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POSITION Project Coordinator

DEPARTMENT Projects department

REPORTING TO Manager - Projects

PREPARED BY Rasana S/Jithesh

APPROVED BY Hatem Darwish

Job Summary:

The Project Coordinator is responsible for planning each project from pre-commencement to
completion, by working closely with sales, project and management staff.


- Prepare /arrange site report to provide project updates

- Prepare and amend project plan as required
- Assist with special projects and reports as needed
- Communicate with clients for project updates
- Communicate regularly with Project Managers/Site Foreman to ensure a full
understanding of site activities
- Plan and coordinate projects in advance to ensure continuous operation working with Site
Management and ensuring complete communication between sites and office.
- Coordinate project site requirements following company procedures (MRF etc)
- Collect data and compose reports to provide a job progress summary to management
- Weather monitoring and send reporting to site
- Track progress of all current projects against targets and project plans
- Arrange delivery of goods via communication with Purchase and Logistics coordinator
- Provide monthly project reports
- Monitor project to ensure quality, cost efficiency and timely completion
- Report delays to management and discuss action to remedy
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- Sending DFO as per the requirement from UDMC yard to required sites.
- Manage the approval and submission of overtime requests in line with company
- Verification of incoming materials to site.
- Manage the daily submission of overtime request to HR
- Act as liaison between Project Manager and Manager-Projects ensuring all project
issues are addressed
- Ensure project files are maintained and stored in an orderly fashion
- Assist in development /implementation of policies and procedures to support the
companys ISO accreditation.

The above statements are intended to describe the general nature and level of work being
performed by people assigned to this classification. They are not to be construed as an
exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All
personnel may be required to perform duties outside of their normal responsibilities from time
to time, as needed.

Minimum Requirement:

- English language competency, fluency in other languages may be beneficial

- Engineering qualification

Abilities Required:

- Telephone skills
- Good communication ability
- Computer skills with competency in Microsoft Office, Primavera Peachtree and Auto
- Coordination skills
- Fast learner
- Ability to grasp project concepts
- Understanding of basic project management principles

Employee Signature: Approved By: