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I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held

on:

Date: Tuesday, 19 September 2017


Time: 4.00pm
Meeting Room: Devonport-Takapuna Local Board Chamber
Venue: Takapuna Service Centre
Level 3
1 The Strand
Takapuna

Devonport-Takapuna Local Board


OPEN AGENDA

MEMBERSHIP

Chairperson Dr Grant Gillon


Deputy Chairperson George Wood, CNSM
Members Mike Cohen, QSM, JP
Jennifer McKenzie
Jan O'Connor
Mike Sheehy

(Quorum 3 members)

Karen Durante
Democracy Advisor

13 September 2017

Contact Telephone: 021 726 065


Email: karen.durante@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz

Note: The reports contained within this agenda are for consideration and should not be construed as Council policy
unless and until adopted. Should Members require further information relating to any reports, please contact
the relevant manager, Chairperson or Deputy Chairperson.
Devonport-Takapuna Local Board
19 September 2017

ITEM TABLE OF CONTENTS PAGE


1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 6
12 New community lease to The North Shore Playcentre Association
Incorporated, 22 Handley Avenue, Narrowneck. 7
13 Devonport-Takapuna Local Grants Round One 2017/2018 grant
applications 15
14 Auckland Transport monthly update - September 2017 25
15 Auckland Plan Refresh - Local Board Engagement 41
16 Adoption of the Devonport-Takapuna Local Board Plan 2017 57
17 Record of Workshop's - August 2017 89
18 Recommendations regarding proposal to issue a lease on Takapuna
Beach Reserve report from independent commissioner 99
19 Ward Councillors Update 271
20 Board Members' reports 273
21 Chairperson's report 283
22 Consideration of Extraordinary Items

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Devonport-Takapuna Local Board
19 September 2017

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other external
interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected
members to fully acquaint themselves with, and strictly adhere to, the provisions of
Auckland Councils Conflicts of Interest Policy. The policy covers two classes of conflict of
interest:

i) A financial conflict of interest, which is one where a decision or act of the local
board could reasonably give rise to an expectation of financial gain or loss to an
elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial
component. It may arise, for example, from a personal relationship, or involvement
with a non-profit organisation, or from conduct that indicates prejudice or
predetermination.

The Office of the Auditor General has produced guidelines to help elected members
understand the requirements of the Local Authority (Members Interest) Act 1968. The
guidelines discuss both types of conflicts in more detail, and provide elected members with
practical examples and advice around when they may (or may not) have a conflict of
interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office
of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship
Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:


a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 August 2017, as a
true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

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Devonport-Takapuna Local Board
19 September 2017

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are approved by the
Chairperson of the Devonport-Takapuna Local Board. This means that details relating to
deputations can be included in the published agenda. Total speaking time per deputation is
ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3 minutes per
item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as
amended) states:

An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the
public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a
subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as
amended) states:

Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local
authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the meeting;
but

(b) no resolution, decision or recommendation may be made in respect of that item


except to refer that item to a subsequent meeting of the local authority for further
discussion.

11 Notices of Motion

There were no notices of motion.

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Devonport-Takapuna Local Board
19 September 2017

New community lease to The North Shore Playcentre Association


Incorporated, 22 Handley Avenue, Narrowneck.

Item 12
File No.: CP2017/16954

Purpose
1. To grant a new community lease to The North Shore Playcentre Association for the land and
building at 22 Handley Avenue, Narrowneck and in doing so forgo the expression of interest
process.

Executive summary
2. In 1996 The North Shore Playcentre Association was granted a community lease of the land
and building it occupies on Handley Avenue by the former North Shore City Council for a
period of ten years with one right of renewal for a further ten years. The lease expired on 1
August 2016 and is holding over on a month to month basis.
3. The Auckland Council Community Occupancy Guidelines direct that new leases for council
owned buildings should be subject to an expression of interest process.
4. The North Shore Playcentre Association has requested a new lease of the premises. The
Devonport Takapuna Local Board received and considered this request at its workshop 4
July 2017. The local board agreed to forego the requirement for an expression of interest
process given the significant capital investment that the North Shore Playcentre Association
has made to this facility and the continuing need for the services it provides.
5. This report recommends that the Devonport-Takapuna Local Board grant a new community
lease to The North Shore Playcentre Association Incorporated for five years commencing 1
October 2017 with one five year right of renewal. This is the recommended term in
accordance with the Auckland Council Community Occupancy Guidelines 2012.

Recommendation/s
That the Devonport-Takapuna Local Board:
a) agree to forego the expression of interest process prior to a new lease being
considered.
b) grant a new community lease to The North Shore Playcentre Association
Incorporated for Lot 2 DP92802 together with the playcentre building on the site
(refer Attachment A) subject to the following terms and conditions:
i) commencement date 1 October 2017
ii) term initial term of five years plus one right of renewal for five years
iii) rent $1.00 plus GST per annum if demanded;
iv) subsidised maintenance fee $500.00 plus GST per annum; and
v) the approved North Shore Playcentre Association Incorporated Community
Outcomes Plan be attached to the lease document.
c) note that all other terms and conditions are in accordance with the Auckland Council
Community Occupancy Guidelines 2012.

New community lease to The North Shore Playcentre Association Incorporated, 22 Handley Avenue, Page 7
Narrowneck.
Devonport-Takapuna Local Board
19 September 2017

Comments
The premises
Item 12

6. The North Shore Playcentre Association operates the Narrowneck Playcentre from the
council-owned site and building at 22 Handley Avenue, Narrowneck.
7. The association has operated from this location since the mid 1980s and in 2009 spent in
excess of $300,000 renovating the interior and exterior of the building to provide open plan
teaching space, kitchen, office, toilets and a dedicated sleep room for babies.
8. The site has been fully landscaped, including the placement of a number of raised planter
beds. These are used by the children to grow their own fruit and vegetables, many of which
are prepared in the kitchen by the children with the assistance of the adults managing the
teaching sessions.
9. The outdoor play equipment was also upgraded to meet current safety standards and this
provides a safe yet challenging environment that the children enjoy.
10. The site occupied is described as Lot 2 DP 92802. It is held in fee simple by Auckland
Council as a classified local purpose (site for community buildings) reserve. There is no
requirement to publicly notify the proposed lease to the association.
11. The premises are very well maintained by the association and there is a full asset
management plan in place that enables the association to plan and fund necessary repairs
and improvements in accordance with the terms of its lease with Auckland Council.

The North Shore Playcentre Association


12. The North Shore Playcentre Association was registered as an Incorporated Society in
November 1973 (No 224136). Its objectives are to :
work with nga whanau/families to provide quality learning experiences for young
children;
assist nga matua/parents to provide a playcentre, and maintain, equip and supervise it;
advise, assist, encourage and coordinate the activities of existing playcentres; and
develop public awareness of the playcentre movement and to develop public
conscience concerning the welfare of young children and foster better matua /parent
/child relationships.

Narrowneck Playcentre
13. The Narrowneck Playcentre which operates under the lease with the North Shore Playcentre
Association caters for children from birth up to six years of age and currently has 32 families
who regularly attend. Sessions are held each weekday morning with one supervised
extension session for older children that runs into the afternoon. The playcentre is also used
one afternoon each week by a local childrens drama group and on a casual basis for family
gatherings, information events and celebrations like Maatariki.
14. The association ensures that every playcentre adult is offered free education that will give
them the skills and confidence for parenting and working with children. The Playcentre
Diploma is an NZQA qualification that consists of six courses. The playcentre provides
teaching space for these courses when not being used by the children.
15. The most recent Education Review Office report was prepared in March 2014. It concludes
that
Narrowneck Playcentre is very well placed to promote positive learning outcomes for
children;

New community lease to The North Shore Playcentre Association Incorporated, 22 Handley Avenue, Page 8
Narrowneck.
Devonport-Takapuna Local Board
19 September 2017

bi-cultural perspectives are evident in the programme and a bi-cultural partnership with
Maori whanau is evident in association operations and embraced by the centres
management team;

Item 12
the building has been beautifully restored with the redesign of some features to provide
interesting and creative spaces for the different areas of play; and
a feature of the centre is the strong sense of community. Effective parent leadership and
association support contributes to the success of this centre.
16. Council staff have negotiated and agreed a community outcomes plan with the association
(refer Attachment B) which, if approved by the DevonportTakapuna Local Board, will be
appended as a schedule to the community lease.
17. The financial accounts provided indicate that the associations funds are sufficient to meet its
liabilities and are being managed appropriately.
18. The association has all necessary insurance cover, including public liability insurance in
place.

Consideration
Local board views and implications
19. At its business meeting of 6 June 2017, the Devonport-Takapuna Local Board resolved to
approve the 2017/2018 Community Facilities work-programme (resolution number
DT/2017/1). The proposed new lease to the North Shore Playcentre Association is listed on
the Community Lease work programme 2017/2018.
20. The Auckland Council Community Occupancy Guidelines recommend calling for
expressions of interest when a new lease is required in a council owned facility. The local
board at its workshop 4 July 2017 considered the lease application received from The North
Shore Playcentre Association. The local board acknowledged the significant capital
investment that the association made to this facility and the continuing need for the excellent
services offered. It was agreed that at this time the local board were willing to forego the
opportunity to call for expressions of interest and staff were advised to progress the lease
application from the incumbent lessee.
21. The community occupancy guidelines provide for a lease of five years with a right of renewal
of five years when a group is to occupy a council owned building. The association has
requested that a longer lease be considered. The Devonport-Takapuna Local Board has the
delegated authority to consider such a request. It is suggested in the guidelines that the
varied terms align to one of the other terms recommended i.e. a group in a councilowned
building may be offered a 10 +10 year term as suggested for community owned buildings.
22. The proposed lease will assist in meeting the objectives of the Devonport Takapuna Local
Board Plan 2014 by providing Facilities that enable community well-being and Active,
connected and supported neighbourhoods.
23. The recommendations contained in this report do not trigger the Auckland Councils
Significance and Engagement Policy.

Mori impact statement


24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and
its broader legal obligations to Mori. The council recognises these responsibilities are
distinct from the Crowns Treaty obligations and fall within a local government Tamaki
Makaurau context. These commitments are articulated in the councils key strategic planning
documents the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and Local
Board Plans.

