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Personnel files:

o CV o Cancelled Cheque
o Pan Card o Education Certificate
o Aadhar Card o Offer Letter
o Ration Card o Appointment Letter
o Passport o Application Form

Non-employee-specific personnel files:

o Performance Evaluation
o Awards or Certifications Achievements etc.

Miscellaneous File-
o Records of policy or job information given to employee
o Leave Form
o Letter of Resignation
o Exit Interview Question
o Medical fitness certificate

Data in personnel database systems Mandatory personnel information for each employee
Employee No Highest Education
Employee Name Qualification
Date of joining Year of Passing
Leaving Date Previous Employer
Current Designation Total Experience
Location Blood Group
Department Passport No
Reporting Person Wedding Anniversary Date
Mobile No Aadhar Card No
Company Email ID Name As Per Aadhar Card
Personal email ID PAN Card no
Alternate Contact No Name As Per PAN Card
Alternate Contact Person Bank Name
Current Address Bank Branch
Permanent Address Account No
Date Of Birth IFSC Code
Gender Name as per Bank
Marital Status Number of dependent parents
No. of kids

Details for Contractors

Company Name: Company Phone Number:

Company Address: Company email:
Office Use Only

Employment Status

Full time Part time Casual

Pay rate



Hourly rate:

Date of first pay review:


Base Hourly Rate:


Date of First Pay Review: