Unit 1: Introduction

SAP-ERP
Accounts Payable
Version 1.0

Unit 1: Introduction

FI: Accounts Payable

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Unit 1: Introduction

Course Agenda
Unit 1: Introduction Unit 2: Master Data Unit 3: Invoice and Credit Note Processing Unit 4: Payments Unit 5: Inquiries Unit 6: Reporting

FI: Accounts Payable

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Unit 1: Introduction Course Objectives At the completion of this course. you will be able to:  Understand the Accounts Payable structure within SAP R/3 Understand the Key Concepts and Functionality within the Accounts Payable module View Vendor Master Records   FI: Accounts Payable 3 .

) At the completion of this course. you will be able to:     Process Vendor Invoices and Credit Notes Process Vendor Payments Perform Vendor Inquiries Reporting Capabilities FI: Accounts Payable 4 .Unit 1: Introduction Course Objectives (cont.

Unit 1: Introduction Accounts Payable Easy Access Screen Different SAP R/3 Modules ± AP module highlighted Non-purchase order invoice processing FI: Accounts Payable 5 .

Unit 1: Introduction Materials Management Module Purchase Orders and Goods Received are all processed on SAP R/3 through the Material Management module within Logistics Purchase orders are created in Purchasing Good Receipts are created in Inventory Management PO related invoices are processed in Logistic Invoice Verification FI: Accounts Payable 6 .

Unit 1: Introduction Key Terms        Company Code Purchasing Organization Plant Document Types Document Structure Document Flow SAP R/3 modules FI: Accounts Payable 7 .

In Financial Accounting. there are different document types for the different transactions executed in each module:      Accounts Payable Accounts Receivable General Ledger Asset Accounting FI: Accounts Payable 8 .Unit 1: Introduction A/P Module ± Document Types  Document Types: Different document types exist in SAP R/3 to cover different business transactions.

Unit 1: Introduction A/P Module ± Document Types (cont.)  In Materials Management. there are different document types for the different transactions executed for:    Goods Received Goods Shipped to customers Purchase order related invoices processed FI: Accounts Payable 9 .

Unit 1: Introduction Standard Document Types for AP AP Document Types FI: Accounts Payable 10 .

Unit 1: Introduction Document Structure  Documents share a data structure consisting of:    Overview Header Items Overview Data Header Data Item Data Item Data FI: Accounts Payable 11 .

Unit 1: Introduction Financial Document Overview Overview Data Header Data Line Item Data FI: Accounts Payable 12 .

Approval obtained 4. Invoice Receipt 4. Purchase Order 2.Unit 1: Introduction Key Concept Process Three way match concept 1. Payment 3 FI documents created to record Dr and Cr entries Two way match concept 1. Payment 2 FI documents created to record Dr and Cr entries Represents a process within LIMS FI: Accounts Payable Represents a manual process outside of LIMS 13 . Goods Receipt 3. Invoice Receipt 3. Purchase Order 2.

Unit 1: Introduction Accounts Payable SAP R/3 Functionality  Summary of:     Vendor Master Data Transaction Functionality Inquiries Reporting FI: Accounts Payable 14 .

A Vendor Master Record must exist on SAP R/3 for a vendor before any business activity can occur for Wyeth. The Vendor Master Record stores all purchasing and finance data for vendor.Unit 1: Introduction Vendor Master Data  A Vendor Account on SAP R/3 is known as a Vendor Master Data Record.   FI: Accounts Payable 15 .

 FI: Accounts Payable 16 . telephone number. A Purchasing Organization Data view which provides details for creating and managing purchase orders.)  A Vendor Master Record has three views:   A General Data view which provides information on vendor address. A Company Data view which provides details for vendor payments.Unit 1: Introduction Vendor Master Data (cont. etc.

Unit 1: Introduction SAP R/3 Menu Path for Vendor Master Records Vendor Master Records Transaction for both company code and purchasing views FI: Accounts Payable 17 .

Unit 1: Introduction Initial Vendor Master Record Screen (FK03) FI: Accounts Payable 18 .

Unit 1: Introduction Vendor Inquiries and Vendor Account Management SAP R/3 provides multiple transactions for performing vendor account inquiries. You can display:   Vendor Balances Vendor Line Items FI: Accounts Payable 19 .

Unit 1: Introduction A/C Inquiries and Management Transactions Display Line Items and Balances FI: Accounts Payable 20 .

SAP R/3 Standard Reports FI: Accounts Payable 21 .Unit 1: Introduction Reporting Functionality SAP R/3 provides multiple standard Accounts Payable Reports.

Unit 1: Introduction Reporting Functionality Additional Wyeth custom reports FI: Accounts Payable 22 .

Unit 1: Introduction Questions and Answers FI: Accounts Payable 23 .

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