New community lease to The North Shore Playcentre Association Incorporated, 22 Handley Avenue, Page 9
Narrowneck.
Devonport-Takapuna Local Board
19 September 2017

25. Support for Mori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Councils
Mori Responsiveness Framework. An aim of community leasing is to increase targeted
support for Mori community development projects. Additionally it seeks to improve access
to facilities for Mori living in the Devonport-Takapuna Local Board area.
Item 12

26. The North Shore Playcentre Association is committed to being bicultural. It honours and is
guided by Te Tiriti o Waitangi and operates on partnership encouraging the use of te reo me
ona tikanga Mori in its centres. Within the North Shore Playcentre Association the Mori
whanau are supported by the roopu, Mahi Ngatahi o Puawai.

Implementation
27. Councils community lease staff will work with the club to finalise the deed of lease.
28. There are no direct cost implications for Auckland Council.

Attachments
No. Title Page
A The Narrowneck Playcentre, 22 Handley Avenue, Devonport 11
B The North Shore Playcentre Association Inc. Community Outcomes Plan 13

Signatories
Authors Maureen Buchanan - Lease Advisor
Authorisers Rod Sheridan - General Manager Community Facilities
Eric Perry - Relationship Manager

New community lease to The North Shore Playcentre Association Incorporated, 22 Handley Avenue, Page 10
Narrowneck.
Devonport-Takapuna Local Board
19 September 2017

Item 12
Attachment A

New community lease to The North Shore Playcentre Association Incorporated, 22 Handley Avenue, Page 11
Narrowneck.
Devonport-Takapuna Local Board
19 September 2017

Item 12
Attachment B

New community lease to The North Shore Playcentre Association Incorporated, 22 Handley Avenue, Page 13
Narrowneck.
Devonport-Takapuna Local Board
19 September 2017
Item 12
Attachment B

New community lease to The North Shore Playcentre Association Incorporated, 22 Handley Avenue, Page 14
Narrowneck.
Devonport-Takapuna Local Board
19 September 2017

Devonport-Takapuna Local Grants Round One 2017/2018 grant


applications

Item 13
File No.: CP2017/16151

Purpose
1. The purpose of this report is to present applications received for Devonport-Takapuna Local
Board Local Grants Round One 2017/2018. The local board is required to fund, part-fund or
decline these applications.

Executive summary
2. The Devonport-Takapuna Local Board has set a total community grants budget of $276,000
for the 2016/2017 financial year.
3. Thirty-two applications were received in this round, with a total requested of $346,547. One
late multi-board application was also received, requesting a total of $4,000, (refer
Attachment C).

Recommendation/s
That the Devonport-Takapuna Local Board:
a) consider the applications listed in Table One and agree to fund, part-fund or decline each
application in this round.
Table One: Devonport-Takapuna Local Board Local Grant Round One 2017/2018
applications
Application Organisation Project TotalEEligible/ineligible
No. Name Requested
LG1802-101 Takapuna Towards the new $60,000 Eligible
Primary community playground
School development in the
Takapuna Primary
School grounds.
LG1802-103 Harbour Sport Towards the bus costs $4,000 Eligible
Trust for participants for the
Shore to Shore 5km Fun
Run.
LG1802-104 Lions Club of Towards the Devonport $4,300 Eligible
Devonport Lions Santa Parade
Incorporated traffic management,
compliance costs, rental
of Santa's sleigh and
reindeer for the
Devonport Santa Parade
on 3 December 2017.
LG1802-106 Vox Pop Towards performer and $2,000 Eligible
Productions sound costs, hireage of
Ltd the Takapuna Memorial
Hall, transport for the
producer, on Christmas
Eve in Takapuna for
"The end of the Golden
Weather" event.

Devonport-Takapuna Local Grants Round One 2017/2018 grant applications Page 15


Devonport-Takapuna Local Board
19 September 2017

Spy Events Towards infrastructure $25,000 Eligible


Limited (stage and audio), artist,
LG1802-107 entertainment, medical,
security and waste
Item 13

management costs for


the Takapuna Summer
Days event on 12
January 2018

Kaipatiki Towards the Totally $4,292 Eligible


Project Sustainable talks
LG1802-108 Environment
Centre
Devonport Towards the cost of $2,000 Eligible
Community marketing, printing,
LG1802-109 House stationery for a one day
event to publicise the
community house and for
the cost of a display on
the history of the
community house
LG1802-110 Michael King Towards the cost of a $5,000 Eligible
Writers' Centre website redesign for the
Michael King Writers
Centre
LG1802-111 Milford Towards The mounting $2,498 Eligible
Residents of the exhibition for
Association Destination Milford:
Incorporated Roads, Rail and Water
for the Heritage Festival
2017.
LG1802-113 Bayswater Towards transponders $1,950 Eligible
Parent Group for the Bayswater Kids
Duathlon and Jolly Jog
Race on 5 November
2017.
LG1802-114 NZ Dance Towards The New $5,000 Eligible
Advancement Zealand Dance
Trust (trading Company youth
as The New community engagement
Zealand programme to create,
Dance rehearse and deliver the
Company) youth engagement
performances/workshops
and scope senior
engagement delivery at
Takapuna Grammar
School.
LG1802-115 Devonport Towards performer $2,800 Eligible
Folk Music expenses and public
Club address system for the
Incorporated Devonport Folk Music
"Folk in the Park" event
on 18 February 2018.

Devonport-Takapuna Local Grants Round One 2017/2018 grant applications Page 16


Devonport-Takapuna Local Board
19 September 2017

LG1802-116 North Shore Towards North Shore $40,000 Eligible


Centres of CMA operating costs for
Mutual Aid the 2017/2018 financial
(CMA) year.

Item 13
Incorporated
LG1802-117 Bays Youth Requests support for $3,000 Eligible
Community their staff training and
Trust supervision for the Bays
Youth Community Trust
in Mairangi Bay.

LG1802-118 Takapuna Towards purchase the $7,500 Eligible


Beach fibreglass owl and to
Business promote the event "The
Association Big Hoot Auckland 2018"

LG1802-119 StarJam Towards music $2,946 Eligible


Charitable performance workshops
Trust for youth with a disability.
Request is for two music
workshops in the
Devonport-Takapuna
area.

LG1802-121 Robyn Fond Towards costs for The $5,000 Eligible


under the Devonport Dog Parade
umbrella of
Devonport
Peninsula
Trust
LG1802-122 Korean Towards a preliminary $21,900 Ineligible needs
Garden Trust and detailed Site to be a service
Investigation study for agreement.
the Korean Garden -
Stage 1.

LG1802-123 Belmont Park Tennis court $2,000 Eligible


Racquets Club maintenance.
Replacement tennis nets
and windbreak for the
Belmont Racquets Club.
LG1802-124 Takapuna Towards staging and $7,500 Eligible
Beach sound, live music,
Business children's activities
Association workshop costs, and
games for the "I Love
Takapuna French
Festival".
LG1802-125 Belmont Park Towards replacing the $40,000 Eligible
Bowling Club bowling carpet at
Belmont Park Bowling
Club.

Devonport-Takapuna Local Grants Round One 2017/2018 grant applications Page 17


Devonport-Takapuna Local Board
19 September 2017

LG1802-127 Takapuna Towards the cost of $10,000 Eligible


Beach entertainment and traffic
Business management plan for the
Association "I love Takapuna Easter
Item 13

Carnival" for 2018.


LG1802-130 Devonport Towards the ArtWeek $20,000 Eligible
Business GLOW Devonport event
Association costs.

LG1802-132 ADHD Towards venue and $2,000 Eligible


Association equipment hire for the
Incorporated ADHD Awareness Day
on 29 October 2017
LG1802-133 Forrest Hill Towards clubroom $10,000 Eligible
Milford United rejuvenation including
Football Club painting the exterior
Incorporated walls of the football
clubrooms at Becroft
Park.
LG1802-136 The Operating Towards various costs $19,484 Eligible
Theatre Trust, including venue hire,
trading as Tim ticketing costs, additional
Bray lighting hire, costume
Productions materials, set materials,
printing, mailout and
advertising costs for two
productions: The Santa
Claus Show '17 and
Pippi Longstocking
LG1802-137 Action Towards spoken word $2,000 Eligible
Education poetry workshops for
Incorporated facilitating the 10 two
hour spoken word poetry
workshops
LG1802-138 Tennis Removal of Trees at $11,000 Eligible
Northern Forrest Hill Tennis
Region Centre in Tristam
Incorporated Avenue.
LG1802-139 Hockey New Towards the Women's $15,000 Eligible
Zealand World League Hockey
Incorporated Final, school and
community engagement
with the Small Sticks
and marketing and
promotion and
development
programmes.
LG1802-140 Lake House Towards the Lake House $2,477 Eligible
Trust Summer Playlist
including the cost of a
printed programme and
printed advertising and
technical equipment.

Devonport-Takapuna Local Grants Round One 2017/2018 grant applications Page 18


Devonport-Takapuna Local Board
19 September 2017

QR1702-513 Lofty Ned Towards event $5,900 Eligible


(deferred production including
from Quick main stage, marquees,
Response sound concert system;

Item 13
Round Five and artists/talent for
2016/2017) Devonport Christmas
Dance in the Park 2017.

Total 346,547

b) consider the applications in Table Two and agree to fund, part-fund or decline the application.

Table Two: Devonport-Takapuna Local Board Local Grant Round One 2017/2018 multi-board
application
Application Organisation Name Project Total Requested
No.
LG1808-101 The Korean Society of Auckland Towards costs for $4,000
Incorporated 2018 Korean Day
Total 4,000

Comments
1. The Auckland Council Community Grants Policy supports each local board to adopt a grants
programme (refer Attachment A).
2. The local board grants programme sets out:
local board priorities;
lower priorities for funding;
exclusions;
grant types, the number of grant rounds and when these will open and close; and
any additional accountability requirements.

3. The Local Board will operate three quick response and two local grant rounds for this
financial year. The first local grant round closed on 28 July 2016.
4. The community grant programmes have been extensively advertised through the council
grants webpage, local board webpages, local board e-newsletters, Facebook pages, council
publications, radio, and community networks.
5. For the 2016/2017 financial year, the Local Board set a total community grants budget of
$276,000. It is recommended that the board consider allocating up to 25% of this budget in
this grant round, or $69,000.
6. Thirty-Two applications were received for this local grant round, requesting a total of
$347,687. One late multi-board application was also received, requesting a total of $4,000
(refer Attachment C).

