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August 30, 2017

Dear Fellow Commissioners,

I look forward to seeing you on September 12th in New Hampshire. Once again, I would like to thank
Secretary Gardner for hosting us.

I wanted to contact you with a request regarding any written materials for the September 12th meeting.
We want to ensure we operate with the highest level of transparency and in a way that allows the public
to be fully informed of our Commission's work.

To that end, if you intend to share written materials with the other Commission members at the
meeting, I ask that you please submit such materials to the Commission staff no later than 10 a.m.
Eastern Time on Monday, September 11th. Materials that are not received by this time, or that staff is
unable to post to the website by Monday, September 11th at 7:00 p.m. due to technical or other issues,
will not be used at the September 12th meeting, so I encourage you to submit your materials by Friday,
September 8th, if possible. We also will ask presenters for the meeting to meet these same deadlines for
their materials they intend to share with the Commission.

This approach is intended to ensure a transparent meeting on September 12th. Consistent with that
goal, the Commission has represented in ongoing litigation that materials that you intend to share with
your fellow Commission members will be shared with the public in advance of meetings, where possible.
I do not want to undermine our Commission's discussion or limit the free flow of information, and I
understand unexpected issues could arise and members could desire to introduce other documents at
the meeting. I would ask that other documents be shared at the meeting only under extraordinary
circumstances that could not have been foreseen with sufficient time to send them to Commission staff
by the deadline. Should this occur, however, please coordinate with Commission staff to ensure that
sufficient copies are available to distribute to meeting participants and the public.

I look forward to a great meeting on September 12th.


Kris W. Kobach
Vice Chair