what is known as its brand. The Marketing Department is
responsible for creating meaningful messages through words, ideas, images, and
names that deliver upon the promises / benefits an organization wishes to make
with its customers. Furthermore, the Marketing Department is responsible for
ensuring that messages and images are delivered consistently, by every member of
the organization.

4) Find & Direct Outside Vendors.

Internal Marketing Departments do not create magic alone. Therefore, Marketing


needs to source and oversee a group of outside resources (a.k.a. partners) such as
copywriters, graphic designers, web designers, database specialists, and printers so
that a company can get the most bang from its marketing efforts.

5) Create New Ideas.

Whether its customer acquisition campaigns, keep-in-touch programs, new


product promotions, retention efforts, or something in between, the Marketing
Department should ultimately be responsible for developing new ideas that
generate revenue for the company. This does not mean that the Marketers have to
come up with every idea on their own; however, they need to identify, cultivate,
and work with others (see point #4) to execute programs that will create revenue.

6) Communicate Internally.

It is important that the Marketing Department communicates with all departments


inside an organization. Since any employee (regardless of position) can support (or
damage) a brand, value proposition or even specific program initiatives, the
Marketing Department needs to take responsibility for disseminating information
throughout the organization (this includes internal education and training when
appropriate).
7) Manage a Budget.

Establishing and communicating messages to the marketplace costs money.


Therefore, Marketing Departments should be responsible for estimating the
anticipated expenditures associated with marketing activities. Once set, Marketers
should be held responsible for meeting all budget projections.

8) Understand the ROI.

Since marketing activities are an investment an investment in time, money, and


effort they should be monitored and measured against specific concrete goals
and objectives. Marketing Departments should constantly ask
themselvesWhats my expected return? Answering this simple, yet often
overlooked question will result in better, more accountable decisions.

9) Set the Strategy, Plan the Attack, and Execute.

One of the key activities for a Marketing Department is to integrate an


organizations goals, strengths, and channels of distribution, competitive
environment, target markets, pricing, core messages, and products into one
cohesive document known as the Marketing Strategy. As part of the strategy, the
Marketing Department should also develop the list of tactical ideas such as direct
mail, print advertising, and search engine optimization that will enable the
organization to communicate its message to customers and prospects. With a
strategy and tactical ideas in hand, the Marketing Department is now ready to take
on the responsibility of executing the programs and initiatives to drive sales and
revenue for the organization.
Whether you are part of a Fortune 500 corporation, a regional manufacturer, a local
distributor, an independent professional service provider, or somewhere in
between, marketing is a critical component necessary to increase the value of your
business. Take a look at your Marketing Departmenthow many of the 9 activities
above do they handle? If something is missing, it is a sure sign that your marketing
efforts are not as effective as they could be; therefore, your company is leaving
money and valuable resources on the table.

Department chart

GENERAL MANAGER
JUNIOR MANAGER

OFFICE STAFF

Marketing functions

The main function of the company is that to provide the best standard yarn to the
companies who needs, and so by that a better quality cloth can be produced. If
better quality yarn is produced then soon there will be a high demand and likewise
there will be external demand increased. And so the export also takes place. By
this huge revenue also will be gotfor the Government. The other main aim of the
marketing department is that if there is anorder then soon without any delay the
product should be reached at hands of the customers.

o Developing marketing strategies

o Capturing marketing insights

o Connecting with customers

o Building strong brand image

o Delivering value to customers

o Product distribution channels

They will be calling for tender and who quotes the best price to them the yarn will
be sold. If there is no sales then the yarns will be taken to the godowns which are
situated at Bombay and form their it will be sold.

Marketing strategy

According to the customer need and requirement the production takes place. And
the quality of the yarn also will be highly maintained. Mainly the change of the
demand will be like the yarns count so according to the change of the demand for
the yarn, the market demanded yarn will be produced.
Target achievement methods.The target is fixed only after the confirmation of the
value of goods in market and if the demand for the goods in the market is high or if
any order is placed then according to theorder, the production process takes place.

Marketing product lines

The product lines of the cotton mill was marketed using the same channels and by
thesame strategy. As per the orders and all reseved soon they will be producing the
cotton yarnas fast as they can and their by supplying to them.

Customer beneficial & satisfaction identification methods

According to the customer need and requirement the production takes place. And
the quality of the yarn also will be highly maintained. Mainly the change of the
demand will be like the yarns count so according to the change of the demand for
the yarns count, the market demanded yarn will be produced

Identification of customer expectation

Each customer will be looking for their own standards of cotton yarn so each of
them need a totally different product. So according to the customer requirement
and satisfaction they have to produce the cotton yarn and that should meet the
customer expectation.

Customer fulfillment and service


As there will be orders from various customers then soon without making any
delaythey will be producing the yarn and soon it will be delivered to them. As part
from thecompany they will be very keen about the standards of the yarn and all, as
per the order theywill be producing high quality yarns and that will be delivered to
them.

Customer order receives and follows up

The company will be getting different quotations and all from various companies
and all from that they will be choosing the best that will be beneficial to the
company. On the other side a major part of the orders and all will be taken by
KSTC and they will be allotting to which customer they have to give the yarns.
When the orders are received soon the production for the order starts up and soon it
will be delivered to them.

Marketing tools & techniques

A marketing strategy is an overall marketing plan designed to meet the needs and
requirements of customers. The plan should be based on clear objectives. A
number of techniques will then be employed to make sure that the marketing plan
is effectively delivered. Marketing techniques are the tools used by the marketing
department. The marketing department will set out to identify the include public
relations, trade and consumer promotions, point-of-sale materials, editorial,
publicity and sales literature. Market research enables the organization to identify
the most appropriate marketing mix. Themix should consist of:
The right product

Sold at the right price

In the right place

Using the most suitable promotional techniques

Marketing techniques and tools are employed at three stages of marketing:

STAGE 1 STAGE 2 STAGE 3


Prior to marketing During marketing After marketing activity
activity

Market Research Developing the Evaluation of marketing


marketing mix effectiveness

Market demand for their product

As cloth is one of the basic necessities for man so for producing cloth there is the
need for the yarn so every year the demand for the yarn is increasing.

Demand analysis

While the production is going on KSTC will be looking for the sales by giving add
on newspapers and all and likewise there will be some quotations and from all that
they will be looking for which product they gets more orders and by analyzing
those things KSTC will be saying that what type of yarn to be produced.
Methods of overcoming competitors

The best method of overcoming the competitors is by supplying the best verity of
yarn with high quality. And selling that yarn by market rate price. By this the
customers will be always be there.

Market segmentation

Market segmentation is mainly like

Domestic

State

National

International

Advertisement & sales promotion

As the population is increasing day by day, the need for the cloth also increases as
it is one of the basic essentials for man. And so for producing the cloth the yarn is
required. There has been a steady increase of the demand for the yarn. As part of
sales there have not been any high advertisement but providing the high quality
yarn is one of the promotions that the company is getting. Apart from these there
entire have been quotations for sales and all which will be published in websites.

Product publicity

There is no big publicity for the product but product sales tender notice will be
advertised in internet and in newspapers as well.

Customer relationship management


Customer relationship management (CRM) is a broadly recognized, widely-

implemented strategy for managing and nurturing a companys interactions with


customers, clients and sales prospects. It involves using technology to organize,
automate, and synchronize business processes principally sales activities, but also
those for marketing, customer service, and technical support.

The overall goals are to find,

Attract, and win new clients,

Nurture and retain those the company already has,

Entice former clients back into the fold, and

Reduce the costs of marketing and client service.

Customer relationship management denotes a company-wide business strategy


embracing all client-facing departments and even beyond. When an
implementation ineffective, people, processes, and technology work in synergy to
increase profitability, and reduce operational costs.

Customer Retain Management

An effective system of communication should provide opportunities for customer


information. The customer is the ultimate object whose satisfaction and goodwill
are of the utmost importance for the success of an organization. In carrying out the
sales function of planning, the management must communicate with customers.
There were times when the customer was not the central figure. But today the
customer is the kingpin and sovereign of the market whose needs and satisfaction,
and the winning of whose goodwill, is of prime importance in these days of
competitive setup. These must be communicated promptly. It is the communication
which establishes the contacts with the customers. Customer communication helps
to establish a relationship with customers who buy and are the sources of products.
The media used for advertisements can also be used effectively to reach the
customers.-

Product selling process

There will be quotations and all which will be got from various companies and
thereby the company will be choosing the best quotation and there by the yarn will
be delivered to them. Apart from all these KSTC will be playing the major role as
they will be taking initiative for selling the yarns.

FINANCE DEPARTMENT

FINANCE DEPARTMETN

The word finance comes from the Latin word fins. Finance is the art and
science of handling money. It is the management of money. It is the management
of laws of money. It is the management of laws of money through as organization.
Finance function is needed in all types of organizations. Of all business functions,
finance functions are the most important one. Finance function is concerned with
the evaluation of how funds are powered and used. The definitions of finance may
be grouped into following three categories.

First approach

In the words of F.W.PaishFinance may be defined as the provision of money at


the time it is wanted. This approach is concerned with procurement or raising of
funds and hence this is a narrow approach.

Second approach

According to J.J.Hampton, the term finance can be defined as the management


of the flows of money through an organization, whether it will be a corporation,
school, bank or govt agency. This a road approaches.

Third approach

This is the modern approach and is the most acceptable one. According to this
approach, finance function is concerned with the procurement of funds and there
effective utilization it the business. According to the Solomon Ezra, the finance
function covers not only the raising of funds but also their effective utilization in
the business. This approach is related in the business. This approach is related in
the business. This approach is related with the financial decision making ie. The
financial manager should consider the alternative uses and sources f funds. In
short, finance function is defined as provision of money at the time when it needed.

o To check all the vouchers, bills, receipts.


o To draw money from the bank for any cash transactions.
o To pay the amount due to the supplier outstanding and creditors.
o To pay the amount to the tender purchases.
o To check all the register relating to accounts section.
o To prepare and furnish all furnish all return and remitting the sales tax and
central excise and other local taxes and rates.
o Sending of periodical returns and remitting the sales tax and central excise
and other local taxes and rates.
o The accounts department should pay salaries, wages and other monetary
benefits to the workers and staffs.

Department Chart

GENERAL MANAGER

JUNIOR MANAGER

OFFICE STAFF OFFICE STAFF

GENERAL RECORDS OF THE COMPANY


Daily wages record
Material requisition book
Pass book
Stores record
Cash book

FOLLOWING BOOKS ARE MAINTAINED IN ACCOUNTS


DEPARTMENT

Daily Journals
Sales book
Purchases book
Ledger
Trading Account
Profit & Loss Account
Balance sheet

OPPURTUNITIES

The scope for Indian textile Industries is widening day-to-day. The share of Indian
textile industries in the international markets is expected to increase manifold in
the coming years.

THREATS
General recessions in the economy have its impact on the textile industry as well.
In order to cope up with the highly competitive and fashion sensitive International
markets for textile efforts to modernize the machineries on a continuous basis
should be undertaken without any hesitation.

Types of asset & liability

ASSETS

Free hold
Lease hold
Building
Plant & machinery
Electrical
Furniture
Office equipments
Computers
Vehicles
Canteen
Library

LIABILILITIES

KSTC current account

Inter unit dues


1. Term loan from Kottayam textiles
2. Edarikkode textile
3. Prabhuram mills

Investment

Investments : 168 Nos. B class shares of Rs 100/

- per share in MalabarSpinning & Weaving Employees Multipurpose Co-op.


Society Ltd.

H.O. investment for revival


Investment by Head office
Grant from Govt of Kerala Investment for modernization by KSTC

Roles and responsibilities of a finance department.

The activities expected from a finance department cover a wide range from basic
bookkeeping to providing information to assisting managers in making strategic
decisions. What to expect from your finance department will depend largely on
factors such as how much involvement the owner/manager has in the organization.

At the base level, your finance department will be responsible for all the day to day
transactional accounting for the business. This will include the tracking of all
transactions and the management of any government reporting. In very small
owner-managed businesses this role is often filled by a family member with
accounting experience. An outside accounting firm is usually used for annual
financial statements and returns. In larger organizations this role will extend right
through to preparing the financial statements with an external auditor engaged for
assurance purposes.

The finance department is also responsible for management of the organizations


cashflow and ensuring there are enough funds available to meet the day to day
payments. This area also encompasses the credit and collections policies for the
companys customers, to ensure the organization is paid on time, and that there is a
payment policy for the companys suppliers. In most organizations there will be
some form of forecast prepared on a regular basis to systematically calculate the
ongoing cash needs.

Where there are cash needs beyond the day to day working capital, the finance
department is responsible for advising and sourcing longer term financing.
Financing may be obtained though bank or private lender debt or, in applicable
firms, share issues to private investors. If the organization is ready to target angel
investors or venture capitalists the finance department will be key in preparing the
documents required for these presentations and may work with outside consultants
on a company valuation. In larger firms considering public share offerings the
finance department will assist with the preparation of the offering documents but
will likely also use outside consultants to advise on this complicated process.

With the must-dos taken care of, the finance department can now start to
contribute to the management and improvement of the operations by measuring
and reporting regularly on key numbers crucial to the success of the organization.
Management accounting information is information that managers can use to
monitor the operations and decide where further attention may be required. It will
likely include some non-financial information and should be communicated to
managers in a way that is easy to understand. In smaller owner-managed
businesses this resource, though extremely important, is often overlooked or
ignored.

Looking forward, the finance department will work with managers to prepare the
organizations budgets and forecasts, and to report back on the progress against
these throughout the year. This information can be used to plan staffing levels,
asset purchases and expansions and cash needs, before they become necessary.
Some organizations often plan by the seat of their pants, while organizations
know it is important to have some idea of where you want to go before you start
going there.

Finally, the finance department should be called upon to provide information to


assist managers in making key strategic decisions, such as which markets or
projects to pursue or the payback periods for large capital purchases. The finance
department can often contribute an objective perspective based on special financial
assessment techniques.

In summary, some organizations know the finance department should be


considered a resource to assist managers in the running of the business. With the
growing popularity of outsourced finance departments, it is possible for even small
businesses to have access to all of the benefits of a full finance department, through
part time professionals, at a fraction of the cost of employing a full time finance
department.

The responsibilities of the department are as outlined below:


1. Financial Operations

Processing of tuition fee charges, invoicing and postings


Receipts of revenue and debt management
Payment and reconciliation of supplier accounts
Purchase order systems and outstanding liabilities
Payment of claims
2. Payroll Processing

Payment of salaries and wages including statutory deductions


Issuance of pay-slips and advices as required
3. Treasury Management

Processing all cash transactions, maintain bank accounts and cash balances
Funds on secure deposits at competitive rates of return
Cash Flow management and forecasting
Bank reconciliations
4. Financial Reporting

Production of annual statutory accounts


Production of monthly and quarterly management accounts
Providing financial reports to donors and other fund providers
Attend promptly to audit queries and reports
5. Financial Planning

Prepare business and strategic plans and quantify deliverables


Budgeting and cash flow forecasting.
6. Management Accounting
Regular reports on financial performance including budget variances and
forecast
Recommendation and advice to ensure budgets and plans are achieved

7. Financial Compliance

Setting the regulatory financial framework for statutory requirements


Satisfying the Auditors and external regulators
8. Risk Management

Adopting a solid risk based approach to finance to deliver long term


sustainability.
Instituting controls over University resources.
Investments

SIDDIK LEAF finance department researches and advices on appropriate


investment opportunities in line with the government guidelines.
STORE DEPARTMENT

STORE DEPARTMET

The store purchase department is headed by stores in charge. The setup of purchase
department is as under:

Director
Purchase Officer
Assistant Purchase Officer
Purchase Clerk
The store purchase department is responsible for the purchase of items like spare
parts of machinery, store and packing material spares, electric items, oil and
lubricants, stationery items, building material and general store.

Documents

Demand Requisition
Invoice of Purchase
Delivery Order
In Gate Pass

The following is the procedure for local purchase department.

The purchase department receives the demand requisition from store in charge at
store at mills this is in fact an intention or requirement of commodities at mill.

The purchase demand requisition contains a full detail of quality and quantity of
commodities required. It also contains price detail of goods purchased previously.
The purchase department on the basis of indent does an inquiry for rate from at
least two suppliers from approved suppliers list.

After inquiry purchase Manager discusses with director for approval of rate and
other necessary requirement.

After the approval the purchase department purchases the items from suppliers
and sent them to the mill with three copies of delivery orders.

In case of no rejection of items store in charge send one copy of delivery order
back to the purchase deportment along with one copy of In Gate Pass. Store in
charge also keeps a copy of delivery order and in Gate pass for his own record.

In case of rejection of items store in charge sends all copies of delivery orders
with items back to the purchase department

SALES DEPARTMENT

SALES DEPARTMENT

Every year there is sales booking takes place and the booking is done for two
seasons.

1) Summer booking (in the month of December)

2) Winter booking (in the month of June)

In the booking the dealers book their requirement for next season for which the
booking is being taken place. And as per their booking, Sales & Marketing Dept.
prepares sale notes quality wise, shed wise for all the dealers those are given
booking for the next season. There is a three types of Sale Notes are prepared.
1) Main Sale Notes:

The same is prepared buyer wise. In this, the qualities and shed numbers are
mentioned of the dealers which are to be produced by us to fulfill the requirement
in the required delivery period under instructions given to Production & Planning
Department.

2) Additional Sale Notes:

The same is also prepared buyer wise and the same is issued after completion of
booking for delivery period of next two months having the qualities and shed
numbers as per requirement of the buyer.

3) Mini Sale Notes:

Mini Sale Notes can be issued in favor of buyer as per their requirement received
through phone or email or their personal visit

CNAME sector of Bangladesh is gaining ground in the world market at breakneck


speed, but still not flourished at the fullest extent. Although the resources are
available abundant with a powerful foundation of fabric and spanning sector to
support. The key factors behind this are low technological development, lower
output, cut throat competition, high raw material cost, inadequate infrastructure,
traditional productivity, unfavorable regularity policies, and globalization in fact.
However, there a fair list of the producers, suppliers, and exporters that are fully
acknowledge with regularity policies and formalities, international marketing
policies and procedures. The only concern is in executing their productivity
initiatives, and meeting with order deadlines. Garments merchandising means the
work to buy raw material and accessories to produce garments (Merchandise)
against a particular work order of garment and have to export these under the same
work order within time schedule, maintaining required quality level of buyer. The
Merchandising is the important activities, term and section of a garment that is not
possible to run and deliver successfully. The term merchandising is well known
to the persons specially involved in garments trade. The term merchandising has
been derived from the term merchandise. Merchandise means good that are bought
& sold. Merchandising Merchandising is a business on marketing activities
responsible for ensuring a products description both quality and quantity.
Merchandising means total responsibility of a Merchandiser.

Merchandiser Duty of merchandiser describes himself like this-

A man who collects order from customer sourcing raw materials production on
time with quality and maintains lead time.

Garments merchandising means buying raw materials & accessories, producing


garments, maintaining required quality level and exporting the garments within
scheduled time.

If anybody has to be designated as Merchandiser then the word itself demands


some qualities from that individual, now let us see what all are the hidden
meanings there in the word MERCHANDISER.

M- Should have good Managerial capacity.

E- Efficient in both English written and spoken.

R- Having high sense of Responsibility.

C- Always keep commitment.

H- Leads Honest life.


Attitude should always be positive in resolving any problem.

N- Never does any argue with buyers and seniors.

D- Fully Devoted to his service.

Always well Informed about his all orders.

S- Sincere in office and daily works.

E- Enthusiastic in nature.

R- Regular in e-mail correspondence.

Most importance things for a Merchandiser is

Communication.
Planning
Production Follow Up

The responsibilities of a smart Merchandiser are handling order at four stages.