Devonport-Takapuna Local Grants Round One 2017/2018 grant applications Page 19


Devonport-Takapuna Local Board
19 September 2017

Consideration
Local board views and implications
Item 13

7. Local boards are responsible for the decision-making and allocation of local board
community grants. The Devonport-Takapuna Local Board is required to fund, part-fund or
decline these grant applications against the local board priorities identified in the local board
grant programme.
8. The board is requested to note that section 50 of the Community Grants Policy states We
will also provide feedback to unsuccessful grant applicants about why they have been
declined, so they will know what they can do to increase their chances of success next time.
9. A summary of each application is attached (refer Attachment B).

Mori impact statement


10. The provision of community grants provides opportunities for all Aucklanders to undertake
projects, programmes, activities that benefit a wider range of individuals and groups,
including Mori. As a guide for decision-making, in the allocation of community grants, the
new community grants policy supports the principle of delivering positive outcomes for
Mori.

Implementation
11. The allocation of grants to community groups is within the adopted Long Term Plan 2015-
2025 and local board agreements.
12. Following the Devonport-Takapuna Local Board allocating funding for round one local
grants, Commercial and Finance staff will notify the applicants of the local boards decision.

Attachments
No. Title Page
A Devonport-Takapuna Local Board Grant Programme 2017/2018 21
B Devonport-Takapuna Local Grants Round One Applications 2017-2018
(Under Separate Cover)
C Devonport-Takapuna Local Grants Round One 2017/2018 multi-board
application (Under Separate Cover)

Signatories
Authors Marion Davies - Community Grants Operations Manager
Authorisers Jennifer Rose - Operations Support Manager
Eric Perry - Relationship Manager

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Devonport-Takapuna Local Board
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Item 13
Attachment A

Devonport-Takapuna Local Grants Round One 2017/2018 grant applications Page 21


Devonport-Takapuna Local Board
19 September 2017
Item 13
Attachment A

Devonport-Takapuna Local Grants Round One 2017/2018 grant applications Page 22


Devonport-Takapuna Local Board
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Item 13
Attachment A

Devonport-Takapuna Local Grants Round One 2017/2018 grant applications Page 23


Devonport-Takapuna Local Board
19 September 2017

Auckland Transport monthly update - September 2017


File No.: CP2017/18459

Item 14
Purpose
The Auckland Transport monthly update for Devonport-Takapuna Local Board September 2017
report is attached.

Recommendation/s
That the Devonport-Takapuna Local Board:
a) receives the Auckland Transport September 2017 monthly update report and thank
Marilyn Nicholls, Elected Member Relationship Manager for her presentation and
attendance.

Attachments
No. Title Page
A Auckland Transport September monthly report 27

Signatories
Authors Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport
Authorisers Eric Perry - Relationship Manager

Auckland Transport monthly update - September 2017 Page 25


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Attachment A

Auckland Transport monthly update - September 2017 Page 27


Devonport-Takapuna Local Board
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Attachment A

Auckland Transport monthly update - September 2017 Page 28


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Attachment A

Auckland Transport monthly update - September 2017 Page 29


Devonport-Takapuna Local Board
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Attachment A

Auckland Transport monthly update - September 2017 Page 30


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Attachment A

Auckland Transport monthly update - September 2017 Page 31


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Attachment A

Auckland Transport monthly update - September 2017 Page 32


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Attachment A

Auckland Transport monthly update - September 2017 Page 33


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Attachment A

Auckland Transport monthly update - September 2017 Page 34


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Attachment A

Auckland Transport monthly update - September 2017 Page 35


Devonport-Takapuna Local Board
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Attachment A

Auckland Transport monthly update - September 2017 Page 36


Devonport-Takapuna Local Board
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Attachment A

Auckland Transport monthly update - September 2017 Page 37


Devonport-Takapuna Local Board
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Attachment A

Auckland Transport monthly update - September 2017 Page 38


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Attachment A
Auckland Transport monthly update - September 2017 Page 39
Devonport-Takapuna Local Board
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Auckland Plan Refresh - Local Board Engagement


File No.: CP2017/18820

Item 15
Purpose
1. To seek local board feedback on draft Auckland Plan content to inform the final draft of the
refreshed Auckland Plan.

Executive summary
2. In June and July 2017 the Auckland Plan refresh team provided all local boards with
summaries of the strategic themes and focus areas for the refreshed Auckland Plan for their
consideration.
3. Resolutions and feedback from local boards over June and July, and feedback from
stakeholders informed the further development of the content and development of the
strategic framework. The framework was approved in principle by the Planning Committee
on 1 August 2017. A summary of the feedback from local boards accompanied the report to
the Planning Committee.
4. A further update on the Auckland Plan refresh was sent by memo to local boards on 16
August. This memo highlighted next steps, in particular that there would be further
engagement with local boards in September 2017.
5. Local boards are scheduled to hold workshops during September 2017 to review the
Auckland Plan package of materials, including content across the six outcome areas and the
Development Strategy. This report seeks formal feedback on this content which will be
considered as part of the proposed Auckland Plan.
6. Further Planning Committee meetings will be held in October and November to finalise draft
content for the proposed Auckland Plan prior to public consultation in early 2018.

Recommendation/s
That the Devonport-Takapuna Local Board:
a) provides feedback, including any specific feedback on the package of materials
across the six outcome areas and the Development Strategy (refer attachment A).
b) notes that the resolutions of this meeting will be reported back to the Planning
Committee for consideration in the drafting of the refreshed Auckland Plan.

Comments
7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to
develop and review a spatial plan for Auckland. The Auckland Plan refresh provides an
opportunity to revisit Aucklands most challenging issues, to ensure the plan continues to be
a useful guiding document for Auckland.
8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the
refresh of the Auckland Plan. The refreshed plan is intended to be more focused and
structured around a small number of inter-linked strategic themes that address Aucklands
biggest challenges. The plan is also intended to have a greater focus on the development
strategy.

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19 September 2017

Local Board involvement in the refresh


9. Local board chairs have been invited to all Planning Committee workshops on the Auckland
Plan during 2017. Throughout these workshops, chairs (or their representatives) have
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provided early input into opportunities and challenges for Auckland over the next 30 years
and feedback on the proposed strategic framework for the refreshed Auckland Plan. This
input was the views of chairs only and does not represent formal local board feedback.
10. At local board cluster briefings in February and April 2017, local board members gave
feedback and information which was used to refine the scope of strategic themes and focus
areas.
11. A report on the Auckland Plan Refresh was considered at local board business meetings in
June and July. Local boards were invited to consider their formal position on the themes
and focus areas and provide further feedback.
12. Local board cluster briefings were also held in April and July on the Development Strategy
which is a core component of Auckland Plan.
13. Resolutions and feedback from local boards over June and July informed the further
development of a draft strategic framework. This was approved in principle by the Planning
Committee on 1 August. A summary of the feedback from local boards accompanied this
report to the Planning Committee.
14. A further update on the Auckland Plan refresh was sent by memo to local boards on 16
August 2017. This memo highlighted next steps, in particular that there would be further
engagement with local boards in September 2017.
15. Local boards are scheduled to hold workshops during September 2017 to review the
Auckland Plan package of materials, including content across the six outcome areas and the
Development Strategy. This report seeks formal feedback on this content which will be
considered as part of the proposed Auckland Plan.
16. Further Planning Committee meetings will be held in October and November to finalise draft
content for the proposed Auckland Plan prior to full public consultation in early 2018.

Consideration
Local board views and implications
17. Local board feedback on the package of engagement material is being sought in this report.
18. Local boards play an important role in relation to the content of the Auckland Plan through
communicating local views to the governing body and providing input to regional strategies,
policies, and plans.

Mori impact statement


19. The council is required to provide opportunities for Mori engagement and to support Mori
capacity to participate in decision-making. When making significant decisions in relation to
land or a body of water, the council must take into account the relationship of Mori and their
culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and
fauna and other taonga.
20. Staff from the Independent Mori Statutory Board (IMSB) provided guidance on the strategic
themes of the plan. The IMSBs Mori Plan for Tmaki Makaurau was a guiding document
underpinning the development of the strategic themes and focus areas.
21. The strategic themes acknowledge and celebrate Mori culture as Aucklands point of
difference, and Mori as Treaty partners in Auckland.

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Devonport-Takapuna Local Board
19 September 2017

22. Mori Identity and Wellbeing is one of the six outcomes of the plan. The outcome describes
the application of Te ao Mori values to the region, acknowledges the unique role of mana
whenua as kaitiaki of Tmaki Makaurau and acknowledges the foundational role of Te Tiriti
o Waitangi.

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23. Engagement with mana whenua, mataawaka, and relevant Mori community groups has
been undertaken to develop the draft plan.

Implementation
24. Feedback from the local boards will be summarised and provided to the Planning Committee
for consideration in the drafting of the refreshed Auckland Plan.

Attachments
No. Title Page
A Auckland Plan Refresh Local Board presentation 45

Signatories
Authors Denise OShaughnessy - Manager Strategic Advice
Authorisers Jacques Victor - GM Auckland Plan Strategy and Research
Eric Perry - Relationship Manager

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Devonport-Takapuna Local Board
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 45


Devonport-Takapuna Local Board
19 September 2017
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 46


Devonport-Takapuna Local Board
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 47


Devonport-Takapuna Local Board
19 September 2017
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 48


Devonport-Takapuna Local Board
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 49


Devonport-Takapuna Local Board
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 50


Devonport-Takapuna Local Board
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 51


Devonport-Takapuna Local Board
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 52


Devonport-Takapuna Local Board
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 53


Devonport-Takapuna Local Board
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 54


Devonport-Takapuna Local Board
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Attachment A

Auckland Plan Refresh - Local Board Engagement Page 55


Devonport-Takapuna Local Board
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Attachment A

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Devonport-Takapuna Local Board
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Adoption of the Devonport-Takapuna Local Board Plan 2017


File No.: CP2017/17968

Item 16
Purpose
1. To adopt the final version of the Devonport-Takapuna Local Board Plan 2017 (the local
board plan).

Executive summary
2. The Local Government (Auckland Council) Act 2009 (the Act) requires each local board to
adopt a local board plan by 31 October 2017.
3. The Act also requires local board plans to be developed using the special consultative
procedure. The consultation period for the 2017 local board plans ran from 22 May to 30
June 2017.
4. The local board have considered submissions received and feedback gathered from the
consultation period. As a result of this consideration, the following changes are proposed:

Outcome Additions

Quality parks, beaches and open Investigate and deliver a skate park in Sunnynook.
spaces that everyone can enjoy
Investigate a pump track in the local board area.
Support our sports clubs and recreation facilities.
Ensure the local boards cycle and walkways create a
complete connection from Sunnynook to Devonport.
Include bike racks when providing local park and path
amenities.
Investigate and deliver an improved connection at
Hillary Crescent.

A place of natural beauty and rich Keep our beaches, parks and reserves free of man-
culture made litter.

Efficient public transport and roads Work with Auckland Transport to reduce congestion
that keep people moving and deliver alternative modes of transport on Lake
Road, including a bus way or high-occupancy vehicle
(HOV) lane.
Work with Auckland Transport to identify opportunities
to alleviate over-capacity issues at Akoranga and
Sunnynook bus stations.

Our communities are empowered, Deliver regular local board pop-up events to increase
engaged and inclusive community awareness and engagement with local
board activities.

Our area has a thriving local Increase car parking as part of the Unlock Takapuna
economy and vibrant, unique town project.
centres

5. The final local board plan, which includes proposed changes, is included as Attachment A
to this report.

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Devonport-Takapuna Local Board
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6. Pending adoption of the local board plan, photos and other final design features will be
completed prior to its publication.
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Recommendation/s
That the Devonport-Takapuna Local Board:
a) approves the following changes being made from the draft Local Board Plan 2017

Outcome Additions

Quality parks, beaches and open Investigate and deliver a skate park in
spaces that everyone can enjoy Sunnynook.
Investigate a pump track in the local board
area.
Support our sports clubs and recreation
facilities.
Ensure the local boards cycle and walkways
create a complete connection from Sunnynook
to Devonport.
Include bike racks when providing local park
and path amenities.
Investigate and deliver an improved
connection at Hillary Crescent.

A place of natural beauty and rich Keep our beaches, parks and reserves free of
culture man-made litter.

Efficient public transport and roads Work with Auckland Transport to reduce
that keep people moving congestion and deliver alternative modes of
transport on Lake Road, including a bus way
or high-occupancy vehicle (HOV) lane.
Work with Auckland Transport to identify
opportunities to alleviate over-capacity issues
at Akoranga and Sunnynook bus stations.

Our communities are empowered, Deliver regular local board pop-up events to
engaged and inclusive increase community awareness and
engagement with local board activities.

Our area has a thriving local Increase car parking as part of the Unlock
economy and vibrant, unique town Takapuna project.
centres

b) adopts the final Devonport-Takapuna Local Board Plan 2017, included as


Attachment A.
c) delegates authority to the Local Board Chairperson to approve any necessary minor
edits and changes.

Comments
7. The Local Government (Auckland Council) Act 2009 (the Act) requires local boards to
produce and adopt a local board plan every three years. This means that the local board
plan must be adopted by 31 October 2017.

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8. Local board plans are strategic plans for the following three years and beyond. The plans
reflect the priorities and preferences of the community. They guide how the local board:
makes decisions on local activities and projects; and

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provides input into regional strategies and policies.
9. The plans form the basis for development of the annual local board agreement for the
following three financial years and subsequent work programmes. They also inform the
development of councils Long-term Plan (the 10-year budget).
10. Under Section 83 of the Local Government Act 2002 local boards are required to use the
special consultative procedure in adopting their local board plan. The consultation period ran
from 22 May to 30 June 2017.
11. Submissions were made through the following channels:
online form available on the Shape Auckland website
hard copy form included in the household summary document
via email or post.
12. 632 submissions were received on the draft local board plan. In addition, 1,223 people
provided feedback at engagement events and 51 pieces of feedback gathered through the
local boards Facebook page.
13. The local board also held an extraordinary Community Forum on 27 June 2017 to hear from
a range of key stakeholders in the local board area.

Consideration of submissions and feedback


14. The local board has considered all submissions, feedback data analysis reports from the
public consultation informally at their 8 August 2017 workshop, and formally at their 15
August 2017 business meeting. Advice has been sought from staff on matters raised in the
consultation period and this is reflected in the table included later in this report.
15. Public feedback on the draft plans outcomes and initiatives was very positively received by
the community. A number of additional themes emerged from the public consultation which
has helped shape the final local board plan. These themes, and proposed changes are
outlined in the following table:

Key public feedback points Analysis Proposed changes

A petition with 365 signatures The petition received in support of Investigate and deliver a skate
was received in support of Sunnynook skate park was led by park in Sunnynook.
building a skate park in young people, who noted that the
Sunnynook. skate park would be a healthy and
active outlet for families.

Strong support for a pump Feedback received showed an interest Investigate a pump track in the
track in the local board area in a new outdoor space that offers a local board area.
different experience than the spaces
we currently have in the area.

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Strong support for better cycle A continued focus on improved Continue to implement the
and walkway connections connections and development of local greenways network plan.
across the local board area. paths to ensure they are safe and
Ensure the local boards cycle
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accessible by all users.


and walkways create a complete
connection from Sunnynook to
Devonport.
Investigate and deliver an
improved connection at Hillary
Crescent.

Requests for more bike racks Feedback showed that families travel Include bike racks when
in the local board public areas by bicycle to visit the beaches and providing quality park and local
were received. parks in the local board area. path amenities.
However during peak times there are
not enough bike racks for them to
leave their bikes.

Improving and keeping Keeping Takapuna Beach clean of Keep our beaches, parks and
Takapuna Beach clean was a man-made rubbish was prominent in reserves free of man-made litter.
common theme. feedback, with many noting that
Implement the Takapuna South
Takapuna Beach is a jewel to be
Concept Plan.
protected, and the natural eco-
systems to be respected.
Responses indicated that Gould
Reserve should be upgraded and that
investment in this area would enhance
the beach and central Takapuna.

Improving public transport and Advocating for budget to improve Lake Work with Auckland Transport to
congestion on Lake Road. Road and seeing ferry and bus reduce congestion and deliver
services aligned, on-time, more alternative modes of transport on
frequent and an integrated pricing Lake Road, including a bus way
structure were common themes. or high-occupancy vehicle (HOV)
lane.
Work with Auckland Transport to
identify opportunities to alleviate
over-capacity issues at
Akoranga and Sunnynook bus
station.

Improved communication with Feedback received indicated that Deliver regular pop-up events to
Auckland Council and local there is an interest in the community increase community awareness
boards was common across to have more engagement with and engagement with local
all feedback. members, in particular youth. board activities.
An increased focused be placed on
closing the loop on things like local
board plan consultations and providing
feedback to the community on how
their input reflects in the plan.

Ensure suitable parking Submitters noted that parking Increased car parking as part of
provision in central Takapuna. provision needs to be meet the Unlock Takapuna project.
increased retail, hospitality and growth
in central Takapuna

To ensure the local board A number of submitters noted the Support our sports clubs and
supports sports clubs and absence of sport and recreation recreation facilities.
recreation facilities. initiatives in the local board plan.

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16. A number of submitters also advocated that the local board needs to prioritise the upgrade
of the Dacre Park sports fields. Planning and options for this upgrade is currently underway
as part of councils Sports Field Capacity Development Programme, and the local board will
consider a final option for approval in November 2017. As a result, staff recommend that the

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local board plan does not include this initiative, as it is a current project and will be resolved
in the coming months.

Changes to the Devonport-Takapuna Local Board Plan 2017


17. The final local board plan, with proposed substantive changes to the outcome chapters as
described in the above table, is attached to this report.
18. Other minor changes, made for the purposes of clarification, are also included.

Consideration
Local board views and implications
19. The local boards views have driven the development of the plan attached to this report.
20. In developing the draft local board plan, the local board considered:
what we already know about our communities and what is important to them;
submissions received via online forms, hardcopy forms, emails and post as well as
feedback provided by people at engagement events and gathered through Facebook;
council regional strategies and policies, such as the Auckland Plan, Community Facilities
Network Plan and Thriving Communities Strategy;
staff advice;
stakeholder views from a sub-regional hui with mana whenua, sector engagement (i.e.
arts and culture providers in the local board area) and an extraordinary Community
Forum.

Mori impact statement


21. As part of developing the plan, the local board have: [tailor or delete as appropriate]
considered views expressed by mana whenua authorities at a sub-regional hui with
mana; and
considered feedback from previous engagement sessions with mana whenua and
matawaaka on other local projects in the local board area
22. The local board plan promotes outcomes or issues of importance to Mori by:
partnering with Ngti Whatua o Orakei to develop a coastal walk from Pollys Glade to
Wesley Street;
identifying and promoting sites of cultural and historic importance to Mori and all
ethnicities;
partnering with the Tpuna Maunga Authority and the Department of Conservation to
educate, conserve and enhance the two iconic maunga, Takarunga-Mt Victoria and
Maungauika-North Head;
partnering with mana whenua and mataawaka to identify and progress areas of
importance to Mori and the local community; and
partnering with the Tpuna Maunga Authority and key stakeholders to leverage
economic development, tourism and cultural opportunities for our two maunga.

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Implementation
23. Pending adoption of the plan, minor edits may be necessary. This report recommends that
responsibility for approving these are delegated to the Chair.
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24. Photos and other design features will then be added to the plan to prepare it for publication.

Attachments
No. Title Page
A Devonport-Takapuna Local Board Plan 2017 63

Signatories
Authors Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna
Authorisers Eric Perry - Relationship Manager

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Record of Workshop's - August 2017


File No.: CP2017/17849

Item 17
Purpose
The purpose of this report is to provide a record the Devonport-Takapuna Local Board
workshops held during August 2017.

Executive Summary
1. At the workshop held on 1 August 2017, the Devonport-Takapuna Local Board was briefed
on:
Parks Sports and Recreation, 2017/2018 Work Programme - key strategic activities;
Community Facilities, 2017/2018 Work Programme 3 Victoria Road, Devonport;
and
Community Facilities, 2017/2018 Work Programme update.

2. At the workshop held on 8 August 2017, the Devonport-Takapuna Local Board was briefed
on:
Local Board Plan Engagement Campaign social media and analysis feedback.

3. At the workshop held on 15 August 2017, the Devonport-Takapuna Local Board was briefed
on:
Governance Framework Review organisational support work stream.

4. At the workshop held on 22 August 2017, the Devonport-Takapuna Local Board was briefed
on:
2017/2018 ACE Work Programme (Arts, Plans and Community Places) 2 The
Strand project outcome;
2017/2018 Transport Work Programme Draft Roads and Street Framework; and
Long Term Plan and Local Board Advocacy Project.

5. Records of these workshops are presented in Attachments A - D:

Recommendation/s
That the Devonport-Takapuna Local Board:
a) receives the records of the workshops held during August 2017.