1. Sourcing for future orders/Buyers

2. New Order

3. Confirmed Order

4. Running Order

Apparel industry must be developed with the trend of market otherwise they
cannot extend their business. To collect new buyer and business with them a
company must follow the procedure of business development. Buyers have been
chosen by two ways. Firstly, Buyer chooses the supplier and the second one
sometimes; SAI LEAF PALTE INDUSTRIES want to work with a particular
buyer and then contact with them according to that. The SAI LEAF PALTE
INDUSTRIES follow the procedure of business development, this are given
below-
Sample is made when price is confirmed and orders are placed, usually is M size in
all color combinations of expected order. Buyer held a meeting with its customer
and records their response on order quantity per color, size etc. and finally place
order to their vendor. Sales sample basically use catalogue buyer.
SWOT ANALYSIS

STRENGTH

Selling products directly to the customers


Keeping costs below that of competitors
Higher responsiveness to customer demand
Have an excellent staff for handling sales with strong knowledge of current
products
Strong customer relationships
Strong internal communications system
A strong geographical location with high traffic input
Well-designed and successful marketing strategies
Business reputation of being innovative

WEAKNESS

Too many missed deadlines and a lot of work on pending


High cost of rental for the office
Infrequent cash flow system
Too much stock in inventory and higher inventory costs
An inefficient record maintenance system in place
Outdated market research data

:
OPPORTUNITIES:

Products similar to yours in the


market are expensive or of poor
quality
Customers in the market are loyal
Seasonal high demand of the
product
High demand for product or similar
merchandise
THREATS

Stronger brand name of competitors like IBM and Compaq


Strong relationship of competitors with retailers

OBJECTIVE OF THE STUDY

THE STUDY IS ORIENTED WITH THE FOLLOWING OBJECTIVES


To study the statutory and non-statutory matters relating to sales and
distribution.
To gain the first hand knowledge about the selling and distribution strategy
followed by marketing department.
To identify the pre requisites of designing the selling and distribution
strategy.

SCOPE OF THE STUDY


To understand the sales accounting and debtors management system of Sai
Leaf Industries.
To know the position of current assets and current liabilities of Sai Leaf
Industries.
To know the working capital requirement of the firm.
To know the Marketing & operations of Sai Leaf Industries.
To know the liquidity position of Sai Leaf Industries.
To understand the cash management system of Sai Leaf Industries.

SUGESSTION

The present official staff of Sai Leaf Industries can be given a suitable
management training that modern management concept and management
technologies can be vitalized in the day to day business of Sai Leaf
Industries for the further improvement.
Sai Leaf Industries must play prominent role in financing which may result
incising level of income and employment.
Sai Leaf Industries should develop managerial skill particularly to identify
the weaker section to reach the benefits the social and economic objects.

LIMITATION OF THE STUDY

More dependence on published data rather actual data, because financial


data are confidential in nature.
Working capital budget is prepared only at head office, no activate of
industry is involved in such budget preparation.
Less operation in the marketing areas inside the firm as the marketing is
totally done by the head office.
Due to the confidential issues the data are not published to anybody.

CONCLUSION

Sai Leaf Industries is one of the leading groups in Tamilnadu. The system,
the management style, the policies & decentralized decision making
environment is really remarkable.
This report is basically an attempt to identify the areas which need to be
improved. In this era of technology, the Information is the key to success
in the business.
This means that the successful businessman will be who will have the right
information at the right time. This comment leads to the conclusion that the
Information Sharing Process should really be improved.
The overall analysis is indicating that the companys progress has mainly
attained through dedication of employees.
The effectiveness of its management, their willingness to take advantage of
opportunities and face challenges of changing economic picture, this all
contributes to the very much improved and sound position of company. This
is really appreciable for the devotion and hard work of all the employees of
the Sai Leaf Industries.
REFERENCE

http://www.google.com

http://www.igbusinesss.blogspot.in/2011/04/chapter-14-recruitment-training-
and.html

http://www.studymode.com

http://www.wikipedia.org/