Attachments
No. Title Page
A 20170801 - Devonport-Takapuna Local Board Workshop Record 91
B 20170808 - Devonport-Takapuna Local Board Workshop Record 93

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C 20170815 - Governance Framework Review presentation 95


D 20170822 - Devonport-Takapuna Local Board Workshop Record 97
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Signatories
Authors Karen Durante - Democracy Advisor
Authorisers Eric Perry - Relationship Manager

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Attachment A

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Attachment B

Record of Workshop's - August 2017 Page 93


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Record of Workshop's - August 2017 Page 95


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Attachment D

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Recommendations regarding proposal to issue a lease on Takapuna


Beach Reserve report from independent commissioner

Item 18
File No.: CP2017/18509

Purpose
1. The purpose of this report is to provide the Devonport-Takapuna Local Board with proposed
recommendations from the independent hearings commissioner regarding a proposal to
lease part of the northern part of Takapuna Beach Reserve for an upgraded campground /
holiday park.
2. In addition, this report provides a process and indicative timeline to conduct an expressions
of interest (EOI) process to appoint a private operator to run a campground on the northern
part of Takapuna Beach Reserve, assuming the board resolves to confirm its intention to
lease.

Recommendation/s
That the Devonport-Takapuna Local Board:
a) receive the report from the independent commissioner containing recommendations
on a notified application under the Reserves Act 1977 in respect of the proposal to
issue a lease over part of Takapuna Beach Reserve for the purpose of an upgraded
campground / holiday park.
b) note the finding of the independent commissioner that, as the decision-making body
in respect of the intention to grant a lease on the northern end of Takapuna Beach
Reserve for an upgraded campground / holiday park, Auckland Council has complied
with the procedures and requirements of the Reserves Act 1977.
c) note that, in terms of the issues raised and the findings contained within the
independent commissioners report, there is no valid impediment to the granting of a
lease for an upgraded campground / holiday park on the northern end of Takapuna
Beach Reserve on appropriate terms and conditions.
d) approve the setting aside of a campground / holiday park on the current footprint of
the Takapuna Beach Holiday Park on Takapuna Beach Reserve, pursuant to the
requirements under Section 53(1)(h) of the Reserves Act 1977.
e) confirm its intention to lease the footprint of the current campground site on the
northern end of Takapuna Beach Reserve for a term of an initial 20 years, with a
further 10 year right of renewal for an upgraded campground / holiday park, as:
i) there is extensive public support for retaining a campground / holiday park on
the northern part of Takapuna Beach Reserve as indicated through public
submissions received as part of the lease notification process;
ii) many submitters to the lease notification process identified the campground /
holiday park as unique, iconic and must be retained as part of the history of
Takapuna;
iii) those supporting retention of the campground / holiday park view a long-term
lease as the best way to secure what is seen as an appropriate use of the
northern part of Takapuna Beach Reserve into the foreseeable future; and
iv) there is general support to retain the campground / holiday park on the basis
that it will continue to provide an authentic Kiwi seaside holiday experience.

Recommendations regarding proposal to issue a lease on Takapuna Beach Reserve report from Page 99
independent commissioner
Devonport-Takapuna Local Board
19 September 2017

f) request Panuku Development Auckland (Panuku) include the following condition to


the lease as confirmed under resolution e) above, noting that this matter has been
raised by submitters as part of the lease public notification process, and that no
significant issues have been raised by Panuku to indicate that inclusion of such a
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condition may negatively impact the expressions of interest (EOI) / tender process:
i) inclusion of a mechanism within the lease for Auckland Council to manage and
monitor fees set for the campground / holiday park, noting that similar
mechanisms have been included in leases for other such facilities, as this will
help ensure access to the campground / holiday park by the wider public.
g) restate clause iii) of Devonport-Takapuna Local Board resolution number
DT/2017/17, being a request to Panuku Development Auckland (Panuku) to conduct
an expressions of interest (EOI) / tender process for an operator for the campground
/ holiday park in accordance with the terms of the lease confirmed in resolutions e)
and f) above.
h) request that Panuku Development Auckland (Panuku) explore the following matters
as part of the expressions of interest (EOI) / tender process for selection of the
campground / holiday park operator, rather than as conditions of the lease:
i) that the design and style of the campground / holiday park and its supporting
facilities be commensurate with the character and style of the present holiday
park (upgrade, not upmarket);
ii) that use of the campground / holiday park site be maximised through better
contouring to provide more useable land, and to help solve current drainage
issues with the site;
iii) relocation of the campground / holiday park entry to Earnoch Avenue or to the
northern end of Alison Avenue to help address access issues for patrons,
particularly when The Promenade is closed for special events;
iv) pulling back the coastal boundary of the campground / holiday park lease
footprint to provide at least a five metre wide coastal pathway for the public;
v) restriction of vehicular entry to the campground / holiday park during daylight
hours, and to focus marketing of the operation on the special experience
being offered;
vi) limit the length of stay during the busy summer holiday season to 10 days from
Christmas Day through to Waitangi Day (or possibly Easter); and
vii) limit the size and weight of vehicles allowed to access the campground /
holiday park site, with site access limited to vehicles with a length of seven
metres or less, noting that such restriction would not prevent access by
motorhomes typically found in the rental market.
i) does not support inclusion of the following matters as either conditions to the
campground / holiday park lease, or as matters to include as part of the expressions
of interest (EOI) / tender process:
i) making use of relatively small module buildings as campground / holiday park
amenities, as:
ii) the goal of the EOI / tender process is to achieve broad market appeal for the
campground / holiday park operation, and such restriction could limit the
number and quality of tenders received;
iii) all proposed buildings will need to comply with normal building and resource
consent processes and demonstrate optimal use of the site area;
iv) inclusion of a provision or condition to provide compensation to the operator
(buy out) in the event that Auckland Council may want to reduce or close the

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campground / holiday park at the end of the initial 20 year lease term to meet
public need at that time, as:
v) council already has other legal means to re-acquire the lease interest if the

Item 18
land is needed for another public purpose; and
vi) tenderers require certainty of tenure if they are to be asked to invest
significant capital into the campground / holiday park operation.
j. note that, in the event the local board resolves to confirm a lease for a campground /
holiday park on the northern end of Takapuna Beach Reserve, a report will be
presented in early 2018 requesting amendment to the operative Takapuna Beach
Reserve Management Plan 2013 to account for the campground / holiday park
activity.

Comments
Introduction
3. At its meeting on 15 November 2016, the Devonport-Takapuna Local Board resolved to
confirm its support for an upgraded beach holiday park and campground activity, in the
same location on the same leased area, within the Northern Activity Zone of the Takapuna
Beach Reserve (resolution number DT/2016/201).
4. On 21 February 2017, the local board requested (resolution DT2017/17) that council staff to
progress with public notification of the intent to grant a lease on the northern end of
Takapuna Beach Reserve for a campground / holiday park activity in accordance with the
requirements of the Reserves Act 1977 under the following terms:
i) proposed lease term of an initial 20 years, with a further one 10 year right of renewal;
ii) the proposed campground / holiday park activity lease area on offer be the same as
the current Takapuna Beach Holiday Park leased area at the northern end of
Takapuna Beach Reserve; and
iii) assuming successful navigation of the public notification of the lease under the
Reserves Act 1977, the local board requests Panuku Development Auckland conduct
an expression of interest / tender process for the lease in accordance with the intent
of resolution c) above.
5. At its meeting on 20 June 2017, the local board also resolved to appoint one independent
hearings commissioner (Gerald Rowan) to hear submissions on the proposed lease, and to
subsequently make a recommendation to the board regarding the proposed lease for the
campground / holiday park activity in accordance with Section 54(1)(a) of the Reserves Act
1977.
6. On 26 April 2017, council gave public notice of the intention to grant a lease for the
campground activity on the northern part of Takapuna Beach Reserve. Submitters were
asked whether they support or oppose the Devonport-Takapuna Local Board proposal to
lease part of Takapuna Beach Reserve (the area of the current Takapuna Beach Holiday
Park) to a private operator on a commercial basis for the purpose of a campground.
Summary of submissions
7. The public hearing of submissions to the leasing proposal was held in the Council Chamber
on Level 3 (1 The Strand, Takapuna) on Thursday 27 July 2017. 16 submitters were heard
in support of their submission at the public hearing on 27 July.
8. A total of 1,244 submissions on the lease proposal were received within the advertised
timeframe. A full copy of the independent commissioners report is presented as
Attachment A, which contains a thorough assessment of the issues raised by submitters,
the statutory context within which decisions must be made, a summary of findings, and
recommendations to the local board.

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9. Of the 1,244 submissions, 1,231 were from individuals and the other 13 from organisations.
978 (approximately 78.6%) submissions were in support of the lease as proposed, while 265
(21.3%) registered opposition. One respondent neither supported nor opposed the
proposed lease. However, a reading of the submissions revealed that 84 of those who
Item 18

registered opposition (6.75% of all submitters, or 31.7% of all those who registered
opposition) were not against a lease being granted, but were registering concern about
uncertainty around the terms of the lease, and the type and scale of upgraded facilities
envisaged by the proposal.
10. 371 of those submitters in support, and 57 opposed, did not provide any comment to support
their position.
11. The majority of submissions (approximately 60% of those received) were identified as being
from the Devonport-Takapuna Local Board area and / or the immediate adjoining local board
areas on the North Shore. 954 of all responses (or 77%) came from the wider Auckland
region, whilst the remaining 290 (or 23%) came from outside Auckland or did not indicate a
location.
12. Of the 1,176 respondents who provided gender and age information, 62% were female.
Less than 2% of all respondents were under 25 years of age, 21% in the 25-44 years of age
range, 52% 45-64 years of age, and 26% of respondents were 65 years or older.
Issues raised in submissions
13. The independent commissioners report notes that a very wide and diverse range of issues
were received from submitters, both before and during the hearing. In his report, the
commissioner noted appreciation for the positive and frank manner in which information and
views had been shared, and the considerable time and effort that went into preparing
submissions. The willingness of submitters to provide supplementary information at the
hearing was also acknowledged.
14. The attached commissioners report notes that approximately 29 different issues were raised
as part of the consultation process, but many of the issues are related and could be grouped
under 11 main headings for the ease of management. The commissioners report goes into
detailed discussion on each of these 11 matters (refer to pages 14-30 of Attachment A), but
have been briefly canvassed in the table below. The issues below have been presented in
order of the level of response received:
Broad issue Commentary
Retention of Takapuna Fundamental positon of 85% of submitters supporting lease proposal.
Beach Holiday Park While a significant number (85) signalled concern about lack of detail in
respect of lease conditions, uncertainty surrounding a new lessee, scope of
any redevelopment, the length of lease term, and the lack of information
about the limitations on camp fees / length of stay, these respondents were
generally supportive of a campground staying on site.
20% of submitters provided statements of general support for retention of a
campground without specific reasons provided. Reference was given to
love of place, appropriateness of activity on the site, personal experience of
staying at the campground, or that it was simply good to see people
holidaying there.
A number of locals, including those who identified themselves as
neighbours, referred to the campground as being valued by locals who are
happy to share this special part of Auckland and New Zealand with others
Kiwi and international.
Heritage, uniqueness, the 197 (19%) of those respondents supporting retention of the campground
iconic nature of the commented on its iconic nature reference was given to the uniqueness of
Holiday Park the facility, and the cherished memories of childhood / family holidays there.
Identification of the campground as being representative of Kiwi culture and
history, and that it should be retained for its cultural heritage value.
Reference was made to the campground as being part of North Shore

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history and culture.


Long-term lease provides Support for a long-term lease came entirely from those wanting to see the
security and certainty campground retained. 9% of this group providing comment did so
specifically referencing the need for a long-term lease as the best option.

Item 18
A long-term lease would secure the future of the campground on the site,
allow upgrading to take place at no cost to council, allow the operator time
to recover necessary investment, remove the land from potential
inappropriate development by marine interests or others, and provide the
community with certainty around the use of open space.
16 submitters indicating support for the campground lease as proposed did
express concerns about the 20 + 10 aspect, and argued a shorter term
would be more appropriate.
Some respondents supported retaining the campground activity but
opposed the proposed lease term, preferring that Auckland Council manage
the facility itself, rather than a private operator.
Frustration with endless Frustration was expressed in submissions and at the hearing about the
consultation number of times the community has been consulted about the use of the
site. 89 submitters commented specifically on this aspect, noting many
years of participation in public workshops and meetings, and formally
responding to public notification procedures.
All 89 submitters referenced above supported retention of the campground
and felt that the public has already clearly expressed support for this
through the 2011-2013 reserve management plan process, and through the
2015 consultation on the four land-use options.
This frustration has generated a climate of mistrust in the community and
with the Devonport-Takapuna Local Board. Several submissions contained
comments that are critical of the local board, with some referencing delays
in decision-making being a mechanism for ensuring the demise of the
campground.
Other comments referenced hidden agendas with the objective of letting
yachting back in, and to perceived conflicts of interest of those making
decisions.
Maintain low-key nature 87 submissions noted the importance of the continued availability of the
of facilities and provide campground to New Zealand families. Comments included the need to
range of affordable retain the campground and that it be upgraded to provide range of low
accommodation budget, affordable accommodation, with particular reference made to Kiwi
families and international travellers.
Comments were provided r a needed upgrade programme to provide a
traditional Kiwi camping holiday experience. Providing this experience was
identified as an objective in its own right, but submitters commenting on this
aspect noted that modest buildings and infrastructure would also allow for
more economical charging.
Convert the site to public This was the most significant reason provided in submissions opposed to
open space the proposal to lease. Submitters holding this view felt that the land would
serve a greater public good by being cleared of current buildings and made
available for unrestricted public use.
84 submissions articulated this view some submitters referred to the
purposes of the Reserves Act 1977, while others referenced what they
understand to have been the original intention of the Takapuna Borough
Council when purchasing the land in 1978, along with council decisions in
2003 and 2013 not to renew the lease when it expired.
Some in opposition to the proposed lease referenced what they saw as very
restricted public access to the area by a few, at a time when the need for
public open space is increasing because of growth and intensification.

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Downside of a long-term 31% of those opposed to the proposed lease cited length of term as a major
lease reason for their objection. These submitters expressed concern that such a
lease would lock up the use of the land for 30 years and remove flexibility,
thus removing the ability of council to review the land use situation within
Item 18

that time.
A number of submitters expressed concern around the length of the
proposed lease (discussed elsewhere in commissioners report).
Several submitters expressed concern that the present campground / lease
footprint takes up too much land. Several of those submitters supporting
retention of campground and the grant of a lease would like to see a
reduced lease footprint.
A reduced lease footprint was also the position of a number of submitters in
opposition to the proposed lease, commenting that if a lease is to be
granted it should be for a smaller area.
Economic value to the 55 submitters made specific reference to the spending power of campers
community and the substantial economic benefit accruing to the businesses of
Takapuna due to the campground.
In many of these submissions, the value of the campground to both
domestic and international tourism was cited. Several submitters mentioned
the significant marketing opportunity afforded New Zealand by the
campground, with its low-key special character and its location right on the
coast and in the heart of the city, which offers a unique experience to
travellers.
Reserves should not be 30 submitters voiced opposition to the principle of a public asset being
privatised leased by an individual or private entity for commercial gain. If a
campground is to needed and is to be a private business, it should be
located elsewhere.
Most submitters providing this view felt that, if the campground is to remain
on the same location, it should be run by Auckland Council, possibly by
councils Regional Parks team.
Consultation and A number of submitters felt that proper processes have not been followed
statutory process and that council has not met its statutory obligations, under either the
concerns Reserves Act 1977 or the Local Government Act 2002.
Several submitters suggested that the Devonport-Takapuna Local Board did
not go far enough in informing residents about the proposed lease, and that
a comprehensive letterbox drop should have been conducted.
At the hearing, several submitters requested that the local board re-engage
with the community by re-establishing the community representation group,
and by instituting a more transparent process for detailed decision-making
going forward.
Uncertainty around a Several submitters in both support of and opposition to the proposed lease
lease / scope of expressed concerns that insufficient information is available about the
upgrading design / scale of a refurbished campground, and about the mechanisms
ensuring that the end product is what the local board and the community
want by way of outcome.
Various suggestions were put forward to maintain the character of the
campground, the scale of development, and the availability of a camping
opportunity for as many people as possible, particularly the average Kiwi
family.
Several submitters referenced what they felt as a dangerous environment in
front of the Takapuna Beach Caf, due to conflicting uses and traffic at this
location. Possible solutions offered included comprehensive planning for
the wider area and not decision-making involving the campground only, and
exploration of alternative vehicle access from Earnoch Avenue as a means
of easing current congestion.

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Summary of commissioners findings


15. Upon consideration of the issues and concerns raised by the public as part of the lease
consultation process, the independent commissioner has provided a summary of findings

Item 18
as part of his report to the local board (refer pages 30-31 of Attachment A). These findings
relate to his recommendations to the local board regarding the proposed lease, and are
briefly canvassed here as follows:
i) There is extensive public support for retaining the campground and the granting of a
lease to facilitate this.
ii) Many view the campground / holiday park as unique, iconic, and must be retained as
part of this history of Takapuna.
iii) Most of those supporting retention of the campground see a long-term lease as the
best way to secure what they see as the appropriate use of the northern end of
Takapuna Beach Reserve into the foreseeable future.
iv) There is considerable frustration at the long, drawn out delays in giving effect to
what the public want.
v) The retention of the campground / holiday park, on the basis that it will continue to
provide an authentic Kiwi seaside holiday experience, is well supported. The main
theme arising is to keep it simple, keep it affordable.
vi) It is properly the role and responsibility of Auckland Council to determine the
communitys need for open space and other opportunities for recreation.
vii) The reasons advanced for being opposed to the long-term nature of the lease are
varied.
viii) The economic value of the campground to the community was well commented
upon, but there are mixed views on the value to local businesses.
ix) Concerns about allowing commercial interests to profit from operating on public land
have no basis in law. The lease as proposed is not inconsistent with the Reserves
Act 1977.
x) Concerns that Auckland Council has not properly consulted with the community, or
that the decision-making had been flawed, have not been supported by appropriate
evidence. The council is considered by the commissioner to have met its statutory
obligations, including those defined in the Reserves Act 1977.
xi) While some submitters would like to have hands on involvement in future decisions
about the detail of a suitable development proposal, Auckland Council has the
responsibility for making the decisions that will secure its vision for the reserve.
Independent commissioners recommendations to the Devonport-Takapuna Local Board
16. Having considered the requirements of the Reserves Act 1977, the information provided for
the public hearing, the content and overall thrust of the public submissions received, and
having undertaken site inspections and made appropriate enquiries subsequent to the
hearing to properly inform recommendations, the commissioner has recommended that
council (i.e. the Devonport-Takapuna Local Board):i)Receive his report, noting the number of
submissions received and the range of issues and concerns raised.
17. Note the finding that, as the decision-making body in respect of the intention to grant a lease
on the northern end of Takapuna Beach Reserve for an upgraded campground / holiday
park, that the council has complied with the requirements of the Reserves Act 1977 in terms
of the procedures to be followed.
i) Note that, in terms of the issues raised and the findings contained in the
commissioners report, there is no valid impediment to the granting of a lease on
appropriate terms and conditions.

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ii) Confirm its intention to lease the current campground site, less a narrow strip along
the coastal boundary, for the term proposed in the public notice (being an initial 20
years, with a further one 10 year right of renewal).
Item 18

iii) Adopt the approach to an upgrade programme, and the application of what are
considered appropriate lease provisions recommended in the commissioners report
(as outlined on pages 35-36 in Attachment A).
18. The local board is requested to consider the recommendations of the independent
commissioner and resolve its position accordingly. In addition, the board is requested to
include in its resolutions reasons why it has accepted or rejected the independent
commissioners recommendations. This will help ensure that, when the lease is considered
for renewal in 20 years time, future decision-makers will have a clear understanding of why
the local board resolved in the way that it did.
Potential lease considerations to include as part of expressions of interest process
19. Upon consideration of the views and preferences put forward from the public as part of the
lease consultation process, the independent commissioner has offered several
recommendations for the local board to adopt as part of a forthcoming expressions of
interest (EOI) process, in the event the board decides to confirm the lease as proposed.
20. The commissioner has offered the following provisions be included in any subsequent lease
documentation:
i) The design and style of the campground and its facilities to be commensurate with
the character and scale of the present holiday park, i.e. upgrade, not upmarket.
ii) Maximise the use of the site. The poor state of current buildings and infrastructure,
confirmed in a 2015 condition report commissioned by Panuku Development
Auckland (Panuku), provides the opportunity to start again. Better contouring, even
cut and fill, would provide more usable land and possibly help solve current drainage
issues. The new lease should also require removal of caravans from the site.
iii) Relocate the campground entry to Earnoch Avenue, or to the northern end of Alison
Avenue, separating this activity and removing traffic from an area already congested
by those using the boat ramp and patronising the caf. Providing this independent
access also solves problems for campground patrons arising from the necessary
closure of The Promenade to vehicles during special events.
iv) The coastal boundary of the campground be pulled back to provide at least a five
metre wide coastal pathway for the public. This need not happen immediately in
physical terms, but would allow council to move when the need arises without
recourse to negotiations with the lessee.
v) Make use of relatively small modular-type buildings. This would keep buildings to a
modest scale, allow for off-site construction and rapid placement on-site, provide the
opportunity to better spread facilities around the site, and allow for ready removal
when the time comes.
vi) In terms of ensuring access to the facility by the wider public, maintain council control
on the level of fees able to be charged.
vii) Restrict vehicular entry to daylight hours, focus marketing to potential patrons the
special experience being offered, and resolve to look after the interests and welfare
of other patrons (i.e. not being woken in the middle of the night with someone is
setting up camp).
viii) Limit the length of stay during the busy summer holiday season. A 10-day limit is
considered reasonable and necessary from Christmas Day through to at least
Waitangi Day, or possibly Easter.
ix) Limit the size and weight of vehicles. Large ex-bus motorhomes do not fit readily on
a regular site, and their weight cannot help but impact on grassed surfaces. Access

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is suggested to be limited to vehicles with a length of seven metres or less, which


covers those vehicles typically found in the rental motorhome market.
x) At the end of the initial 20-year term, provide an opportunity for council to reduce or

Item 18
close the campground to meet public need at that time. This would entail
compensation or buy-out provisions included within the lease, with a formula for
doing this negotiated at the time of granting the lease and included within the lease
documentation.
xi) By way of procedure, ensure council has set apart the area of the reserve under
Section 53(1)(h) for a camping ground. This action is a necessary precursor to a
lease being issued for this purpose under Section 54(1)(a).
21. More information on the requirement to set aside an area of the reserve for the
campground, including implications on the current reserve management plan, will be
discussed in the Local board views and implications sections of this report.
22. The local board is requested to consider the independent commissioners recommendations
regarding conditions for inclusion in the lease documentation. In addition, the board is
requested to include in its resolutions reasons why it has accepted or rejected the
independent commissioners recommendations regarding these conditions. This will help
ensure that, when the lease is considered for renewal in 20 years time, future decision-
makers will have a clear understanding of why the local board resolved in the way that it did.
Possible implications recommended lease conditions may have on expressions of interest
process
23. It should be noted that the independent commissioner did not consider the potential
implications that including these conditions may have on the expressions of interest (EOI)
process, as such consideration was not part of his remit when conducting the hearing or
preparing his report. It is possible that inclusion of some of the above identified conditions
may directly impact the type, quality and nature of tenders which may come forward from
potential operators, which in turn may influence the future look and feel of the campground /
holiday park.
24. It is important, therefore, that the local board consider any potential implications that
inclusion of the above conditions may have on a future expressions of interest (EOI) / tender
process. In the event that the board wishes to include any conditions on the lease itself, it
will need to resolve accordingly.
25. In addition to commercial matters, the local board should also give consideration to the
overarching objectives for Takapuna Beach Reserve as espoused in the operative reserve
management plan (Takapuna Beach Reserve Management Plan 2013) when considering
what conditions may be appropriate for a lease. These objectives are outlined in detail
within Chapter Three of the reserve management plan itself (which is presented in full at
Attachment B for reference), and have briefly canvassed below:
i) To be able to accommodate more people and activities, both structured and
unstructured, within the reserve, while ensuring a positive visitor experience and
maintaining or enhancing the reserves natural, cultural and physical values;
ii) To ensure that a large part of the reserve, and in particular that which adjoins the
coastal edge and beach, is available for unimpeded public access so people can freely
move along and across the reserve and beach;
iii) To provide an activity zoning regime where particular activities are provided for to
better manage the scarce land resource of the reserve;
iv) To accept that a greater number of structured activities will need to be provided for in
the future, particularly within the Northern Activity Zone;
v) To acknowledge and respect cultural values associated with the place and its people
over successive generations;

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vi) To enable the reserve to be one of the major water access points along Aucklands
east coast for marine sport and recreation activities;
vii) To provide a limited number of leases and licences for uses relevant to the purpose of
Item 18

the reserve;
viii) To better integrate the reserve within the Takapuna metropolitan centre and urban
development on the landward edge; and
ix) To achieve integrated management across land and sea interface so that the effects of
land use on the marine environment are alleviated.
26. Staff from Panuku have provided an initial analysis of the conditions put forth by the
independent commissioner as follows:
Lease condition (paraphrased) Commentary from Panuku
Design / style of the campground / facilities be Noted by Panuku; no significant issue identified.
commensurate with character / scale of present Recommendation explore mainly through EOI /
holiday park (upgrade, not upmarket) tender process, possibly not as a lease condition
at this point.
Maximise the use of the site - poor state of current Opportunities for earthworks to improve the site
buildings and infrastructure provides the will be considered on their merits, as part of the
opportunity to start again. expression of interest and tender process.
Better contouring to provide more usable land and Impact of earthworks on existing site roads,
help solve current drainage issues. existing retaining walls and underground services
New lease should also require removal of may or may not need to be a consideration.
caravans. Any caravans should be road-worthy no static
caravans are likely to be allowed under the new
lease.
Recommendation explore mainly through EOI /
tender process, possibly not as a lease condition
at this point.
Relocate the campground entry to Earnoch Already envisaged as an option in the
Avenue, or to the northern end of Alison Avenue. consultation materials, but needs to be confirmed
Providing independent access solves problems for for technical feasibility.
campground patrons arising from the necessary Impact on Earnoch Avenue land owners needs to
closure of The Promenade to vehicles during be canvassed appropriately. Firm commitment to
special events. relocate the entrance cannot be given at this
stage but the intention will be pursued via the EOI
/ tender process.
Recommendation explore through EOI / tender
process, not as a lease condition at this point.
Pull back coastal boundary of the campground to The existing site boundary is set back around 4m
provide at least a five metre wide coastal pathway from the sea wall and appears to be adequate to
for the public. maintain public access along the coast.
This would allow council to move when the need The costs of moving the boundary back by a
arises, without recourse to negotiations with the further metre, including the financial implication
lessee. on operations due to a loss of around 100sqm,
would need to be explored before a commitment
can be made to this proposal.
Recommendation explore through EOI / tender
process, not as a lease condition at this point.
Make use of relatively small modular-type Intent to provide a modest but modern facility is
buildings. readily agreed, however goal of EOI is to achieve
This would keep buildings to a modest scale, allow broad market appeal.
for off-site construction and rapid placement on- Not envisaged that the EOI / tender document will
site, provide the opportunity to better spread be prescriptive around the construction of
facilities around the site, and allow ready removal. proposed buildings.

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All proposed buildings will need to comply with


normal building consent processes, and
demonstrate an optimal use of the site area.
Recommendation do not include as lease

Item 18
condition; do not include as part of EOI / tender
process.
Maintain council control on the level of fees able to Noted by Panuku; no significant issue identified.
be charged to ensure access to facility by the wider Recommendation include as a lease condition.
public.
Restrict vehicular entry to daylight hours. Supported in principle, however in practice this
Focus marketing to potential patrons the special may be an unreasonable and impractical
experience being offered, and the resolve to look operational constraint.
after the interests and welfare of other patrons (i.e. Recommendation explore through EOI / tender
not being woken in the middle of the night with process, not as a lease condition at this point.
someone setting up camp).
Limit the length of stay during the busy summer Supported in principle, however in practice this
holiday season. may be an unreasonable and impractical
A 10-day limit is considered reasonable and operational constraint.
necessary from Christmas Day through to at least Panuku will work with a campground operations
Waitangi Day, possibly Easter. specialist on this matter and other issues to
ensure appropriate controls are in place.
Recommendation explore through EOI / tender
process, not as a lease condition at this point.
Limit the size and weight of vehicles. Supported in principle, however in practice this
Large ex-bus motorhomes do not fit readily on a may be an unreasonable and impractical
regular site, and their weight cannot help but operational constraint.
impact on grassed surfaces. Recommendation explore through EOI / tender
Access is suggested to be limited to vehicles with a process, not as a lease condition at this point.
length of seven metres or less, which covers the
rental motorhome market.
At the end of the initial 20-year term, provide an Not considered necessary to have explicit terms
opportunity for council to reduce or close the in the lease, as council already has other legal
campground to meet public need at that time. means to re-acquire the lease interest if the land
This would entail compensation or buy-out is needed for another public purpose, such as the
provisions included within the lease, with a formula Public Works Act.
for doing this negotiated at the time of granting the Tenderers need certainty of tenure if they are
lease and included within the lease documentation. going to be asked to invest significant capital into
the operation. Staff believe that a 20+10 year
lease term is appropriate to achieve this.
If such terms are specifically included in the
lease, it could act as a disincentive to maintain
the premises from say year 15 onwards, if there is
an underlying threat of buy-out at year 20.
Recommendation do not include as lease
condition; do not include as part of EOI / tender
process.

Consideration
Local board views and implications
Responsibility for decision-making
27. Under the Local Government (Auckland Council) Act 2009, local boards have the statutory
obligation to conduct and undertake community engagement, consultation and advocacy for
matters which affect their communities, in addition to the statutory requirements under the
Reserves Act 1977 which is discussed elsewhere in this report.

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28. More specifically, local boards have been allocated decision-making for non-regulatory
matters through the Allocation of Decision-Making Responsibility for Non-Regulatory
Activities included as part of councils Long-term Plan. When considering the matter at
hand, the decision-making authority of the Devonport-Takapuna Local Board can be derived
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from a range of themes included in this allocation as outlined in the table below:
Theme Local board non-regulatory responsibility
Governance and support Local governance, including decision-making and oversight of
decisions on local activities
Auckland Development Local planning and development, including local place-shaping
activities, including local leadership to create a local identity
Parks, Community and Community development and facilities, including the use of
Lifestyle local community facilities, including leasing and changes of
use
Local parks, sport and recreation, including the use of local
recreation facilities and initiatives including leasing and
changes of use
Parks, including local parks improvements and place-shaping,
and the use of and activities within local parks

Setting aside reserve land for purposes of a campground / holiday park


29. As indicated by the independent commissioner in his report, the local board must set aside
the area of the northern part of Takapuna Beach Reserve for a campground prior to the
granting of a lease for the activity in accordance with Section 53(1)(h)(ii) of the Reserves Act
1977. Advice received from councils Legal Services department suggests that there is no
issue with this decision being made at the same meeting where consideration is being given
whether or not to grant a lease for the activity.
30. Although stated within Section 53 of the Reserves Act, Ministerial approval is not required to
set aside an area for the campground activity, as the reserve is managed by a local authority
(refer Section 53(2) of Reserves Act 1977). It should also be noted that the requirement to
obtain Ministerial approval to grant a lease on a reserve (refer Section 54(1) of Reserves Act
1977) has been previously delegated to Auckland Council staff.
Amending the operative reserve management plan
31. The Reserves Act 1977 requires the administering body of a reserve to keep its reserve
management plans under continuous review, so that the plans are adapted to changing
circumstances or in accordance with increased knowledge (refer Section 41(4) of Reserves
Act 1977). If the local board makes a decision to set aside part of the reserve as a
campground and grants a lease, the reserve management plan should be amended to
reflect this.
32. The Reserves Act 1977 contains a prescriptive process to follow if an administering body is
undertaking a comprehensive review of its management plan. Where an administering
body is considering any change not involving a comprehensive review to its management
plan, it may, if it thinks fit, follow the specified process included within the Reserves Act 1977
(refer Section41(8-9) of Reserves Act 1977).
33. Advice from councils Legal Services department suggests that it is unlikely that amending
the operative Takapuna Beach Reserve Management Plan 2013 to include the campground
would constitute a comprehensive review of the management plan itself. The question is
then whether it is prudent to undertake a further consultation process to amend the
management plan to account for the campground activity. Under existing circumstances,
where public consultation has already been undertaken and community views sought on
granting the campground lease, councils Legal Services staff consider it would be
reasonable for the local board to amend the reserve management plan without further
consultation on the issue.

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34. In terms of timing, there is little difference if the management plan is amended before or after
the operator is selected. If the local board resolves to set aside part of the reserve as a
campground and confirms its intent to grant a lease, these decisions can be reflected in the
reserve management plan at the same meeting at which an operator is selected.

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35. Based on this advice, it is anticipated that the local board will receive a report in the first
quarter of 2018 to formalise the updates required in the Takapuna Beach Reserve
Management Plan to reflect the granting of lease for a campground. It is envisaged that this
report would be presented alongside the results of the outcome of the expressions of
interest (EOI) process that Panuku will manage, in the event the local board resolves as
such.

Mori impact statement


Statutory requirements
36. The Reserves Act 1977 requires that any decisions made under the Act must give effect to
the principles of the Treaty of Waitangi. This obligation derives from Section 4 of the
Conservation Act 1987, and the schedule to the Conservation Act 1987 includes the
Reserves Act itself.
37. The most relevant Treaty principles are:
i) Good faith and partnership the duty to interact in good faith and in the nature of a
partnership. There is a sense of shared enterprise and mutual benefit where each
partner must take account of the needs and interests of the other; and
ii) Active protection the duty to proactively protect the rights and interests of Mori,
including the need to proactively build the capacity and capability of Mori, as is
reasonable under the circumstances.
38. Consultation is also relevant, as there is an obligation to consult Mori where Treaty
principles arise for consideration under the Reserves Act 1977. Consultation requires the
Crown, and council as the administering body, to (in summary):
i) Provide Mori with access to relevant information on the matter, the purpose of the
consultation and the scope of the decision to be made;
ii) Invite Mori to present their views, and provide an opportunity to present views in an
appropriate manner; and
iii) Receive views with an open mind and consider them when making a decision, and
provide information on the decision.
Mana whenua participation prior to lease notification
39. Prior to the statutory consultation process required for lease notification under the Reserves
Act 1977, 19 mana whenua were invited to participate in a 1 August 2016 visioning
workshop. Representation from Te Runanga o Ngti Whatua was present on the day and
contributed positively to the workshop outcomes. The visioning workshop identified the
strong desire by the stakeholders and mana whenua partners present on the day to ensure
a strong cultural footprint is reflected in the upgraded facility.
40. Assuming that the local board confirms a lease, Panuku can facilitate the expression of a
mana whenua cultural narrative to be developed through the design process for the
campground using the Te Aranga Design Values and Principles matrices. The Te Aranga
Mori Design Values and Principles are a set of outcome-based principles founded on
intrinsic Mori cultural values, and are designed to provide practical guidance for enhancing
outcomes for the design environment.
41. The principles have arisen from a widely held desire to enhance mana whenua presence,
visibility and participation in the design of the physical realm. They were developed to
provide clear guidelines for positive engagement with mana whenua and for shaping the
built environment to acknowledge Aucklands position as a city in the South Pacific.

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Mana whenua participation in lease notification process under Reserve Act 1977
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42. Prior to the instigation of the lease notification process, council identified 13 mana whenua
groups having an interest in the Devonport-Takapuna Local Board area as follows:
Ngti Whtua o Kaipara;
Te Rnanga o Ngti Whtua;
Ngti Whtua o rkei;
Ngi Tai Ki Tmaki;
Te Kawerau a Maki;
Ngti Tamaoho;
Te Akitai Waiohua;
Ngti Te Ata Waiohua;
Ngti Paoa;
Ngti Maru;
Ngti Whanaunga;
Ngti Tamater; and
Te Patukirikiri.
43. The mana whenua listed above were provided with all appropriate information relating to the
lease proposal via email on 24 April 2017, and were invited to make submissions via the
Shape Auckland website or post.
44. Only one response from iwi was received. On 27 April, a representative from Ngi Tai Ki
Tmaki confirmed via email that their iwi had no interest in the lease proposal.

Implementation
Financial update
45. At its meeting on 15 December 2015, the local board allocated up to $50,000 from its locally
driven initiatives (LDI) budget for the expressions of interest (EOI) process to be managed
by Panuku (resolution number DT/2015/248).
46. To date, approximately $3,000 has been spent to cover the costs of publication for the lease
notification. All costs associated with conducting the public hearing itself (including any fees
and charges incurred through the appointment of an independent commissioner), have been
met by internal budgets managed by councils Democracy Services department, and do not
need to be met through the boards allocation.
47. There is approximately $47,000 of budget available to conduct the expressions of interest
(EOI) and tender process. Staff have identified additional printing / publishing costs
associated with updating the operative reserve management plan assuming a lease is
confirmed, however detailed costs are not known at this stage. It is envisaged, however,
that such costs would be relatively marginal (in the order of a few thousand dollars), and are
not likely to materially impact availability of budget. Staff will include detailed costs for
updating the reserve management plan as part of future reporting to the board on this
matter.
48. Panuku has indicated that no additional budget for the expressions of interest (EOI) / tender
process will be required beyond the $50,000 the local board has already set aside for this
purpose.

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49. In the event there are any savings against the $50,000 budget, advice received from
councils Corporate and Local Board Performance team suggests that the local board can
reallocate any savings to other operational local board initiatives identified in the 2017/18
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future financial years.
Expressions of interest (EOI) and tender process after confirmation of lease
50. Assuming that the local board confirms the lease for a campground / holiday park on the
northern end of Takapuna Beach Reserve at this meeting, Panuku will instigate the
expressions of interest process as previously requested by the local board. An indicative
timeline as to the EOI / tender process and key milestones are outlined in the table below:
Activity Timeline
Local board confirms lease, including any conditions 19 September 2017
Panuku to lead workshop with local board on EOI Late September early October
documentation 2017
Preparation of EOI documentation post workshop
Panuku to prepare a report to October local board business 17 October 2017
meeting seeking confirmation of EOI documentation for
release
EOI documentation released for public tender process By 31 October 2017
EOI open for receipt of public tenders to operate To run from 1 November 30
campground November 2017
Panuku to analyse results from EOI process December 2017 mid-January
Shortlist of potential operators generated and confirmed 2018
Request for proposals (RFPs) sought from shortlisted
candidates
Request for proposal (RFP) process (4-6 weeks) To run from mid-January 2018
end February 2018
Panuku to negotiate and award lease to selected operator Completed by end March 2018

Attachments
No. Title Page
A Report from independent commissioner - proposal to lease part of 115
Takapuna Beach Reserve for a campground
B Takapuna Beach Reserve Management Plan 2013 153

Signatories
Authors Eric Perry - Relationship Manager
Matthew Ward - Service & Asset Planning Team Leader
Gwilym van Hoffen - Northcote Project Contractor
Authorisers Eric Perry - Relationship Manager
Ian Wheeler - Director Portfolio Management

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Ward Councillors Update


File No.: CP2017/17851

Item 19
Purpose
1. The Devonport-Takapuna Local Board allocates a period of time for the Ward Councillors,
Cr Chris Darby and Cr Richard Hills, to update the board on the activities of the governing
body.

Recommendation/s
That the Devonport-Takapuna Local Board:
a) thank Cr Chris Darby for his verbal update to the Devonport-Takapuna Local Board
on the activities of the governing body.
b) thank Cr Richard Hills for his verbal update to the Devonport-Takapuna Local Board
on the activities of the governing body.

Attachments
There are no attachments for this report.

Signatories
Authors Karen Durante - Democracy Advisor
Authorisers Eric Perry - Relationship Manager

Ward Councillors Update Page 271


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Board Members' reports


File No.: CP2017/17852

Item 20
Executive Summary
An opportunity is provided for members to update the Devonport-Takapuna local board on the
projects and issues they have been involved with since the last meeting.

Recommendation/s
That the Devonport-Takapuna Local Board:
a) receive and thank Deputy Chairperson G Wood for his written report.
A copy has been attached to this agenda.

Attachments
No. Title Page
A Deputy Chairperson G Wood - September report 275

Signatories
Authors Karen Durante - Democracy Advisor
Authorisers Eric Perry - Relationship Manager

Board Members' reports Page 273


Devonport-Takapuna Local Board
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Item 20
Attachment A

Board Members' reports Page 275


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Item 20
Attachment A

Board Members' reports Page 276


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Attachment A

Board Members' reports Page 281


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Chairperson's report
File No.: CP2017/17855

Item 21
Executive Summary
An opportunity is provided for the Chairperson to update the board on the projects and issues he
has been involved with since the last meeting.

Recommendation/s
That the Devonport-Takapuna Local Board:
a) receive the Chairpersons verbal report.

Attachments
There are no attachments for this report.

Signatories
Authors Karen Durante - Democracy Advisor
Authorisers Eric Perry - Relationship Manager

Chairperson's report Page 283